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HomeMy WebLinkAbout2003 HR Commission Minutes Human Relations Commission Minutes January 7, 2003 Present: Chair Wellesley Scott M.D., PhD Cmmr. Ina Dews Cmmr. Aluon Khotisene Cmmr. Larry Pickens Bill Miller, Ex-Officio Absent: Cmmr. Besty Armistead Cmmr. Michael Powers Cmmr. Dionnes Rivera Staff: Holly Holtz-Paris The meeting was called to order at 6:39 p.m. by Chair Scott. Approval of the Minutes Cmmr. Dews made the motion, seconded by Cmmr. Aloun to approve the October 1, 2002 minutes as written. Motion carried. Cmmr. Dews made the motion, seconded by Cmmr. Aloun to accept the December 4, 2002 minutes with the following corrections: Page 2 Objectives for 2002 should be 2003. Page 3, paragraph 6 should read ...Commission about a play that he is writing..... Page 3, paragraph 10 should read ...service work and leadership training for 7th grade through high school..... Page 4, paragraph 2 ...adjourn the meeting at 7:45 p.m. The motion carried. Planner— Discussion of Senior Housing Issues Tabled until next meeting r Elgin Human Relations Commission January 7, 2003 Minutes Page 2 rink Role in Senior Housing in Elgin Chair Scott summarized what discussion had taken place at the December meeting regarding the senior housing project. Cmmr. Dews informed the Commission that the Highland Avenue Senior Housing complex will not be taking place. Cmmr. Dews indicated that the Fletcher Drive housing complex will be adding 42 units with restrictions that individual seeking housing must be no younger than 62 years of age. Cmmr. Dews spoke with Jerry Dearing from Code Administration and Development Services and requested that a percentage of the complex be for Elgin residents that have lived in Elgin for at least one year. She also indicated that currently there are 120 application on file and half of those residents are not from Elgin. Cmmr. Dews sited an example of St. Charles and how they give housing priority to the citizens of St. Charles. Cmmr. Dews also informed the Commission that she has spoken with Corporate Counsel regarding this issue. It was brought out that these senior housing complexes are developed by private owners, however, the monies is supplied by the State of Illinois. Cmmr. Pickens questioned whether or not these complexes fell under the guidelines of HUD. Cmmr. Dews answered yes, however, St. Charles made the stipulation that their residents would get first choice for housing in the complex. Chair Scott made the suggestion that Cmmr. Dews act as the Commission's liaison and provide a formal request to the Corporate Counsel. Chief Miller asked if Cmmr. Dews would keep the Commission abreast of the situation and report any happenings at the next meeting. Action Items 1. Hold off on any action to see if Cmmr. Dews informal request for priority to be given to Elgin residents is adhered to. 2. Request Planner at the next meeting. Elgin Human Relations Commission January 7, 2003 Minutes Page 3 Cmmr. Pickens indicated that he felt that the Commission is on the right track in discussing the issue with Planning. Chief Miller indicated that Planning is aware of the need and continued dialogue is very important. Dr. Martin Luther King Program Update Cmmr. Dews informed the Commission that the program starts on Thursday. The Prayer Breakfast speaker is Al Sampson. The Public Program will be a dramatization of the Life of Dr. King from beginning to end. This will include music and dancing. January 18th — Meet the Author from 1:00 — 3:00 p.m. (Glennette Tilley Turner) whose book is entitled "Follow in Their Footsteps: Biographies of Ten Outstanding African Americans" This year's theme for the Dr. King program is " Celebrate, Remember, Act" Cmmr. Pickens made the motion, seconded by Cmmr Scott to approve the payment for services rendered for the Prayer Breakfast and the Public Program as follows: Al Sampson - $250 Bettye Lewis - $75 Genesis Connection - $800 Spirit - $800 Trinity United Church of Christ - $700 Second Baptist Church of Elgin - $25 The motion carried. 5-0 Chair Scott mentioned that the Humanitarian Awards will be presented at the Prayer Breakfast on Saturday. Three awards will be given to the following individuals and/or businesses. 1. Donald Shank — Church of the Brethren 2. Josephine Bailey—Teacher for District U-46 3. Ecker Center The letters have gone out to notify the Humanitarian winners. Cmmr. Scott informed the Commission that Cmmr. Powers raised $2000 to be given out as scholarships. Cmmr. Dews invited everyone to attend the celebration this weekend. Elgin Human Relations Commission January 7, 2003 Minutes Page 4 Monthly Reports Tabled until next meeting due to a death in the family of the staff liaison. HOPE Tabled until next meeting. Play— "Magical Ride" (Unity Day June 21, 2003) Cmmr. Khotisene informed the Commission that the play is 20 percent completed. And that he is collaborating with District U-46 to have students participate in the play. A grant was received from the Cultural Arts Commission to assist in the presentation of this play. Cmmr. Khotisene will be solicitation individuals from different cultures to participate in the performance of the play. Cmmr. Khotisene provided a proposal to the Commission requesting their assistance in securing Walton Island as the place to hold the play. Chair Scott asked that Cmmr. Khotisene keep the Commission abreast of the progress of the play. Cmmr. Khotisene asked for the support of Commission for Lao New Year to be held on April 12, 2003 at Lords Park. Adjournment There being no further business to discuss, Chair Scott called for a motion to adjourn. Cmmr. Pickens made the motion, seconded by Cmmr. Khotisene to adjourn the meeting at 7:14 p.m. Respectfully Submitted, Approved: February 4, 2003 andra Taylor Recording Secretary Human Relations Commission February 4, 2003 Minutes Present: Chair Wellesley Scott M.D., PhD Cmmr. Betsy Armistead Cmmr. Ina Dews Cmmr. Aloun Khotisene Cmmr. Dionne's Rivera Bill Miller, Ex-Officio Absent: Cmmr. Larry Pickens Cmmr. Michael Powers (excused) Staff: Dorothy Brandon Guest: David Sunland, Development Services Manager The meeting was called to order at 6:35 p.m. by Chair Scott. Discussion of Senior Housing Issues David explained the role of the Code Administration Department and how they work in conjunction with the Planning Department.. First Assembly project— 60 units Alden Realty— 39 units The First Assembly project was going to be receiving HUD funding. The Planning Commission originally agreed and then disapproved the proposal due to the concerns of the neighbors and the scale of the building. The Planning Commission did not feel that this project was in character with the surrounding housing. HUD had a clause indicating that children would be allowed in the units, therefore, given this information and the neighbors concern, the project was declined. Chair Scott inquired if the new housing restriction applies to senior housing. David answered yes. There was further discussion regarding how individuals could apply for the senior housing. Elgin Human Relations Commission February 4, 2003 Minutes Page 2 Chair Scott inquired if there were any new housing projects slated for the next 12 to 24 months. David indicated that there is a housing proposal west of Randall Road that is proposing homes in the $300,000+ price range. The following developments are being proposed for the far west side. 266 units — Pulte 400 units — Kimball Homes 300 units — Sonnet Builders 400 units — B & B 700 units — Concord Development Downtown project on S. Grove Avenue by Prairie Rock 66 Condos 100 Town homes Chair Scott reiterated that it is the role of the Human Relations Commission to ensure the rights of everyone in the city, and the concerns that may arise so as to intervene. Chief Miller inquired if there were any special needs for elderly housing, handicapped exception or any other needs. David indicated that the Planning Department would be the department to contact, however, he does not feel that they have such information. The City does have a program available to assist first time buyers in purchasing affordable housing. When questioned as to whether or not the City does a survey to explore the housing market, David indicated that they rely on the builders to explore the housing market availability. When compared to other communities, it has been determined that Elgin has affordable housing. Cmmr. Dews inquired if the First Assembly of God had proposed the housing units again. David stated that they had not heard anything at this time. He indicated that if the housing site had been proposed for a different location on the property, it would have faired better. • Elgin Human Relations Commission February 4, 2003 Minutes Page 3 Chair Scott thanked David for attending the meeting and discussing the senior housing issue with the Commission. He also thanked Cmmr. Dews for keeping the Commission abreast on the senior housing issues. Approval of the Minutes Cmmr. Dews made the motion, seconded by Cmmr. Khotisene to approve the January 7, 2003 minutes as written. The motion carried. Monthly Reports No reports were available, deferred to next meeting. Review of the member attendance records with one correction: Chair Scott for the July meeting was an excused absence. HOPE Dorothy indicated that she has not received any updated information. Dr. Martin Luther King Program Update Chair Scott thanked Cmmr. Dews for the excellent job she did on working with it the Dr. King program. He thanked all of the Commissioners for their assistance and support of the Dr. King program. Chair Scott shared a note he received from Karen Beyer of the Ecker Center thanking the Commission for being a recipient of the Humanitarian Award. Dorothy brought up that someone had suggested to her that the Dr. King program be a one day program so as to encourage a larger turnout. Chair Scott indicated that it is the goal of the Dr. King Committee to provide a program(s) that would reach every sector of the community; and if that goal can be met with a one day program, it will be considered. Many positive comments were received regarding the Dr. King program. Dorothy informed the Commission that the Suburban Human Relations Commission is looking to sponsor their 2004 Dr. Martin Luther King dinner in Elgin. The suggestion was made to partner with the Suburban Human Relations Commission for the 2004 Dr. King program. Chair Scott asked Dorothy if she could provide a contact person. Elgin Human Relations Commission February 4, 2003 Minutes Page 4 Old Business Bi-Lingual Program Cmmr. Rivera requested to be put on the March agenda regarding the Bi-lingual program. Section 8 Vouchers There was much discussion regarding voucher discrimination. The suggestion was made that a goal for 2003 could be to look at the needs of voucher recipients. Dorothy indicated that there is not much the Commission can do, as Voucher Recipients are not a protected class. Cmmr. Dews suggested that the Commission invite Eunice from the Housing Authority to attend a future meeting to discuss the voucher program. Chief Miller indicated that perhaps Code Administration does not realize the ramifications to the tenants. The suggestion was made to have an ordinance which would require the landlord to give the tenant their deposit and rent back due to eviction because of a life safety issue. Dorothy indicated that the Commission needs to develop a resource for the tenant. Cmmr. Armistead inquired if there was licensing of rental units. She was informed that the City has a rental unit program. Chair Scott asked Dorothy to provide information on complaint issues to that he can do a proactive follow-up. The request was made to invite HOPE to the April meeting and the Elgin Housing Authority to the March meeting. Cmmr. Khotisene informed the Commission that Laos New Year will be on April 12th and there will be a fashion show at the Lords Park Pavilion from 11:00 to 2:00. The play, "Magical Ride" will be presented on June 21st with the location to be determined. Cmmr. Khotisene inquired if anyone knew of any youths that could dance and participate. Elgin Human Relations Commission February 4, 2003 Minutes Page 5 Cmmr. Dews suggested contacting the Boys & Girls Club. Chair Scott suggested the Youth Leadership Academy. On February 23`d, there will be an African American Heritage program at Second Baptist Church at 5:00 p.m. Adjournment There being no further business to discuss, Chair Scott called for a motion to adjourn. Cmmr. Dews made the motion, seconded by Cmmr. Armistead to adjourn the meeting at 7:47 p.m. The motion carried. Respectfully Submitted, Approved: May 6, 2003 Sandra Taylor Recording Secretary r` Human Relations Commission Minutes April 1, 2003 Present: Chair Wellesley Scott M.D., PhD (excused) Cmmr. Besty Armistead Cmmr. Ina Dews (6:50 p.m.) Cmmr. Aluon Khotisene ((6:47) Cmmr. Dionnes Rivera (6:52) Bill Miller, Ex-Officio Absent: Cmmr. Larry Pickens Staff: Dorothy Brandon There was no meeting due to a lack of a quorum. Only two (2) individuals were present at the meeting before it was cancelled. Cancellation of the meeting took place at 6:46 pm. The following Commissioners showed after the meeting had been cancelled and members present had left the building. Cmmr. Khotisene — 6:47 p.m. Cmmr. Dews — 6:50 p.m. Cmmr. Rivera — 6:52 p.m. Respectfully Submitted, Sandra Taylor Recording Secretary r I Linda Hertel - M050603.doc Page 1 rik Human Relations Commission Minutes May 6, 2003 Present: Cmmr. Ina Dews Cmmr. Aluon Khotisene Cmmr. Larry Pickens Cmmr. Anna Bicanic-Moeller Absent: Chair Wellesley Scott M.D., PhD Cmmr. Besty Armistead Cmmr. Dionnes Rivera Bill Miller, Ex-Officio Staff: Dorothy Brandon Guests: Ministries Alliance Ministers The meeting was called to order at 6:35 p.m. by Acting Chair Dews. Welcoming of New Commissioner Acting Chair Dews welcomed Anna Bicanic-Moeller as a new Commissioner to the Human Relations Commission. Ministries Alliance The Alliance members thanked the Commission and Dorothy for their support of the Good Friday service. The Alliance inquired if the Commission would be willing to sponsor their Good Friday event every year. Acting Chair Dews requested that the Alliance provide the Commission with a letter indicating their continued support of the Good Friday event each year. The Good Friday service for next year is scheduled for Friday, April 9, 2004. Acting Chair Dews requested that Dorothy research the usage and facilities available to the Elgin Symphony Orchestra and request the same usage for the Human Relations Commission. Linda Hertel - M050603.doc Page 21 II r Dorothy informed the Commission that sponsorship of this event is the role of the Human Relations Commission, as this is not a city sponsored event. Acting Chair Dews requested the dates and times for the Good Friday event be supplied to the Commission through the year 2009. Dorothy asked the Ministries Alliance to participate in the Martin Luther King events. Meetings are held the first Tuesday of every month at 5:30 p.m. Approval of the Minutes Cmmr. Bicanic-Moeller made the motion, seconded by Cmmr. Pickens to approve the February 4th and March 4th minutes. The motion carried. Monthly Reports The March monthly report was provided and for the benefit of the new Commissioner, Dorothy summarized the reports. A copy of March's contract compliance and staff monthly report was provided. A copy of the Analysis of Impediments to Fair Housing was also provided. Old Business Martin Luther King Celebration Dorothy outlined the chairperson for the Martin Luther King Celebration Committees. Art & Essay—June Wooten Book Cub — Phyllis Folarin Public Program — Dorothy Brandon (Overall Chairperson) Prayer Breakfast— Larry Pickens The 2004 Martin Luther King celebrations will be held on January 10th and 11th The Committee is recruiting individuals to assist in the development of the program. The next meeting of the Martin Luther King Holiday Committee will be on June 31d at 5:30 p.m. Lao New Year Cmmr. Khotisene indicated that 200 people were in attendance at the Lao New Year. Next year's program will be held in the same area. Cmmr. Khotisene thanked Dorothy for her support and attendance at this year's event. r Linda Hertel - M050603.doc Page 3 The Solstice celebration will be held in the Fountain Square Plaza on Saturday, June 21'from 11 a.m. to 3 p.m. New Business Dorothy provided a copy of a memo from the City Manager regarding Riverboat funding and letters that can be written to your Congressman. Acting Chair Dews voiced her concerns regarding the rental property for Section 8 individuals. Acting Chair Dews indicated that she felt that an ordinance needs to be made giving Elgin resident priority rentals. She also indicated that a restriction should be stipulated in the ordinance indicating that a percentage of Elgin residents have priority rental over out of town residents. Much discussion ensued regarding this issue. Cmmr. Bicanic-Moeller spoke regarding Patriot Act regarding civil rights violations and that a copy will be provided at the next meeting. Acting Commissioner Dews discussed an issue regarding an individual in Elgin that is looking for the city to provide a building for the homeless. Cmmr. Dews indicated that there was a committee that had been established to discuss the homeless issue and indicated that she hopes the city will reestablish this Committee. Much discussion ensured regarding this issue. Adjournment There being no further business to discuss, Acting Chair Dews called for a motion to adjourn. Cmmr. Bicanic-Moeller made the motion, seconded by Cmmr. Khotisene to adjourn the meeting at 7:35 p.m. Respectfully Submitted, Approved: June 3, 2003 Sandra Taylor Recording Secretary Human Relations Commission Minutes June 3, 2003 Present: Chair Wellesley Scott M.D., PhD Cmmr. Ina Dews Cmmr. Aluon Khotisene Cmmr. Anna Bicanic Moeller Cmmr. Dennis Novotny (7:00) Cmmr. Larry Pickens Cmmr. Dionnes Rivera Bill Miller, Ex-Officio Absent: Staff: Dorothy Brandon The meeting was called to order at 6:40 p.m. by Chair Scott. Election of Chairperson Wellesley Scott M.D., PhD was re-elected as chairperson for the Human Relations, and the new co-chairperson is Ina Dews. The results were as follows: Chairperson Co-chair Wes Scott -4 West Scott - 1 Ina Dews — 2 Ina Dews - 3 Dionnes Rivera — 1 Larry Pickens Chair Scott asked Co-chair Dews to conduct the meeting since the chair was present via conference call. Approval of the Minutes Cmmr. Bicanic-Moeller made the motion seconded by Cmmr. Khotisene to approve the May 6, 2003 minutes as written. Motion carried 6-0. Cmmr Novotny was not present for the vote. r Bi-linqual Issues Cmmr Rivera indicated the bi-lingual program for U-46 had been cut. The length of the program was cut to a three (3) year program for those individuals learning English. For those individuals that had their jobs cut, the District helped them to find other employment. A study was conducted by the Cmmr. Rivera and it was found that the students in 3rd and 5t grades did well, however, those students in 8th grade did not fair as well. The program was very successful. Cmmr. Rivera did indicate that the Bi- lingual office failed to inform the Board and the public as to how successful this program was and this was a down fall to the program. Cmmr. Rivera summarized the objective of the new program and outlined its goal for the future. Monthly Reports The staff monthly report was provided for May. The contract compliance report was not available at this time. Old Business Patriot Act Cmmr. Bicanic-Moeller provided information on the Patriot Act. She summarized what this act mean for the Commission. The greatest objection to is Act is the infringement of civil rights of individuals. Cmmr Bicanic-Moeller provided a model resolution from the ACLU and a copy of the resolution passed by the City of Evanston. Much discussion continued on this issue and Chair Scott asked if each of the Commissioners would take the time to read the information before the next meeting. Solstice Celebration Cmmr. Khotisene passed out flyers on the Solstice celebration to take place on June 21st from 11:00 a.m. to 3:00 p.m. to be held in the Fountain Square Plaza. Ministries Alliance Cmmr. Dews inquired into the use of the Hemmens Auditorium by the Ministries Alliance. Dorothy indicated that she is working with Mike from the Elgin Symphony Orchestra, and that she will have something in writing by the end of June regarding the use of the Hemmens by the Ministries Alliance. Dorothy is also working with Pastor Willie Tate from the Ministries Alliance. New Business Fourth of July Parade Dorothy inquired if any of the Commissioners would be interested in participating in the parade. Neighborhood Feast Neighborhood Feast is scheduled for Saturday, June 5th from noon to 5:00 at the Riverfront. A booth will be provided and flyers and magnets will be available for giveaways. Cmmr. Bicanic-Moeller, Rivers and Scott will attend the festival. Annual Report Chair Scott indicated that he would like to start formatting for the annual report. Chair Scott requested that this item be placed on the July agenda. Adjournment - There being no further business to discuss, Co-chair Dews called for a motion to rik adjourn. Cmmr. Scott made the motion, seconded by Cmmr. Khotisene to adjourn the meeting at 7:23 p.m. The motion carried. Respectfully Submitted, Approved: August 5, 2003 'Sandra Taylor Recording Secretary r rwik Human Relations Commission July 1, 2003 Summary Present: Chair Wellesley Scott M.D., PhD Cmmr. Ina Dews Cmmr. Dennis Novotny Bill Miller, Ex-Officio Absent: Cmmr. Aluon Khotisene Cmmr. Anna Bicanic-Moeller Cmmr. Larry Pickens Cmmr. Dionnes Rivera Staff: Dorothy Brandon (Absent) The meeting was called to order at 6:45 p.m. by Chair Scott. rik Due to a lack of a quorum, the following discussions took place. Chair Scott made sub-committee assignments. A copy of the assignments will be provided with a copy of the minutes. Chair Scott will work with Dorothy on the annual report. The staff monthly report was provided for the month of June. Chair Scott provided an explanation of this report for the purpose of the new Commissioner since the Staff Liaison was out sick. The monthly contract compliance report was provided for the Month of March. Chair Scott summarized the attendance at the Solstice Celebration as being successful. Questions were raised regarding two (2) bids from the contract compliance report. The Commission indicated that they would like to have Dorothy follow up on bids 03-020 and 03-027. Old Business None r Fourth of July Parade No Commissioners will be available to participate. The comment was made that the Neighborhood Festival was successful. Adjournment There being no further business to discuss, Chair Scott concluded the discussion at 7:00 p.m. Respectfully Submitted, kcj 1--L--k Lj Sandra Taylor Recording Secretary r r Human Relations Commission August 5, 2003 Minutes Present: Chair Wellesley Scott M.D., PhD Cmmr. Ina Dews Cmmr. Aluon Khotisene Cmmr. Anna Bicanic-Moeller Cmmr. Dennis Novotny Cmmr. Dionnes Rivera Absent: Cmmr. Larry Pickens Bill Miller, Ex-Officio Staff: Dorothy Brandon The meeting was called to order at 6:35 p.m. by Chair Scott who handed the meeting to Co-chair Dews since he was via phone. Approval of the Minutes Cmmr. Scott made the motion, seconded by Cmmr. Novotny to approve the June 3, 2003 minutes as written. The motion carried. Activity Plan for 2003 The Commission decided on the following activities for the remainder of 2003 and for 2004. Martin Luther king Jr. Holiday Celebration Solstice Celebration Fair Housing Event/Home Buyers Good Friday Event There was much discussion regarding the issue of harassment by a Resident Officer from the Police Department. Dorothy will follow up with Chief Miller regarding this issue. Dorothy also mentioned that Femi Folarin was following up on the issue of discrimination in the Police Department. Human Relations Commission August 5, 2003 Minutes Page 2 The suggestion was made to have discrimination issues addressed by the Commission. The Commission needs to take a more pro-active approach. Cmmr. Rivera suggested that the Commission do an investigation and let the public know that they are involved. Co-Chair Dews spoke about the article that was in the Tuesday night Courier News regarding the discrimination issue. Dorothy informed the Members that the role of the Commission is assist the residents and they are not charged with investigating the City of Elgin. Cmmr. Rivera inquired if the Commission should be investigating the charge of discrimination against the Resident Officer. This would help the residents to understand that the Commission takes things seriously. The suggestion was also made to meet with the offender. Chair Scott indicated that he would set up a date and time to meet with the citizen involved in the discrimination issue and would notify all Commissioners of said date and time. Chair Scott indicated that Cmmr. Pickens should set up a meeting with the members of the Public Relations sub-committee to discuss ways of recognition for the Human Relations Commission. Cmmr. Rivera made the motion, seconded by Novotny to have the Commissioners bring ideas of activities that the Commission can carry-on to let the public and the City know that they exist and to take a more active role on discrimination and fair housing issues in the community. They will bring their ideas to the next meeting. The motion carried. Annual Report Planning Chair Scott indicated that the annual report is 80 percent complied and he will get with Dorothy to finalize and will provide a draft copy at the next meeting. Monthly Reports Dorothy addressed the question of bid number 03-027 regarding their affirmative action plan and minority representation. She indicated that the information was not available because the individuals involved were independent contractors. r Human Relations Commission August 5, 2003 Minutes rbk Page 3 Old Business Patriot Act There was discussion regarding the resolution made by the City of Evanston regarding the Patriot Act. Cmmr. Bicanic-Moeller will provide a mini report on the Patriot Act and it will be either mailed or e-mailed to each Commissioner. Commissioners are to provide Dorothy with a copy of their e-mail address. Source of Income Cmmr. Rivera questioned if the issue of the voucher system had been dropped by the Commission. Dorothy indicated that the Corporation Council had provided a response and that it was up to the Commission to prove the need to include source of income as part of the ordinance. Co-Chair Dews indicated that she would like to have the Housing Authority speak with the Commission regarding the voucher system. There was much discussion regarding this issue and how Landlords can not be forced to participate in the voucher program. Cmmr. Rivera will be making inquires regarding how other communities have provided documentation for having source of income listed as a protected class. This information will be provided to the Commission. Dorothy suggested that the Commission co-sponsor events to as to get their name out into the public. Co-Chair Dews inquired about H.O.P.E. Dorothy indicated that she has not heard anything nor has she seen their proposal. Dorothy will check with Femi and the City Council. Staff will contact the Elgin Housing Authority to see if they can provide a representative at the next meeting. r Human Relations Commission August 5, 2003 Minutes Page 4 Adjournment There being no further business to discuss, Co-Chair Dews called for a motion to adjourn. Chair Scott made the motion, seconded by Cmmr. Rivera to adjourn the meeting at 7:25 p.m. Respectfully Submitted, Approved: September 2, 2003 S,. Sandra Taylor Recording Secretary r r • Human Relations Commission September 2, 2003 Minutes Present: Chair Wellesley Scott M.D., PhD Cmmr. Ina Dews Cmmr. Aluon Khotisene Cmmr. Anna Bicanic-Moeller Cmmr. Dennis Novotny Cmmr. Larry Pickens Cmmr. Dionnes Rivera Bill Miller, Ex-Officio Staff: Dorothy Brandon Guest: Yolanda Ford, Occupancy Coordinator, Elgin Housing Authority Eunice Lawshea, Director of Operations, Elgin Housing Authority The meeting was called to order at 6:33 p.m. by Chair Scott. Approval of the Minutes Cmmr. Dews made the motion, seconded by Cmmr. Rivera to approve the August 5th minutes with the following corrections. The motion carried. On page 1 under Activity Plan 2003, it should read Unity Day"and not Good Friday Event. On page 2 it should read discrimination against the Resident and Officer. Housing Authority of Elgin Ms. Ford provided a packet of information that is given to each potential landlord in the voucher system. The purpose of the packets is to inform the landlord of how the program works and to alleviate any stereotyping. She discussed what the program entailed and there was much discussion. Cmmr. Rivera inquired if the Housing Authority had received any complaints about not being able to find nice housing. r Elgin Human Relations Commission September 2, 2003 Minutes Page 2 Ms. Ford indicated that the residents may indicate that housing is hard to find, however, the Agency has a list of landlords who participate in the program. There are guidelines that must be followed in order for them to qualify for housing subsidy. When the property has been inspected and violations are found, the landlord is given 10 days to correct the issues. Chair Scott thanked the Housing Authority for attending the meeting and providing information and clarification on the voucher program. Correspondence Letter from NAHRW regarding their sixth annual Memorial/Tribune Service. 16th Annual Creating Change conference — Nov. 5th _ 9th 2003 in Miami Beach, FL from the National Gay and Lesbian Task Force. Monthly Reports The contract compliance report was not available since no information had been received from Purchasing. The staff monthly report was provided for August of 2003. A copy of the CDBG report was provided. Old Business Employee Complaint Chair Scott discussed the issue of a complaint from employee of the Illinois State Employment office. A copy of the summary will be placed in the file with the minutes. Resident Officer Complaint Chief Miller provided a copy of the summary investigation regarding the complaint against the Resident Officer and the Sowers family. Cmmr. Dews inquired if a public notice would be given due the public nature of the complaint? Chief Miller indicated that a letter has been sent to the Sowers outlining the outcome of the investigation. Cmmr. Dews mentioned that if a public announcement was made, it might possibly ease racial tension. Elgin Human Relations Commission September 2, 2003 Minutes Page 3 Patriot Act Cmmr. Bicanic-Moeller provided a brief summary regarding the Patriot Act resolution. Cmmr. Bicanic-Moeller suggested that the Commission hold a public hearing to educate the community. Cmmr. Scott thanked Cmmr. Bicanic-Moeller for involvement in keeping the Commission informed about the Patriot Act. Chair Scott mentioned that all must be in agreement to present any ideas to the City Council or to hold a public hearing. There was much discussion regarding how to proceed with informing the community of the Patriot Act. After the discussion, the Commission agreed that a dialog needs to take place with the community. Cmmr. Bicanic-Moeller will contact a representative from the Justice Department and the ACLU to inquire if a representative would be available to attend a public forum. Cmmr. Bicanic-Moeller indicated that she would contact Evanston to find out how they rik addressed this issue and came up with their resolution. Cmmr; Pickens made the motion, seconded by Cmmr. Novotny to give Cmmr. Bicanic- Moeller the authority to move forward to make contact with representatives from the Justice Department and the ACLU to set up a community forum with a date and time and to investigate what steps the other communities under went to get their resolutions approved and to report back at the October meeting. The motion carried. Cmmr. Novotny brought up the issue of the Rule of Three. He indicated that he did not agree with the Rule of Three practice. The Rule of Three will be discussed at the October meeting. The Commission asked that Femi Folarin be asked to attend the October meeting. r Elgin Human Relations Commission September 2, 2003 Minutes Page 4 Adjournment There being no further business to discuss, Chair Scott called for a motion to adjourn. Cmmr. Pickens made the motion, seconded by Cmmr. Rivera to adjourn the meeting at 8:10 p.m. Respectfully Submitted, Approved: October 7, 2003 54. T Lo Sandra Taylor Recording Secretary r r Human Relations Commission October 7, 2003 Minutes Present: Chair Wellesley Scott M.D., PhD Cmmr. Ina Dews Cmmr. Anna Bicanic-Moeller Cmmr. Dennis Novotny Cmmr. Larry Pickens Cmmr. Dionnes Rivera Bill Miller, Ex-Officio Absent: Cmmr. Aluon Khotisene Staff: Dorothy Brandon Guest: Bernie Kleina, HOPE The meeting was called to order at 6:42 p.m. by Co-chair Dews. HOPE — Fair Housing Mr. Kleina from HOPE provided a presentation to the Commission. A packet of informational cards were provided to each Commissioner. The information is being provided in both English and Spanish. An invitation to HOPE's banquet on October 19th in Lyle, Illinois at the Hyatt Hotel. It was brought out that there has been a greater level of participation between the City of Elgin and HOPE. The City's Corporation Counsel (Rick Kozal) has been extremely helpful it has become beneficial to all. HOPE indicated that those clients involved in the lawsuit with the City of Elgin has not received their settlement as of yet. HOPE has received several occupancy discrimination cases. There continued to be much discussion regarding HOPE and how they benefit the public. The Commission thanked Mr. Kleina for updating the Commission on how HOPE can and has been helping the public. Elgin Human Relations Commission October 2, 2003 Minutes Page 2 Chief Miller suggested having HOPE speak with the Commission from time to time in order to continue to have a positive relationship. Approval of the Minutes Cmmr. Bicanic-Moeller made the motion, seconded by Cmmr. Novotny to approve the September 2'2003 minutes with the following changes. The motion carried. Page 1, add Eunice Lawshea, Director of Operations for the Housing Authority as guest. Monthly Reports The monthly staff report was provided. There was no contract compliance report available. Old Business Patriot Act Forum The Patriot Act forum will be held on Wednesday, October 15th at 7:00 at The Centre. A news release will be provided notifying the public. Speakers will be Ed Yohnka from the ACLU and Randall Sanborn or his designee from the Justice Department. New Business Cmmr. Bicanic-Moeller provided information on the Evanston Alternative Dispute Resolution program. Dorothy provided a copy of the forms being used for the 2004 Dr. Martin Luther King program. The scholarship award nomination forms have been revised. The art and essay forms are in the schools. The book entitled "The PACT" will be the topic of discussion for the book event and the books will be available after October 21st for$10. Day Break for Freedom will be the community event for the public program rik Elgin Human Relations Commission October 2, 2003 Minutes Page 3 rik Adjournment There being no further business to discuss, Acting Chair Dews called for a motion to adjourn. Cmmr. Novotny made the motion seconded by Cmmr. Bicanic-Moeller to adjourn the meeting at 7:45 p.m. Respectfully Submitted, Approved: December 2, 2003 Sandra Taylor Recording Secretary r Human Relations Commission December 2, 2003 Minutes Present: Chair Wellesley Scott M.D., PhD Cmmr. Ina Dews Cmmr. Aluon Khotisene Cmmr. Anna Bicanic-Moeller Cmmr. Dennis Novotny Cmmr. Larry Pickens Cmmr. Dionnes Rivera Bill Miller, Ex-Officio Staff: Dorothy Brandon Guest: Penny Lou Walbridge, Community Mediation Center The meeting was called to order at 6:35 p.m. by Chair Scott. The meeting was then turned over to Co-chair Dews. Approval of the Minutes Cmmr. Novotny made the motion, seconded by Cmmr. Khotisene to approve the October 7, 2003 minutes. The motion carried. Ms. Walbridge discussed how the mediation group uses mediation to resolve conflict resolution. Members of this group are given 40 hours of training before they can become a mediator. The group currently has 2 Spanish speaking mediators. Cmmr. Pickens inquired if the Commission could be of any assistance to the group. Ms. Walbridge indicated that she would be interested in working with the Commission. The Commission thanked Ms. Walbridge for addressing the Commission. Patriot Act Discussion Cmmr. Bicanic-Moeller summarized the meeting that was held on the Patriot Act. There were 40 residents in attendance. There was much discussion regarding whether or not the Commission was ready to bring forth a resolution for Council approval. The suggestion was made to provide another forum to resolve any issues that were unclear. Cmmr. Bicanic-Moeller made the motion, seconded by Cmmr. Novotny to draft a resolution stating the concerns regarding improper usage of the Patriot Act that could jeopardize human rights for individuals. The motion carried. A sub-committee consisting of Cmmrs. Bicanic-Moeller, Novotny and Rivera will meet to draft a resolution to be discussed at the next meeting. Monthly Reports There were no November reports available. Old Business Dr. King Program Chair Scott indicated that the Prayer Breakfast will be the same as in past years. The speakers this year are going to be a young man who is a freshman in college and is an ordained minister from one of the local churches, and a story teller from Aurora. The Public program will be a "Road to Freedom concert" with participation from local groups. Several positions are still available for announcers. The next Dr. King meeting will be Tuesday, January 6, 2004 at 5:30 p.m.. A letter was received in their packet indicating that the Suburban Human Relations Commission is sponsoring a Dr. King dinner on January 10, 2004 in conjunction with the City of Elgin. Mayor Shock is the chairman for this event. There was much discussion regarding this flyer and the Commission agreed to have the Chairperson contact Mayor Shock so as to improve communications with the Commission. Sub-Committee / Public Relations Quarterly Lectures Cmmr. Bicanic-Moeller provided a draft copy of ideas that the Commission can use to publicize itself. The suggestion was brought forth to have quarterly lectures that involve current issues. Cmmr. Bicanic-Moeller asked that each Commissioner bring back ideas for workshop subjects to be discussed for the coming year. r . - r The suggestion was also made to have representation at events sponsored by other groups and co-sponsor the 150th year celebration event. The next meeting of the 150th celebration committee will be December 18th New Business A copy of an e-mail received in the City Manager's office regarding The Mill was distributed. Chief Miller will be investigating the claims in the e-mail and give his findings to Dorothy. Adjournment There being no further business to discuss, Co-Chair Dews called for a motion to adjourn. Cmmr. Novotny made the motion, seconded by Cmmr. Bicanic-Moeller to adjourn the meet at 7:46 p.m. The next meeting is scheduled for Tuesday, January 6, 2004. r Respectfully submitted, Approved: January 6, 2004 &midiea �� Sandra Taylor Recording Secretary r