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HomeMy WebLinkAbout2012 Human relations 2012 MEETING SCHEDULE HUMAN RELATIONS COMMISSION January 3, 2012 February 7, 2012 March 6, 2012 April 3, 2012 May 1, 2012 June 5, 2012 July 3, 2012 August 7, 2012 September 4, 2012 October 2, 2012 [ November 6, 2012 December 4, 2012 The Human Relations Commission holds it regular meetings on the first Tuesday of each month at 6:30 p.m. in the Second Floor Conference Room on the South Wing of City Hall. Contact Person: Gail Cohen Human Resources Director (847) 931-5607 r Human Relations Commission Tuesday, January 3, 2012 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of November 1, 2011 Minutes 5. Monthly Reports 6. Old Business • MLK Update • Translation Needs 7. New Business • 2012 Meeting Schedule • 2012 Unity Fest • Update to EMC 3.12.050 8. Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at(847)931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Tuesday,January 3, 2012 6:30 p.m. Second Floor Conference Room —South Tower Present: Chair Danise Habun Vice Chair Janice Hare Commissioner Joe Wars Commissioner Oralia Braun Commissioner Mo Igbal Deputy Chief Cecil Smith Commissioner Aloune Khotisene Staff Liaison Gail Cohen 1. Call To Order The meeting was called to order at 6:31 pm. 2. Approval of November 1, 2011 Minutes Commissioner Wars made a motion to approve the November 1 minutes, seconded by Vice Chair Hare. Minutes approved as amended. 3. Monthly Reports- No monthly reports. 4. Old Business • MLK Update — Vice Chair Hare reported that the poster proof had been received and scholarship winners notified. The breakfast will be at the Centre with vendors selling items. Ticket purchases are going well. Commissioner Wars reported that the food drive was going well; the committee is meeting on January 4 at 6:30. Chair Habun reported that Cherie Murphy told her Allstate Corp was awarding grants to not for profits for a worthwhile project in recognition of MLK. An application has been submitted in the name of the Elgin Youth Leadership Academy. Award announcements will be January 29. 13th annual King celebration at the Stonegate, 1/19/12. Gail will send an email for commission interest in attending event. • Translation Needs — DC Smith reported that the Police Dept's reporting system states "Asian" rather than Lao, or other ethnic information. The reported crime numbers were small for the Asian community. Commissioner Khotisene stated that there was a need for one person to be available for translation. Chair Habun stated that a few more focus groups are needed to try to build trust in the Hispanic and Lao communities. Chair Habun recommended teaming with the Elgin Police Citizen's Advisory Council. • Sponsorship Guidelines The HRC needs to close out the discussion of the grant guidelines. Gail will email the guidelines to everyone. They will be used when the HRC gives out money, even though such disbursements are not grants per se. 5. New Business • 2012 Meeting Schedule —Commissioner lqbal made a motion to approve the schedule, seconded by Commissioner Braun. Schedule approved. • 2012 Unity Fest — Cherie Murphy and Chair Habun met to discuss the proposed festival. Given the city's budget issues, the idea is to combine all the various ethnic festivals in the city and have one festival that celebrates all the cultures in Elgin. The HRC will need additional funds if we are to take this on. The event will be held over Labor Day weekend. DC Smith stated that everyone participating should pay a fee. Commissioner Braun indicated we needed to find out how much city services cost. Commissioner Khotisene stated the downtown restaurants should be included in the event. Chair Habun is going back to the city to find out specifics about funding and logistics. • Boys and Girls Club Event 1/20/2012. Aloun has been nominated citizen of the year. Let Chair Habun know if you would like to attend this event. • The Mayor will be presenting the HRC a proclamation for MLK at the 1/11/2012 council meeting at 7:00pm. • Update to EMC 3.12.050—handed out to all commissioners. • 2012 Budget- $11,500, up $2,500 from last year's budget. 6. Adjournment There being no further business, Commissioner lqbal made a motion to adjourn, seconded by Commissioner Braun. The meeting adjourned at 7:30 pm. Respectfully submitted, Cde/( Gail Cohen, Staff Liaison/Secretary Human Relations Commission Special Meeting Monday, January 30, 2012 4:30 pm Ravenheart Coffee 176 East Chicago Street Elgin IL 60120 1. Call To Order 2. Roll Call 3. Labor Day "International Festival" Planning Discussion 4. Adjournment r The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at (847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons Human Relations Commission Special Meeting Monday, January 30, 2012 4:30 p.m. Ravenheart Coffee, 176 East Chicago Street Present: Chair Danise Habun Commissioner Joe Wars Commissioner Oralia Braun Commissioner Mo Igbal Commissioner Aloune Khotisene Staff Liaison Gail Cohen City staff Barb Keselica City staff Cherie Murphy 1. Call To Order—at 4:35pm 2. Labor Day "International Festival" Planning Discussion The purpose of this meeting is to do some pre-planning before different parties are contacted to participate in the international festival. Barb Keselica indicated that the city would cover the cost of the stage, tents, tables, chairs, marketing and city services. The city will also assist with the bidding process. Beyond that, it is expected participants will get sponsors and raise funds. There will be an admission fee for the event. The admission fee and liquor proceeds would be returned to the city to use the following year. Agreement among the attendees that the event should be one day, and potentially expand the number of days and locations in future years. Discussion held regarding the different groups that would be invited to participate including, but not limited to: South Elgin German Society, Elgin Hispanic Network, Puerto Rican Association. Lao American Organization of Elgin, Fiesta Salsa, St. Sophia's Church, Organization of Mexican Americans, OLAS, ECC, Juneteenth, Black Businesswomen's Association, Dundee Scottish group, Elgin Public Museum, Elgin Historical Society, Somos Colombians, LULAC. Discussion held regarding the purpose of the event: a showcase of the music, dance, food and contributions of the diverse communities in the greater Elgin area. Danise liked the term "mosaic of cultures." Discussion regarding kid's activities including games and stories. r The HRC needs to come up with parameters for the groups regarding food, sponsors. The HRC will discuss this event at their next regularly scheduled meeting. A meeting with invited groups will occur on 2/18/12, from 9 -11 at the Centre. Barb thanked the HRC for taking this project on. Danise volunteered to chair the event committee and all present agreed. Adjournment There being no further business, Commissioner Igbal made a motion to adjourn, seconded by Commissioner Braun. The meeting adjourned at 5:40 pm. Respectfully submitted, £7aif& ,( Gail Cohen Staff Liaison/Secretary r r Human Relations Commission Tuesday, February 7, 2012 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of January 3, 2012 Minutes Approval of January 30, 2012, Special Meeting Minutes 5. Monthly Reports 6. Old Business • MLK Program Recap 7. New Business • Open Meetings Act Training • Human Relations Commission Web Page • International Festival 8. Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA coordinator, at (847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons Human Relations Commission Tuesday, February 7, 2012 6:30 p.m. Second Floor Conference Room —South Tower Present: Chair Danise Habun Vice Chair Janice Hare Commissioner Joe Wars Commissioner Oralia Braun Deputy Chief Cecil Smith Commissioner Aloune Khotisene Staff Liaison Gail Cohen Absent: Commissioner Mo lqbal 1. Call To Order The meeting was called to order at 7:00pm. 2. Person(s) Recognized Silvia Ceja, Director of Social Services from the Taylor Y. The Taylor Y received a grant from Pepsico to support her salary and position, which performs diversity and inclusive work. Silvia told the HRC about a documentary on Somalians in Tennessee being shown at ECC on March 7. There was a discussion about how the HRC and Taylor can collaborate on projects. 3. Approval of January 3, 2012 Minutes Approval of January 30, 2012, Special Meeting Minutes Commissioner Khotisene made a motion to approve the two sets of minutes, seconded by Commissioner Braun. Minutes approved. 4. Monthly Reports No reports. 5. Old Business • MLK Program Recap Vice Chair Hare reported that the event was a major success; tickets sold out in advance and there was nothing but praise for the hard work and commitment of all participants. The committee will reconvene in April. A topic of discussion will be whether to do a four day event again. 6. New Business r • Open Meetings Act Training—Commissioners were reminded that they must complete the Open Meetings Training by the end of the year. Certificates of completion should be provided to the staff liaison. • Human Relations Commission Web Page — Discussion regarding improving the web page. Gail will work on some complaint and inquiry forms that can be completed and submitted from the site. Other suggestions included a calendar and photos from events. Commissioners will come up with ideas to discuss at March meeting. • International Festival — Productive meeting with city staff on January 30. Invitations have gone out to various community groups to attend a meeting on February 18 to gauge interest in the International Festival and start setting up committees. Event planning will begin March 1. • Grant Guidelines Commissioner Wars made a motion to accept the guidelines as presented. Vice Chair Hare seconded. Discussion to change the word "grant"to "sponsorship" where it occurs in the guideline document. Motion carried to approve with recommended change. 7. Adjournment There being no further business, Vice Chair Hare made a motion to adjourn, seconded by Commissioner Wars. The meeting adjourned at 7:32 pm. Respectfully submitted, /t Gail Cohen, Staff Liaison/Secretary r Human Relations Commission Tuesday, March 6, 2012 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of February 2, 2012 Minutes 5. Monthly Reports 6. Old Business • International Festival Meeting Wrap Up/Next Steps • Open Meetings Act Training Status for Commissioners • Web Page Change Recommendations 7. New Business 8. Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons r Human Relations Commission Tuesday, April 3, 2012 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of March 6, 2012 Minutes 5. Monthly Reports 6. Old Business • International Festival Update • Open Meetings Act Training Status for Commissioners 7. New Business • Love Elgin Day-04/28/2012 • 4th of July Parade • Trayvon Martin Discussion 8. Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons r Human Relations Commission Tuesday, May 1, 2012 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized - Welcome to new commissioner Dianha Ortega-Ehreth 4. Approval of April 3, 2012 Minutes 5. Monthly Reports 6. Old Business • International Festival Update • Open Meetings Act Training Date for Commissioners • 4th of July Parade • Website Update 7. New Business • Nominations for HRC Chair and Vice Chair • MLK 2012-2013 8. Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons r • Human Relations Commission Tuesday, May 1, 2012 6:30 p.m. Present: Chair Danise Habun Commissioner Joe Wars Deputy Chief Cecil Smith Staff Liaison Gail Cohen Vice Chair Janice Hare Commissioner Oralia Braun Commissioner Mo lqbal Commissioner Dianha Ortega-Ehreth Absent: Commissioner Aloune Khotisene 1. Call To Order—the meeting was called to order at 6:32. 2. Approval of April 3, 2012 Minutes Commissioner lqbal made a motion to approve the minutes, seconded by Commissioner Wars. Minutes approved. 3. Welcome to New Commissioner Commissioner Ortega-Ehreth introduced herself and stated that she is honored to be on the Commission. 4. Monthly Reports Attached and reviewed by the commission. Commissioner Ortega-Ehreth pointed out that the term "minority" is not inclusive or welcoming. Chair Habun commented that the HRC will be doing workshops on diversity and inclusion. 5. Old Business • International Festival Update The event will kick off with a parade at 11:00 am. Kids participating in the parade will be encouraged to wear clothing reflecting their heritage. Individuals are being contacted to be vendors. Walgreens is sponsoring the event in the amount of $10,000. Two managers for Sam's Club indicated that company is interested in being a sponsor. Charges for participating vendors to sell food and alcohol will be as follows: Food $300, Non profits $25 - $75, Political entities $175. The public will not be charged an admission fee. Cherie Murphy and Barb Keselica are providing great support for the event. Gail Borden Library has a reading program with an international theme; much collaboration with the library. r Commissioner lqbal voiced concern that festivals in the city are generally not ethnically diverse and asked about the marketing of the event to ensure all groups are aware of the event. • Open Meetings Act Training Status for Commissioners Commissioners Braun, Wars and Habun have already taken the test. • 4th of July Parade The HRC will participate in the parade. Chair Habun and Commissioners Wars will participate. Commissioner Ortega-Ehreth will be marching with the Elgin Youth Leadership Academy. Staff Liaison Cohen was directed to complete an application. • Website Update—on hold while the city's website is revamped. 6. New Business • Nominations for Chair and Vice Chair Commissioner lqbal nominated Janice Hare to be the new Chair, seconded by Commissioner Braun. No nominations for Vice Chair were made. Voting for both positions will take place at the June meeting. • MLK Celebration 2012—2013 The first meeting will be May 15th at City Hall from 8:30 — 9:30. The event is tentatively scheduled for January 11th through January 14th. The Hemmens and Centre are not free of charge any more. Dept of Education has $5,000 grants available; Vice Chair Hare and Commissioner Ortega-Ehreth are attending a workshop on June 8th. Youth Service America has a $4,000 grant program that requires the participation of 3,000 volunteers. • Other Commissioner Ortega-Ehreth observed that the list of protected categories in the Elgin Municipal Code did not include sexual orientation. She indicated that sexual orientation is an important issue and made a motion that it be added to the code. Commissioner Braun seconded the motion; motion carried. Staff Liaison Cohen will request the Legal Department to revise Elgin Municipal Code Chapter 3.12 to include a reference to "sexual orientation." 7. Adjournment There being no further business, Vice Chair Hare made a motion to adjourn, seconded by Commissioner lqbal. Meeting adjourned at 7:06 pm. Respectfully submitted, cokr Gail Cohen, Staff Liaison/Secretary Elgin Human R ns Commission Staffs Monthly Report May 2012 Meeting • Total Current Total STATUS/DISPOSITION Assistance Sort Month Y-T-D No new reports. Intake employee on medical leave. Landlord/Tenant Inquiries 0 3 Employment 0 0 Issues/Inquiries Discrimination Complaints Employment 0 0 Housing 0 0 Other 0 0 1 MONTHLY COMPLIANCE REPORT MAY 2012 MEETING Minority 1st Amount of Total in Workforce Female Workforce Compliance/ Compliance/F Awarded bid# department/project name Contractor Name Contract Workforce Representation Representation Minorities emales Bid 12-025 ITS/PC's and Monitors Camera Corner $64,500 116 4.3%/5 31%/39 y y yes 12-017 Water/Grounds Mtce TNT Landscape $21,900 16 10/64% 2/14% y y yes 12-016 Bldg Mtce/Camera&DVR Sound Incorporated $86,073 88 1/1% 17/19% y y yes 12-006 Water/Sewer Separation John Neri Construction $2,128,588 32 13/47% 13/40% y y no 12-013 PW/Resurfacing Plote Construction $2,337,294 32 6/19% 3/9% y y no 12-021 P&R/Park Concessions Gold Medal $22,000 15 4/27% 5/33% y y no 12-021 P&R/Park Concessions Fox River Foods $8,500 506 144/29% 92/19% y y no Human Relations Commission Tuesday, June 5, 2012 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of May 1, 2012 Minutes 5. Election of HRC Chair and Vice Chair 6. Monthly Reports 7. Old Business • Open Meetings Act Training Date for Commissioners • 4th of July Parade • Website Update • International Festival Update • MLK Update 8. New Business • Review EHRC Brochure Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons r Human Relations Commission Tuesday, June 5, 2012 6:30 p.m. Second Floor Conference Room —South Tower Present: Chair Danise Habun Commissioner Joe Wars Deputy Chief Cecil Smith Staff Liaison Gail Cohen Vice Chair Janice Hare Commissioner Mo lqbal Commissioner Dianha Ortega-Ehreth Commissioner Aloune Khotisene Absent: Commissioner Oralia Braun Call To Order—the meeting was called to order at 6:31. 1. Approval of May 1, 2012 Minutes Commissioner Khotisene made a motion to approve, seconded by Commissioner Wars. Motion carried. (' 2. Election of HRC Chair and Vice Chair Commissioner Wars nominated Mo lqbal for Chair, seconded by Commissioner Khotisene. Verbal election for Chair held: lqbal received 4 votes; Commissioner Hare received 2 votes. New Chair is Mo lqbal. Commissioner Wars nominated Janice Hare to be vice chair, seconded by Commissioner Ortega-Ehreth. Verbal vote held;Janice Hare is the vice chair. 3. Monthly Reports Attached and reviewed by the commission. Staff Liaison Cohen will see if Schindler Elevator is a larger company than their paperwork indicates. 4. Old Business • Open Meetings Act Training Date for Commissioners - Commissioner Khotisene needs to complete the course. • 4th of July Parade—Ron Hopkins is donating a pickup truck. We will have our banner. The IFest committee will march with us and hand out save the date cards. HRC members Wars, Khotisene and Habun are definitely attending. We will discuss logistics and meeting place at July meeting. r • International Festival Update Entertainment is confirmed. The event has a website: www.ifest.com Sponsorship requests have been sent out. 5,000 attendees are expected. The parade's theme will be "Rhythm of the World." A tie in with the Library's summer reading program is being developed. Boriqua Fest is still taking place in August. • Website Update The new site will be officially unveiled at the end of July. • MLK Update The second committee meeting will be held on June 19 to discuss the number of days the event will be, chair members, subcommittees, etc. Commissioner Ortega-Ehreth asked about the HRC's budget. Commissioner Habun indicated that the majority of the HRC's budget goes to the MLK event. She recommended that next year we earmark a specific amount go to MLK. An estimated $16-$17 thousand will be necessary to fund a four day event. The commission discussed the cost of rental facilities. 5. New Business • Review EHRC Brochure The current brochure was passed out to the commissioners for their review and discussion at the next meeting. One comment was that it needed to be in English and Spanish. • Other Commissioner Ortega-Ehreth announced a non-partisan event sponsored by LULAC, the Voter Education Forum, with the goal of encouraging people to vote. The event will educate citizens about the different elected offices. If anyone has any topics for the forum, please tell Commissioner Ortega-Ehreth. The Voter Education Forum will be held at the Gail Borden Library on September 26. 6. Adjournment There being no further business, Commissioner Khotisene made a motion to adjourn, seconded by Chair Igbal. Meeting adjourned at 7:20 pm. Respectfully submitted, 0/1 eed,e/( Gail Cohen, Staff Liaison/Secretary r 1 11 MONTHLY COMPLIANCE REPORT JUNE 2012 MEETING Minority 1st Amount of Total in Workforce Female Workforce Compliance/ Compliance/F Awarded bid# department/project name Contractor Name Contract Workforce Representation Representation Minorities emales Bid 11-065 Comm Dev/Sidewalk Study Transystems $97,874 1032 130/12.6% 237/23% y y yes 12-023 Bldg Mtce/HVAC Eng Sery RTM&Associates $67,900 26 10/38% 9/34% y y yes 12-029 Bldg Mtce/Elev.Mtce Schindler Elevator $23,928 29 2/7% 8/28% y y no Elgin Human Rtns Commission Staffs Monthly Report June 2012 Meeting Total Current Total STATUS/DISPOSITION Assistance Sort Month Y-T-D Tenant called regarding landlord accessing apartment without her presence. Tenant called with general question. Both referred to Administer Justice. Landlord/Tenant Inquiries 2 5 Employment Issues/Inquiries 0 0 Discrimination Complaints Employment 0 0 Housing 0 0 Other 0 0 Human Relations Commission Tuesday, July 3, 2012 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of June 5, 2012 Minutes 5. Monthly Reports 6. Old Business • Open Meetings Act Training Update • 4th of July Parade • Brochure Review • International Festival Update • MLK Update 7. New Business • 2012—2013 HRC Initiatives • Membership in Elgin Organizations • August Agenda Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons r Human Relations Commission Tuesday, July 3, 2012 6:30 p.m. Present: Commissioner Danise Habun Commissioner Joe Wars Staff Liaison Gail Cohen Vice Chair Janice Hare Chair Mo lqbal Commissioner Dianha Ortega-Ehreth Commissioner Aloune Khotisene Commissioner Oralia Braun Absent: Deputy Chief Cecil Smith Call To Order—the meeting was called to order at 6:30. 1. Approval of June 5, 2012 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Motion approved. 2. Monthly Reports Staff Liaison Cohen went over the monthly reports. 3. Old Business • Open Meetings Act Training Update —all but one commissioner have completed the training. • 4th of July Parade — arrangements were made regarding meeting on July 4th to participate in the parade. • Brochure Review — Chair lqbal proposed a subcommittee work on updating the brochure. Vice Chair Hare will provide photos for the brochure; all commissioners will work on text narrative changes. • International Festival Update—Parade routes are being reviewed. A website has been set up. The event has $9,000 in sponsorships to date and $20,000 from the city. The Kidz Zone will be set up by continent with links to U-46 and Gail Borden Library summer activities. Commissioner Wars has sponsorship packages. Downtown businesses are being surveyed regarding the parade and festival and impact on their operations. r • MLK Update — Shawn Jones is the Chair and Rose Reinert is the Vice Chair this year. Janice Hare is the chair of the breakfast and liaison to the Human Relations Commission. 4. New Business • 2012 — 2013 HRC Initiatives —The commissioners had a discussion regarding the role of the Human Relations Commission. The HRC participates in activities, such as I-Fest and Not for Profit events that go beyond its charge in the municipal code. Commissioner lqbal showed a spreadsheet with all the HRC's ongoing activities. • Membership in Elgin Organizations — Commissioner Habun asked if the HRC was interested in becoming a member of the Elgin Hispanic Network. Chair lqbal questioned if it was appropriate for the HRC to join, or if commissioners should join as individuals if they wish. Commissioner Habun made a motion that the HRC join the Elgin Hispanic Network, seconded by Commissioner Wars. During the discussion, Staff Liaison Cohen was directed to ask the Legal Department if the Human Relations Commission has the authority to join a not for profit organization. • August Agenda — Commissioners were asked to provide items for the August agenda to the staff liaison. 5. Adjournment There being no further business, Commissioner Ortega-Ehreth made a motion to adjourn, seconded by Commissioner Braun. Meeting adjourned at 7:34 pm. Respectfully submitted, ado( Gail Cohen, Staff Liaison/Secretary r MONTHLY COMPLIANCE REPORT JULY 2012 MEETING Minority 1st - Amount of Total in Workforce Female Workforce Compliance/ Compliance/F Awarded . bid# department/project name Contractor Name Contract Workforce Representation Representation Minorities emales Bid 12-020 Police/Uniforms Ray O'Herron $100,515 21 1/5% 11/52% y y no 12--32 Purchasing/Copy Paper Warehouse Direct $22,827 251 65/26% 85/34% y y no Elgin Human Rns Commission Staffs Monthly Report July 2012 Meeting Total Current Total STATUS/DISPOSITION Assistance Sort Month Y-T-D Tenant called regarding landlord refusing to fix stove until rent paid;provided phone#of Prairie and Administer Justice. 2 calls to Code regarding tenant rights; provided brochure and phone#of Prairie/Administer Justice. Landlord/Tenant Inquiries 3 9 Employment 0 0 Issues/Inquiries Discrimination Complaints Employment 0 0 Homeowner in danger of losing home,claimed discrimination but had no details or alleged offender. Provided her with city,state and federal assistance information. Housing 1 1 Other 0 0 Human Relations Commission Tuesday, August 7, 2012 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of July 3, 2012 Minutes 5. Monthly Reports 6. Old Business • Open Meetings Act Training Update • Brochure Review • International Festival Update • MLK Update elk 7. New Business • Membership in Elgin Organizations—Legal Opinion • Participation in Diversity Council Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons r • Human Relations Commission Tuesday, August 7, 2012 6:30 p.m. Present: Chair Mo Igbal Commissioner Danise Habun Commissioner Joe Wars Vice Chair Janice Hare Commissioner Dianha Ortega-Ehreth Commissioner Oralia Braun Staff Liaison Gail Cohen Absent: Deputy Chief Cecil Smith Commissioner Aloune Khotisene Call To Order—the meeting was called to order at 6:35. 1. Approval of July 3, 2012 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Motion approved. 2. Monthly Reports Staff Liaison Cohen went over the monthly reports. 3. Old Business • Open Meetings Act Training Update — all commissioners have completed the training. • Brochure Review—This project has been postponed until after the I-Fest. Janice will provide photos w/captions for the webpage. The HRC webpage should link to the Agendas and Minutes page of the city's website, if possible. • International Festival Update — Cash and commitments total $19,500 to date, including Sherman Hospital, ECC, and Sam's Club. At least $4,000 will go to the NFP's who have participated. A very culturally diverse group of entertainers has been lined up, including a semi-finalist in America's Got Talent. Children's activities, food vendors and entertainment are on board. More parade participants are needed. • MLK Update — Vice Chair Hare is getting bids for the breakfast location and caterer. Either 250 or 500 calendars will be printed. The committee is meeting August 19 to create a tentative budget. The event may span 4 days again this year. The MLK committee sent a letter to Chair lqbal who asked that the HRC hold off on voting whether to expend funds. He would like Shaan and Rose to join us to discuss the budget. Chair lqbal also observed that the breakfast attendees were a homogenous group and wondered how to get that and the public program a more diverse audience. Vice Chair Hare said that personal invitations work. Discussion whether the HRC would invite/sponsor the IFest Committee or Image Commission to the MLK events. 4. New Business • Legal Opinions — The legal department provided an opinion that stated the HRC does not have the authority to join not for profit organizations. The legal department also provided an opinion that stated IFest, MLK and other similar meetings in which city business is being conducted and where there is a majority of a quorum of commissioners is an open meeting and must be publicly posted. Staff Liaison Cohen will be alerted of such meetings and send an agenda to the City Clerk. • Participation In Diversity Council — HRC members were invited to participate in the City's Diversity Council. The Diversity Council will develop components of a diversity strategy for employment and contracts with the city. The commissioners requested a little more information before committing to the project. 5. Adjournment There being no further business, Commissioner Ortega-Ehreth made a motion to adjourn, seconded by Vice Chair Hare. Meeting adjourned at 7:38 pm. Respectfully submitted, c&A4, Gail Cohen, Staff Liaison/Secretary r 1NTE ' 'IONiAii F ST .. 1, t-. is, Y 08-22-2012 8:30 am Boys and Girls Club of Elgin Elgin's 2012 "International Festival" Planning Meeting Old Business Reports from Committees o Vendor-Gertrude o Parade-Aloun o PROM-Joe o Kid Zone-Rose " o Finance-Danise o Entertainment-Shaan o SITE- Barb o Volunteer-Pierre New Business Other Business Next Steps f Human Relations Commission Tuesday, September 4, 2012 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of August 7, 2012 Minutes 5. Monthly Reports 6. Old Business • Brochure Review • International Festival Wrap Up • MLK Update 7. New Business • Participation in Diversity Council Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Minutes Tuesday, September 4, 2012 6:30 p.m. Second Floor Conference Room —South Tower Present: Chair Mo lqbal Commissioner Danise Habun Commissioner Joe Wars Vice Chair Janice Hare Commissioner Dianha Ortega-Ehreth Commissioner Oralia Braun Staff Liaison Gail Cohen Commissioner Aloune Khotisene Absent: Deputy Chief Cecil Smith Call To Order: The meeting was called to order at 6:35 pm. 1. Approval of August 7, 2012 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Motion carried; minutes approved. 2. Monthly Reports The monthly report was reviewed. Chair lqbal questioned the lack of criteria to determine if a business complied with woman and minority hiring goals. Commissioner Habun pointed out that minority and woman contracting will be considered by the Diversity Council. 3. Old Business • Brochure Review Commissioner Habun asked that another HRC member take over this project. Vice Chair Hare will join the committee with Chair lqbal. A brochure will be presented to the HRC. • International Festival Wrap Up Commissioner Habun reported that the I Fest was a wonderful day which met everyone's expectations. The committee received suggestions and ideas for next year. The Kid Zone was a great success. I Fest received $20,750 in sponsorships. Photos have been placed in Face Book. • MLK Update The August meeting was cancelled; no update at this time. Chair lqbal asked about HRC representation on the committee; Vice Chair Hare, Commissioners Wars, Ortega-Ehreth are on the committee and Commissioner Khotisene is joining. Discussion regarding the history and the HRC and MLK Celebration. The MLK Committee has always had commissioners participate in the planning, however HRC members do not run the MLK Committee. 4. New Business • Participation in Diversity Council The city's diversity council initiative was explained. Chair lqbal and Commissioners Habun and Wars volunteered. • Huff School Community Awareness Fair 9/19, 5:30—7:30 Commissioner Braun and city liaison Cohen will attend this event. • Black History Month Person of the Week, Villa Verona 9/20 • Commissioner Ortega-Ehreth reported that October is Hispanic Heritage Month at the Library. Event on Saturday, 10/13 from 2:00 — 5:00. The HRC will look into having an informational booth. ECC is having a Hispanic Heritage Kickoff Breakfast. A voter education forum is being held with a primary focus on the Hispanic community. September 10, 6:30, at Judson University a Scholarship Dessert event to celebrate scholarship winners and welcome Judson's new president is being held. • Commissioner Braun reported that Thursday an award winning Latino movie is being shown at the Marcus Cinema. Discussion regarding having such movies in the week leading up to I Fest. 5. Adjournment There being no further business, Commissioner Habun made a motion to adjourn, seconded by Commissioner Braun. Meeting adjourned at 8:07 pm. Respectfully submitted, Odor Gail Cohen, Staff Liaison/Secretary C Human Relations Commission Tuesday, October 2, 2012 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of September 4, 2012 Minutes 5. Monthly Reports 6. Old Business • Brochure Review • MLK Update 7. New Business • Diversity Council Meeting • International Latino Festival • Hispanic Heritage Month —Gail Borden Public Library Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r J Human Relations Commission Minutes Tuesday, October 2, 2012 Second Floor Conference Room —South Tower Present: Chair Mo lqbal Commissioner Danise Habun Commissioner Joe Wars Vice Chair Janice Hare Commissioner Dianha Ortega-Ehreth Staff Liaison Gail Cohen Absent: Deputy Chief Cecil Smith Commissioner Oralia Braun Commissioner Aloune Khotisene 1. Call To Order The meeting was called to order at 6:32 pm 2. Approval of September 4, 2012 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Motion carried; minutes approved. 3. Monthly Reports Staff Liaison Cohen went over the reports. Chair lqbal asked about the criteria used to determine compliance with the affirmative action requirements of Elgin Municipal Code 3.12. 4. Old Business • Brochure Review — the Commission reviewed a draft of the brochure prepared by Chair lqbal and Vice Chair Hare. • MLK Update — There will be no Friday program this year. Rose Reinert is stepping down from her position as co-chair. Chair lqbal reminded the commission that the MLK meetings are subject to the open meetings act. The next MLK committee meeting is October 10 at 8:00am in City Hall. Commissioner Habun made a motion to provide a sum not to exceed $6,000 in support of MLK celebration activities, seconded by Vice Chair Hare. Motion carried. 5. New Business r • Diversity Council Meeting—Gail Cohen reported the first meeting was a success with great discussion by all attendees. Phil Reed from SNAP did a great job facilitating. • International Latino Festival — No discussion as Commissioner Braun was not present. • Hispanic Heritage Month—Gail Borden Public Library, October 13th. The HRC will have a booth. • Email From JoAnn Armenta —Chair lqbal spoke to JoAnn who expressed concern about the Elgin Leadership Academy's level of outreach to the Hispanic community. JoAnn is also concerned about city funds going to groups that do not have a commitment to inclusiveness and diversity. Chair lqbal and Commissioner Ortega-Ehreth will meet with Carol Gieske, Elgin Chamber of Commerce. Commissioner Habun proposed that city grant applications include a requirement for the applicant to provide its commitment to diversity and inclusion among its Board of Directors. • Commissioner Habun reported she attended an event in Hanover Park called "Know Your Muslim Neighbors." The speaker was very good and answered many questions from the audience. Commissioner Habun proposed a joint series of programs in the spring with the Coalition of Elgin Religious Leaders. The other commissioners agreed this was a good idea to pursue. There being no further business, Commissioner Habun made a motion to adjourn, seconded by Vice Chair Hare. Meeting adjourned at 7:38 pm. Respectfully submitted, ado( Gail Cohen, Staff Liaison/Secretary Elgin Human Rlons Commission Staffs Monthly Report October 2012 Meeting Total Current Total STATUS/DISPOSITION Assistance Sort Month Y-T-D 2 security deposit return complaints-referred to Administer Justice. 1 complaint regarding landlord suing tenant for pre-existing damages;referred to Administer Justice. Code violation at 628 Chester-tenant asked leave apartment without proper notice;is illegal basement apartment. Code violation at 384 Park- broken refrigerator,leakage and mold;landlord won't return deposit to tenant who wants to leave. Code Landlord/Tenant issues being investigated;deposit issue with Administer Justice Inquiries 5 18 Employment Issues/Inquiries 2 Discrimination Complaints Employment 0 0 Complaint that prospective landlord refused to rent based on familial status(2 children). Under investigation. Housing 1 2 Other 0 0 Human Relations Commission Tuesday, November 6, 2012 6:30 p.m. Second Floor Conference Room — South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of October 2, 2012 Minutes 5. Monthly Reports 6. Old Business • MLK Update • Brochure Review 7. New Business • Ordinance §3.12.100 • Chamber of Commerce Issue • 2013 Meeting Dates Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. frk Human Relations Commission Minutes -Tuesday, November 6, 2012 Present: Chair Mo lqbal Commissioner Danise Habun Commissioner Joe Wars Staff Liaison Gail Cohen Deputy Chief Cecil Smith Commissioner Aloune Khotisene Commissioner Oralia Braun Absent:Vice Chair Janice Hare Commissioner Dianha Ortega-Ehreth 1. Call To Order The meeting was called to order at 6:30 pm. 2. Approval of October 2, 2012 Minutes Commissioner Habun made a motion to approve the minutes, seconded by Commissioner Wars. Minutes approved. 3. Persons Recognized elk Carol Gieske, Elgin Chamber of Commerce Dan Fox and Don Waters, Elgin Area Leadership Academy(EALA) 4. New Business Chamber of Commerce Issue Commissioner lqbal reported that he and Commissioner Ortega-Ehreth met with Carol, Dan and Don to discuss the concern raised in Jo Ann Armenta's email. lqbal indicated that the concerns were refuted by the Chamber and EALA. A discussion ensued as to the format and content of a proper response to the email. Commissioner Habun pointed out that the email did not allege any discrimination on the part of any organization but rather raised a larger concern about diversity and outreach. The HRC was being asked to discuss whether the city should require not for profits receiving city funds to demonstrate diversity and inclusion in its staff and boards of directors. Habun indicated the HRC should have a conversation about outreach, not perform any investigations because that was not the issue at hand. Commissioner Wars agreed that the email was not a formal complaint. Carol Gieske provided background information on the Elgin Area Leadership Academy. The EALA has been inclusive since its inception in 1991. Dan and Don are volunteers and the program receives no funds from the city, directly or indirectly. The EALA has a volunteer board and the program is run by volunteers. The EALA r makes strong effects to include many segments of society into its program. The EALA has asked for assistance in recruitment of the Hispanic population and has offered scholarships. The EALA would love to have the HRC and/or Jo Ann help them recruit additional minorities to their program. Commissioner Habun made a motion that a letter be written in response to the email to reflect: 1. The EALA receives no funds from the city 2. The EALA has reached out affirmatively to the Hispanic community since its inception in 1991 and continues in its efforts to engage the diversity of the Elgin area community 3. If there are any questions, please contact either the HRC or the Chamber of Commerce Commissioner Braun seconded the motion. Motion carried; staff liaison Cohen will draft a response. 2013 Meeting Dates Commissioner Habun made a motion to approve the 2013 meeting calendar, seconded by Commissioner Braun. Motion carried. 5. Monthly Reports Staff Liaison Cohen reviewed the reports with the Commission. 6. Old Business MLK Update The Breakfast will be held at ECC. The next meeting will be the week of November 12. Brochure Review Chair lqbal distributed a draft of the brochure. The group discussed photographs and using them as watermarks. Chair lqbal will send a word version of the document to Commissioner Habun for her edits. There being no further business, Commissioner Wars made a motion to adjourn, seconded by Commissioner Braun. Meeting adjourned at 7:40 pm. Respectfully submitted, 9edeft Gail Cohen,Staff Liaison/Secretary r MONTHLY COMPLIANCE REPORT NOVEMBER 2012 MEETING Minority 1st Responsible Bidder Total in Workforce Female Workforce Compliance/ Compliance/F Awarded bid# department/project name Contractor Name Amount of Contract Applies? Workforce Representation Representation Minorities emales Bid 12-026B Bldg Mtce/ERC Renovation Osman Construction $2,024,701 yes 10 3/10% 8/80% yes yes yes 12-050 Water/GAC Filter Media All Service Contracting $206,274 yes 8 0/0 2/25% no yes no 12-052 ITS/Long Distance Circuits Access One,Inc. $15,120 no 86 31/36% 43/50% yes yes yes 12-043A CMO/Lord St Green Infra Copenhaver Construction $127,100 yes 7 5/72% 1/14% yes yes no 12-046 Eng/Waterford Punchlist Copenhaver Construction $277,933 yes 7 5/72% 1/14% yes yes no 12-040 Police/Panasonic Hdbook CDS Office Technologies $159,340 no 18 7/39% 8/44% yes yes no 12-045 PW/Fork Lift Trucks Atlas Toyota Material $47,600 no 168 24/14% 38/23% yes yes yes 12-044 Bldg Mtce/Roof Repairs CSR Roofing Contractors $52,513 yes 46 37/80% 2/4% yes yes no Elgin Human R Dns Commission Staff's Monthly Report November 2012 Meeting Total Current Total STATUS/DISPOSITION Assistance Sort Month Y-T-D Message regarding roach problem and possible gas leak in rental property. Call forwarded to Code Enforcement Manager who is contacting complainant. Landlord/Tenant Inquiries 1 19 Employment 0 2 Issues/Inquiries Discrimination Complaints Housing 1 4 Linden Ave complaint resolved(see attached). New complaint from same person alleging discrimination in rental housing due to familial status(2 children) Employment 0 0 Other 0 0 Memorandum TO: Human Relations Commission FROM: Gail Cohen, Staff Liaison RE: Housing Discrimination Complaint—Linden Ave DATE: November 6, 2012 I received a complaint from a resident alleging that she was rented an apartment due to the fact her two children would be staying with her on weekend. The complainant stated that she and her boyfriend were shown an apartment on Linden Avenue. The apartment was advertised on Craig's List as a one bedroom apartment. The complainant claimed that although the apartment was listed as a one bedroom, it was actually a two bedroom. The landlord asked the complainant if she had children and when told she did, inquired of the ages. The complainant's children are currently 16(son) and 11(daughter). Hearing this,the landlord allegedly said "I'm sorry but I can't rent [the apartment] to you. I am looking for two single adults." I called the landlord who readily agreed that she did not want children in that apartment because the building was old and sound travelled to the other apartments and that the apartment had only one (Ph'. bedroom. I called the Community Development Director who informed me that the city's code requires 50 square feet per person in areas used for sleeping. The rental license application, that identified the apartment as a one bedroom, has 159 square feet, sufficient for three people. A code inspector went to the property and confirmed that it was a one bedroom apartment. At the insistence of the complainant, I also went to the apartment and confirmed that it was a one bedroom apartment. The "second bedroom"the complainant referred to was the living room that had neither a door nor closet and would provide no privacy for an occupant. Finally, I spoke to the Code Enforcement Manager who told me that due to the building's zoning designation, it could not be changed from a one bedroom to a two bedroom even if the living room were appropriate. I concluded that the apartment was correctly not rented to the complainant. The complainant was not happy with this determination and I offered to help her file a complaint with the Illinois Department of Human Rights. The complainant works in Woodstock and does not get off until 7:00pm but I offered to meet her at city hall on Monday, October 24th in the evening. She cancelled at 7:05pm when I texted her to confirm she would be meeting me. The complainant has another complaint about an apartment that was not rented to her earlier in the summer. The landlord rented to a single man who would be fixing up the apartment. Based on this account, I do not see any evidence of discrimination but I will call the landlord regarding the complaint and will report on this matter at the December meeting. r Human Relations Commission Tuesday, December 4, 2012 6:30 p.m. Second Floor Conference Room —South Tower 1. Call To Order 2. Roll Call 3. Person(s) Recognized 4. Approval of November 6, 2012 Minutes 5. Monthly Reports 6. Old Business • MLK Update • Approval of Letter to Citizen • Diversity Council Update 7. New Business Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931- 6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Human Relations Commission Minutes -Tuesday, December 4, 2012 Present: Chair Mo lqbal Commissioner Danise Habun Commissioner Joe Wars Staff Liaison Gail Cohen Vice Chair Janice Hare Commissioner Oralia Braun Commissioner Dianha Ortega-Ehreth Absent: Commissioner Aloune Khotisene Deputy Chief Cecil Smith 1. Call To Order The meeting was called to order at 6:35 pm. 2. Approval of November 6, 2012 Minutes Commissioner Ortega-Ehreth made a motion to approve the minutes without changes, seconded by Vice Chair Hare. Minutes approved 5 in favor, 1 opposed. 3. Monthly Reports No reports for November. 4. Old Business MLK Update • Vice Chair Hare reported that Dan Duster will be the breakfast speaker. The event is coming together; the ad campaign is going well. Fundraising has covered the cost of the calendar. Jeff Myers is interviewing Janice regarding the breakfast and will also contact Joe and Dianha. The event chair will award the Humanitarian Award at the breakfast. 3 nominations and Chair lqbal and Commissioner Braun will select the winner. • Commissioner Ortega-Ehreth reported that the Day of Service —may register on line for work; there are already 300 people lined up, willing to do clean ups and other volunteer work on January 21St. The event will also feature a talent show and workshops. Need clarification on whether there will be a charge for the Centre. • Vice Chair Hare reported that the Scholarship had only one application, however many essays were submitted. • Food Drive—Joe Wars reported that the food drive committee is aiming for 8 tons of food this year! • Approval of Letter to Citizen Vice Chair Hare made a motion to send the letter as drafted, seconded by Commissioner Braun. Motion carried. Diversity Council Update Commissioner Habun reported that the Diversity Council created a 5 year plan to address diversity and inclusion in the workplace, including commissions and in the business community (supplier diversity). Specifically, the issue of a demonstrable commitment to diversity and inclusion among our grant recipients is included in the plan. The first year of the plan will focus on analysis and policy development. An audit of the commissions will be conducted to provide baseline data. Policies and procedures will be reviewed for barriers to inclusion. The next step is presentation of the plan to the city manager. HRC Brochure Commissioner Habun will provide her edits on the brochure at the January meeting. 5. New Business Staff Liaison Cohen reported that the annual MLK celebration hosted by Reverend Brooks will be held Friday, January 18th. Attendance at this event will be discussed at the January 2013 meeting. There being no further business, Commissioner Habun made a motion to adjourn, seconded by Commissioner Braun. Meeting adjourned at 7:20 pm. Respectfully submitted, Gail Cohen, Staff Liaison/Secretary r