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HomeMy WebLinkAbout2013 Human Relations Commission Minutes & Agendas 4001"" Human Relations Commission Tuesday, January 8, dao i3 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of December 4, 2012 Minutes 5. Monthly Reports 6. Old Business • MLK Update • HRC Brochure 7. New Business • City of Elgin Strategic Planning Commission • Coalition of Elgin Religious Leaders on My Muslim Neighbors • ICDHR MLK Dinner Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Tuesday, January 8, 2012 13 6:30 p.m. Second Floor Conference Room —South Tower Present: Chair Mo lqbal Commissioner Danise Habun Commissioner Joe Wars Staff Liaison Gail Cohen Commissioner Aloune Khotisene Commissioner Oralia Braun Vice Chair Janice Hare Commissioner Dianha Ortega-Ehreth Deputy Chief Cecil Smith 1. Call To Order The meeting was called to order at 6:35pm. 2. Approval of December 4, 2012 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Motion carried. 3. Monthly Reports No monthly reports 4. Old Business • MLK Update—Vice Chair Hare passed out a draft of the program which was reviewed and commented upon by the members. Chair lqbal discussed the MLK celebration becoming a foundation and recommended getting a mailing list together at the event. Commissioner Habun reported that the public program will be held on 4:00pm Sunday at the 2nd Baptist Church. Commissioner Ortega- Ehreth discussed the Monday program for young people. • HRC Brochure No updates from Commissioner Habun. Chair Iqbal incorporated Vice Chair Hare's comments. Liaison Cohen was requested to provide a copy to Cherie Murphy for her edits. 5. New Business • City of Elgin Strategic Planning Advisory Committee Chair lqbal is attending an event on January 22 that will introduce the members of the newly formed Strategic Planning Advisory Committee to other commission members. • Coalition of Elgin Religious Leaders on My Muslim Neighbors Commissioner Habun agreed to work with this group and asking the HRC when do we want to start planning a joint event. Vice Chair Hare volunteered to meet with Reverend Tracy to discuss the program. • ICDHR MLK Dinner Chair lqbal and Vice Chair Hare will be attending. • Landlord-Tenant program at Gail Borden Library 2/25/13 Chair lqbal reported that Administer Justice is hosting a meeting for landlords and tenants at the Library on 2/25/13. • HRC website Chair lqbal questioned the usefulness of the employment discrimination reporting system on the HRC's website. Staff liaison Cohen was requested to ask the city's attorney to meet with the HRC to go over the step of investigating discrimination cases. Cohen was also asked to look at the website to ensure the language was clear. There being no further business, Deputy Chief Cecil Smith made a motion to adjourn, seconded by Commissioner Braun. Meeting adjourned at 7:25 pm. Respectfully submitted, 9aite1 Gail Cohen, Staff Liaison/Secretary r Human Relations Commission Tuesday, February 5, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of January 8, 2012 Minutes 5. Monthly Reports 6. Old Business • HRC Brochure 7. New Business • Diversity Council Update (standing item) • Examination of HRC's Duties/Revision to Municipal Code Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, February 5, 2013 6:30 p.m. Second Floor Conference Room —South Tower Present: Chair Mo lqbal Commissioner Danise Habun Commissioner Joe Wars Staff Liaison Gail Cohen Commissioner Aloune Khotisene Commissioner Oralia Braun Vice Chair Janice Hare Commissioner Dianha Ortega-Ehreth Deputy Chief Cecil Smith 1. Call To Order The meeting was called to order at 6:32 pm. 2. Approval of January 8, 2012 Minutes Vice Chair Hare made a motion to approve the minutes, seconded by Commissioner Wars. Motion carried. 3. Monthly Reports No reports. 4. Old Business • HRC Brochure Commissioner Braun suggested that the brochure will be in two languages; English on one side and Spanish on the other. Commissioner Habun stated that the brochure needs to be edited and if the commission's charter changes,those changes should be reflected in the brochure. The Commission agreed to table redesign of the brochure at this point. 5. New Business • Diversity Council Update (standing item) Commissioner Habun reported that the Diversity Council met a few weeks ago with City Manager Stegall. Stegall discussed how the Diversity Council will be a part of strategic planning. A presentation will be made to city council on February 27, 2013. Phil Reed, our consultant, will meet with city council members to get their input. The HRC will be the flow thru for diversity related issues moving forward, including assessing and establishing baselines regarding training, hiring, and setting steps to produce outcomes. Diversity and inclusion among the city's other commissions will also be examined and addressed. Deputy Chief Smith noted that diversity goes beyond race and ethnicity. We need to start with training of department heads. • Examination of HRC's Duties/Revision to Municipal Code Staff Liaison Cohen will provide copies of the Municipal Code (HRC section) and the Diversity Council plan to HRC members. Cohen explained that Corporation Counsel Mike Gehrman would like HRC members to tell him what changes should be made to the code and he will write it up for review. Commissioner Wars commented that it will take more than one meeting to go through recommended changes. Commissioner Habun recommended that an overview of the changed code be incorporated into a training manual for new commissioners. • I Fest 2013 Commissioner Habun reported that she and Gil Feliciano are co-chairs of the IFest this year. A preplanning meeting has been scheduled for February 23, 2013. This item will be left on the agenda for monthly updates. There being no further business, Commissioner Ortega-Ehreth made a motion to adjourn, seconded by Commissioner Braun. Meeting adjourned at 7:07 pm. Respectfully submitted, Gail Cohen, Staff Liaison/Secretary NTE RNA**FEST February23, 2013 : � 9:30-11:00 am At<* ELGIN* The Centre - West Conference Room 2013 Elgin's 2013 International Festival Planning Meeting 1. Welcome & Introductions 2. Vision of Event 3. 2012 Summary a. Review of Feedback from 2012 i. What worked ii. What can be tweaked b. Financial Report from 2012 4. 2013 Structure a. Identify committees b. Identify committee chairs/co-chairs c. Identify people to bring to the table 5. Next Steps a. Set meeting schedule Next Meeting Date: r `�� OF EAG, • tiS� * �� � § City of Elgin i� ice . f M�. r ' n ����� Dr. Martin Luther King,Jr.Holiday Committee "" ; r °iriJLD' . 150 Dexter Ct. wtiore C Elgin,Illinois 60120 28th Annual Dr. Martin Luther King Jr. Celebration Saturday, February 23, 2013 11:00 a.m. • Welcome & Thank you! • Budget Review • Survey Overview & Feedback on each Portion o Prayer Breakfast • Humanitarian Award o Community Event • Art & Essay • Scholarship o Food Drive o Youth Conference • Other Business r Human Relations Commission Tuesday, March 5, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of February 5, 2012 Minutes 5. Monthly Reports 6. Old Business • Diversity Council Update (standing item) • Examination of HRC's Duties/Revision to Municipal Code • I-Fest 7. New Business • "Who is My Muslim Neighbor" event Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r • (14' Human Relations Commission Tuesday, March 5, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of February 5, 2012 Minutes 5. Monthly Reports 6. Old Business • Diversity Council Update (standing item) • Examination of HRC's Duties/Revision to Municipal Code • I-Fest 7. New Business • "Who is My Muslim Neighbor" event Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r • rik Human Relations Commission Tuesday, April 2, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of February 5, 2012 Minutes 5. Monthly Reports 6. Old Business • Diversity Council Update (standing item) • Examination of HRC's Duties/Revision to Municipal Code • "Who is My Muslim Neighbor" event a. Refreshments 7. New Business • Participation in 4th of July Parade • Love Elgin Day Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, April 2, 2013 6:30 p.m. Second Floor Conference Room — South Tower Present: Commissioner Danise Habun Commissioner Joe Wars Staff Liaison Gail Cohen Commissioner Aloune Khotisene Commissioner Oralia Braun Vice Chair Janice Hare Commissioner Dianha Ortega-Ehreth Absent: Chair Mo lqbal Deputy Chief Cecil Smith 1. Call To Order The meeting was called to order by Vice Chair Hare at 6:30 pm. 2. Persons Recognized Reverend Denise Tracy, attending on behalf of the Coalition of Elgin Religious Leaders (CERL), was recognized. 3. Approval of February 5, 2012 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Motion carried. 4. Monthly Reports Staff Liaison Cohen went over the monthly reports. 5. Old Business • Diversity Team Update (standing item) Staff Liaison Cohen explained the role that Phil Reed, SNAP Consulting, plays in the creation and implementation of the city's diversity and inclusion plan. Phil's contract will be presented to city council at their April 24th meeting for approval. Commissioner Wars made a motion that the HRC endorse working with Phil and demonstrate support of the diversity team through a letter to city council. Commissioner Habun seconded. Motion carried. Commissioner Habun will write a letter to be presented to council. • Examination of HRC's Duties/Revision to Municipal Code Commissioner Wars commented that due to the workload, he would like to expand the number of commissioners by two members to nine total. • "Who Is My Muslim Neighbor" Reverend Tracy explained that ECC, CERL, and the HRC are co-partnering in this event. ECC President Sam has committed a lot of resources to the event. Small group leaders are needed; training will be provided. CERL is paying for the speaker and ECC is providing the space and security. Around 150 people are expected. Commissioner Ortega-Ehreth made a motion that the HRC provide up to $500 for refreshments. Commissioner Khotisene seconded. Motion carried. Reverend Tracy asked that people get the word out about the event and provided a flyer. 6. New Business • Participation in the 4th of July Parade On hold until next meeting. • Love Elgin Day This event will be held on April 27th from 8:00 am to 2:00 pm. HRC had a table last year. Vice Chair Hare can attend, Commissioner Braun is a maybe. Vice Chair Hare will try to design a flyer for the event. Staff Liaison Cohen will provide toothbrushes to give away. There being no further business, Commissioner Braun made a motion to adjourn, seconded by Commissioner Wars. Meeting adjourned at 7:12 pm. Respectfully submitted, getie edea Gail Cohen, Staff Liaison/Secretary r Human Relations Commission Tuesday, May 7, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of April 2, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Examination of HRC's Duties/Revision to Municipal Code 7. New Business • Participation in 4th of July Parade • Resignation of Vice Chair Hare Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Minutes Human Relations Commission Tuesday, May 7, 2013 6:30 p.m. Present: Chair Mo lqbal Commissioner Danise Habun Commissioner Joe Wars Staff Liaison Gail Cohen Commissioner Oralia Braun Vice Chair Janice Hare Commissioner Dianha Ortega-Ehreth Absent: Commissioner Aloune Khotisene 1. Call To Order The meeting was called to order at 6:51. 2. Approval of April 2, 2013 Minutes Commissioner Habun moved to approve the minutes, seconded by Commissioner Wars. Minutes approved 3. Monthly Reports Staff Liaison Cohen walked through the reports. Chair lqbal stated that the contract monthly reports do not conform with the requirements of the ordinance. 4. Old Business • Diversity Committee Update (standing item) Commissioner Habun reported that City Council approved the next phase of the project with Phil Reed, SNAP Consulting. This phase will consist of interviewing the council members and covering the topics of recruitment, interviewing, training, awarding of contracts and selection of commission members. • Examination of HRC's Duties/Revision to Municipal Code No additional input from the commission. Staff liaison Cohen will submit requested changes to the legal department. 5. New Business • Participation in 4th of July Parade Chair lqbal asked for a motion to participate. No motion made;the HRC will not march in the parade this year. • Resignation of Vice Chair Hare The commission accepted Janice Hare's resignation and thanks her for her 10 years of volunteer service to the city. Chair lqbal has asked Commissioners Khotisene and Ortega-Ehreth if they were interested in serving as Vice Chair. This item will be addressed at the July meeting. Commissioner Habun has solicited the LGBT community to serve on the commission. Commissioner Wars stated that we should reach out to people with disabilities to serve. • Other Commissioner Habun reminded the commission that the HRC is co-sponsoring a program on May 19 at ECC, entitled "Who is My Muslim Neighbor?" Approximately 30 students from the Islamic Learning Center will attend as well as a speaker who will address women's role in Islam. Refreshments from Pita Puff will be served. There being no further business, Commissioner Ortega- Ehreth made a motion to adjourn, seconded by Commissioner Braun. Meeting adjourned at 7:20 pm. Respectfully submitted, 9a.ie edea Gail Cohen, Staff Liaison/Secretary Human Relations Commission Tuesday, June 4, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of May 7, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Nominations for Chair and Vice Chair r Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT(847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r r Human Relations Commission Tuesday,June 4, 2013 6:30 p.m. Second Floor Conference Room —South Tower Present: Commissioner Danise Habun Commissioner Joe Wars Staff Liaison Gail Cohen Commissioner Oralia Braun Vice Chair Janice Hare Commissioner Aloune Khotisene Absent: Chair Mo Iqbal Commissioner Dianha Ortega-Ehreth 1. Call To Order—The meeting was called to order at 6:42pm. 2. Recognition of Vice Chair Hare—the Commissioners thanked Vice Chair Hare for her years of hard work.and contributions to the Human Relations Commission and the people of Elgin. 3. Approval of May 7, 2013 Minutes—Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Minutes approved. 4. Monthly Reports—Staff reviewed the monthly reports. 5. Old Business • Diversity Committee Update (standing item)—Staff Liaison Cohen reported that the Strategic Plan Advisory Committee (SPAC) received the diversity committee's plan very positively. They did ask for revisions to the definition of diversity providing more explicit tie in to Elgin. The Gang and Drug task Force is providing diversity training in August at the Gail Borden library. Mae Hicks Jones shall be the speaker. • Who is My Muslim Neighbor Recap—Commissioner Habun reported that the event was very well attended and both speakers, a young man and a young woman, were very good. Commissioner Habun noted that more outreach is needed into the Latino community as there were no representatives from that group present at the event. 6. New Business • Nominations for Chair and Vice Chair Commissioner Wars nominated Commissioner Habun for Chair, seconded by Commissioner Khotisene. Commissioner Braun nominated Commissioner Khotisene for Vice Chair, seconded by Commissioner Habun. Elections will take place at the next meeting. 7. Other Business • New commissioners. An application has been received to serve on the HRC. Staff Liaison Cohen will contact the City Clerk to have Council review and vote on the application during Executive Session. Adjournment—There being no further business, Commissioner Braun made a motion to adjourn, seconded by Commissioner Khotisene. The meeting was adjourned at 7:01. Respectfully submitted, 9-eatedea Gail Cohen, Staff Liaison/Secretary Human Relations Commission Tuesday, July 2, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June 4, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business • Election for Chair and Vice Chair Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission r Tuesday, July 2, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order—The meeting was called to order at 6:32 pm 2. Person(s) Recognized -Thomas Jackson, community activist and volunteer, was recognized. Mr.Jackson has lived in Elgin for three years. 3. Approval of June 4, 2013 Minutes—Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Minutes approved. 4. Monthly Reports—Staff Liaison Cohen went over the monthly reports. 5. Old Business • Diversity Committee Update (standing item)—The Commissioners reviewed the Strategic Planning Advisory Committee's proposed diversity definition. Commissioner Habun pointed out that the definition was more of a statement and did not really define diversity. 6. New Business • Election for Chair and Vice Chair Danise Habun was unanimously elected Chair. Aloun Khotisene was unanimously elected Vice Chair. Mohammed lqbal was thanked for his service as Chair the past two years. • Reverend Tracy Chair Habun reported that a request has been made for a peace and anti- violence program in the fall. Reverend Tracy will be invited to our next meeting to discuss this program. • Mohammed lqbal announced his resignation from the Human Relations Commission. 7. Adjournment—There being no further business, Vice Chair Khotisene made a motion to adjourn, seconded by Chair Habun. The meeting was adjourned at 6:50 pm. Respectfully submitted, '' Gail Cohen, Staff Liaison/Secretary • Human Relations Commission Tuesday, August 6, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized a. Welcome to new members Rich Jacobs and Bill Williamson 4. Approval of July 6, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • I Fest Update r 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, August 6, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order—The meeting was called to order at 6:32 pm. Guests: Thomas Jackson and Reverend Denise Tracy 2. Person(s) Recognized a. Welcome to new members Rich Jacobs and Bill Williamson Bill Williamson has lived in Elgin since 1991. Councilwoman Tish Powell encouraged him to join a board or commission;the Human Relations Commission spoke to him the most. Rich Jacobs has wanted to join the HRC for a very long time. Rich is a founding member of the Civil Rights Agenda which is working to achieve marriage equality in Illinois. Joe Wars was reappointed;this is his third time on the HRC and has enjoyed every minute. b. Reverend Tracy The HRC amended the agenda to receive a presentation from Reverend Tracy. Reverend Tracy is working on an event entitled "Elgin: Safe City- Peaceful City" and hopes the HRC will be a sponsor. Several organizations (U-26, EPD, Ecker, Renz, Crisis Center) will make presentations on safety and the attendees will later join break-out sessions. The groups are expected to come back and present ideas for future direction. Judson will provide a room and ECC will be a co- sponsor. The HRC is asking to be a sponsor by training the small group leaders (Dianha), co-leading the event (Danise) and encouraging people to attend. No funds are being requested. Commissioner Wars made a motion to approve Reverend Tracy's request that the HRC be a sponsor for this event. Commissioner Braun seconded. Motion carried. 3. Approval of July 6, 2013 Minutes Commissioner Braun made a motion to approve the July minutes, seconded by Vice Chair Khotisene. Minutes approved. 4. Monthly Reports Staff Liaison Cohen reviewed the monthly reports. Commissioner Jacobs asked if the departments looked at the contract information. This information is included in the bids however the contracts have been awarded by the time the HRC is presented with the material. 5. Old Business • Diversity Committee Update (standing item) Staff Liaison Cohen explained that Phil Reed of SNAP Consulting is on deck to interview the council regarding the diversity and inclusion strategic priority. Chair Habun discussed the role of the Diversity Committee, the presentation to council of the committee's proposed initiatives and the role that will be played by the HRC. Danise will contact the city manager regarding the next steps. • I Fest Update Chair Habun reported that the I-Fest this year will have a lot of entertainment. The parade route will be longer and go through neighborhoods. Flyers announcing a kite contest will be distributed soon. The HRC is not involved this year in the event as it was last year. 6. New Business Business cards will be ordered for new commission members and officers. Vice Chair Khotisene informed the HRC that a small version of the Vietnam War Memorial will be in Elgin in September. A Lao oral history project will take place September through November focusing on Lao war refugees and the items they took with them when they left Laos. 7. Adjournment There being no further business, Commissioner Williamson made a motion to adjourn, seconded by Commissioner Jacobs. The meeting was adjourned at 7:26 pm. Respectfully submitted, 94i€ edteg Gail Cohen, Staff Liaison/Secretary Human Relations Commission Tuesday, September 3, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized a. Welcome to new commissioner Brandi Benjamin b. Thank you to resigning commissioner Dianha Ortega Ehreth 4. Approval of August 6, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Elgin Safe City-Peaceful City Update • I Fest Recap 7. New Business • Elmhurst Speakers Series Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, September 3, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order—the meeting was called to order at 6:32 pm. 2. Person(s) Recognized a. The commissioners welcomed new commissioner Brandi Benjamin. Commissioner Benjamin lives in Art Space. The community helped her when she needed it and she wanted to return the favor to Elgin. She is interested in childhood obesity in low income children and healthy diets. b. Chair Habun thanked resigning commissioner Dianha Ortega Ehreth. Chair Habun informed the commission that Commissioner Khotisene has been reappointed. 3. Approval of August 6, 2013 Minutes Commissioner Jacobs made a motion to approve the minutes, seconded by Commissioner Williamson. Minutes were approved. 4. Monthly Reports There were no monthly reports this month. 5. Old Business • Diversity Committee Update (standing item) Chair Habun has a meeting this week with facilitator Phil Reed, City Manager Stegall and Assistant Corporation Counsel Mike Gehrman. Chair Habun summarized the Diversity Committee's role in the city's diversity and inclusion initiative for the benefit of Commissioner Benjamin. • Elgin Safe City-Peaceful City Update No update. • I Fest Recap Chair Habun reported that the event was much fun, despite the rain storms the previous evening. A call for tents and clean up assistance was put out on Face Book and the response was tremendous. The parade had to be cancelled, however attendees were greater than last year and the event went off without incident. 6. New Business • Elmhurst Speakers Series Staff Liaison Cohen shared a brochure for the Elmhurst College Speaker Series. Reverend Al Sharpton will be speaking on September 22 at 7:00 pm. 7. Adjournment There being no further business, Commissioner Williamson made a motion to adjourn, seconded by Commissioner Benjamin. The meeting was adjourned at 6:54 pm. Respectfully submitted, Gail Cohen, Staff Liaison/Secretary Human Relations Commission Tuesday, October 1, 2013 6:30 p.m. Second Floor Conference Room—South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized • Welcome Commissioner Khotisene back 4. Approval of September 3, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Elgin Safe City-Peaceful City Update • MLK Celebration 7. New Business • 2013 ERHC Projects 8.Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to .allow the City of Elgin to make reasonable accommodations for those persons. Human Relations Commission Tuesday,October 1,2013 6:30 p.m. Second Floor Conference Room—South Tower 1. Call to Order—the meeting was called to order at 6:40 p.m. 2. Approval of September 3, 2013 minutes Commissioner Braun made a motion to approve the minutes, seconded by Commissioner Benjamin. Minutes were approved. 3. Monthly Reports Monthly reports will be provided at the November meeting. 4. Old Business • Diversity Committee Chair Habun indicated that Phil Reed will be meeting Council members in team of two along with Gail, City Manager Stegall and Assistant Corporation Council Gehrman. There has been frustration with City employees on trying to move forward with the diversity plan. Commissioner Williamson asked that an email be sent to City Manager Stegall stating that the Commission would like an update since the deadline has passed. • Elgin Safe City Chair Habun reported that the program will take place on Tuesday, November 5th. The group involved has indicated that they do not know what is expected of them. An email will be sent to Rev.Tracy to clarification. • MLK Celebration There will be a meeting on Friday, October 4th at noon at ECC in Building K Room K125 to plan the celebration. The Prayer Breakfast will be held at ECC. Janice Hare will be taking the lead on the planning for the program. There will be a Youth Day of service and a Youth Day on the holiday. Chair Habun to send out an agenda for meeting. The underwriting and support from the City of Elgin will not exceed $6,000. Commissioner Benjamin inquired who would be eligible for the scholarship and if there was a process that would be followed which would include an interview process from both private and public schools. Chair Habun responded that generally there is one recipient. The Grand Victoria Foundation will be contacted to inquire if they would participate and match the scholarship dollar amount. Commissioner Benjamin proposed that the$1,000 scholarship be split so as to allow for more than one recipient. Chair Habun responded that it is determined by the MLK Committee as to how the scholarships are awarded. Commissioner Williamson made the motion to allocate the same amount of funds as last year of no more than $6,000 to the MLK program, seconded by Commissioner Braun. Motion carried. There will be a food drive as part of the MLK celebration and will be handled by Commissioner Wars. The first year's event was a success in that 6 tons of food was received and 4/2 tons received last year. 5. New Business • 2013-2014 Projects Chair Habun inquired what type of projects the Commission would like to accomplish. o Hands on Training (Corporation Counsel explain what warrants an investigation and what steps should be taken by the Commission) o Training on rights and responsibilities of Tenant/Landlord for Commissioners o Revisit Human Relations Commission Financial Support of Sponsorship Form o Mayor's Youth Recipient Award or a Youth Award at the end of the school year (this would provide positive recognition) • Parking behind Art Space Commissioner Benjamin inquired as to whom the parking belongs to behind the art space building. The sign says tenant parking. Deputy Chief Wolf will look into the matter. Deputy Chief Wolf determined that the parking belongs to the Berna Architects and the tenants upstairs. 6. Adjournment There being no further business, Commissioner Benjamin made a motion to adjourn, seconded by Commissioner Williamson. The meeting adjourned at 7:11 p.m. Respectfully submitted, Sagd'a 7a years Sandra Taylor for Gail Cohen,Staff Liaison/Secretary Human Relations Commission Tuesday, November 5, 2013 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of October 1, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, November 5, 2013 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order The meeting was called to order at 6:30pm. 2. Approval of October 1, 2013 Minutes Commissioner Jacobs made a motion to approve the minutes, seconded by Commissioner Wars. Minutes approved. 3. Monthly Reports Staff Liaison Cohen went through the two monthly reports. 4. Old Business • Diversity Committee Update (standing item) Staff liaison Cohen brought the commissioners up to date with the progress on the diversity initiative. Two council members have been interviewed. The consultant's contract will receive final approval at the November 20 Council meeting. $100,000 has been identified in the proposed 2014 budget for diversity and inclusion initiatives. Commissioner Jacobs raised concerns regarding the funding being pulled during budget deliberations. Chair Habun indicated she would be attending the budget meetings. 5. New Business • Safe City, Peaceful City Chair Habun represented the HRC at last Sunday's program. The event was poorly attended however the program content was very good. The event received good coverage by the local press. • MLK Celebration Commissioner Wars reported that Janice Hare is organizing the prayer breakfast at ECC. The Art & Essay contest has been eliminated due to poor participation. The food drive will be easier this year as we will not need to sort outdated food; that will be done by Feeding Greater Elgin. Andre Allen and 100 community leaders will perform the public program. The Youth Program will consist of a community project in the morning, lunch and recreational activities at the Centre of Elgin. The commemorative item this year will not be a calendar; more details to follow. • Commissioner Khotisene reported that this Saturday and Sunday the library will be hosting the Lao Oral History Project. A film with interviews of Elgin Lao residents will be shown at 2:00pm on Sunday. 6. Adjournment There being no further business, Commissioner Khotisene made a motion to adjourn, seconded by Commissioner Jacobs. Meeting adjourned at 7:00 pm. Respectfully submitted, 9eu'e edea Gail Cohen, Staff Liaison/Secretary r r I MONTHLY COMPLIANCE REPORT NOVEMBER 2013 - Responsible Workforce Workforce 1st Amount of Bidders Total in Representation - Representation - Compliance/ Compliance/F Awarded bid# department/project name Contractor Name Contract Ordinance? Workforce Minority Female Minorities emales Bid 13-046 Water/Basin Scraper Mtce DPS Equipment Services $ 68,000.00 yes 4 0/0 1/25% y y yes 13-047 Eng/Street Resurfacing Orange Crush $ 1,187,731.00 yes 55 17/31% 6/11% y y yes 13-048 Eng/Improv.@ Remington Copenhaver $ 1,002,716.00 yes 10 5/50% 0/0 y y yes 13-043 PW/Sidewalk Repair Alliance Contractors $ 57,476.00 yes 7 2/29% 1/14% y y yes 13-055 Land Mgmt/Parking Repairs J Gill and Company $ 90,955.00 no 25 20/80% 0/0 y y no Elgin Human RF ns Commission Staffs ML..l'hly Report November 2013 Meeting Total Current Total STATUS/DISPOSITION Assistance Sort Month Y-T-D 1635 Maple Lane-Landlord did not pay electricity bill; referred tenant to Administer Justice. 55. N. Liberty- basement apt has leaking pipes. Complaint forwarded to Code. Case is on-going; property in violation of numerous code regulations. 521 N Liberty-water leaking from ceiling and other issues;tenant moved out and may be breaking lease. Owner may pursue this. Tenant referred to AdministerJustice. Landlord/Tenant Inquiries 3 13 ' Employment1 1 Employee of Metro Staffing complained that he had not received 2 pay checks despite numerous calls to Issues/Inquiries employer. HR staff called Metro Staffing. Followed up with employee who indicated he got his checks. Discrimination Complaints Housing 1 0 0 Employment 0 0 Other 0 1 I i .4 rHuman Relations Commission Tuesday, December 3, 2013 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of November 5, 2013 Minutes 5. Monthly Reports 6. Old Business • Diversity Committee Update (standing item) • Elgin MLK Celebration Update r 7. New Business • 2014 Meeting Schedule • Ill. Commission on Diversity & Human Relations MLK Dinner 1/17/14 • MLK Resolution for January 8th Council Meeting Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday, December 3, 2013 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order -the meeting was called to order at 6:30 pm. 2. Approval of November 5, 2013 Minutes Commissioner Jacobs made a motion to approve the November minutes, seconded by Commissioner Benjamin. Minutes approved. 3. Monthly Reports—no report. 4. Old Business • Diversity Committee Update (standing item) SNAP Consulting's contract received final approval at the November 20 Council Meeting. • Elgin MLK Celebration Update Commissioner Wars reported that details for the breakfast have been finalized. The food drive is beginning. Chair Habun reported that 4 scholarship applications and 3 nominations for the Humanitarian award were received. Chair Habun explained that the review committee uses a matrix and conducts interviews to determine who recipients will be. Commissioners Jacobs, Bruan and Williamson will review the Humanitarian Award nominees. 5. New Business • 2014 Meeting Schedule Commissioner Wars made a motion to approve the schedule, seconded by Commissioner Braun. Schedule approved. • Ill. Commission on Diversity & Human Relations MLK Dinner 1/17/14 Staff Liaison Cohen provided information on this upcoming event. Chair Habun asked Cohen to see if the city would purchase a table. • MLK Resolution for January 8th Council Meeting Adjournment There being no other business Chair Habun made a motion to adjourn, seconded by Commissioner Khotisene. The meeting was adjourned at 6:45 pm. The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.