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HomeMy WebLinkAbout2015 Human Relations Commission Minutes & Agendas Human Relations Commission Tuesday, January 6, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of December 2, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • 2015 MLK Celebration Update 7. NewBusiness • ICDHR MLK Dinner 1/15/15 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday,January 6, 2015, 6:30 p.m. Second Floor Conference Room—South Tower 1. Call To Order The meeting was called to order at 6:34 pm. 2. Approval of December 2, 2014 Minutes Rich Jacobs made a motion to approve the minutes, seconded by Brandi Benjamin. Minutes approved. 3. Monthly Reports Staff Liaison Cohen went through the monthly reports. The commission requested that one complaint (no heat) remain open with an update at the February meeting. 4. Old Business • Diversity Committee Update (standing item) No update to report • 2015 MLK Celebration Update • The Art and Essay artwork will be displayed at the Sunday program. All participants will get a thank you letter for their submission. Angela Banks and Aloun are looking for additional funds to supplement the HRC scholarships. The winner of the $1,000 scholarship will read her essay at the Sunday program. • Chair Habun proposed that in lieu of selecting a Humanitarian Award winner, Robert Gilliam is presented a posthumous award. 5. New Business • ICDHR MLK Dinner 1/15/15 All HRC members are invited to attend. • Chair Habun reported that the HRC received an invitation to talk to the Eagle Heights neighborhood group on diversity and inclusion on January 22, 2015. All interested commissioners should attend. Adjournment There being no other business Commissioner Williamson made a motion to adjourn, seconded by Commissioner Khotisene. The meeting was adjourned at 7:05 pm. Respectfully submitted, 944'1 edept Staff Liaison/Human Resources Director Human Relations Commission rTuesday, February 2, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of January 6, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • 2015 MLK Celebration Recap 7. New Business (1114 Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r Human Relations Commission Tuesday, March 3, 2015 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized • New Commissioner Welcome Winfried Cordell Cooper, Jr. term 2/2015 —5/2015 4. Approval of January 6, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • 2015 MLK Celebration Recap a. Thank you's b. Left over calendars c. Left over T shirts 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, April 7, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized • New Commissioner Welcome Winfried Cordell Cooper, Jr.term 2/2015—5/2015 4. Approval of January 6, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) r 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission r Tuesday, April 7, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order Chair Habun called the meeting to order at 6:30 pm. 2. Person(s) Recognized New Commissioner Winfried Cordell Cooper, Jr. was welcomed by the Commission. Winfried's term is February 2015 through May 2015. Winfried wants to get involved in Elgin and is pursuing having his term renewed. 3. Approval of January 6, 2015 Minutes Commissioner Jacobs made a motion to approve the January minutes, seconded by Commissioner Benjamin. Minutes approved. 4. Monthly Reports Staff Liaison Cohen went through the monthly reports. 5. Old Business Diversity Committee Update Phil Reed of SNAP Consultants has been providing training to the sworn officers of the police department. The focus of the training is to assist officers in recognizing and dealing with biases present in all people. Phil Reed's contract is being presented to Council for renewal. Staff Liaison Cohen was asked to invite Phil to the next HRC meeting. Chair Habun would like to invite former Deputy Police Chief Cecil Smith to the next Community Conversation, to be held on May 13. Chair Habun encouraged all HRC members to attend the next Community Conversation meeting. United Black Scholarship Dinner Tickets Staff Liaison Cohen confirmed that Chair Habun and Commissioners Benjamin and Khotisene are attending the dinner. Commissioner Khotisene is waiting to hear from the MLK Scholarship winners as to whether they are attending. 6. New Business Training Staff Liaison Cohen was asked to invite the Legal Department to the next meeting in order to walk through the Commission's powers and responsibilities as set out in the Municipal Code; particularly regarding receiving and investigating complaints. r Elections Chair Habun reminded the Commission that her term expires next month and they should think about who they wish to nominate for Chair and Vice Chair. Chair Habun may not run again this term per the Municipal Code. Commissioner Benlamin Commissioner Benjamin announced that she is moving to Florida in June and will be leaving the HRC. 7. Adjournment There being no other business Commissioner Williamson made a motion to adjourn, seconded by Commissioner Benjamin. The meeting was adjourned at 6:55 pm. Respectfully submitted, 9cut edea Staff Liaison/Human Resources Director r r Human Relations Commission r Tuesday, May 5, 2015 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized • Phil Reed, SNAP Consulting 4. Approval of April 7, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Election of Chair and Vice Chair Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. C Human Relations Commission Tuesday, May 5, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order The meeting was called to order at 6:33 pm 2. Person(s) Recognized Chair Habun introduced Phil Reed, SNAP Consulting who discussed the city's diversity and inclusion strategic priority. Mr. Reed reminded the commission that the strategic priority is "not a sprint" and that visible change takes a long time. The pace is dictated by the amount of money the city allocates. The diversity and inclusion strategic plan has been created, and subcommittees have been assembled to manage demonstrated leadership commitment, recruitment and retention, accessible programs and services and the marketplace. Leadership commitment has been demonstrated through discussion at city council meetings. In recruitment, key positions were identified and openings provided a diverse slate of candidates. The city needs to develop a high potential program. An external benchmarking study was performed to compare (1164 Elgin with identified comparable communities. In the marketplace, the current ordinances were examined, including the responsible bidders ordinance. The focus will be on assessing who we do business with (minority and women owned businesses) and getting minority and women owned businesses to connect with departments. This year, Mr. Reed has developed and provided training to the Police Department, both sworn and civilian. The theme of the training is using diversity as a tool, understanding everyone has a different world view and frame of reference. Next training needs to be provided to managers, supervisors and department heads, emphasizing the correlation between diversity and innovation. Key performance indicators will be developed to measure the success of the subcommittees. Commissioner Williamson asked if the Police Department was more open to the training due to events in other communities. Mr. Reed responded that the training preceded recent incidents by a couple of years; Chief Swoboda was "ahead of the curve." The Elgin community needs training as well on how to treat the police. Elgin police officers should be engaged in the community socially, through sporting events, etc. 3. Approval of April 7, 2015 Minutes Commissioner Cooper made a motion to approve the April minutes, seconded by Commissioner Williamson. Minutes were approved. 4. Monthly Reports Staff Liaison Cohen reviewed the monthly reports. 5. Old Business • Diversity Committee Update (standing item) This item was addressed by Mr. Reed in "Recognize Persons Present." 6. New Business • Election of Chair and Vice Chair Chair Habun opened up the floor to nominees for Chair of the Human Relations Commission. Seeing that Commissioners Khotisene and Jacobs were not present, it was agreed to table the item to the June meeting. • Other Chair Habun reminded commissioners that the next Community Conversation between the EPD and citizens was scheduled for May 13th Chair Habun reminded commissioners that Ernie Broadnax's documentary about the African American community in Elgin would be shown at the Gail Borden Library on May 19th Staff Liaison Cohen invited commissioners to attend a city sponsored diversity presentation on May 19th. Chair Habun and Commissioner Cooper will attend. Staff Liaison Cohen showed the commissioners the T shirt quilt made from tees from MLK and I Fest events. The commission agreed the quilt could be raffled at the next MLK prayer breakfast. 7. Adjournment There being no other business the meeting was adjourned. Respectfully submitted, 9eu:e echo Staff Liaison/Human Resources Director f • Human Relations Commission Tuesday, June 2, 2015 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of May 5, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Community Conversations with Elgin Police Department 7. New Business • Election of Chair and Vice Chair • Citywide Boards and Commissions Project Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, June 2, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order The meeting was called to order at 6:32 pm. 2. Roll Call Commissioner Benjamin is in Florida. 3. Approval of May 5, 2015 Minutes Chair Habun made a motion to approve the May minutes, seconded by Commissioner Williamson. 4. Monthly Reports Staff Liaison Cohen went through the monthly reports (contracts). 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen reported that the contract with SNAP Consulting was approved by the Council in a 6-3 vote. • Community Conversations with Elgin Police Department Chair Habun, Commissioners Cooper and Williamson and Deputy Chief Wolf were in attendance. Chair Habun reported that 130 people attended this session. 170 attended the first session. Wolf enjoyed the small group discussions. Training at the high schools in how to interact with the police if pulled over in a vehicle was recommended. Commissioner Williamson commented that he was very impressed with Chief Swoboda. Chair Habun reported that the next session is being planned. Questions will be taken from the audience. DC Wolf recommended that a session be held at an Hispanic church to encourage attendance from the Hispanic community. 6. New Business • Election of Chair and Vice Chair Chair Habun made a motion for nomination of a new chair of the Human Relations Commission. Commissioner Jacobs nominated Bill Williamson, seconded by Commissioner Cooper. Bill Williamson was elected Chair of the Human Relations Commission. Chair Habun made a motion for nomination of a new vice chair of the Human Relations Commission. Commissioner Khotisene nominated Rich Jacobs, seconded by Chair elect Williamson. Rich Jacobs was elected Vice Chair of the Human Relations Commission. • Citywide Boards and Commissions Project Staff Liaison Cohen provided the commissioners with information on a new software purchase that will impact the boards and commissions process. Staff Liaison Cohen provided the commissioners with directives regarding new reporting requirements for all boards and commissions. (Attached) Adjournment Commissioner Cooper made a motion to adjourn, seconded by Commissioner Lara. There being no other business the meeting was adjourned. Respectfully submitted, gait eolivet Staff Liaison/Human Resources Director New Business—June 2, 2015 SPAC— Strategic Plan Advisory Committee The SPAC makes recommendations to the City Council concerning the implementation of the adopted strategic plan priorities and objectives. 1. SPAC Survey HRC commissioners will receive a survey via email (hard copy will be available) to collect data (demographics, openings) on Elgin Board and Commission members. SPAC will review data and prepare recommendations to the city council. It is hoped that the survey information can help commissions attract qualified volunteers, and answer the volunteer's questions about why they might join a board or commission. 2. Software Purchase Granicus Software will be purchased to manage the administration of boards and commissions. It will require input of all the current information on our website into the new system and presents the opportunity to make improvements in the processes and procedures for recruiting, training and retaining commission members. Some of the improvements that could be included are the ability to do background checks, administer training, advertise commission openings, and post videos and pictures of commission projects. Granicus would provide all forms, descriptions and training in a single place. Granicus has been implemented in Louisville, KY. https://louisvilleky.gov/government/mayor-greg- fischer/interested-serving-board-or-commission 3. 2015 Project List A 2015 HRC project list is due August 7. No special format is required. SPAC will provide to council a list of what all boards and commissions are working on, what they discuss on a regular basis. 4. 2016 Business Plans Boards and Commissions will prepare business plans, due in fall 2015, which will identify all projects and which strategic initiatives they support. Boards and Commissions will also create pages similar to the Department profiles. Further information will be provided on this. (website) http://il- elginbudget.civicplus.com/index.aspx?NID=602 • Human Relations Commission Tuesday, July 7, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June 2, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Citywide Boards and Commissions Project— List of 2015 Projects Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Kim Dewis om: Gail Cohen ant: Friday, October 30, 2015 10:12 AM To: Kim Dewis Subject: RE: HRC Agenda for November 3 Attachments: Minutes 9 -15.doc; Minutes 8 -15.doc J U I. AO'S No minutes for July, no quorum. Gail Cohen Human Resources Director City of Elgin, Illinois Ph: 847-931-5607 Fx: 847-931-5906 From: Kim Dewis Sent: Friday,October 30, 2015 9:55 AM To:Gail Cohen Subject: RE: HRC Agenda for November 3 Can you send approved minutes from July,August, September? Thanks r From:Gail Cohen Sent:Thursday, October 29, 2015 12:20 PM To: Kim Dewis Subject: HRC Agenda for November 3 r 1 Human Relations Commission Tuesday, August 4, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June 2, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Citywide Boards and Commissions Project— List of 2015 Projects • 2016 MLK Celebration Budget Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, August 4, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order The meeting was called to order at 6:30 pm. 2. Roll Call Chair Williamson welcomed Commissioner Cooper back to the HRC. 3. Approval of June 2, 2015 Minutes Commissioner Habun made a motion to approve the May minutes, seconded by Commissioner Jacobs. 4. Monthly Reports No monthly reports 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen and Commissioner Habun provided an update on the Diversity Committee's activities. Members of the committee reviewed a draft of the community survey that will be released to the community this year. Phil Reed and Danise Habun attended an SPAC (Strategic Plan Advisory Commission) meeting where they answered many questions regarding the city's hiring and recruitment processes. Phil and Danise were on a radio show hosted by Jerome Thornton and discussed the work the city is doing around diversity, how diversity is defined and why it is important. There may be a follow up shoe. Chair Williamson and Commissioner Habun met with Councilman Shaw to discuss the HRC and its charge. 6. New Business • MLK Celebration Commissioner Habun is chairing the event; the first meeting is Thursday, 8/13 @12:00 pm. So far, 15 people have signed up for the planning committee. The HRC has supported the event monetarily in the past. A planning group will allocate a firm amount for each of the three days. Commissioner Habun made a motion that the HRC allocate up to $7,000 in support of the 2016 MLK celebration. Commissioner Khotisene seconded. Motion carried. • Citywide Boards and Commissions Project As no further information has been received regarding this initiative, this item was not discussed. 7. Adjournment Commissioner Lara made a motion to adjourn, seconded by Commissioner Cooper. There being no other business the meeting was adjourned. Respectfully submitted, edtept Staff Liaison/Human Resources Director r r 2016 MLK Jr Celebration Planning Committee City of Elgin 150 Dexter Court Elgin, IL 60120 2nd Floor South Conference Room 08/13/2015 Noon-1:00 PM Meeting Agenda Welcome and Introductions Description of City of Elgin's 3 Day Celebration Commemorating Reverend Dr. Martin Luther King,Jr Review of Sub-Committees with request for point persons for each • Prayer Breakfast • Humanitarian Award Selection • Sunday Public Program • Scholarship • Art/Essay Contest • Food Drive r • Youth Day of Service • Marketing/Public Relations • Calendar Ad Sales/Vendor Table Sales 2016 Budget Review Meeting Schedule Other Business C Human Relations Commission Tuesday, September 1, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of August 4, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • MLK Committee Update 7. New Business r Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, September 1, 2015 1. Call To Order—the meeting was called to order at 6:37 pm. 2. Approval of August 4, 2015 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Jacobs. Minutes approved. 3. Monthly Reports Staff Liaison Cohen reviewed the contract reports and two intake forms. 4. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen provided the Commission with the Diversity/Inclusion Strategic Priority Update report, attached. Deputy Chief Wolf reported that Police will be recruiting for new officers in 2017. • MLK Committee Update Commission Habun, Chair of the MLK Celebration Committee, reported that the planning committee has already met two times. There are 15 volunteers on the committee, 10 of whom are new to the event. The MLK Celebration will consist of three days of programs, as in past years. The theme for the Youth Day of Service will be restorative justice. Another activity, at the high schools, may be a privilege walk, which physically demonstrates students' life advantages and disadvantages. The public program will be different this year and more inclusive. A theme is being developed. The committee is thinking about a monthly activity around justice or anti-racism. The food drive's goal this year is collection of 7 tons of food. 5. New Business The next community conversation with the Elgin Police Department is September 16tH Adjournment Commissioner Lara made a motion to adjourn, seconded by Commissioner Cooper. There being no other business the meeting was adjourned. Respectfully submitted, 9-ea eoltat Staff Liaison/Human Resources Director r Diversity/Inclusion Strategic Priority Update September 1,2015 8/3/2015-Supplier Diversity subcommittee met to discuss next 6 month's goals: • Become a member of US Minority Contractors Association(USMCA)to leverage minority and women businesses with City of Elgin construction projects • Host the August USMCA business meeting at The Centre,August 20, 2015 • Host an apprenticeship workshop with the unions to come and present to Elgin residents. • Host a Minority and Women Business Owners Fair • Design Supplier Diversity Program. • Host a workshop for local unions to participate with the current JOC Program 8/20/15-The City hosted the US Minority Contractors Association business meeting. Introductory remarks by the Mayor. Copenhaver, large construction company, attended. 8/26/15 Meeting with Phil Reed to review rough draft of Transformational Leadership Workshop. Once Phil has provided a more detailed outline,a group of 10 employees will be chosen to attend a short pilot of the training. Contents include thinking innovatively,building an awareness of diversity and inclusion, Elgin as the city of choice, personal biases, supporting an inclusive environment and leading a diverse community. 8/27/15 Meeting scheduled with Corporation Counsel, Purchasing Director to discuss point system for partnerships with minority and women owned businesses. Reed requested to write up proposal for review. 8/27/15 Supplier Diversity subcommittee met to discuss next 3 month's goals: • Vendor assessment—looking for ownership certifications (veterans, minority owned and women) • Benchmark against 6— 10 cities • Identify new firms • Educate unions • Communication plan • One on one with City Council • Review ordinances 9/8/2015 Recruitment and Retention subcommittee meeting 9/24/15 Supplier Diversity subcommittee meeting C New Business—June 2, 2015 SPAC —Strategic Plan Advisory Committee The SPAC makes recommendations to the City Council concerning the implementation of the adopted strategic plan priorities and objectives. 1. SPAC Survey HRC commissioners will receive a survey via email (hard copy will be available) to collect data (demographics, openings) on Elgin Board and Commission members. SPAC will review data and prepare recommendations to the city council. It is hoped that the survey information can help commissions attract qualified volunteers, and answer the volunteer's questions about why they might join a board or commission. 2. Software Purchase Granicus Software will be purchased to manage the administration of boards and commissions. It will require input of all the current information on our website into the new system and presents the opportunity to make improvements in the processes and procedures for recruiting, training and retaining commission members. Some of the improvements that could be included are the ability to do background checks, administer training, advertise commission openings, and post videos and pictures of commission projects. Granicus would provide all forms, descriptions and training in a single place. Granicus has been implemented in Louisville, KY. https://louisvillekv.gov/government/mayor-areg- rk filcher/interested-serving-board-or-commission 3. 2015 Project List A 2015 HRC project list is due August 7. No special format is required. SPAC will provide to council a list of what all boards and commissions are working on, what they discuss on a regular basis. 4. 2016 Business Plans Boards and Commissions will prepare business plans, due in fall 2015, which will identify all projects and which strategic initiatives they support. Boards and Commissions will also create pages similar to the Department profiles. Further information will be provided on this. (website) httplil- elginbudget.civieplus.com/index.aspx?NID=602 r Human Relations Commission Tuesday, October 6, 2015 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of September 1, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • MLK Committee Update • Community Conversation Report elk 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r rHuman Relations Commission Tuesday, October 6, 2015 1. Call To Order—the meeting was called to order at 6:40 pm. 2. Approval of September 1, 2015 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Lara. Minutes approved. 3. Monthly Reports None 4. Old Business • Diversity Committee Update (standing item) Chairman Williamson and Commissioner Habun provided an update on the progress of the sub-committees. City wide training is being planned. • MLK Committee Update Commission Habun, Chair of the MLK Celebration Committee, and Commissioner Khotisene discussed the schedule and plans for the MLK celebration. Plans are being made for youth to do their own video. The emphasis will be on youth and family. r • Community Conversation Update Commissioner Habun and Deputy Chief Wolf discussed the previous police/community conversation at 2nd Baptist Church. Commissioner Lara and Deputy Chief Wolf discussed the community conversation involving the Hispanic community at St. Mary's Church on October 25, 2015 at 2:15pm. 5. New Business Commissioner Habun suggested the need for a program involving the Black Lives Matter movement as it relates to All Lives Matter. Commissioners Habun,Jacobs and Chairman Williamson will explore conducting a program centering around education. Adjournment Commissioner Lara made a motion to adjourn, seconded by Commissioner Khotisene. There being no other business the meeting was adjourned. Respectfully submitted, Deputy Chief Bill Wolf for Gail Cohen Staff Liaison/Human Resources Director r • Human Relations Commission Tuesday, November 3, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized Welcome new Commissioner Bob Whitt 4. Approval of October 6, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • MLK Committee Update r7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r E rHuman Relations Commission Tuesday, November 3, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order—the meeting was called to order at 6:37 p.m. 2. Person(s) Recognized Chair Williamson welcomed new Commissioner Bob Whitt. Commissioner Whitt explained that he has been a pastor in a downtown Elgin church for 17 years. He has been involved with the Mayor and the Elgin Police Department in community/police dynamics. He has an interest in bringing people together for special things in the city and wants to be an encouraging voice. The commission welcomed Commissioner Whitt. 3. Approval of October 6, 2015 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Cooper. A correction was noted that the reference to "Blue Lives Matter" should be changed to "All Lives Matter." Minutes approved as corrected. 4. Monthly Reports Staff Liaison Cohen walked the Commission through the monthly contract report. 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen provided a Diversity Committee update summary. Chair Williamson asked that Phil be asked to attend HRC meetings, perhaps on a quarterly basis. Chair Williamson asked that Phil schedule a meeting with the Diversity and Inclusion Committee before the end of the year. • MLK Committee Update Commissioner Habun reported that the subcommittees are meeting regularly. Various clergy people, including Commissioner Whitt and a member of the Congregation Kneseth Israel will provide prayers at the Prayer Breakfast. Commissioner Habun is waiting to hear from members of the Buddhist and Moslem communities. Joyce Fountain will be the keynote speaker. Commissioner Cooper reported that the Sunday program includes a new U-46-wide "MLK Scholar" initiative. MLK r Scholarships provided by the HRC are limited to Elgin residents. The Youth Conference on Monday has a keynote speaker lined up. About 300 • 3 r' students are anticipated to participate in the day's activities. Joe Wars is working on the Food Drive. Commissioner Habun encouraged the HRC to sell ads for the calendar as the revenue offsets other Prayer Breakfast costs. • Black Lives Matter Commissioner Habun reported that she and Commissioners Whitt and Jacobs met to brainstorm ideas. Traci Ellis and Chair Williamson will be part of the group. These meetings are subject to the open meetings act and public notice is placed on the city's website and on the entrance to the location of the meeting. 6. New Business Commissioner Habun asked about the training the commission has requested from the Legal Department. Staff Liaison Cohen will follow up on this. 7. Adjournment Commissioner Habun made a motion to adjourn, seconded by Chair Williamson. There being no other business, the meeting was adjourned at 7:07 pm. Respectfully submitted, r 9,eui eoitea Staff Liaison/Human Resources Director r • r2016 BlackLivesMatter Program Planning Committee Meeting November 7, 2016 10:00 AM Location: 164 Division St. Elgin, IL, 60120 Meeting Agenda Call to Order Program Brainstorming • Create Vision for Program/Event o What do we want to achieve? o What is our message to the community? o Who is our audience? • Speakers • Format • Framework r Updates • Venue • February Events • Video Research Other Business Next Steps Next Meeting Date Adjournment r Human Relations Commission Tuesday, December 1, 2015 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of November 3, 2015 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • MLK Committee Update • Black Lives Matter 7. New Business • 2016 Meeting Schedule Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, December 1, 2015 Minutes 1. Call To Order The meeting was called to order at 6:45 pm. 2. Person(s) Recognized Phil Reed, SNAP Consulting, was recognized. Mr. Reed gave the group an overview on the Diversity Committee's work over the past 3 years and a look ahead to 2016. In 2016, key performance measures will be created for the subcommittees, benchmarking against other communities will continue, and training for senior staff and police will continue. Mr. Reed informed the group that it takes time to implement sustainable changes. The police department is in the lead with their efforts and initiatives. 3. Approval of November 3, 2015 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Lara. Minutes approved. 4. Monthly Reports Staff Liaison Cohen went through the monthly reports. 5. Old Business • Diversity Committee Update (standing item) See "Persons Recognized". • MLK Committee Update Commissioner Habun reported that everything is going well for all events. a. Food Drive—Jewel and Walgreens will request donations after 1/1/2016. b. Prayer Breakfast—Joyce Fountain will be the keynote speaker. Tickets will be $15 (regardless of age) and will be available for sale in mid-December. c. Sunday Program —The Art and Essay submissions and Scholarship applications have been received. 100 singers and dancers are being recruited for the event. d. Day of Service— 120 students have registered for the event thus far. 300 students can attend. • Black Lives Matter Commissioner Jacobs reported that the meeting was cancelled due to the blizzard. The event will take place on 2/25/16 at the Centre of Elgin, from 7:00pm to 9:00pm. The message will be one of unity rather than division. Commissioners Whitt, Habun, and Jacobs, Chair Williamson, and Traci Ellis are on the planning committee. 6. New Business • 2016 Meeting Schedule Commissioner Habun made a motion to approve the 2016 meeting schedule, seconded by Commissioner Whitt. Meeting schedule approved. Adjournment There being no other business, Commissioner Lara made a motion to adjourn, seconded by Commissioner Habun. The meeting adjourned at 7:20 pm. Respectfully submitted, Weakir Gail Cohen, Staff Liaison/Secretary The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 2016 BlackLivesMatter Program Planning Committee Meeting December 17, 2015 6:00 PM Location: 164 Division St. Elgin, IL, 60120 'eting Agenda Call to Order Program Brainstorming • Create Vision for Program/Event o What do we want to achieve? o What is our message to the community? o Who is our audienc-":' • Speakers • Format • Framework Updates • Venue • February Events • Video Research Other Business Next Steps Next Meeting Date Adjournment r