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HomeMy WebLinkAbout2014 Human Relations Commission Minutes & Agendas Human Relations Commission Tuesday, January 7,r2A33c O /9- 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of December 3, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Elgin MLK Celebration Update 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, February 4,2.913 aOI -f 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of December 3, 2013 Minutes 5. Monthly Reports - New reporting system 6. Old Business • Diversity Committee Update (standing item) • Elgin MLK Celebration Recap 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Tuesday, March 4, 2013 aol q 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of December 3, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Boards and Commissions Appreciation Breakfast a. HRC Photo Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, March 4, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order—the meeting was called to order at 6:33 pm 2. Approval of December 3, 2013 Minutes Commissioner Braun made a motion to approve the minutes, seconded by Commissioner Khoutisene. Motion carried and minutes approved. 3. Monthly Reports Staff Liaison Cohen reviewed the monthly reports. 4. Old Business • Diversity Committee Update Chair Habun summarized the discussion held at the council retreat on March 1. The city manager provided an overview of where the city is and where it needs to go regarding diversity and inclusion in hiring and purchasing. For example, the Explorers program in Police could be used as a strategy for hiring future officers. Phil Reed provided a summary of what diversity and inclusion is and what it isn't. City council approved continued work on this initiative and dollars have been specifically provided in the budget as a line item. The Diversity Committee will be starting up again. The HRC's role will be that of oversight and monitoring. Brief discussion on whether the psychological exam had a disparate impact on minorities; Staff Liaison Cohen will follow up on this. 5. New Business • Boards and Commissions Appreciation Breakfast All board and commission members are invited to a "thank you" breakfast. A formal invitation is to follow. • Commissioner Braun announced that she will not continue as a commissioner after her appointment expires in May. Staff Liaison Cohen will check with the city clerk to see if there are any applications on file. • Upcoming events: a. 3/15 at ECC—YW Women's History Brunch b. 4/26 at Villa Olivia —African American Scholarship Dinner Adjournment There being no other business Commissioner Wars made a motion to adjourn, seconded by Commissioner Khotisene. The meeting was adjourned at 7:00 pm. Respectfully submitted, 9,4ii edea Staff Liaison/Human Resources Director Human Relations Commission Tuesday, April 1, 2014 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of March 4, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Boards and Commissions Appreciation Breakfast a. HRC Photo (11164 7. New Business • Thank you to Commissioner Oralia Braun • Potential Commissioners? • United Black Scholarship Ticket Distribution/Pick Up Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, May 6, 2014 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of April 1, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Potential Commissioners? Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Tuesday, May 6, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order—The meeting was called to order by Chair Habun at 6:40 pm. 2. Approval of April 1, 2013 Minutes • Commissioner Williamson made a motion to approve the April minutes, seconded by Commissioner Benjamin. Minutes approved. 3. Monthly Reports • Discussion regarding the monthly reports; part of the work of the Diversity and Inclusion committee is to revamp the forms that are included in requests for bids and proposals. 4. Old Business • Diversity Committee Update (standing item) Chair Habun brought the ERC up to speed. Two meetings have taken place since the last ERC meeting. Subcommittees have been created for four areas and the consultant, Phil Reed, will work with all of them. Commissioner Wars is on the leadership subcommittee. Chair Habun is on the program and services subcommittee, which will include examining not-for-profits' who receive city funds commitment to diversity and inclusion. Commissioner Benjamin stated she would like to participate in a subcommittee. The ECC diversity group, MAGIC, will attend the next meeting of the large group. Deputy Chief Wolf stated that Sgt. Katy Potts has taken over the police department's recruiting efforts and is revamping the program with an effort to recruit more Hispanic officers. The program will be ready this fall or winter. At the June Board of Fire and Police Commissioners meeting, Lt. Jeff Adam is asking for changes in hiring rules, permitting Elgin Police Explorers to be hired with an associate's degree rather than a bachelor's. Deputy Chief Wolf explained that Elgin is losing these Explorers to other police departments because of the BA degree. The meeting is June 12th at 5:30 pm. There is a precedent for reducing the degree requirement for those with military service or experience in another police department. 5. New Business • Commissioner Jacobs has met with citizens to interest them in a Commissioner position and Commissioner Khoutisene has a potential new member of the commission. • Commissioner Khoutisene reported that the Black Scholarship dinner was a good event. Janice Hare gave a good speech on behalf of the HRC. Commissioner Wars suggested sending Janice a thank you letter; Chair Habun will draft the letter and send it to Staff Liaison Cohen. • Next meeting will have elections for Chair and Vice Chair. Adjournment There being no other business Commissioner Wars made a motion to adjourn, seconded by Commissioner Khoutisene. The meeting was adjourned at 7:14 pm. Respectfully submitted, 94.4.e edea Staff Liaison/Human Resources Director Human Relations Commission Tuesday, June 3, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of May 6, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Election of Chair and Vice Chair • Steps to investigating allegations of discrimination/handling issues/requests for EHRC assistance Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r t Human Relations Commission Tuesday, June 3, 2014 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order The meeting began at 6:31 pm. 2. Approval of May 6, 2014 Minutes Commissioner Jacobs clarified that he has met with citizens regarding joining the HRC, but did not have any potential new members. Commissioner Jacobs made a motion to approve the minutes with the clarification. Commissioner Wars seconded. Minutes approved. 3. Monthly Reports Staff Liaison Cohen reviewed the monthly contract report. 4. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen and Chair Habun brought the commissioners up to date. The SNAP consultant contract passed city council 6 to 3. The Program and Delivery of Services subcommittee met; led by Chair Habun. The timeline was made more aggressive. Chair Habun will share her subcommittee notes with the HRC. The HRC will be expected to provide oversight. 5. New Business • Election of Chair and Vice Chair Commissioner Wars made a motion to nominate Danise Habun as Chair. Commissioner Khotisene seconded. Commissioner Wars made a motion to nominate Aloun Khotisene as Vice Chair. Commissioner Jacobs seconded. Both Habun and Khotisene were elected for another term. • Steps to investigating allegations of discrimination/handling issues and requests for EHRC assistance Chair Habun asked what the difference would be between something that warrants an investigation and something that the HRC is just being made aware of. This issue arose out of a concern raised about 16 months ago about a not for profit receiving city funds whose board did not reflect any diversity. Representatives of the HRC met with the not for profit and the issue escalated. r Had the HRC decided in advance what steps it planned to take, much aggravation would have been avoided. Discussion led to agreement that an investigation is warranted if the issue is serious to a citizen. Therefore, the decision as to whether or not to start an investigation will be made on a case by case basis. Staff Liaison Cohen was asked to create an intake form to complete when a contact (call, walk in) is made. The process will be as follows: 1. Staff receives a call or walk in which is documented on the form 2. The HRC is apprised of the contact via email 3. A special meeting is held to see if an investigation is warranted 4. The steps for the investigation will be determined 5. The complainant will be asked what relief they are seeking Adjournment There being no other business Commissioner Jacobs made a motion to adjourn, seconded by Commissioner Benjamin. The meeting was adjourned at 7:25 pm. Respectfully submitted, 9ati e r Staff Liaison/Human Resources Director C r Human Relations Commission Tuesday, July 1, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June 4, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) a. Phil Reed Discussion on Role of HRC r7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r Human Relations Commission Tuesday, July 1, 2014 1. Call To Order The meeting was called to order at 6:35 pm. 2. Person(s) Recognized Phil Reed, SNAP Consulting and Associates, LLC, introduced himself to the commission. Mr. Reed is working with the city on its diversity and inclusion initiative. 3. Approval of June 3, 2014 Minutes Commissioner Khotisene made a motion to approve the minutes. Commissioner Wars seconded. A correction was noted; the SNAP contract passed city council by a vote of 6—3. The minutes as corrected were approved. 4. Monthly Reports No reports. 5. Old Business • Diversity Committee Update (standing item) a. Phil Reed Discussion on Role of HRC E Phil explained that the HRC will act as the oversight committee and monitor implementation of the city's diversity and inclusion plan. He recommended that at least one member of the commission join each of the workgroups. HRC oversight will ensure accountability for implementation of the plan and transparency for the citizens of Elgin. Phil provided an overview of the plan, its 5 goals and the subcommittees, which include Leadership Commitment, Recruitment/Retention, Program & Services, and Marketplace. Phil identified Leadership Commitment as the most important component. The committees are going through the plan to identify priorities and timing. The marketplace subcommittee is meeting in mid-July. Other subcommittee meetings will be scheduled shortly. Phil is the central focus for all the subcommittees and will share all subcommittee information with the larger Diversity Committee. Chair Habun provided an update on the Program & Services subcommittee. The group looked at older survey material that identified delivery gaps. The group is designing a short survey to assess current gaps in services. The survey will have simple, multiple delivery strategies. Phil is drafting the questions. r 6. New Business Staff Liaison Cohen will check on the status of new commissioner applications. Adjournment There being no other business Commissioner Benjamin made a motion to adjourn, seconded by Commissioner Khoutisene. The meeting was adjourned at 7:25 pm. Respectfully submitted, ..ie eo4ea Staff Liaison/Human Resources Director r r r Human Relations Commission Tuesday, August 5, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized • Welcome new Commissioner Lara! 4. Approval of July 1, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Elgin Diversity Form Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, August 5, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order—The meeting was called to order at 6:30 pm. 2. Person(s) Recognized Welcome new Commissioner Lara! Chair Habun welcomed new Commissioner Elisa Lara. Commissioner Lara is excited about working with the HRC and encouraging participation from the Hispanic community. 3. Approval of July 1, 2014 Minutes Commissioner Williamson made a motion to approve the minutes, seconded by Commissioner Jacobs. Minutes approved. 4. Monthly Reports Staff Liaison Cohen went over the monthly reports, including one using the new intake form. The Commission agreed that the new form was easy to follow and met their expectations. 5. Old Business • Diversity Committee Update (standing item) Chair Habun provided background information on the city's Diversity and Inclusion initiative to Commissioner Lara. The HRC's charge will be to provide oversight and monitor implementation of the plan. Chair Habun met with City Manager Stegall regarding the HRC's oversight role and Stegall recommended a work session with the council to ensure their buy-in. The HRC will make a presentation to city council on September 10 regarding the HRC's anticipated role. Commissioners Benjamin, Wars and Chair Habun will work on the presentation. 6. New Business • Elgin Diversity Form Staff Liaison Cohen distributed the new form that is used to capture demographics on our candidates and interview teams. The form also requires a detailed explanation from the hiring department head as to how the selected candidate met the requirements of the position and how the selected candidate's qualifications were superior to those candidates not selected. The commissioners asked about the search firm used to solicited resumes for the Communications Director position. Staff Liaison told the commission that GovUSAHR, formerly Voorhees Associates, is the pre-eminent public sector search firm in this area. Staff is confident the firm performs a thorough search for a diverse selection of viable candidates. Commissioner Jacobs stated he had confidence in this firm through his experience with non-profit searches. Adjournment There being no other business Commissioner Benjamin made a motion to adjourn, seconded by Commissioner Khoutisene. The meeting was adjourned at 7:16 pm. Respectfully submitted, 944.t edea Staff Liaison/Human Resources Director r Human Relations Commission Tuesday, September 2, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of August 5, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • City Commission Contact Information �' Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, September 2, 2014 6:30 p.m. Second Floor Conference Room—South Tower 1. Call to Order—The meeting was called to order at 6:32 p.m. 2. Persons recognized—none 3. Approval of August 5, 2014 Minutes Commissioner Jacobs made a motive to approve the minutes, seconded by Commissioner Khotisene. Minutes approved. 4. Monthly Reports Discussion of reports was tabled until October when Staff Liaison would be present as no contract reports were available this month. 5. Old Business • Diversity Committee Update(standing item) Purchasing subcommittee met on August 27`h and Hiring and Retention Subcommittee met on August 29`h. Minutes were provided for both subcommittees. Seven priorities were developed for the diversity survey in accordance with what the city is trying to accomplish. The presentation that was scheduled for the September 10`h Council meeting was cancelled and Chair Habun sent a memo to City Manager Stegall. The Diversity committee as a whole will be meeting mid-September,reports from all sub-committees will be provided at that time. 6. New Business • City Commission Contact Information Information was provided courtesy of Cherie Murphy • Fire and Police Commission Discussion Commission briefly discussed the change in make-up of the Fire and Police Commission. The Commission as a whole agreed that it was good to have the Chiefs on the Commission. Commissioner Khotisene suggested that new Commissioners and Council members go through the same diversity training on the Lao community that new police officers go through by visiting the Lao community and temple. This training has helped to develop trust within the Lao community of the Police Department. Adjournment There being no other business Commissioner Williamson made a motion to adjourn, seconded by Commissioner Khotisene. The meeting was adjourned at 6:55 p.m. Respectfully submitted, SotAa 7aq Staff Liaison/Human Resources Director MLK Celebration Committee Meeting September 17, 2014 6:OOpm - 7:OOpm City Hall 2nd floor Conference Room-South Tower Agenda 1. Call to Order 2. Update on Prayer Breakfast 3. Humanitarian Award 4. Vendors 5. Calendar 6. Art & Essay Contest 7. Sunday Program 8. MLK Scholarship 9. Monday-Youth Day of Service 10. MLK Food Drive PlanMeeting Schedule r Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at (847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, October 7, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of September 2, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • MLK Weekend Budget Appropriation C • Signing up for job announcements on city webpage Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Tuesday, October 7, 2014 @ 6:30 p.m. 1. Call To Order—The meeting was called to order at 6:33 pm. 2. Person(s) Recognized Chair Habun recognized Commissioner Joe Wars who is stepping down. Commissioner Wars stated he has really enjoyed working on the Human Relations Commission; the commission serves as important role and the role will grow larger in the future. Please contact him if he can be of any assistance in the future. Chair Habun recognized Commissioner Khotisene who has become a citizen of the United States. All present congratulated Commissioner Khotisene and gave him a round of applause. 3. Approval of September 2, 2014 Minutes Commissioner Khotisene made a motion to approve the minutes, seconded by Commissioner Wars. Commissioner Khotisene noted that his name was misspelled. Minutes approved with correction of spelling. 4. Monthly Reports Staff Liaison Cohen went over the contract report and two intake reports. Cohen was requested to keep one of the reports open and provide an update at the next meeting. 5. Old Business Diversity Committee Update • The HRC presentation to council will probably be in November. • The new Board of Fire and Police Commissioners is meeting this week and will receive training on do's and don'ts for interview questions and legal use of arrest and conviction information. 6. New Business MLK Weekend Budget Appropriation • Chair Habun explained that traditionally funds for the MLK celebration have come through the HRC. The HRC needs to establish a threshold amount for the event. Commissioner Khotisene made a motion to provide funding not to exceed $5,000 to the MLK committee, seconded by Commissioner Wars. Motion approved. 6. New Business Continued: Signing up for job announcements on city webpage • Staff Liaison Cohen will sign up the commissioners who are present to received notices of job openings in the city. Police Recruiting • Chair Habun noted that at the last city council meeting council questioned the police chief and city manager about the recruitment trip to Puerto Rico. There will be several people at the next council meeting who will speak out in favor of using multiple recruitment strategies. The HRC can voice its support as well. Commissioner Wars agreed with this sentiment. Commissioner Jacobs stated that the HRC is on record in support of the processes used; Commissioner Williamson agreed. Chair Habun suggested that the HRC show support during its presentation to the council; Commissioner Khotisene agreed. Adjournment There being no other business Commissioner Benjamin made a motion to adjourn, seconded by Commissioner Khotisene. The meeting was adjourned at 7:00 pm. Respectfully submitted, 94.et eo‘za Staff Liaison/Human Resources Director Human Relations Commission Tuesday, November 4, 2014 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of October 7, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business �* • 2015 MLK Celebration Update (new standing item) Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. C Human Relations Commission Tuesday, November 4, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of October 7, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • 2015 MLK Celebration Update (new standing item) Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, December 2, 2014 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of October 7, 2014 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • 2015 MLK Celebration Update (new standing item) [ • 2015 HRC Meeting Schedule Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, December 2, 2014 6:30 p.m. 1. Call To Order—the meeting was called to order at 6:35 pm. 2. Person(s) Recognized Chair Habun recognized Commissioner Lara who won an award from the Hispanic Heritage Network and Reflejos in recognition of the contributions she makes to the community. 3. Approval of October 7, 2014 Minutes Commissioner Jacobs made a motion to approve the minutes, seconded by Commissioner Williamson. Minutes approved. 4. Monthly Reports Staff Liaison Cohen reviewed the contract report and 5 intake reports. Commissioner Jacobs has also spoken to one of the intake individuals regarding her housing issue. 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen detailed meetings of the Diversity Committee and several subcommittees that were held since the last HRC meeting. 6. New Business • 2015 MLK Celebration Update (new standing item) Joe Wars is working on the MLK Calendar. Commissioner Benjamin will man the ticket stand at the breakfast. • 2015 HRC Meeting Schedule Commissioner Williamson made a motion to approve the 2015 meeting schedule, seconded by Commissioner Jacobs. Meeting schedule approved. Adjournment There being no other business Commissioner Khotisene made a motion to adjourn, seconded by Commissioner Lara. The meeting was adjourned at 7:05 pm. Respectfully submitted, gait &deo Staff Liaison/Human Resources Director