Loading...
HomeMy WebLinkAbout2018 DRSC Agendas & Minutes Elgin Heritage Commission /� Design Review Subcommittee F Tuesday, February 13, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. December 12, 2017 D. Recognize Persons Present E. Old Business F. New Business 1. 273 N Spring Street—Replacement windows r 2. 721 N Spring Street—Replace two windows 3. 917 Douglas Avenue—Removal of rear door 4. 367 S. Liberty St—Reside enclosed porch G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r r Design Review Subcommittee of the Elgin Heritage Commission February 13, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:02 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, John Roberson, Dennis Roxworthy, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: Bill Ristow CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Roberson to approve the minutes of December 12, 2017, ras submitted. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: Brian Anderson (EHC) PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 273 N Spring St—Replacement windows 721 N Spring St—Replace two windows 917 Douglas Ave—Removal of rear door 367 S Liberty St—Reside enclosed porch ITEMS TABLED: None Design Review Subcommittee—February 13, 2018 Page 2 of 12 rbk NEW BUSINESS: 273 N Spring St—Replacement windows On September 12, 2017,the Design Review Subcommittee approved a COA request for full rehabilitation of 273 N. Spring Street.This included removal of the substitute siding; restoring the original siding underneath; recreation of architectural features; construction of a new front and side porch; installation of new casement windows at egress locations; installation of new windows at select areas and restoration of the existing windows. The applicant submitted a change in the previous approval with a Certificate of Appropriate (COA) request for replacement of all existing windows as the cost estimate for repair exceeds that of replacement.They are also proposing to install clear, cedar siding to match the original at the rear addition as there is no siding at this location. The condition of the windows were found to be in fair condition. All of the windows have several layers of paint and a few have missing ropes and glass that will need to be re-glazed. Although the windows were not beyond repair, it was determined that the repair costs will exceed the cost of replacement. Rather than repair, because of cost differences between repair and replacement,the applicant has requested approval to replace all of the windows.The applicant has proposed wood window replacements to match existing in size, material, design and profile. To note,the original siding is in good condition and will be restored with some spot replacement.There was no original siding found at the addition when the substitute siding was removed. Clear, cedar siding to match the original siding found at the main section of the house is proposed to be installed at this location.The missing window hoods will be recreated matching the shadow line/profile found above the windows. Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Should be repaired rather than replaced, but if replacement is necessary, the recommended replacement should be in-kind to match the originals in material and design. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. Design Review Subcommittee—February 13, 2018 Page 3 of 12 E. Vinyl extruded windows are not permitted for use in historic districts. F. Which are new should not have snap-on or flush muntins.True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. G. screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. H. that are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used. Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed, these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding.The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board.These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Design Review Subcommittee—February 13, 2018 Page 4 of 12 Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers.A paint shaver may be used, but with caution so as to avoid removal of wood siding. B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this can damage the wood and introduce moisture into the building. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Windows 1. The proposed windows shall be double-hung and must match in kind to the existing windows with simulated divided lites (2 over 2) and shall be trimmed out in a manner similar to the existing windows on the house. 2. The window replacements must fit the original window openings. 3. Window hoods shall be recreated to match the profile found above the existing windows. 4. The windows shall be wood or aluminum-clad wood windows. Vinyl is not permissible. 5. The casement windows (wood or aluminum-clad wood) will be designed with a horizontal simulated meeting rail and simulated divided lites (installed on the exterior and interior of the glazing) and shall maintain the existing opening size and existing trim. 6. Window glass shall not be tinted. 7. Window casings and trim shall match the existing in size, profile and design. 8. Any new wood shall be primed and painted. 9. Screens to be installed shall only be half screens installed at the lower sash to provide visual depth to the new windows. Siding—Main Portion of Home 1. Damaged siding shall be repaired, epoxy preferred 2. Nail holes must be patched with putty, epoxy preferred. 3. New siding shall be installed only as necessary with replacements-in-kind to match the original siding profile, size and details. 4. All replacement wood material shall match the existing in size, detail, exposure, etc. and be clear(no knots), cedar and installed smooth side out. 5. All deteriorated trim boards, window hoods, bed molding, crown molding and sills that are beyond repair or missing shall match the existing in kind. 6. The window hoods shall be recreated to match the size, profile and design found on the existing home. 7. Entire home shall be prepped, primed and painted. Siding—Rear Portion of Home 1. Either clear cedar, no knots or new fiber cement board siding (smooth side out—no grain) shall be installed at this location with proper trim around windows, corner boards, base boards, fascia boards meeting the following requirements: Design Review Subcommittee—February 13, 2018 Page 5 of 12 a. The exposure of the exterior siding is no more than 4'A-inch exposure (to match the existing exposure found on the home). b. Window trim be no less than 4 inches, with a top board and drip cap (window hood) in a detail approved by staff. c. Corner boards are no less than 4 inches wide. d. Trim and cornerboards shall sit proud of the siding. 2. Entire home shall be prepped, primed and painted. Mike Spillance (owner)was present for tonight's COA discussion: New construction windows required by Kane County due to lead (3-4 styles of windows). Only four of the twenty-four windows could possibly be saved. Uniformity would be provided with replacement of all windows. Could replace each window with the same style of existing windows. Proposing flat top hoods to be wrapped in aluminum. Window hoods (crown molding with drip cap) should be installed on all three (3) front windows, over the front door and the two (2) upper windows on the north side. Spot replacement of siding is needed, especially along near the foundation. This structure has a block foundation; typically would have been limestone foundation. Photo image show some portions of the foundation sitting proud of the siding. No water table on structure, which also need a drip cap. Removing two rows of siding would be sufficient to add the water table and drip cap. Motion made by Committee Member Savel to approve with staff recommendations and the commission recommendations noted above. The motion was seconded by Committee Member Hunter. The motion passed unanimously. 721 N Spring St—Replace two windows The applicant has submitted a Certificate of Appropriateness (COA) request to replace two kitchen windows at the rear of the home. The proposed metal casement windows that are to be replaced are not original to the home and were installed sometime in the 1960s.The applicant is proposing to replace the windows with Marvin, solid wood, double-hung windows to match the existing double-hung windows in size, dimension, and profile and will be trimmed out to match the original trim as well. One window at the south elevation is visible from the public way, though, it is set to the rear of this elevation.The other proposed window is at the east elevation and not visible from the street. The applicant noted that they are in the process of rehabbing their kitchen.They would like to relocate the south elevation window so that it will be centered in the kitchen.The window will Design Review Subcommittee—February 13, 2018 Page 6 of 12 be relocated approximately 1'-0"to the east (right if looking at the window).The window size will not increase in width but will increase in height of about eight inches.The window size cannot be increased to match the size of the existing, original windows as counter tops are proposed beyond. New clear, cedar siding will be weaved into the existing siding to hide the opening. An existing exhaust vent will also be removed and new clear, cedar siding weaved in to cover the hole. The window at the rear is located in a rear porch and proposed to be remain the same size.The siding in this location is paneled siding and is proposed to be replaced with clear cedar, no knots to match the siding found on the other areas of the home.Trim will be installed around the window to match the trim found at the original windows.To note, due to the ceiling of the rear porch, a window hood will not be able to be installed at this location. Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). C. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Should be repaired rather than replaced, but if replacement is necessary, the recommended replacement should be in-kind to match the originals in material and design. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. E. Vinyl extruded windows are not permitted for use in historic districts. F. Which are new should not have snap-on or flush muntins.True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. G. screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. H. that are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used. Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the Design Review Subcommittee—February 13, 2018 r Page 7 of 12 synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding.The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board,gyp board, or press board.These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be rsmooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. d. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. e. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Windows 1. The proposed windows shall be 1/1 double-hung and must match in kind to the existing windows and shall be trimmed out in a manner similar to the existing windows on the house. 2. Window hoods shall be recreated to match the window hoods found above the existing windows. 3. Window glass shall not be tinted. 4. All other details shall match the submitted specifications. Design Review Subcommittee—February 13, 2018 Page 8 of 12 Sidin 1. The areas where holes will be created with the relocation and removal of features shall be covered with 1/2 x 6 beveled, clear cedar siding that shall be weaved in with the existing siding. 2. The existing paneling at the rear porch shall be removed and new A x 6 beveled, clear cedar siding shall be installed to match the existing in exposure. New siding shall align with the existing siding. Dennis& Kathy Shannon (owners) was present for tonight's COA discussion: Window is towards the back of the house. Interior design requires the window alteration. Motion#1 made by Committee Member Savel to approve with staff recommendations and the following requirement: solid window components (not finger jointed). The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. Discuss regarding siding and process used for cedar boards. Finger jointed cedar can be found is and used by various contractors. Motion#2 made by Committee Member Roxworthy to approve with staff recommendations and the following requirement: allow for clear, smooth finger jointed cedar siding (if desired by homeowner). The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. 917 Douglas Ave—Removal of rear door The applicant has submitted a Certificate of Appropriateness (COA)to remove existing rear kitchen door and stairs and infill with stucco wall construction to match the existing exterior material. The proposed work will be completed at the east elevation.The scope of work area is not visible from Douglas Avenue but is visible from the alley to the east. The applicant noted that they are reconfiguring their existing kitchen to a more usable space. In addition, the rear door off of the kitchen is redundant as there is exterior, rear access off of the stairwell near the kitchen. Elgin Design Guideline Manual Specifications: Architectural Details A. Should be repaired rather than replaced. B. Should not be removed or altered if original to the building C. Should not be covered or concealed with vinyl, aluminum, or other substitute material. D. Should not be added unless there is physical, pictorial, or historical evidence that such features were original to the house or consistent with the style which would allow them to Design Review Subcommittee—February 13, 2018 Page 9 of 12 be added to the house.These features should match the original in materials, scale, location, proportions,form, and detailing. Doors and Door Features A. Should be replaced with new doors appropriate for the style and period of the dwelling. Replacement doors should be similar in design to the original in style, glazing (type of glass and area) and lights (pane configuration). Wood or solid core fiberglass is acceptable materials for use in replacement doors. B. Should be constructed of solid wood panels, such as the four-panel Homestead or Italianate design may be used on the front if appropriate to the style of the house. C. Should involve glazing in clear etched or beveled glass as appropriate to the style of the house, if applicable. D. Should only involve artificial materials such as "Texan" or other acrylic based materials, if applicable. E. Should not be removed or altered.The original size of the door opening should not be enlarged, reduced or shortened in height. F. Should not be replaced by doors with new designs, especially those at the front entrance or at side entrances which are readily visible from the street. G. Should not be added at locations where they did not originally exist. If needed to meet safety codes or to enhance the use of a property, doors should be added at the rear or sides of dwellings where they would not be readily visible. Staff Recommendation: Staff cannot recommend approval of the application as submitted as it does not meet the requirements of the Elgin Design Guideline Manual for Landmarks and Historic Districts. However, due to its low visibility from the public way, if the application is approved as proposed, staff recommends that the Design Review Subcommittee recommend the following: Exterior Wall 1. The infill shall be of stucco with the wall construction matching the original.The stucco shall blend into the existing. 2. EIFS shall not be used as the infill material as it is an unacceptable material and incompatible with the historic stucco siding. Door 1. The door at the kitchen shall be salvaged or kept on the property to be possibly reused at a later date. Rudy Gasca (contractor)was present for tonight's discussion: Siding should not go to the ground, lower skirting should be installed per staff comments. Motion made by Committee Member Savel to approve with staff recommendations. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. Design Review Subcommittee—February 13, 2018 Page 10 of 12 367 S Liberty St—Reside enclosed porch The applicant has submitted a Certificate of Appropriateness (COA) as a corrective action for the following violations: 1. Removal of rear enclosed porch stairs and door. The rear porch was enclosed prior to the area becoming a historic district. In 1998, the Design Review Subcommittee approved the removal of rotten siding and replacement of new siding to match what was once there as well as the installation of a window and steel panel security door at this enclosed porch. The stairs and the door were removed and new siding was installed in the doorway that matches the existing siding, though the location of the door is still visible. The applicant noted that this area is being used as a closet and the doorway and stairs were not being used for access into the home. They are asking to remove the existing paneled siding and install clear, cedar clapboard siding that matches the original siding (underneath the substitute on the main home).They are able to align the new siding with the original siding and are proposing to keep the decorative features of the porch intact. The enclosed porch is at the rear and is partially visible from the public way. Elgin Design Guideline Manual Specifications: Wood Siding 1. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. 2. Should be insulated if the addition of the insulation does not result in alterations to the siding.The creation of plugs or holes for blown-in insulation is not acceptable. 3. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. 4. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board.These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair, or missing, E substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; Design Review Subcommittee—February 13, 2018 Page 11 of 12 b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible.The cement board should abut the wood trim and be caulked to prevent moisture damage. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: 1. Clear cedar, no knots (1/2 x 6 beveled) shall be installed at this location with the following requirements: a. The exposure of the exterior siding is no more than 41A-inch exposure (to match the existing exposure found on the home). b. Corner boards are no less than 4 inches wide. c. Trim and cornerboards shall sit proud of the siding. d. New wood shall be prepped, primed and painted. 2. Decorative features on the enclosed porch shall remain intact. 3. Skirting shall be installed at location of foundation in case in the future the porch is proposed to be opened up again. a. 1x8 cornerboards to be installed with a 1x6 top rimboard and 1x4 bottom rimboard. 1x4 vertical boards to be installed behind skirting frame spaced 1 inch apart. b. To keep this space enclosed and protected, it is suggested to install MDO plywood, painted black behind the vertical boards to give an appearance that the porch skirting is still open underneath. John Roberson represented this application and recused himself from voting. Owner of home wishes to move the door to make the kitchen more usable and provide more countertops. The second door (on the bump-out) does not make sense to interior of the house, although it appears from the interior foundation. Commission felt the rear elevation looked appropriate without the door and porch. Question from the audience to the commission as to whether they should leave the second door and nonfunctioning porch. Design Review Subcommittee—February 13,2018 Page 12 of 12 Motion made by Committee Member Savel to approve with staff recommendations. The motion was seconded by Committee Member Roxworthy. The motion passed 4-0-1(Recused: Roberson. ADDITIONAL STAFF COMMENTS: None CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Hunter. The motion was seconded by Committee Member Savel. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:04 p.m. elk Respectf Ily submitted if jot / Cindy A. en Approved: Design R' w Subcommittee Secretary 03/03/18 r Elgin Heritage Commission Design Review Subcommittee Tuesday, March 13,2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. February 13, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 457 Villa Street—reconfiguration of rear windows at kitchen, bathroom; installation of new window at kitchen—rear; removal and replacement of 2nd floor rear door with new window; removal of rear addition; construction of deck G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Design Review Subcommittee of the Elgin Heritage Commission March 13,2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter,John Roberson, Dennis Roxworthy,Scott Savel, and John Wiedmeyer MEMBERS ABSENT: Bill Ristow CITY STAFF PRESENT: Christen Sundquist, Historic Preservation;and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Roxworthy to approve the minutes of February 13, 2018, as submitted. The motion was seconded by Committee Member Savel. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 457 Villa St- reconfiguration of rear windows at kitchen, bathroom; installation of new window at kitchen—rear;removal and replacement of 2nd floor rear door with new window; removal of rear addition;construction of deck ITEMS TABLED: None Design Review Subcommittee—March 13, 2018 Page 2 of 6 NEW BUSINESS: 457 Villa St-Reconfiguration of rear windows at kitchen, bathroom; installation of new window at kitchen—rear; removal and replacement of 2nd floor rear door with new window; removal of rear addition; construction of deck. The applicant has submitted a Certificate of Appropriateness(COA) request the following: 1. Proposal to replace eight windows with Marvin aluminum-clad wood windows to match the existing replacement windows that were approved by the Design Review Subcommittee in 2004.The applicant noted that only two windows of the eight are in repairable condition but ideally would like all of the windows to match. 2. Alteration of size (height) of west elevation (rear) kitchen window due to reconfiguration of kitchen. New window will match same specifications as existing replacement windows (4 over 4; double-hung; Marvin) 3. Installation of new window at rear—south elevation, first floor (no window exists there now). New window will match same specifications as existing replacement windows (4 over 4;double-hung; Marvin) and be trimmed out to match the original trim in kind (design, size, material, etc). 4. Removal of 2nd floor south elevation door that was above the enclosed porch and installation of a new window. New window will match same specifications as existing replacement windows (4 over 4; double-hung; Marvin)and be trimmed out to match rthe original trim in kind (design, size, material, etc). 5. Alteration of size (height)of south elevation (rear) bathroom window due to reconfiguration of bathroom. New window will match same specifications as existing replacement windows(4 over 4; double-hung; Marvin) 6. Clear cedar siding will be weaved into locations where alteration of height at windows will be completed. Spot replacement of cedar siding around entire house will also be completed to match the existing in kind (size, exposure, profile, material, etc.) To note:The proposed alteration to windows and the removal of the rear enclosed addition/porch are not be visible from the public way as the building sits far back on the property and the work is being completed, mostly, at the rear. Applicant is also seeking approval to maintain the removal of a rear enclosed porch/addition that was demolished without a COA. A. Removal of rear enclosed porch/addition was due to a large amount of deterioration and non-original materials. It is unknown when the porch was enclosed as the Sanborn Maps for this area only go back to 1913. On the 1913 map it shows an enclosed porch at this location as well as on the 1950 Sanborn Map. Since 1950,the porch was enlarged and altered substantially to cover the full width of this area including the addition of a balcony and r stairs which led to a 2nd floor apartment. If this demolition is approved,the applicant is then requesting to build a deck at this Design Review Subcommittee—March 13,2018 Page 3 of 6 location,of which, the applicant noted will be designed to meet the historic district guidelines. The request to replace the driveway and roof do not need to be discussed as these items can be approved by staff over the counter. Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size,and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Should be repaired rather than replaced, but if replacement is necessary,the recommended replacement should be in-kind to match the originals in material and design.Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. E. Vinyl extruded windows are not permitted for use in historic districts. F. Which are new should not have snap-on or flush muntins. True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. G. screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. H. that are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used. Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original,caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding.The creation of plugs or holes for blown-in insulation is not acceptable. Design Review Subcommittee—March 13,2018 Page 4 of 6 C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board.These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. rSubstitute materials should match the dimensions of the original wood siding as closely as possible.The cement board should abut the wood trim and be caulked to prevent moisture damage. Decks A. Should be located at the rear of dwellings only,where they are not readily visible from the street. B. Should be stained with an opaque stain or painted to blend with the colors of the dwelling. C. Should be kept simple in design. Wood decks are recommended to have traditional style wood balusters complimentary to the design of the building. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Windows 1. The proposed new windows at locations of non-original windows shall be 4/4 double- hung(wood or aluminum-clad wood) and must match in kind to the existing windows. The original trim shall remain. 2. At south elevation first floor,the proposed new window,where one does not exist, and where the door will be removed,the new windows shall be trimmed out in a manner similar to the existing windows on the house. In addition,window hoods shall be recreated to match the window hoods found above the existing windows. Design Review Subcommittee—March 13,2018 Page 5 of 6 • 3. Window glass shall not be tinted. 4. All other details shall match the submitted specifications. 5. Rear, south elevation 2nd floor door appears historic and is recommended to be salvaged. Siding 1. The areas where holes will be created with the relocation and removal of features shall be covered with'A x 6 beveled, clear cedar siding that shall be weaved in with the existing siding. Deck 1. The deck flooring shall be 5/4" by 5.5 inches treated decking and shall be installed perpendicular to the house. Pressure treated wood or composite materials (recommended) is acceptable. 2. The flooring shall overhang the frame board by no less than 1 inch. 3. The balustrade/guardrail is to be reconstructed the following shall apply: a. The handrail shall have a 2x4 top rail with chamfered edges,%" cove, 2x2 square corners, spindles to match existing spindles found at the front porch,with a maximum of 3" on center.That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. b. The porch guard rail height should be no greater than 30 inches from the deck. 4. Stair treads on porch to be split tread made of 5/4" lumber.Treated lumber may be used. 5. All porch details shall be primed and painted in colors that complement the existing paint scheme. Mark Faustrum(owner)was present for tonight's COA discussion: Per the property owner,the addition at the back of the structure was torn down due to dangerous rotten condition. Constructed on block foundation,walls were 2x4's with plywood, containing no insulation. Would like to use the existing block foundation for the new deck. No two window openings on this building are the same. From the interior, it seems the house could have been two separate buildings tied together based on foundation,floor joists and placement of windows. The proposed kitchen windows will be 27"w x 46"h on both the south and west elevations, due to cabinets/countertop. The south elevation will be a new window opening, centered between kitchen door and west corner of building. Doorway above the kitchen will become window, keeping the existing opening width, however shorten to match upper windows on front side of house. Window to be trimmed similar to west the upper window. This new window will allow homeowner to see into the rear yard. Discussed the two existing windows in the lower proposed bathroom. Owner's original thought was to shorten the eastern window and leave the smaller double hung window. The smaller window does not seem to be an original window opening. Committee would be agreeable to allow the property owner to remove the smaller window and shorten the larger(approximate Design Review Subcommittee—March 13, 2018 Page 6 of 6 E 27"wide)window;then fill the opening with siding to match existing profile, etc. with a staggered/weaved method. Deck was discussed regarding approximate size and proposed placement. No roof is being proposed. Building code will regulate pier requirements, which may affect the deck placement. Entrance to cellar/basement in this area. Commissioner spoke of another homeowner who had made a "hatch door" in their deck to allow access to the basement. Concept of a rear deck to be constructed could be granted by the committee, however complete deck details will need to be brought back for final review and approval by the committee Motion made by Committee Member Roberson to approve with staff recommendations and the following requirements: 1-smaller lower window on rear elevation (right side)can be removed and wall closed siding(as noted above), 2-final placement of new kitchen window on rear elevation (left side)to be approved by staff, 3- lower windows to have simple trim to match existing lower window trim on west elevation,4- new upper window(replacing doorway)on rear elevation to have simple trim to match west elevation, 5-concept approval only for deck; owner to return to committee with complete deck plans (skirting, railings,etc.), 6-siding can be made of clear smooth finger jointed cedar siding, if desired by owner. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. r ADDITIONAL STAFF COMMENTS: None CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 6:38 p.m. Respectfully submitted, egie...; , „ aiace.......i Cindy , .en Approved: rDesign R-flew Subcommittee Secretary March 27, 2018 el Elgin Heritage Commission rill' Design Review Subcommittee Tuesday, March 27,2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. March 13, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 466 St. Charles Street—restoration of front porch; installation of handrails /►, 2. 19 N. Geneva Street— Installation of new cedar siding ( G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Design Review Subcommittee of the Elgin Heritage Commission March 27, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter,John Roberson (6:03), Dennis Roxworthy, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: Bill Ristow CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion mode by Committee Member Roxworthy to approve the minutes of March 13, 2018,as submitted. The motion was seconded by Committee Member Hunter. The motion passed 4-0. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 466 St Charles St—restoration of front porch; installation of handrails 19 N Geneva St—Installation of new cedar siding ITEMS TABLED: None r Design Review Subcommittee—March 27, 2018 Page 2 of 8 rk NEW BUSINESS: 466 St Charles St—restoration of front porch; installation of handrails The applicant has submitted an application for a Certificate of Appropriateness for the following: 1. Rehabilitation of front,wrap around porch including: a. Removal of existing flooring and replacement with 1x4 tongue and groove; b. Replacement of guardrail and adjustments to design to allow for better water runoff(chamfered top and bottom rail, spindles to not be set into bottom rail but on top of it)—Guardrail will match the existing height and will curve around round area of porch as existing. c. Existing columns will remain but bases will be replaced to match the existing d. Skirting is to be replaced to match the existing in design e. Stairs at front porch shall be reconstructed to meet building code and district guidelines f. Handrails and newel posts will be installed at stairs to abut into existing columns The above work is being proposed due to heavy deterioration around the entire porch and stairs. The existing handrails at the stairs are inappropriate and will be replaced with a design that meets the guidelines. rk Applicant will also be removing the existing half round gutter(beyond repair) and installed new half round gutter around the entire porch. This request has been approved by staff. To note, between 1913 and 1950, per the Sanborn Fire Insurance Maps,the wrap around porch was added to the home. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. r Design Review Subcommittee—March 27,2018 Page 3 of 8 G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting,vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters,treads and risers,to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. The handrail shall have a 2x4 top rail with chamfered edges,%" cove or 3/" subrail, 2x2 square balusters with sharp edges,with a maximum of 3" on center.That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. 2. The handrail shall match the design of the existing(curved to match the existing) 3. That the stair treads shall 5/4"x 12(recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". Pressure treated wood or composite material is acceptable. 4. That the newel posts are added to the bottom stair tread. 5. That the newel posts shall be 6 inch in diameter, round and match the existing columns with ball cap. They may be out of wood or smooth fiberglass. 6. The deteriorated porch flooring shall be 1x4 tongue and groove and installed perpendicular to the house.The porch floor shall extend past the top rimboard by at r Design Review Subcommittee—March 27,2018 Page 4 of 8 least 1 inch. Pressure treated wood or composite material (recommended) is acceptable. 7. The guardrail height shall not exceed the existing height and the handrails at the stairs shall be no great than 30" in height at the nosing of the stair tread. 8. Skirting shall be spot replaced to match the existing in design, size, profile, etc. 9. Columns shall remain but deteriorated bases may be spot replaced to match the existing in size, design, profile, if they are beyond repair. 10. All front porch details shall be primed and painted. Jim Kelly(representative/contractor for the owner)was present for tonight's COA discussion: This is a single family residence. Mr. Kelly is rebuilding the decking and stairs. Unsure of the supports under the decking. Photos indicate the porch has sunk, but unknown to what degree. If the entire deck has to be replaced,the COA will need to be amended. If staff feels drastic changes from this submittal,the replacement will need to be heard again by this subcommittee for consideration of such changes. Railing height on column should be same height as guard rail. Therefore, a return maybe needed to extend out from the column towards the steps to allow for the required height. Contractor indicated the span of the rounded portion of the porch might need another column for support. Commissioners noted an additional column centered in the span of the curved roof would be appropriate in design. There may even be a pier. Contractor really won't know for sure until the decking is pulled up. If an additional column, it would not be found "on a shelf" at the home improvement store. A new column would need to match the size,taper and details of the existing columns. Additionally, a wider board would be needed to conceal the pier of a new column. Staff will work with contractor with all details regarding the column issue. Contractor indicated most of the porch skirting is intact; only spot replacement of boards(in kind)would be required. Motion made by Committee Member Roxworthy to approve with staff recommendations and the following amendments: 1)staff to approve "return" (if needed)to center of column for connection of the handrail; 2)staff to approve details for one additional column within span of the curved roof line, matching existing column details with an appropriate wider board required on the skirting to hide the pier of the column. The motion was seconded by Committee Member Hunter. The motion passed unanimously. r Design Review Subcommittee—March 27, 2018 Page 5 of 8 19 N Geneva St—Installation of new cedar siding The applicant has submitted a Certificate of Appropriateness (COA)to install cedar clapboard siding and replace any missing architectural features. The house was formerly clad with aluminum substitute siding.The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal. Staff conducted a site assessment on March 20, 2018. At that time the substitute siding was removed. It was found that the original siding(stucco)was removed at the time the aluminum siding was installed except for the front elevation where stucco was still present. Lathe was found throughout the remaining elevations but no stucco. In addition,the window hoods were removed when the substitute siding was installed and are proposed to be recreated with a simplistic drip edge. The aluminum soffits are proposed to be removed and original elements restored with spot replacement to match in kind at deteriorated/beyond repair areas. The applicant is requesting to install clapboard siding with 2 W reveal versus the stucco as the clapboard siding was a typical siding material for bungalows and would not look out of place on this home.A similar example of this home with clapboard siding can be found at 408 Bowen Court. Elgin Design Guideline Manual Specifications: Architectural Details and Features A. Should be repaired rather than replaced. B. Should not be removed or altered if original to the building. C. Should not be covered or concealed with vinyl, aluminum or other substitute material. D. Should not be added unless there is physical, pictorial, or historical evidence that such features were original to the house or consistent with the style which would allow them to be added to the house.These features should match the original in materials,scale, location, proportions,form and detailing. Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed, these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding.The creation of plugs or holes for blown-in insulation is not acceptable. r Design Review Subcommittee—March 27, 2018 Page 6 of 8 rC. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board,or press board.These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base r boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers.A paint shaver may be used, but with caution so as to avoid removal of wood siding. B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this can damage the wood and introduce moisture into the building. Staff Recommendation: Staff cannot recommend approval as it is clear that the original exterior cladding to the home was stucco and shall be replaced in kind to meet the requirements of the Elgin Design Guideline Manual for Landmarks and Historic Districts. However, if the clapboard cedar siding is approved as proposed due to evidence that 2'A" exposure cedar clapboard siding was a common material found on bunglaows, staff would then recommend that the Design Review Subcommittee recommend the following: r Design Review Subcommittee—March 27, 2018 Page 7 of 8 Siding 1. All replacement wood material shall be clear(no knots), cedar and installed smooth side out.The exposure of the exterior siding is no more than 2 'A inch exposure (to match the typical exposure found on bungalows). 2. Spot replacement of the following:trim boards,cornerboards, window hoods,bed molding,crown molding and sills that are beyond repair or missing shall match the existing in kind. Trim and cornerboards shall sit proud of the siding. 3. The window hoods shall be recreated as a simplistic drip edge, similar to that found at 408 Bowen Court. 4. Aluminum wrap around windows and soffits shall be removed; beadboard, trim,sill, apron shall remain. Entire home shall be prepped, primed and painted. Raul Negron (property owner/representative of Aguirre Properties) was present for tonight's COA discussion: Front porch was an open porch at some point. Not sure when it was enclosed, but it was already an enclosed porch upon their purchase. The owner is not proposing any changes to the enclosed porch. Bungalow style homes in this period could been brick, stucco or siding. Cedar siding would be appropriate for this style home given the year of construction. Commissioners would prefer the siding corners to be mitered. Siding would also need to line up with top of doors, and tops and bottoms of windows. Clear smooth cedar siding can be finger jointed,if desired by owner. Contractor indicated the windows are amazing, pretty much in line. After the aluminum siding was removed, owners was surprised to find a type of pea gravel surface on the front elevation. Major of the house exposed is lathe boards,typical of stucco homes. Contractor is willing to install stucco or cedar siding, with preference of cedar siding. Aluminum wrap around the windows needs to be removed; restore window trim which must sit proud of the siding. Soffits to remain in aluminum cladding; otherwise the gutter systems would have to be removed (and replaced). Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1) mitered corners, 2) allowance for smooth, clear,finger jointed cedar siding, 3)siding alignment of above doors and above& below windows. The motion was seconded by Committee Member Roberson. The motion passed unanimously. C • Design Review Subcommittee—March 27,2018 Page 8 of 8 r ADDITIONAL STAFF COMMENTS: General discussion of various recently submitted over the counter COA requests. CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Hunter. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:08 p.m. Respectfully submitted, Cindy A. Walden Approved: 4/24/2018 Design Review Subcommittee Secretary r Elgin Heritage Commission 2018—Historic Rehabilitation Grant Application Grant Review Subcommittee Meeting Tuesday,April 10,2018-7:00 p.m. City Hall City Council Chambers 150 Dexter Court,Elgin,IL 60120 AGENDA A. Welcome B. Selection of Subcommittee Chairman C. Review Process for Assigning Points to Grant Applicants D. Elgin Historic Architectural Rehabilitation Grant 50/50—Review(4 submissions for review) 1. 128 College Street—DRSC April 10, 2018-Scope of work includes: Rehabilitation of front and rear porch; installation of new,appropriate front and side doors; restoration of existing wood windows; removal of substitute siding and restoration of original siding underneath; scrape, prep, prime and paint entire house. 2. 278 Douglas Avenue—Staff Approved-Scope of work includes: Restoration of north, south and west elevations including repair of siding,window trim,overhangs, architectural details; restoration of rear porch to match railing found at front porch; restoration of accessory building; scrape, prep, prime and paint. 3. 420 Douglas Avenue—Staff Approved—Scope of work includes: Replacement of existing tile roof on house to match in kind; Removal of asphalt shingles at garage with tile roof to match design/material on house. 4. 434 Park Street—Staff Approved—Scope of work includes: Replacement of existing cedar roof on house to match in kind; Installation of half-round gutters. E. 75/25 Application Review and Grant Recommendation(3 submissions for review) 1. 429 Division Street—DRSC April 10, 2018—Scope of work includes: Rehabilitation of front porch including spot replacement of deteriorated elements to match existing in kind, and installation of appropriate newel posts; restoration of existing windows; restoration of existing storm windows and recreating new storm windows where missing to match existing in kind; replacement of rear double-door with 15 lite double door; spot replacement/repair of deteriorated elements throughout the house and the accessory structures; scrape, prep, prime and paint entire house and accessory structures with new paint scheme. 2. 320 N.Spring Street—DRSC April 10, 2018—Scope of work includes: Rehabilitation of stairs and handrails at front porch to match side porch design; exterior repairs; replacement of two storm windows to match existing storm windows. 3. 216 Villa Street—Staff Approved—Scope of work includes: Replacement of existing garage doors with doors that have historic design; spot replacement of deteriorated elements to match existing in kind; scrape, prep, prime and paint in existing colors. F. Other G. Adjournment Design Review Subcommittee of the Elgin Heritage Commission April 10,2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow,John Roberson (6:02), Dennis Roxworthy, Scott Savel,and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: No minutes were presented. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 450 Villa Street—Original siding restoration; installation of missing architectural features 320 N Spring Street—Rehabilitation of front porch stairs and handrails to match design at rear (south elevation) (Grant Application) 128 College Street—Rehabilitation of front and rear porch, replacement of front and rear entrance doors(Grant Application) 429 Division Street—Rehabilitation of front porch stairs (Grant Application) ITEMS TABLED: None C Design Review Subcommittee—April 10, 2018 Page 2 of 13 r NEW BUSINESS: 450 Villa Street—Original siding restoration; installation of missing architectural features The applicant has submitted a Certificate of Appropriateness (COA)to restore the original siding on the house and replace any missing architectural features.The house was formerly clad with faux-brick asphalt siding.The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal. Staff conducted a site assessment on March 30, 2018.At that time the substitute siding was removed. It was found that the original siding(clapboards)was in good condition with select areas in need of replacement including several window sills, window trim, and corner boards. In addition,the window hoods were removed when the substitute siding was installed and are proposed to be recreated to match the existing profile found on the home (pedimented). All elements to be prepped, primed and painted. The applicant is also proposing to recreate an appropriate stoop roof at the front entrance. To note,the home was built sometime in the 1880s. Elgin Design Guideline Manual Specifications: Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary,wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding.The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board. These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair,or missing, substitute materials may be applied if the following conditions are met: r , Design Review Subcommittee—April 10,2018 Page 3of13 a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible.The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers.A paint shaver may be used, but with caution so as to avoid removal of wood siding. B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this filk can damage the wood and introduce moisture into the building. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Siding—Main Portion of Home 1. Damaged siding shall be repaired, epoxy preferred 2. Nail holes must be patched with putty, epoxy preferred. 3. New siding shall be installed only as necessary with replacements-in-kind to match the original siding profile,size and details. New siding shall be weaved into the existing siding. 4. All replacement wood material shall be clear (no knots), cedar preferred and installed smooth side out. 5. All deteriorated trim boards, crown molding, and sills that are beyond repair or missing shall match the existing in kind. 6. Missing architectural features such as the water table-drip edge, window apron, cornerboards, etc. 7. All trim and cornerboards shall sit proud of siding. 8. The window hoods shall be recreated to match the size, profile and design found on the existing home (pedimented).At the north and east elevation,window hoods shall be recreated to match the profile—crown molding. r Design Review Subcommittee—April 10, 2018 Page 4 of 13 9. 1x2 frame that is attached on top of the existing window trim shall be removed from all windows and doors. 10. Entire home shall be prepped, primed and painted. Front Stoop Roof 1. Brackets shall be of an appropriate design with the roof no longer a shed roof but be hipped/mansard in design. Final bracket design to be approved by staff. 2. The ceiling of the porch roof shall be beadboard. If existing beadboard is in good condition, reuse/reinstall. 3. All elements shall be prepped, primed and painted. Zachai Ocana (owner's representative)was present for tonight's COA discussion: House is probably 1880-1890, and may have been "relocated"to this site. Simple design should be used. The Commission stated that they were excited about the restoration of this home and that the original siding appeared to be in good condition.The only comment that the Commission had was that the corner boards are to have quarter round/tear drop molding placed at the corners as this is a typical for a home of this age and style.The applicant agreed that they will install the quarter round detail. The Commission asked staff to provide a sketch for the applicant as guidance. Homeowner was reminded if the existing hand rails are to be removed,then they would need to be replaced with appropriate style and design. Motion made by Committee Member Ristow to approve with staff recommendations and the following requirements: 1) concept of stoop roof replacement; staff to approve final roof design and details, and 2) corner boards are to have quarter round/tear drop molding installed. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. 320 N Spring Street—Rehabilitation of front porch stairs and handrails to match design at rear (south elevation) (Grant Application) The applicant has submitted an application for a Certificate of Appropriateness to rehabilitate their front porch stairs and handrails. The current front porch stairs are of concrete with wrought iron, decorative handrails. The applicant reconstructed their side porch at the south elevation in 2014 with appropriate handrails, spindles, stairs, skirting and newel posts, of which they would like to replicate at the front porch. r • , Design Review Subcommittee—April 10,2018 Page 5 of 13 Other items that will be completed and approved by staff include repair and spot replacement of deteriorated elements throughout the exterior and the replacement of two deteriorated storm windows with colored (white) aluminum storm windows to match the existing. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor(e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass,or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. r Design Review Subcommittee—April 10, 2018 • Page 6 of 13 rik D. Should have newel posts and balusters,treads and risers,to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted, as the proposed changes/repairs to the structure will further enhance its architectural character. Scott Savel (contractor/representative for homeowner)was present for tonight's COA discussion: Commissioner Savel explained the project and that the front handrails will match the side porch railings with the same details. Railings are to return/elbow to the column. The Commission agreed that this would be an appropriate alteration as the current wrought iron handrails detract from the appearance of the front porch. Motion made by Committee Member Roberson to approve with staff recommendations. The motion was seconded by Committee Member Roxworthy. The motion passed 5-0-1 (Savel abstained). r128 College Street—Rehabilitation of front and rear porch, replacement of front and rear entrance doors (Grant Application) The applicant has submitted an application for a Certificate of Appropriateness for the following: 1. Rehabilitation of front porch including: a. Spot replacement of existing 1x4 tongue and grove flooring b. Replacement of guardrail with chamfered top and bottom rail, spindles— Guardrail will match the existing height c. Existing columns and newel post will remain d. Skirting is to be replaced with a 1x4 bottom rimboard with 1x4 vertical skirting boards installed 1" apart. 1x8 cornerboards will be installed beneath columns. e. Stairs at front porch shall be reconstructed to meet building code and district guidelines f. Handrails and newel posts will be installed at stairs to abut into existing column and existing newel post. g. Newel posts at bottom of stairs will match the existing newel post design 2. Rehabilitation of rear porch to match the front porch design 3. Removal of inappropriate front and side doors with design that matches the style of the home 4. Repair/restore existing wood windows r Design Review Subcommittee—April 10,2018 Page 7 of 13 r The above work is being proposed due to heavy deterioration around the entire porch and stairs.The existing handrails at the stairs are inappropriate and will be replaced with a design that meets the guidelines. To note, applicant will also be removing the existing substitute siding but will seek approval for the repairs and the reconstruction of missing architectural features at a future Design Review meeting as the removal of the substitute siding is scheduled for May 19, 2018.The applicant stated that they investigated the gable and the first floor area and found clapboard siding beneath. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the fagade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained.Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. r Design Review Subcommittee—April 10, 2018 Page 8of13 re. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters,treads and risers,to match original porch construction. Doors and Door Features A. Should be replaced with new doors appropriate for the style and period of the dwelling. Replacement doors should be similar in design to the original in style, glazing (type of glass and area) and lights (pane configuration). Wood or solid core fiberglass is acceptable for use in replacement doors. B. Should be constructed of solid wood panels, such as the four-panel Homestead or Italianate design may be used on the front if appropriate to the style of the house. C. Should involve glazing in clear etched or beveled glass as appropriate to the style of the house, if applicable. D. Should not be removed or altered.The original size of the door opening should not be enlarged, reduced, or shortened in height. E. Should not be replaced by doors with new designs, especially those at the front entrance or at side entrances which are readily visible from the street. F. Should not be added at locations where they did not originally exist. If needed to meet safety codes or to enhance the use of the property, doors should be added at the rear or sides of dwellings where they would not be readily visible. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: Front Porch 1. The handrail shall have a 2x4 top rail with chamfered edges, %" cove or%" subrail, 2x2 square balusters with sharp edges, with a maximum of 3" on center.That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. 2. That the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". Pressure treated wood or composite material is acceptable. 3. That the newel posts are added to the bottom stair tread. 4. That the newel posts shall match the size and design of the existing newel post with ball cap.They may be out of wood or smooth fiberglass. r - , Design Review Subcommittee—April 10,2018 Page 9 of 13 elk 5. The deteriorated porch flooring shall be 1x4 tongue and groove and installed perpendicular to the house. The porch floor shall extend past the top rimboard by at least 1 inch. Pressure treated wood or composite material (recommended) is acceptable. 6. The guardrail height shall not exceed the existing height and the handrails at the stairs shall be no great than 30" in height at the nosing of the stair tread. 7. Skirting shall have a 1x4 bottom rimboard with 1x4 vertical skirting boards spaced 1 inch apart and installed behind the top and bottom rimboards. A vertical 1x8 shall be installed beneath columns and shall sit flush with the top and bottom rimboard.The Cornerboards at the porch shall wrap around the corner. 8. Columns and newel post shall remain but deteriorated bases may be spot replaced to match the existing in size, design, profile, if they are beyond repair. 9. All front porch details shall be primed and painted. Rear Porch 1. Handrails,spindles, newel posts and skirting shall match the design proposed at the front porch. Doors Doors shall be of the colonial revival style (9-lite over two panel is acceptable)to be of wood or smooth fiberglass. ruk Tim Ramseyer(homeowner)was present for tonight's COA discussion: The Commission noted that the removal of the substitute siding and the reconstruction of the front porch will positively add to the streetscape.They stated that the paint scheme may need to be adjusted as there is likely shingles at the upper gable of which should have a lighter tone of the clapboard paint color or a different color entirely.The Commission also stated that at the newel post,the vertical skirting board should be half the width of the cornerboards to be installed beneath the columns. This is an aesthetic that is typically seen on historic skirting. Rear handrail should attach to a block on the house. Replacement door for consideration has one lower panel and large single pane above. Once the siding is removed,the project will need to come back before the Design Review Subcommittee to discuss shadow lines found and replication of missing architectural features. Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1) A different color shall be used at the gable to differentiate the first floor from the second; 2)The vertical cornerboard to be installed directly under the newel post shall be half the width of the cornerboards that will be under the columns. The motion was seconded by Committee Member Roberson. The motion passed unanimously. r Design Review Subcommittee—April 10, 2018 Page 10 of 13 C 429 Division Street—Rehabilitation of front porch stairs (Grant Application) The applicant has submitted an application for a Certificate of Appropriateness for the following: 1. Rehabilitation of front porch including: a. Spot replacement of existing spindles and top/bottom rail at deteriorated areas only to match existing b. Replace square newels at stairs with round newel posts with ball caps c. Existing columns will remain 2. Restoration of wood storm windows; replication of new wood storm windows where missing 3. Replacement of deteriorated double-door at rear with 9 lite double-door with simulated divided lites in wood or smooth fiberglass. Current double-door has dividers in between glass. 4. Scrape and paint entire house and two accessory structures in new paint scheme. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and C placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete(see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting,vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass,or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. C • Design Review Subcommittee—April 10,2018 Page 11 of 13 B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers,to match original porch construction. Doors and Door Features A. Should be replaced with new doors appropriate for the style and period of the dwelling. Replacement doors should be similar in design to the original in style, glazing (type of glass and area) and lights(pane configuration). Wood or solid core fiberglass is acceptable for use in replacement doors. B. Should be constructed of solid wood panels, such as the four-panel Homestead or Italianate design may be used on the front if appropriate to the style of the house. C. Should involve glazing in clear etched or beveled glass as appropriate to the style of the house, if applicable. D. Should not be removed or altered.The original size of the door opening should not be enlarged, reduced,or shortened in height. E. Should not be replaced by doors with new designs, especially those at the front entrance or at side entrances which are readily visible from the street. F. Should not be added at locations where they did not originally exist. If needed to meet safety codes or to enhance the use of the property, doors should be added at the rear or sides of dwellings where they would not be readily visible. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: Front Porch 1. The handrail at the stairs shall match the existing in kind (material, profile, design, size, etc.). Spindles shall match those at the guardrail (round/tapered;size)and shall be spaced the same as found at the guardrail. r Design Review Subcommittee—April 10, 2018 Page 12 of 13 2. If proposed to be replaced,the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". Pressure treated wood or composite material is acceptable. 3. That the newel posts are added to the bottom stair tread. 4. That the newel posts shall be 6 inch in diameter, round and match the existing columns with ball cap.They may be out of wood or smooth fiberglass. 5. The deteriorated porch flooring shall be 1x4 tongue and groove and installed perpendicular to the house. The porch floor shall extend past the top rimboard by at least 1 inch. Pressure treated wood or composite material (recommended) is acceptable. 6. Columns shall remain but deteriorated bases may be spot replaced to match the existing in size, design, profile, if they are beyond repair. 7. All front porch details shall be primed and painted. Doors 1. Double-door at rear may be replaced with 15-lite double-door but shall have either true divided lites or simulated divited lites with spacer and be of wood or smooth fiberglass. Windows-Storms 1. Existing storms shall be restored. Areas where storms are beyond repair or are missing, shall have new wood storms created to Cmatch the existing in kind (size, design, profile, material, etc.). Donna Stefan! (homeowner)was present for tonight's COA discussion: The Commission thanked the homeowner for the restoration of the home. They did have some comments regarding the paint colors. As there are a lot of reddish houses on the block,they suggested the main body color to be more of a rose color and not red.The owner agreed to this request as they also would like their home to stand out apart from the other homes on the block. 0 storm windows are p 'original.There is one storm window at the oriel/bay window at the west elevation that shall be removed and a new storm window installed that matches the storms at the front elevation. Historic standards for storm window details needs to be used for proposed replacement. Commission clarified that the rear double-doors shall have a 15 lite door as found in the submission and not a 9 lite door. Homeowner indicated the panel below the porch will be made functional for access purposes only. C • Design Review Subcommittee—April 10,2018 Page 11 of 13 B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing,if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters,treads and risers,to match original porch construction. Doors and Door Features A. Should be replaced with new doors appropriate for the style and period of the dwelling. Replacement doors should be similar in design to the original in style, glazing (type of glass and area) and lights(pane configuration). Wood or solid core fiberglass is acceptable for use in replacement doors. B. Should be constructed of solid wood panels, such as the four-panel Homestead or Italianate design may be used on the front if appropriate to the style of the house. C. Should involve glazing in clear etched or beveled glass as appropriate to the style of the house, if applicable. D. Should not be removed or altered. The original size of the door opening should not be enlarged, reduced,or shortened in height. E. Should not be replaced by doors with new designs, especially those at the front entrance or at side entrances which are readily visible from the street. F. Should not be added at locations where they did not originally exist. If needed to meet safety codes or to enhance the use of the property, doors should be added at the rear or sides of dwellings where they would not be readily visible. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: Front Porch 1. The handrail at the stairs shall match the existing in kind (material, profile, design, size, etc.). Spindles shall match those at the guardrail (round/tapered; size) and shall be spaced the same as found at the guardrail. r . Design Review Subcommittee—April 10, 2018 Page 12 of 13 2. If proposed to be replaced,the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". Pressure treated wood or composite material is acceptable. 3. That the newel posts are added to the bottom stair tread. 4. That the newel posts shall be 6 inch in diameter, round and match the existing columns with ball cap.They may be out of wood or smooth fiberglass. 5. The deteriorated porch flooring shall be 1x4 tongue and groove and installed perpendicular to the house. The porch floor shall extend past the top rimboard by at least 1 inch. Pressure treated wood or composite material (recommended) is acceptable. 6. Columns shall remain but deteriorated bases may be spot replaced to match the existing in size, design, profile, if they are beyond repair. 7. All front porch details shall be primed and painted. Doors 1. Double-door at rear may be replaced with 15-lite double-door but shall have either true divided lites or simulated divited lites with spacer and be of wood or smooth fiberglass. Windows-Storms 1. Existing storms shall be restored. Areas where storms are beyond repair or are missing, shall have new wood storms created to match the existing in kind (size, design, profile, material, etc.). Donna Stefani (homeowner) was present for tonight's COA discussion: The Commission thanked the homeowner for the restoration of the home. They did have some comments regarding the paint colors. As there are a lot of reddish houses on the block, they suggested the main body color to be more of a rose color and not red.The owner agreed to this request as they also would like their home to stand out apart from the other homes on the block. Not all storm windows are original.There is one storm window at the oriel/bay window at the west elevation that shall be removed and a new storm window installed that matches the storms at the front elevation. Historic standards for storm window details needs to be used for proposed replacement. Commission clarified that the rear double-doors shall have a 15 lite door as found in the submission and not a 9 lite door. Homeowner indicated the panel below the porch will be made functional for access purposes only. r • Design Review Subcommittee—April 10, 2018 Page 13 of 13 r Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1)The main body color shall be more of a rose color than red; 2)The replacement storm windows at areas where they are missing or not original shall match the storm windows found at the front elevation; 3)The replacement double-doors at the rear of the home shall be 15 lites—wood or smooth fiberglass. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: • Staff reminded the Design Review Subcommittee of the upcoming Mayor's Awards on Tuesday, May 1, 2018. • Various projects in process on Spring St,will give enhancement to the area. • 420 Douglas Ave—Grant application called today. Profile and color differed from proposal. Needs to replace in kind. • "Open Elgin" event is happening on April 21St CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Roxworthy. The motion was seconded by Committee Member Hunter. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:00 p.m. Respect fly submitted, / Jjf // • j Cindy A. Walden Approved: Design Review Subcommittee Secretary 05/22/18 r • Elgin Heritage Commission Design Review Subcommittee r. Tuesday, April 24, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. March 27, 2018 2. April 10, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 420 Douglas Avenue—Tear off existing tile roof and reroof with substitute material. G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r t Design Review Subcommittee of the Elgin Heritage Commission April 24, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:01 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow, John Roberson, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: Dennis Roxworthy CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Roberson to approve the minutes of March 27, 2018, as amended (correction of words within report on page 7, 4th paragraph, "metered" to "mitered," rik page 7, last paragraph, "metered" to "mitered" and on page 4, 7th paragraph, "must" to "most." The motion was seconded by Committee Member Hunter. The motion passed 4-0-1 (Ristow abstained). April 10, 2018- No minutes were presented. RECOGNIZE OTHER PERSONS PRESENT: George Rowe PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 420 Douglas Avenue—Tear off existing tile roof and reroof with substitute material. ITEMS TABLED: None r Design Review Subcommittee—April 24, 2018 Page 2 of 4 r NEW BUSINESS: 420 Douglas Avenue—The applicant has submitted an application for a Certificate of Appropriateness to replace the existing French Tile Roof in a Brookville Green color with a concrete roof tile in a similar design and color as the existing. Due to the cost of replacing the existing clay tile to match in kind, the applicants sought out other materials that are in keeping with the overall design and color of the existing but more affordable. The overall size of the substitute tile (15 3/8" x 101/4"with a 12 x 9 exposure) is comparable to that of the existing (16 1/4" x 9" with a 13 3/8"x 8 1/8" exposure).The new material has 138 tile per square whereas the existing has 133 pieces per square. Elgin Design Guideline Manual Specifications: Roofs A. Should be retained in their original shape and pitch, with original features (such as cresting, chimneys, finials, cupolas, etc.) and, if possible, with original roof materials. B. Should be re-roofed with substitute materials such as asphalt or fiberglass shingles if the original materials are no longer present or if the retention of the original roof material is not economically feasible. C. Should be in appropriate colors such as dark gray, black, brown or shades of dark red; red or green may also be appropriate for Craftsman/Bungalow period dwelling s for new asphalt or fiberglass shingled roofs. D. Should have sawn cedar shingles added only after a complete tear-off of the existing roof materials is completed.This is necessary to provide adequate ventilation and proper drying of the roof during wet conditions. E. Should have soldered metal panels added as the surface material, if the roof is flat. If not readily visible, rolled composition or EPDM (rolled rubber) roofing materials are acceptable. F. Should have proper water-tight flashing at junctions between roofs and walls, around chimneys, skylights, vent pipes, and in valleys and hips where two planes of a roof meet. Metal flashing should be used instead of the application of caulking material or bituminous coating, which can deteriorate due to weathering and allow moisture damage. G. Should not have new dormers, roof decks, balconies, or other additions introduced on fronts of dwellings.These types of additions may be added on the rear or sides of dwellings where not readily visible. H. Should not have split cedar shakes, in most cases. r y Design Review Subcommittee—April 24, 2018 Page 3 of 4 Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. The ridge, hip ridge and ridge terminal pieces are either salvaged and reinstalled or recreated to match the design of the existing in the new substitute material. 2. The color shall match as close as possible to the existing roof color (use Brookville Green). 3. If possible, it's recommended to salvage the tile that are in good condition to either reinstall on garage or to give to a salvage resource company. ***** Steven Starobrat and James Lupie (owners)were present for tonight's COA discussion:This is a single family residence. Mr. Starobrat and Mr. Lupie stated that they received several cost estimates for the replacement of their roof to match the original tile and found that it was cost prohibitive.They noted that they found a substitute material, concrete tile, that matches the existing color but the profile (Rivera Tile) of the concrete tiles are slightly different.They also noted that this company can make custom pieces and so that they are either going to reinstall the existing ridge tiles or will be recreating the ridge pieces in concrete tile. The Commissioners thanked the applicants for their efforts in preserving the home and that the concrete tile was acceptable as long as the ridge pieces are reinstalled or recreated to match the existing in profile.They also asked the applicants to salvage as much good historic clay tile pieces as possible to reinstall on the garage or the pergola. This is to retain the original material on the property, even though it won't be on the main roof. The applicants stated that they will try to salvage as much as possible and will contact staff to review the salvaged material to assess where it should be installed. Motion made by Committee Member Savel to approve with staff recommendations. The motion was seconded by Committee Member Ristow. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: Staff noted that the above approved project was reviewed for a historic rehabilitation grant and was approved for the installation of clay tile at the April 10th Grant Review meeting. However, now that they applicants are proposing a substitute material for the grant program, staff has asked the Design Review Subcommittee as well as members of the Heritage Commission to re- evaluate the scores of the project. Members were provided information regarding the proposed grants via email and the city's website. The Subcommittee was advised that all applications meeting the minimum point threshold of 40 will be forwarded to the City Council. In the event that the applicant funding • r Design Review Subcommittee—April 24, 2018 Page 4 of 4 ri. requests exceed the available grant amount, projects will be recommended based upon their point value ranking. Members Present: John Roberson, Dennis Roxworthy, Scott Savel, Rebecca Hunter, George Rowe (Heritage Commission) and John Wiedmeyer The members present stated that although the applicants are submitting a substitute material, due to the significance of the property, the reinstallation of original tile to the garage and the similar specifications (size, profile, color) of the substitute material was close to that of the existing,they felt that this amended application still qualified for a historic rehabilitation grant. The findings of this committee will be provided to the City Council for grant consideration. Motion made by Committee Member Hunter to approve the adjusted point allocation for 420 Douglas Avenue grant submission. The motion was seconded by Committee Member Rowe. The motion passed unanimously. CORRESPONDENCE: Staff reminded commissioners of the upcoming Mayor's Awards event to be held at 6:00PM on Tuesday, May 1St at the Old Elgin High School—Gymnasium. ADJOURNMENT: Motion to adjourn was made by Committee Member Ristow. The motion was seconded by Committee Member Savel. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 6:55 p.m. Respectfully submitted, Christen Sundquist, Approved: 5/8/2018 Historic Preservation Planner r Elgin Heritage Commission Design Review Subcommittee Tuesday, May 8, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. April 10, 2018 2. April 24, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 265 Bartlett Place— Reconstruction of rear egress stairs G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. Design Review Subcommittee of the Elgin Heritage Commission May 8, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Dennis Roxworthy, John Roberson, and John Wiedmeyer MEMBERS ABSENT: Bill Ristow, Scott Savel CITY STAFF PRESENT: Christen Sundquist, Historic Preservation APPROVAL OF MINUTES: Motion made by Committee Member Roberson to approve the minutes of April 24, 2018, as amended (page 3, 3rd paragraph, "existing in kind"to "existing in profile." The motion was seconded by Committee Member Hunter. The motion passed 3-0-1 (Roxworthy abstained). April 10, 2018-No minutes were presented. RECOGNIZE OTHER PERSONS PRESENT: PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 265 Bartlett Place—Reconstruction of rear egress stairs ITEMS TABLED: None r Design Review Subcommittee—May 8, 2018 Page 2 of 4 r NEW BUSINESS: 265 Bartlett Place—The property owner has submitted an application for a Certificate of Appropriateness (COA) as a corrective action for rebuilding the rear stairs without a COA or building permit.The application is proposing to reconstruct the rear stairs to meet the Historic District Guidelines. Due to the lower visibility of the structure from the street, the property owner is proposing a simpler design.The posts will be 6x6 posts with 2x2 balusters. Newel posts will be designed with pyramidal post caps. Details of the porch reconstruction are included in this packet. Elgin Design Guideline Manual Specifications: Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: 1. Railings to be of wood 36 inches in height.The top and bottom rails should be 2x4 with chamfered corners to allow for water runoff.The handrail shall have a 3/4" cove molding to run the length of handrail at each side of balusters. 2. The balusters should be no less than 2x2 spaced no greater than 2.5 inches apart. r Design Review Subcommittee—May 8, 2018 Page 3 of 4 3. The handrails down the stairs should end in a square newel posts (6x6) with square hipped caps.The top of the handrail should end in the columns or newel post on either side of the stair. A lx basewrap shall be installed 1 1/2"—2" below rail. 4. Stair treads on porch to be split tread made of 5/4" lumber and extend past the riser by 1 inch.Treated lumber may be used. 5. All porch details shall be primed and painted. Raul Negron (property owner/representative of Aguirre Properties) was present for tonight's COA discussion: The applicant noted that the rear stairs were rebuilt to match what was once there but understood that it needed a permit and a COA prior to construction. He stated that he is willing to reconstruct it to meet the historic district guidelines. The Commissioners gave him options on how he can keep the structure that was installed, as long as it meets building code, but have it look more appropriate.This included an alternate way to wrap the 4x4 posts (wrapped 4x4 with outside edge exposed and the interior edge with 2x and the front and back edges wrapped with lx). In addition the Commissioners stated that by extending the sides of the treads by 1%" versus r the typical 1" this would further enhance the look to allow the handrail to be over the stairs versus on the outside of them as they are now. The applicant agreed to all of the recommendations. Motion made by Committee Member Roxworthy to approve with staff recommendations and the following amendments: 1) wrap the 4x4 posts with the outside edge exposed and the interior edge with 2x and the front and back edges wrapped with lx; 2) extend the stair tread past the riser 11/2" at the sides and 1" at the front. The motion was seconded by Committee Member Hunter. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: Staff noted that the recommendation for the Historic Rehabilitation Grants will be going to the Committee of the Whole for review at their regular scheduled meeting on Wednesday, May 9, 2018.The recommendation from staff was to allocate some funds from the Deconversion Grant Program so that all historic rehabilitation grant projects could be funded. CORRESPONDENCE: The Commissioners thanked staff for the wonderful Mayor's Awards event that was held on May 1, 2018 at the former Elgin High School—Gymnasium. r r Design Review Subcommittee—May 8, 2018 Page 4 of 4 eink ADJOURNMENT: Motion to adjourn was made by Committee Member Roberson. The motion was seconded by Committee Member Hunter. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 6:33 p.m. Respectfully submitted, Christen Sundquist, Approved: 5/22/2018 Historic Preservation Planner r r Elgin Heritage Commission Design Review Subcommittee Tuesday, May 22, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. April 10, 2018 2. May 8, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 815 N Spring Street— Reconstruction of guardrails and installation of handrail at stairs G. Other 1. St.Joseph's Church—Preliminary Design Input Session H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5610 PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Design Review Subcommittee of the Elgin Heritage Commission May 22, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:03 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow,John Roberson, Dennis Roxworthy, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: r Motion made by Committee Member Hunter to approve the minutes of April 10, 2018, (pg— "not all storm windows are original" and May 8, 2018, (pg 4 "Hunter" ) as amended. The motion was seconded by Committee Member Ristow. The April 10, 2018, minutes passed unanimously; and the May 8, 2018, minutes passed 3-0-2 (abstain: Ristow&Savel). RECOGNIZE OTHER PERSONS PRESENT: John Marston (Heritage Commissioner) PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 815 N Spring St—Reconstruction of guardrails and installation of handrail at stairs OTHER St.Joseph's Church—Preliminary Design Input Session ITEMS TABLED: None r Design Review Subcommittee—May 22,2018 Page 2 of 6 NEW BUSINESS: 815 N Spring Street—Reconstruction of guardrails and installation of handrail at stairs The applicant has submitted an application for a Certificate of Appropriateness for the following: 1. Rehabilitation of front, wrap around porch including: a. Removal of columns, guardrail, porch floor,framing and foundation; b. Installation of new 1x4 tongue and groove floor; c. Repair and reinstall three original porch columns; install one new wood column to match originals; d. Reconstruct new radius stairs in same location; e. Install four new, smooth fiberglass newel posts with base, cap and finials; f. Install new guardrail at porch to,match profile found in shadow line—to be installed at original 26'A" height; g. Install handrail at stairs to match profile found at guardrail at porch to be installed at 30 inches in height; h. Install 1x4 vertical skirting detail to match existing found at rear section of porch— deemed to be original to the porch i. Installation of new beadboard ceiling to match the existing in kind due to reframing of the porch roof. The above work is being proposed due to deterioration around the entire porch and stairs. There are currently no handrails at the stairs, however,the owners are requesting that they are installed. There are three columns at the front porch that are not original and are of fiberglass;two replacement columns are found at either side of the stair and one at the north corner of the porch.The two columns on either side of the stairs are proposed to be removed and not reinstalled as it is believed that there were never columns at this location when originally built. A 1995 photograph shows the non-original columns that likely were installed for structural reasons. The two columns will then be replaced with two newel posts that will match the two new newel posts proposed to be installed at the stairs. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. Design Review Subcommittee—May 22, 2018 Page 3 of 6 D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repairis required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. The top and bottom rail shall match the profile of the shadow lines that were found on the porch, 2x2 square balusters with sharp edges,with a maximum of 3"on center. 2. That the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". Pressure treated wood or composite material is acceptable. 3. That the newel posts are added to the bottom stair tread. • Design Review Subcommittee—May 22, 2018 Page 4 of 6 4. That the newel posts shall be 6 inch in diameter, round and match the existing columns (tapered) with ball cap. They may be out of wood or smooth fiberglass. 5. Original wood columns (3) shall remain with one new wood column to match the existing in kind. 6. The deteriorated porch flooring shall be 1x4 tongue and groove and installed perpendicular to the house. The porch floor shall extend past the top rimboard by at least 1 inch. Pressure treated wood or composite material (recommended) is acceptable. 7. The guardrail height shall be installed at 26'A" off of porch floor to match location of existing shadow line and the handrails at the stairs shall be no great than 30" in height at the nosing of the stair tread. 8. Skirting shall match the existing design, size, profile of skirting found at the rear of the porch. 9. New beadboard ceiling shall match the existing in kind with current light fixtures reinstalled. 10. All front porch details shall be primed and painted. ***** Mark& Linda Ewald (owners)were present for tonight's COA discussion. Mike Howell (contractor) represented the project. The sagging box beam was probably the reason for the "double" columns off the corner stairway. From staff research, no other property in Elgin was found to "double" columns similar to what is existing at this house. Ghost marks could be seen for the handrail, but not clearly enough to determine the original details of the railing unit. Although the top rail appears to be roughly 4%" wide. Square balusters or harp balusters could be used on the porch. However,the straight 2x2 balusters will look appropriate on the handrail going down the steps. No smooth corners on the 2x2,which must be a minimum of 1%"true width. Lower railing to be approximately 3" from decking. Newel cap and molding details have not been finalized. Commission indicated staff could complete this review and approval for appropriateness. As the porch is opened up, if any changes are required; staff is to be contacted immediately to ensure restoration will be appropriate. Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1)final details of the newel post and cap design to be reviewed and approved by staff, and 2) porch railing/baluster can be squared edge 2x2 (minimum 1.5 true measurement)or harp design, hand railing baluster are to be 2x2 squared edge. The motion was seconded by Committee Member Roxworthy. Design Review Subcommittee—May 22, 2018 . Page 5 of 6 The motion passed unanimously. OTHER: St.Joseph's Church—272 Division St- Preliminary Design Input Session Martha Rodriquez &Jane Barbosa representatives of St. Joseph's Church, and Dori del Rio Dominic Peternel of JGMA (architectural firm). Martha provided background and current use of the church. They are in the very early stages of design and have held a few meetings with the city and community groups. St.Joseph's was original constructed in 1887 and had 89 families in the register. Current membership is around 4,600. Their parish is the largest within the Rockford Diocese. Although other churches are now providing services in Spanish,there has been no decrease in membership. The school has 200 students during the week; and 1,100 individuals are taking continuing education classes on the weekends. To accommodate their parishioners,they had held dual services in both the church and the school gym. At one point,they were renting the masonic temple auditorium for services. Currently all services are being held in the church with eleven (11)services being conducted each weekend. The existing church can accommodate up to 180 people comfortably. Church offices have been relocated to the former insurance company building on the SE corner of Division St. and Geneva St. The site of the proposed church structure is currently open/grass area, and two parking lots before the Burger King restaurant. The new building would be approximately 16,000 square feet,to be used for mass services with attendance typically of 900, but could hold up to 1,200 for holiday services. Sanctuary and worship seating will occupy roughly 80%of the floor area. By stepping back the placement of the structure from Division St,the original church and its stain glass windows will be a prominently exposed and would continue to be the focal point of their campus. Various elements from the original building(limestone block base, brick, stain glass, engaged columns, etc.)to be incorporated. The new structure will not be a copy of the original church. Original church has beautiful brick work with butter joints (thin mortar) on the south elevation. Other elevations have ordinary brick with addition features such as engaged columns. New structure will be highly visible from three elevations (south, east& north). Quality bricks would be appropriate on these elevations (at a minimum). Will need to incorporate elements to break up the long expansive elevations. Siding would not be appropriate such a large structure. r Design Review Subcommittee—May 22, 2018 . ` Page 6 of 6 "'' Commissioners thank the church and architect representatives for presenting the concept for their new sanctuary building. As the exterior facade details are determined,this commission will need to be present the information to determine if the design guidelines are being meet. Additionally,the commission expressed to all that they are welcome to come back as often as they desired and/or needed to ensure a favorable outcome for both the church and the historic district. New construction will also need to meet other city requirements for zoning, architecture, building code and off street parking, which will be reviewed by the applicable city departments and commissions. ADDITIONAL STAFF COMMENTS: None CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. rThe motion was seconded by Committee Member Ristow. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:12 p.m. Respectf Ily submitted, Cindy A. W n Approved: Design Review Subcommittee Secretary 06/12/18 f Elgin Heritage Commission Design Review Subcommittee frik Tuesday,June 12, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. May 22, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 283 North Street—Reconstruction of side porch handrails and guardrail r 2. 569 Lillie Street—Replacement of missing siding; installation of missing architectural features 3. 128 College Street—Restoration of original siding, installation of missing architectural features. G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 (TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. Design Review Subcommittee of the Elgin Heritage Commission June 12, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter,John Roberson, Dennis Roxworthy, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: Bill Ristow CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Savel to approve the minutes of May 22, 2018, as amended (typo- page 4 should be "beam", not bean). The motion was seconded by Committee Member Hunter. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 128 College St—Restoration of original siding, installation of missing architectural features 283 North St—Reconstruction of side porch handrails and guardrail 569 Lillie St—Replacement of missing siding; installation of missing architectural features ITEMS TABLED: None r Design Review Subcommittee—June 12, 2018 Page 2 of 10 NEW BUSINESS: 128 College St—Restoration of original siding, installation of missing architectural features The applicant has submitted a Certificate of Appropriateness (COA) to restore the original siding on the house and replace any missing architectural features. The house was formerly clad with aluminum siding. The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal. Staff conducted a site assessment on May 19, 2018 as a part of Gifford Park Association's Great Unveiling. At that time the substitute siding was removed. It was found that the original siding (clapboards and shingles) were in good condition with select areas in need of replacement including several window sills, and window trim. In addition, the window hoods, decorative brackets and decorative molding at the porch pediment were removed when the substitute siding was installed and are proposed to be recreated to match the existing profile found on the home. What was also uncovered were two fan-light attic windows, a window at the front porch as well as a staircase window at the north elevation, all of which still exist. All elements to be prepped, primed and painted. Elgin Design Guideline Manual Specifications: Wood Siding r A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed, these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding. The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board. These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50% of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim Design Review Subcommittee—June 12, 2018 Page 3of10 c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers. A paint shaver may be used, but with caution so as to avoid removal of wood siding. B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this can damage the wood and introduce moisture into the building. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: r Siding 1. Damaged siding shall be repaired, epoxy preferred 2. Nail holes must be patched with putty, epoxy preferred. 3. New siding shall be installed only as necessary with replacements-in-kind to match the original siding profile, size and details. New siding shall be weaved into the existing siding. 4. All replacement wood material shall be clear (no knots), cedar preferred and installed smooth side out. 5. All deteriorated trim boards, crown molding, and sills that are beyond repair or missing shall match the existing in kind. 6. Missing architectural features such as the water table-drip edge, brackets, decorative pediment profile, etc. 7. All trim shall sit proud of siding. 8. The window hoods shall be recreated to match the size, profile and design found on the existing home (crown molding). Entire home shall be prepped, primed and painted. Tim Ramseyer (owner) was present for tonight's COA discussion: Several upper windows were uncovered when the siding was removed. The 1/2 round attic window on the front of the house was not covered on the inside. The rear 1/2 round attic window is just an opening. A new window could be made. Owner would like to put in one piece of glass without muntins. rk Commissioner explained the mullions were typically used keep the glass from breaking (expansion and contraction). A "fake" window could be installed, since it is not visible from any street view. Staff to provide information to homeowner of construction/appearance Design Review Subcommittee—June 12, 2018 Page 4 of 10 details. One of the lower windows does not have a ghost outline of window hood. Ghost of post railing is approximately 26",just below the height of the window sill. Handrail needs to be 30". Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1) install "fake" 1/2 round window constructed of plywood, painted gloss black with muntins at the rear gable only; 2)two window hood designs to be provided to staff for approval of design and placement. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. 283 North St— Reconstruction of side porch handrails and guardrail The applicant has submitted an application for a Certificate of Appropriateness for rehabilitation of the west side porch as a corrective action due to installing new stairs and handrail without a COA or Building Permit. Porch rehabilitation includes the following: 1. Replacement of guardrail shall match those found at 277 North Street. 2. Existing columns shall remain. 3. Skirting is to be replaced with a 1x6 or 1x8 top rimboard, 1x4 bottom rimboard, 1x8 corner boards with 1x4 vertical skirting boards spaced 1 inch apart installed behind the rimboards. 4. Stairs at front porch shall be reconstructed to meet building code and district guidelines 5. Handrails and newel posts will be installed at stairs to abut into existing columns. 6. Installation of a black pipe rail to be installed alongside railing to meet building code. The existing handrails, stairs, guardrails and skirting at the side porch are inappropriate and will be replaced with a design that meets the guidelines. To note, 283 North Street is a twin to the house located at 277 North Street. As the original balustrade still exists at 277 North Street, the balustrade design shall match those found at that home. Also to note,the height of which the top handrail at the guardrail will be installed is approximately 24 inches in height. This is the height of the lower squared portion of the turned column. Originally,there would not have been a handrail at the stairs. It is recommended that a black 2 inch pipe rail be installed rather than a full wood handrail at the stairs. rElgin Design Guideline Manual Specifications: [ Porches A. Should be maintained in their original design with original materials and detailing Design Review Subcommittee—June 12, 2018 Page 5of10 B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the façade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to rmatch the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. The guardrail shall match in kind, the size, design, and material at the porch at 277 North Street. 2. The guardrail shall abut into the lower squared portion of the turned column which is approximately 24 inches in height. Design Review Subcommittee—June 12, 2018 Page 6 of 10 3. Two inch round pipe rail, to be painted black shall be installed at the stairs 4. That the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". A3/4" cove molding shall be installed at the riser. Pressure treated wood or composite material is acceptable. 5. Skirting is to be replaced with a 1x6 or 1x8 top rimboard (to match height of water table on home), 1x4 bottom rimboard, 1x8 corner boards with 1x4 vertical skirting boards spaced 1 inch apart installed behind the rimboards. 6. Columns shall remain but deteriorated bases may be spot replaced to match the existing in size, design, profile, if they are beyond repair. 7. All porch details shall match the submitted drawing. 8. All porch details shall be primed and painted. Jacinto Velasquez (owner) and Minerva Velasquez(daughter/translator) were present for tonight's COA discussion: Older photo of property indicates a pipe railing. Applicant would prefer the black piping. Discussion of a return and handrail with same vertical & horizontal pieces which would be possible, but very complexed. Commission is agreeable to black pipe railing and discussed flange sizes needed for this scenario. Custom pipe could be bent using rigid conduit or steel pipe. Motion made by Committee Member Roxworthy to approve with staff recommendations and the following requirements: Staff to determine pipe diameter (approximately 11/2") that also complies with code requirement. Railing can be either bent or with fittings. The motion was seconded by Committee Member Hunter. The motion passed unanimously. 569 Lillie St—Replacement of missing siding; installation of missing architectural features The applicant has submitted a Certificate of Appropriateness (COA)to install fiber cement board siding (smooth) with a 4%" exposure around the entire home. The applicant is also proposing to recreate any missing architectural features. The house was formerly clad with asphalt siding. The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal. Staff conducted a site assessment on June 1, 2018. At that time the substitute siding was removed. It was found that the original siding was removed when the substitute siding was installed. In addition, the window hoods were removed when the substitute siding was installed and no evidence of profiles could be found during the assessment. Crown molding window hood is proposed to be installed. All elements to be prepped, primed and painted. The applicant is also proposing to replace 11 vinyl windows with aluminum-clad wood double- hung windows. Six windows on lower level are proposed to be replaced to match the original windows as close as possible in size, design and profile. Two slider windows and one double- Design Review Subcommittee—June 12, 2018 Page 7 of 10 hung at the 2nd floor are also propose to be replaced with aluminum-clad wood windows to match the original windows as close as possible. To note, the full front porch was enclosed after the 1950s with a second floor added on top of it. The existing bell shaped porch roof was likely added at that time along with the substitute siding. Elgin Design Guideline Manual Specifications: Wood Siding E. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. F. Should be insulated if the addition of the insulation does not result in alterations to the siding. The creation of plugs or holes for blown-in insulation is not acceptable. G. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. H. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board. These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50% of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Design Review Subcommittee—June 12, 2018 Page 8 of 10 Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Repair is preferable to replacement, but if replaced the recommended replacement should be in-kind to match the original window profile in material-and design. D. The replacement of a building's original wood or steel windows will be deemed acceptable if the replacement in-kind is as close of a match as possible to the original window's material, profile, and configuration. "Replacement-in-kind" windows are windows that closely match the original window material and form (style, dimension, texture, and detailing). Wood replacement windows for original or non-original windows will also be considered provided that the proposed window profile will continue to complement the historic character of the building and district. Replacement windows will be considered upon consideration of a submitted photo of the existing window or a drawing which identifies the dimensions of the existing sash and as applicable, muntins, mullions, transoms, and any other window details is submitted. A manufacturer's specification or standard cut sheet with the replacement window details will also be required prior to window replacement approval. The replacement of just the sash with new sash installed to fit the existing frame rather than the replacement of an entire window is recommended and preferred. Window openings may not be modified to accommodate a replacement window. E. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. F. which are original of steel or aluminum should be repaired with materials to match the original. If repair is not feasible, replacement should be with new windows to match the original as closely as possible in materials and dimensions. Aluminum extruded windows are an acceptable replacement substitute for original steel sash windows, as long as their size, shape and profile match the original windows. G. Vinyl extruded windows are not permitted for use on structures that are determined to be significant or contributing to the overall character of the historic district or landmark. On structures determined to be non-contributing by virtue of vintage or date of construction outside of the period of significance of the historic district in which they are located, the installation of replacement windows will be allowed provided that: Design Review Subcommittee—June 12, 2018 Page 9 of 10 a. The replacement windows are of a material appropriate to the time period or architectural style of the building, and b. The replacement windows are built to match the size of the opening,the original window configuration, and to the greatest extent possible, the profile and detail appropriate to the style of the building. H. Which are new should not have snap-on or flush muntins. True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. Muntins that are permanently affixed to the exterior of the window glass may also be permitted. Screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. J. That are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Sidin Damaged siding shall be repaired, epoxy preferred 1. New siding shall be either cedar (1/2x6 clear, beveled) or smooth fiber cement board with an exposure of 4 1/2" maximum. 2. All deteriorated trim boards,and sills that are beyond repair or missing shall match the existing in kind. 3. Missing architectural features such as the water table-drip edge, corner boards, etc. shall be recreated and installed. 4. All trim and cornerboards shall sit proud of siding. 5. The window hoods shall be recreated with crown molding. 6. Entire home shall be prepped, primed and painted. Windows 1. Replacement windows (at vinyl windows only— 11 total) shall be either wood or aluminum-clad wood and shall fit within the existing window frame. 2. Glass shall not be tinted. Irma &Jose Sifuentes (owners) were present for tonight's COA discussion: Six original windows are double hung, found on the front and side. Concrete foundation patching was done near the front of the house to seal up the holes. Work was completed with a "rough" foundation to match the existing "rough" foundation walls. Window trim on the side of the house to be 4". Crown and cap to be done on the first floor, 3/4- 1" beyond the cove. Lower windows will meet at the fascia board. Corner boards needs to sit proud of siding. Smooth fiber cement boards can be used. Design Review Subcommittee—June 12, 2018 Page 10 of 10 Existing aluminum soffit can be left as is, however if it is removed it will have to be replaced with appropriate materials. COA will be required. Motion made by Committee Member Hunter to approve with staff recommendations and the following requirements: 1) crown and cap on lower windows only; and 2) staff to approve window hood details (large cap with cove moulding); 3) water table board of 1x6 or 1x8 to match porch, with a drip cap. Can also be installed on 2nd floor bump out; 4) freizeboard (along soffit)to be a minimum of 4" trim. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: None CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Roberson. The motion was seconded by Committee Member Savel. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:02 p.m. Respectfully submitted, Cindy A. Walden Approved: 08/14/2018 Design Review Subcommittee Secretary r Elgin Heritage Commission Design Review Subcommittee rik Tuesday,June 26,2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. June 12, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 160 Lovell Street—Reconstruction of front porch stoop 2. 278 Villa Street—Enclose rear access to basement 3. 439 Park Street— Rehabilitation of front porch and side porch 4. 164 River Bluff Road —Replacement of 4 windows G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Design Review Subcommittee of the Elgin Heritage Commission June 26,2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City HaII) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow,John Roberson, Dennis Roxworthy,Scott Savel, and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation;and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: No minutes.were presented for review. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 160 Lovell St—Reconstruction of front porch stoop 278 Villa St—Enclose rear access to basement 439 Park St—Rehabilitation of front porch and side porch 164 River Bluff Rd—Replacement of 4 windows ITEMS TABLED: None r Design Review Subcommittee—June 26, 2018 Page 2 of 11 r NEW BUSINESS: 160 Lovell St—Reconstruction of front porch stoop The applicant has submitted an application for a Certificate of Appropriateness as a corrective action for the reconstruction of her front stoop without a COA or building permit. The applicant noted that they were not aware that this required a building permit and stated that they will reconstruct the porch stoop to meet the Historic District Guidelines. The above work is being proposed due to heavy deterioration of the concrete steps that were covered by carpet by the previous owners.When the current owner removed the carpet,they found that the concrete was beyond repair.They are proposing to install a wood stoop structure over the concrete. To ensure that handrail abuts into the existing kneewall of the porch,the wood structure will extend past the existing concrete stairs at both sides. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor(e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting,vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling 1. Should not be enclosed with wood,glass, or other materials which would alter the porch's open appearance. r Design Review Subcommittee—June 26,2018 Page 3 of 11 C Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters,treads and risers,to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. The handrail shall have a 2x4 top rail with chamfered edges,%"cove or%" subrail, 2x2 square balusters with sharp edges,with a maximum of 3" on center.That the bottom rail is a 2x4 with chamfered edges, installed 2"above finished floor. 2. That the stair treads shall 5/4" x 12 (recommended)or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1" with the installation of a %" cove molding under the overhang of the tread. Pressure treated wood or composite material is acceptable. 3. The guardrail height shall not exceed the height of the knee wall and the handrails at the stairs shall be no great than 30" in height at the nosing of the stair tread. 4. Skirting shall have a 1x4 bottom rimboard with 1x4 vertical skirting boards spaced 1 inch apart and installed behind the top and bottom rimboards. A vertical 1x8 shall be installed beneath newel post and shall sit flush with the top and bottom rimboard.The Cornerboards at the porch shall wrap around the corner. 5. That the newel posts shall be of wood, 6x6 square with a pyramidal base with a 5 inch ball cap.That the newel posts are added to the bottom stair tread. 6. The stoop flooring shall be 1x4 tongue and groove and installed perpendicular to the house.The porch floor shall extend past the top rimboard by at least 1 inch. Pressure treated wood or composite material(recommended) is acceptable. 7. All elements to match renderings and sketches. 8. All front stoop details shall be primed and painted. Gilbert Alvarez(representative)and Maricely Rivera (owner)were present for tonight's COA discussion: Building code will probably require a foundation,which is not reviewed or approved by this committee. Newel posts will need to have either a hip cap or a ball cap (5"). Note: image shown in illustration is not to scale, ball would need to be larger. Design Review Subcommittee—June 26,2018 Page 4 of 11 r Commission felt any minor changes could be reviewed and approved by staff. Any major changes would require applicant to return to the committee for consideration. Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1) newel post to have either a ball cap (5" round) or hip cap design (staff to approve final design), and 2) minor changes to handrail with staff approval prior to installation. The motion was seconded by Committee Member Hunter. The motion passed unanimously. 278 Villa St—Enclose rear access to basement The property owner has submitted an application for a Certificate of Appropriateness(COA)to enclose area above exterior basement stairs. The applicant noted that they would like to expand the existing enclosed space that is between the porch (northwest)and the exterior basement stairs(southwest)to the southwest above the basement stairs.The proposed enclosure will no longer allow for exterior access from the basement.She noted that there is interior access to the basement. The proposed enclosure will match the existing details found on the home including the cedar siding,trim and relocation of an existing wood window that is currently above the basement entry. The existing addition and roof was installed sometime after the 1950s. Elgin Design Guideline Manual Specifications: Additions A. should be located at the rear of dwellings, not on the front or readily visible areas of the sides of dwellings. B. should be secondary(smaller and simpler)than the original dwelling in scale, design, and placement. C. should be of a compatible design in keeping with the original dwelling's design, roof shape, materials, color, and location of window, door, and cornice heights, etc. D. should impact the exterior walls of the original dwelling as minimally as possible. When building additions use existing door and window openings for connecting the addition to the dwelling. E. should be constructed to avoid extensive removal or loss of historic materials and to not damage or destroy significant original architectural features r Design Review Subcommittee—June 26,2018 Page 5 of 11 Staff Recommendation: Rear Addition As the proposed area is minimally visible from the public right-of-way, would recommend approval if the following conditions are met: 1. The siding is clear cedar(no knots)with an exposure to match the existing siding (approximately 4 W') 2. The cornerboards shall be no less than 4 inches wide and shall sit proud of the siding. 3. The existing window (upper and lower sash of wood window) shall be relocated to outer wall of proposed addition with trim and sill around the window to match the existing window trim and sill in size, material, profile.The sills of the windows must align. 4. The roof shall be enclosed (no rafters exposed)to match the enclosed roof overhang at the main house. ***** Perla &Jose Alvarez(owners)were present for tonight's COA discussion: Wanting to eliminate the stairs and expand the foot print inside the house. There is another staircase to the basement from inside the house. Committee members recommended homeowners verify large appliances(washer, dryer,etc.)could be transported to/from the basement via the interior staircase. Addition was put on after 1950(not found on Sanborn maps). Homeowners were made aware that some exterior review is completed by staff, however modifications to the structure is typically reviewed by the committee Window sill must match the existing window sill from the east side of house. Leave existing corner for history. New corner boards to match existing in size, profile,etc. Motion made by Committee Member Roxworthy to approve with staff recommendations and the following requirements: 1)window could be as proposed and/or centered on rear addition (minimum of one window), and 2) smooth clear cedar siding (finger jointed is acceptable). The motion was seconded by Committee Member Ristow. The motion passed unanimously. 439 Park St—Rehabilitation of front porch and side porch The applicant has submitted an application for a Certificate of Appropriateness to rehabilitate the front and side porches with the following: 1. Rehabilitation of front porch including: a. Removal of columns,guardrail b. install two new 10"diameter, smooth fiberglass newel posts with base and capital; c. Install new wood guardrail at porch to match height of sill; Design Review Subcommittee—June 26,2018 Page 6 of 11 d. Install handrail at stairs to match profile found at guardrail at porch to be installed at 30 inches in height; e. Installation of 6" diameter round newel post with 5%2" ball cap; f. Removal of wood stairs(not original) with concrete stairs. 2. Rehabilitation of Side porch including: a. Removal of columns and; b. Install two new, smooth fiberglass newel posts with base and capital to match columns at front porch. The above work is being proposed due to deterioration at the wrought iron columns. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor(e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete(see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting,vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood,glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps r Design Review Subcommittee—June 26,2018 Page 7 of 11 E. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. F. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. G. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. H. Should have newel posts and balusters, treads and risers,to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. Rehabilitation of front porch including: a. Removal of columns,guardrail b. Install two new 10" diameter,smooth fiberglass newel posts with base and capital; c. Install new wood guardrail at porch to match height of sill; d. Install handrail at stairs to match profile found at guardrail at porch to be installed at 30 inches in height; e. Installation of 6" diameter round newel post with 5 W ball cap; f. Removal of wood stairs(not original)with concrete stairs. g. All wood and fiberglass elements to be prepped, primed and painted. 2. Rehabilitation of Side porch including: a. Removal of columns and; b. Install two new,smooth fiberglass newel posts with base and capital to match columns at front porch. c. All wood and fiberglass elements to be prepped, primed and painted. Tony Lopez(owner)was present for tonight's COA discussion: Existing front concrete to remain with three steps down. Side porch concrete will also remain. Have already purchased 10" round columns. Commissioners expressed how the columns will make a huge visual impact on the building, versus the existing ornamental railing system.The third column on the front porch is too much. Only two corner columns should be used on each porch. Due to the length/expansion of the front porch, blocks could be installed under the bottom rail for stability; being spaced about four feet apart. Top railing needs to be 5" across with 2-2'/." balusters. A dome cap would look more appropriate than the ball cap with this railing system and columns. Motion made by Committee Member Roberson to approve with staff recommendations and Design Review Subcommittee—June 26, 2018 Page 8 of 11 the following requirements: 1)front top rail to be 5",with 2—2%" balusters, 2) cap design to be "domed" (with staff approval), and 3) railing blocks (footings)to be installed approximately four feet apart. The motion was seconded by Committee Member Hunter. The motion passed unanimously. 164 River Bluff Rd—Replacement of 4 windows The applicant has submitted a Certificate of Appropriateness (COA) to replace four louvered windows on the home with double-hung windows. One window is located at the front elevation,two at the west elevation and one at the north elevation (rear). The applicant purchased the new windows prior to submitting a Certificate of Appropriateness form or building permit. However, upon learning of this requirement,they stopped their process immediately and have not installed the new windows.The applicant noted that the existing windows are opened through cranks of which the mechanism is stripped and will not open the windows. Staff inspected the windows on May 18, 2018 and explained to the owner the significance of maintaining as much original material as possible as windows are considered significant elements to the exterior of the home. Staff provided the applicants the Window Replacement Guidelines, which outlines the steps for approval of replacement windows, as well as a Contractor's List so they can seek cost estimates for repair of the cranking mechanism.Staff suggested that if they were to install new windows that the proposed new windows should be casement windows with horizontal muntins to give the appearance of louvered windows from the street.At that time, it was not clear that the windows had already been ordered, and staff was not provided the specifications of those windows on site for review. The windows that were created and are proposed to be installed are aluminum-clad wood, double-hung windows with four over four simulated divided lites. The four louvered windows and the large multi-pane picture window are the remaining original windows to the home.The other windows were replaced prior to the area becoming a historic district. Staff does not have a cost estimate for the repair of the existing windows. r Design Review Subcommittee—June 26, 2018 Page 9 of 11 Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Repair is preferable to replacement, but if replaced the recommended replacement should be in-kind to match the original window profile in material and design. D. The replacement of a building's original wood or steel windows will be deemed acceptable if the replacement in-kind is as close of a match as possible to the original window's material, profile, and configuration. "Replacement-in-kind"windows are windows that closely match the original window material and form (style, dimension, texture, and detailing). Wood replacement windows for original or non-original windows will also be considered provided that the proposed window profile will continue to complement the historic character of the building and district. Replacement windows will be considered upon consideration of a submitted photo of the existing window or a drawing which identifies the dimensions of the existing sash and as applicable, muntins, mullions,transoms,and any other window details is submitted. A manufacturer's specification or standard cut sheet with the replacement window details will also be required prior to window replacement approval. The replacement of just the sash with new sash installed to fit the existing frame rather than the replacement of an entire window is recommended and preferred. Window openings may not be modified to accommodate a replacement window. E. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors:damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows,a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. F. Which are original of steel or aluminum should be repaired with materials to match the original. If repair is not feasible, replacement should be with new windows to match the original as closely as possible in materials and dimensions.Aluminum extruded windows are an acceptable replacement substitute for original steel sash windows,as long as their size,shape and profile match the original windows. G. Vinyl extruded windows are not permitted for use on structures that are determined to be significant or contributing to the overall character of the historic district or landmark. Design Review Subcommittee—June 26,2018 Page 10 of 11 On structures determined to be non-contributing by virtue of vintage or date of construction outside of the period of significance of the historic district in which they are located,the installation of replacement windows will be allowed provided that: a. The replacement windows are of a material appropriate to the time period or architectural style of the building, and b. The replacement windows are built to match the size of the opening, the original window configuration, and to the greatest extent possible,the profile and detail appropriate to the style of the building. H. Which are new should not have snap-on or flush muntins.True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. Muntins that are permanently affixed to the exterior of the window glass may also be permitted. I. Screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. J. That are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used. Staff Comments: The request to replace the existing windows with new windows that do not match the existing design does not meet Elgin's Historic District Guidelines.The guidelines state that, "Repair is preferable to replacement, but if replaced the recommended replacement should be in-kind to match the original window profile in material and design." With that noted, although the applicant is removing original material and not matching the existing in design,the proposed design (multi lite) does not look out of place on this home as there is evidence of this design found on other 1950s ranch homes. In addition,the remaining windows on the home are replacement windows in the double-hung configuration. If the new windows are approved as proposed, staff recommends that the Design Review Subcommittee recommend that the following: Windows 1. The multi-lite picture window at the front elevation remains and is not replaced. 2. The existing louvered windows are salvaged either to remain on site or donated to a resale company; That when the slider window at the front elevation is proposed to be replaced, it shall match the new window design for consistency. Walter Parks(owner) was present for tonight's COA discussion: Front door and garage door both have this darker color. The replacement windows will continue the color throughout. Prior windows had window air conditioning units. The front window had a cover inside the house that would open and at allow air flow thru/under the window frame. 4 Design Review Subcommittee—June 26,2018 Page 11 of 11 r Commission acknowledged only one window proposed is visible from the street. Riveted hinges and parts to repair the window would be difficult to find; and if found, may not function. Motion made by Committee Member Savel to approve with staff recommendations. The motion was seconded by Committee Member Ristow. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: None CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Roxworthy. The motion was seconded by Committee Member Hunter. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 6:55 p.m. Respec filly submitted, Cindy A. Wa Approved: 7/24/2018 Design Review Subcommittee Secretary Design Review Subcommittee rik of the Elgin Heritage Commission July 24, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter,John Roberson (6:02), Dennis Roxworthy, Scott Savel, Bill Ristow and John Wiedmeyer MEMBERS ABSENT: CITY STAFF PRESENT: Christen Sundquist, Historic Preservation APPROVAL OF MINUTES: Motion made by Committee Member Ristow to approve the minutes of June 26, 2018, as amended (addition - page 5 should include "The sills of the windows must align"). "` The motion was seconded by Committee Member Savel. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 1. 162 N. Porter Street—Rehabilitation of front porch and stairs; 2. 485 Arlington Avenue—Rehabilitation of front porch and stairs; 3. 250 Watch Street—Rehabilitation of front porch; 4. 278 Douglas Avenue— Rehabilitation of rear porch. ITEMS TABLED: 1. 12 N. Chapel Street—Rehabilitation of front porch —no owner representation r Design Review Subcommittee—July 24, 2018 Page 2 of 12 r NEW BUSINESS: 162 N. Porter Street—Rehabilitation of front porch and stairs The applicant has submitted an application for a Certificate of Appropriateness for rehabilitation of the front porch. The existing handrails and newel posts at the porch are not original to the home as they were replaced by a previous owner without a COA or building permit. The current owner will be installing a more appropriate design for this style of home. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) r E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. r Design Review Subcommittee—July 24, 2018 Page 3 of 12 Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. All details shall match the submitted drawing; 2. Original skirting shall remain at porch and under stairs, however, a 1x8 cornerboards shall be installed under the columns to be flush with top rimboard and a 1x4 bottom rimboard installed to be flush with cornerboards. 3. If stairs are to be rebuilt,the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". Pressure treated wood or composite material is acceptable. 4. All front porch details shall be primed and painted. Rory Jeanniton (owner)was present for tonight's COA discussion: The Commissioners noted that if a turned spindle is to be used, and the spindle is symmetrical, then the squared portion of the spindle must be cut equally leaving approximately 4 inches at the top and 4 inches at the bottom. If the applicant were to find an asymmetrical spindle,the spindle would have a heavier bottom with a 5 inch bottom and a 4 inch top. The Commissioners also gave the owner the option of using a 2x2 spindle with sharp edges that is turned 45 degrees but noted that the turned, decorative spindle may be more appropriate. It was also pointed out that the top handrail that was drawn in the submitted drawings is too small and needs to be at least 3 1/2" to 4" wide and that the applicant should be able to find this size at home stores or woodworking shops online. Another note was that the skirting boards that are placed under the columns should match the width of the column whether that is 8 inches in width or 6 inches. Motion made by Committee Member Roxworthy to approve with staff recommendations and the following requirements: 1) top handrail must be at least 3 %"to 4" wide; 2)the spindles may either be turned, decorative spindles or square spindles installed at 45 degrees but the ter., final design must be provided to staff for approval; 3)the vertical skirting boards/corner boards [ under the columns must match the width of the existing column. The motion was seconded by Committee Member Ristow. The motion passed unanimously. Design Review Subcommittee—July 24, 2018 Page 4 of 12 485 Arlington Avenue—Rehabilitation of front porch and stairs The applicant has submitted an application for a Certificate of Appropriateness for the following: 1. Rehabilitation of front, wrap around porch including: a. Skirting is to be replaced to match sketch b. Stairs at front porch shall be reconstructed to meet building code and district guidelines c. Handrails and newel posts will be installed at stairs to abut into existing column and newel post. The existing handrails at the porch stairs are not original to the home. The applicant indicated that they would like to remove them as well as the skirting to a more appropriate design to the style of the home. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 Design Review Subcommittee—July 24, 2018 Page 5of12 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. The handrail shall have a 2x4 top rail with chamfered edges, %" cove or%" subrail, 2x2 square balusters with sharp edges, with a maximum of 3" on center. That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. 2. That the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". Pressure treated wood or composite material is acceptable. 3. That the newel posts are added to the bottom stair tread. 4. That the newel posts shall be 6 inch in diameter, round and match the existing columns (tapered) with ball cap. They may be out of wood or smooth fiberglass. 5. The height of the handrails at the stairs shall be no great than 30" in height at the nosing of the stair tread. 6. Skirting shall include 1x8 corner boards to sit flush with the existing top rimboard and the 1x4 bottom rimboard, 1x4 vertical skirting boards shall be installed behind the rimboards and spaced 1 inch apart. 7. Columns shall remain. 8. All front porch details shall be primed and painted. Carly Steurer(owner) was present for tonight's COA discussion: The Commissioners noted that they had no problem with the proposed work and were pleased that the stairs were going to be reconstructed in an appropriate design. Motion made by Committee Member Savel to approve with staff recommendations. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. Design Review Subcommittee—July 24, 2018 Page 6 of 12 250 Watch Street—Rehabilitation of front porch The applicant has submitted an application for a Certificate of Appropriateness as a corrective action for rehabilitation of the front porch without a COA or building permit. The work included removal of the knee wall around the wrap around porch, installation of new tongue and groove decking, and replacement of two columns and installation of turned, decorative 2x2 spindles and newel post. To note, the columns and knee walls were not original to the home and were installed sometime after 1950 per the Sanborn Fire Insurance Maps. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of C F. concrete (see section on Porch Steps). Should have wood tongue and groove flooring running perpendicular to the façade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. Design Review Subcommittee—July 24, 2018 Page 7 of 12 r B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. All details shall match the submitted rendering; 2. Decking shall be mitered at the corner near the existing porch entrance; 3. Columns shall not exceed 8"x8" and shall have a base wrap and a capital installed to match design in image of 441 Ryerson. 4. The handrail shall have a 2x4 top rail with chamfered edges, %" cove or%" subrail, 2x2 turned spindles, with a maximum of 3" on center. That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. 5. The guardrail height shall not exceed the height of the existing window sill approximately 28 inches in height. 6. That the newel post shall be of wood, 6x6 square and a chamfered cap (similar design rthat is found at 141 Hill Avenue). 7. All front porch details shall be primed and painted. Maite Morquecho (owner) was present for tonight's COA discussion: The Commission agreed that the turned spindle/balustrade design is more appropriate for this front porch than the knee wall design that was their prior. However, it was noted that the skirting should be adjusted so that there is 1x4 vertical skirting boards spaced one inch or if the owner wanted to keep the lattice design,the lattice would need to be custom made where the holes are squares and not diamonds. Motion made by Committee Member Roberson to approve with staff recommendations and the following requirements: 1) skirting shall have 1x4 vertical skirting boards installed behind the top and bottom rimboard and spaced 1 inch apart or custom lattice skirting where the space is square and not diamond shaped; and 2) the porch flooring at the corner must be mitered; 3)the spindles are 2x2 (approximately 1 %" x 1 %") with a space to match the width of the spindle (1 1/2"). If the spindle is slightly smaller, then the space needs to match that width; 4) the columns with have 1x6 wrapping to match the size of the existing columns; 5) a lx wrap at the top of the columns shall also include%" cover molding to wrap around the column. The 1x4 wrap needs to extend past the cove by%". The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. r Design Review Subcommittee—July 24, 2018 Page 8 of 12 12 N. Chapel Street—Rehabilitation of front porch stairs The applicant has submitted an application for a Certificate of Appropriateness for the following: 2. Rehabilitation of front porch stairs: a. Stairs at front porch shall be reconstructed to meet building code and district guidelines; b. Newel posts will match the square newel post at the porch; c. All other design elements including spindles and top and bottom rail design will match the existing guardrail design at the porch; d. Handrails and newel posts will be installed at stairs to abut into existing column and newel post. e. Skirting will be installed under the stairs to match the porch skirting. The applicant is proposing the above work as the stairs and handrails are deteriorated and need to be rebuilt. To note,to align with the newel post and the column,the stairs must be widened. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the façade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced Design Review Subcommittee—July 24, 2018 Page 9 of 12 C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. The handrail shall have a 2x4 top rail with chamfered edges, %" cove or%" subrail, 2x2 square balusters with sharp edges, with a maximum of 3" on center. That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. 2. That the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1" with the installation of a %" cove molding under the overhang of the tread. Pressure treated wood or composite material is acceptable. The riser shall align with the stair stringer while the stair tread shall extend past the stair stringer and riser by at least 1 inch. 3. The stairs need to be widened so that the bottom newel posts can align with the porch newel and column. 4. The handrails at the stairs shall be no great than 30" in height at the nosing of the stair tread. 5. Skirting under the stairs shall match the porch skirting with a 1x4 bottom rimboard to be flush with the stair stringer and 1x4 vertical skirting boards spaced 1 inch apart and installed behind the stair stringer and bottom rimboard. 6. That the newel posts shall be of wood, 6x6 square with a pitched post cap and base wrap to match the newel at the porch. That the newel posts are added to the bottom stair tread. 7. All elements to match renderings and sketches. 8. All front stair details shall be primed and painted. No representation was present for discussion of this COA request. Motion made by Committee Member Roberson to table this COA, due to nonrepresentation. The motion was seconded by Committee Member Ristow. The motion passed unanimously. Design Review Subcommittee—July 24, 2018 Page 10 of 12 278 Douglas Avenue—Rehabilitation of rear porch. The applicant has submitted an application for a Certificate of Appropriateness to rehabilitate the rear porch. The work includes installing new guardrails, handrails, stairs, and skirting. The existing columns shall remain. The guardrails and the handrails will match the design found at the front porch and newel posts will match the base of the columns with a hipped cap. This work is a part of the 2018 Historic Rehabilitation Grant Program. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the façade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. Should not be removed if original to the dwelling 1. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Design Review Subcommittee—July 24, 2018 Page 11 of 12 Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. Existing columns shall remain. 2. Install pipe railing at the stairs on top of the deck leading into the home. Pipe rail shall be painted black to be minimally visible. 3. The handrail shall have a 2x4 top rail with chamfered edges, %" cove or%" subrail, 2x2 square balusters with sharp edges, with a maximum of 3" on center. That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. 4. That the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1" with the installation of a 3/" cove molding under the overhang of the tread. Pressure treated wood or composite material is acceptable. 5. The guardrail height shall not exceed the height of the existing window sill (approximately 26 inches) and the handrails at the stairs shall be no great than 30" in height at the nosing of the stair tread. 6. Skirting shall have a 1x4 bottom rimboard with 1x4 vertical skirting boards spaced 1 inch apart and installed behind the top and bottom rimboards. A vertical 1x8 shall be installed beneath the columns and shall sit flush with the top and bottom rimboard. 7. That the newel posts shall be of wood, 6x6 square with chamfered edges (to match existing columns) and a hipped cap and base wrap to match column basewrap. That the newel posts are added to the bottom stair tread. 8. If the decking is proposed to be replaced, the flooring shall be 1x4 tongue and groove and installed perpendicular to the house. The porch floor shall extend past the top rimboard by at least 1 inch. Pressure treated wood or composite material (recommended) is acceptable. 9. All elements to match sketches. 10. All rear porch details shall be primed and painted. Scott Savel (owner's representative) was present for tonight's COA discussion: The Commission commended the work that has been completed so far on this home. The restoration of the building has greatly improved this significant landmark to the Spring-Douglas Historic District. Commissioner Savel noted an interesting story regarding what appeared to be a shed at the rear that is connected to the rear porch. It was found that it originally was a synagogue and that it still had much of its original features at its exterior and interior including maple flooring and remnants of a retractable roof. It was noted that much of the original material still exists at the rear porch including the columns but the flooring, balustrade and stairs were not. It was also discussed that a painted black pipe rail at the stairs on top of the porch leading to the rear egress is more appropriate than a solid wood handrail design. Design Review Subcommittee—July 24, 2018 Page 12 of 12 Motion made by Committee Member Roxworthy to approve with staff recommendations. The motion was seconded by Committee Member Hunter. The motion passed 5-0-1 (Savel abstained). ADDITIONAL STAFF COMMENTS: 1. Staff gave an update on everyone's term limits and encouraged Commissioners to seek applicants to apply for the Commission's two vacancies. 2. Staff also announced to the Commission that the developers of the Elgin Tower Building was selected to receive a 2018 Richard H. Driehaus Foundation Preservation Award for Adaptive Reuse. This is a highly prestigious award which Capstone Development Group is very much deserving. CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Hunter. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:06 p.m. Respectfully submitted, Christen Sundquist, Community Development Department Approved: 08/14/2018 r Elgin Heritage Commission Design Review Subcommittee Tuesday, August 14, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. June 12, 2018 2. July 24, 2018 D. Recognize Persons Present E. Old Business 1. 12 N. Chapel Street— Rehabilitation of front porch stairs F. New Business 1. 540 Wellington Avenue—Assessment of Siding; Restore original; Replace missing siding 2. 317 E. Chicago Street— Reconstruct existing retaining wall 3. 260 Watch Street— Rehabilitation of front porch and stoop; Enclosure of two windows at rear addition 4. 456 St Charles Street— Rehabilitation of front stoop G. Other 1. Condition update of the material used at rear pergola at 18 N Chapel Street H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 (TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Design Review Subcommittee of the Elgin Heritage Commission August 14, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter,John Roberson, Dennis Roxworthy, Scott Savel, Bill Ristow and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation APPROVAL OF MINUTES: Motion made by Committee Member Roxworthy to approve the minutes of June 12, 2018, as '' amended (addition - page 4 should include "install 'fake"X round window constructed of plywood, painted gloss black with muntins at the rear gable only;" and edit on page 9 from "Emma" to "Irma."). The motion was seconded by Committee Member Roberson. The motion passed unanimously. Motion made by Committee Member Roxworthy to approve the minutes of July 24, 2018, as submitted. The motion was seconded by Committee Member Roberson. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business 1. 162 N. Porter Street—Rehabilitation of front porch and stairs; New Business 1. 540 Wellington Avenue—Assessment of Siding; Restore original; Replace missing siding 2. 317 E. Chicago Street—Reconstruct existing retaining wall Design Review Subcommittee—August 14, 2018 Page 2 of 15 3. 260 Watch Street— Rehabilitation of front porch and stoop; Enclosure of two windows at rear addition 4. 456 St Charles Street—Rehabilitation of front stoop OLD BUSINESS: 12 N. Chapel Street—Rehabilitation of front porch stairs Motion made by Committee Member Savel to un-table items El for discussion (a representative for the property was in attendance for tonight's meeting). The motion was seconded by Committee member Roberson. The motion passed unanimously. This request was tabled on July 24, 2018 due to lack of owner representation. The applicant has submitted an application for a Certificate of Appropriateness for the following: 1. Rehabilitation of front porch stairs: a. Stairs at front porch shall be reconstructed to meet building code and district guidelines; b. Newel posts will match the square newel post at the porch; c. All other design elements including spindles and top and bottom rail design rwill match the existing guardrail design at the porch; d. Handrails and newel posts will be installed at stairs to abut into existing column and newel post. e. Skirting will be installed under the stairs to match the porch skirting. The applicant is proposing the above work as the stairs and handrails are deteriorated and need to be rebuilt. To note,to align with the newel post and the column,the stairs must be widened. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of rconcrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. Design Review Subcommittee—August 14, 2018 Page 3 of 15 G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: 1. The handrail shall have a 2x4 top rail with chamfered edges, 3/" cove or 3/" subrail, 2x2 square balusters with sharp edges, with a maximum of 3" on center.That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. 2. That the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1" with the installation of a 3/" cove molding under the overhang of the tread. Pressure treated wood or composite material is acceptable.The riser shall align with the stair stringer while the stair tread shall extend past the stair stringer and riser by at least 1 inch. 3. The stairs need to be widened so that the bottom newel posts can align with the porch newel and column. 4. The handrails at the stairs shall be no great than 30" in height at the nosing of the stair tread. Design Review Subcommittee—August 14, 2018 Page 4 of 15 5. Skirting under the stairs shall match the porch skirting with a 1x4 bottom rimboard to be flush with the stair stringer and 1x4 vertical skirting boards spaced 1 inch apart and installed behind the stair stringer and bottom rimboard. 6. That the newel posts shall be of wood, 6x6 square with a pitched post cap and base wrap to match the newel at the porch.That the newel posts are added to the bottom stair tread. 7. All elements to match renderings and sketches. 8. All front stair details shall be primed and painted. ***If owner wants to vary from the submitted design, they shall seek approval by staff prior to construction. ***** Ann Mapes(owner)was present for tonight's COA discussion: The Commissioners noted that if the design changes that the owner must seek approval prior to work beginning.The applicant noted that they will build the stairs and handrails as recommended by staff and the Design Review Subcommittee. Motion made by Committee Member Ristow to approve with staff recommendations. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. r NEW BUSINESS: 540 Wellington Avenue—Assessment of Siding; Restore the original siding; replace missing • siding The applicant has submitted a Certificate of Appropriateness (COA) to restore the original siding on the house and replace any missing architectural features. The house was formerly clad with aluminum substitute siding.The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal. Staff conducted a site assessment on August 7, 2018. At that time the substitute siding was removed. It was found that the original siding (clapboards) was in good condition with select areas in need of replacement including several window sills, window trim, drip edge at the water table and corner boards. The rear portion of the home and the side addition have been altered several times over the course of the history of the home. It is unknown when the additions were added as there are no Sanborn Fire Insurance maps for this area, however, it is likely they were added when the entire home was cladded in aluminum in the 1960s-70s. The applicants are proposing to install either clear cedar or fiber cement board siding(smooth side out, no grain) to match the same exposure found on the existing home.They are also proposing to match the size, detail, profile found on the home to reconstruct the cornerboards, Design Review Subcommittee—August 14, 2018 Page 5 of 15 friezeboard, water table and trim around the windows.The window hoods are proposed to be simplistic design with a drip cap. All elements to be prepped, primed and painted. The aluminum soffits are proposed to remain. Elgin Design Guideline Manual Specifications: Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding.The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous r material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board.These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers.A paint shaver may be used, but with caution so as to avoid removal of wood siding. Design Review Subcommittee—August 14, 2018 Page 6 of 15 B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this can damage the wood and introduce moisture into the building. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Siding—Main Portion of Home 1. Damaged siding shall be repaired, epoxy preferred 2. Nail holes must be patched with putty, epoxy preferred. 3. New siding shall be installed only as necessary with replacements-in-kind to match the original siding profile, size and details. 4. All replacement wood material shall be 1/2 x 6 beveled, clear cedar(no knots) or finger jointed cedar and installed smooth side out. 5. All deteriorated trim boards, water table, window hoods, bed molding, crown molding and sills that are beyond repair or missing shall match the existing in kind. 6. The window hoods shall be simplistic (wood drip cap design). 7. Entire home shall be prepped, primed and painted. Siding—Rear Portion of Home 1. Either clear cedar, no knots or new fiber cement board siding (smooth side out—no grain) shall be installed at this location with proper trim around windows, corner boards, base boards,fascia boards meeting the following requirements: a. The exposure of the exterior siding shall match the existing, original exposure found on the home. b. Window trim be no less than 4 inches, with a top board and drip cap (window hood) in a detail approved by staff. c. Corner boards are no less than 4 inches wide. d. Trim and cornerboards shall sit proud of the siding. e. Water table with drip cap shall be installed to run the entire perimeter of the house to align with the original water table. 2. Entire home shall be prepped, primed and painted. Paul McGraw(owner's representative) was present for tonight's COA discussion: The Commissioners stated that the use of fiber cement board on the additions (sides and rear) would be acceptable but it must be smooth and match the exposure of the existing, original siding (2'A" to 3"). In addition, the Commissioners requested that the siding at the front elevation at the addition would be clear cedar, no knots, beveled (1/2 x4)to match the exposure of the original siding.This is because fiber cement board does not come beveled and the profile,thickness and overall look of this siding would contrast with the original and that is something they want to avoid at the front elevation.The use of fiber cement at the sides and the rear of the addition areas only was acceptable. Design Review Subcommittee—August 14, 2018 Page 7 of 15 rMotion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1) installation of clear, no knots—1/2 x 4 beveled cedar siding shall be installed at the front elevation addition to match the exposure of the original siding (2 1/2" to 3"); 2)the fiber cement board siding at the sides and the rear of the addition areas only may be fiber cement board but must match the exposure of the original siding (2 %" to 3"); 3)the drip caps above the windows shall be simple and be approximately 1%2" and beveled. Staff shall approve the final design of the drip cap prior to creation and installation. The motion was seconded by Committee Member Hunter. The motion passed unanimously. 317 E. Chicago Street—Reconstruct existing retaining wall The property owner has submitted an application for a Certificate of Appropriateness (COA)to rebuild a stone retaining wall that is deteriorated with concrete block and expanding the retaining wall into the yard.The existing retaining wall will remain. The retaining wall is proposed to be constructed in Rockwood Retaining Walls—Vintage Block approximately 6 feet in height in front of the original retaining wall. The concrete blocks are designed to match a stone wall, and will be constructed with a cap.The retaining wall will be visible from the sidewalk. Provisions for adding a fence are also proposed during the construction of the wall.The fence is ellik proposed to be wood, picket fence at 42" high, 40%open. Elgin Design Guideline Manual Specifications: Retaining walls: A. should be preserved and maintained, if original to the dwelling (or built before 1945). B. should be of poured concrete (not concrete blocks) or in stone designs such as cut stone, random rubble, coursed rubble, or cobblestones. Retaining walls of brick are less appropriate but may be constructed. If constructed of artificial or cultured stone, textures, colors and random designs should replicate natural stone. If located in front yards, the walls should be constructed using up to two courses and an additional cap course, not to exceed twenty inches in height. C. should not be removed or replaced with new materials, if built before 1945. D. should not be built on the fronts of dwellings, if constructed of timbers or railroad ties. Fences A. Should be proportionate to the house and the design should be compatible with the character of the building and district. B. Should be painted white or a trim color related to the house, never left to weather or given a stain finish. C. Of cat iron or other material of original design should be preserved. D. Of cast iron may be added to buildings constructed in the late 19th and early 20th century. Cast iron fences are generally not appropriate for dwellings built after 1920. r E. If placed along common property lines should not be placed against another fence - double line fencing is not permitted. Design Review Subcommittee—August 14, 2018 Page 8 of 15 [ F. Should have posts that are set a minimum of 30 inches below grade and no more than eight feet apart. G. If wood, be of cedar, redwood or pressure treated pine, cypress or other rot resistant wood. H. That has a decorative gate or arbors must be submitted with a drawing complete with dimensions. Fences in Front Yards A. Should be no higher than 36 inches with posts being slightly higher and having caps. B. Should have pickets no wider than four inches with spacing between boards a minimum of one inch up to the width of the board depending on the design of the fence C. If applicable to the layout, should have a minimum of corner posts, end posts, and gate posts which are slightly taller than the fence and five to ten inches thick with a cap and finial. Line posts can be visible and decorative to compliment the main posts or e hidden behind the picket design. Fences which cross a driveway or walkway should have gate posts. Gates should be designed to swing onto the walkway or driveway, not onto the public sidewalk. Staff Recommendation: Retaining Wall: Staff cannot recommend approval of the application as submitted, since the material (concrete r blocks) does not meet the material requirements of the Elgin Design Guideline Manual for Landmarks and Historic Districts. If the retaining wall is approved as proposed, staff recommends that the Design Review Subcommittee recommend that landscape material (shrubs including evergreens for year- round screening) be planted to screen it. Fence: 1. The fence shall be no higher than 42". 2. 6x6 corner posts and a 6x6 center post to be installed with a cap (pyramidal, ball,finial) 3. Pickets shall be installed in between the posts, not in front of or behind. 4. The fence shall be painted white or a complimentary color to the home. 5. Landscape material (shrubs including evergreens for year-round screening) to remain along the front elevation of the fencing to screen it. Juan Martinez(owner)and John Roberson (architect) were present for tonight's COA discussion: The Commissioners stated that as the retaining wall was minimally visible,facing away from the street and at 6'-0" below the street grade,that the proposal for the textured concrete block, in a color and differing sizes to appear as stone, was acceptable for this location. r Design Review Subcommittee—August 14, 2018 Page 9 of 15 The Commissioners also noted that the fence should match staff recommendations with shrubs planted in front of it to hide the retaining wall. Motion made by Committee Member Roxworthy to approve with staff recommendations. The motion was seconded by Committee Member Ristow. The motion passed 5-0-1 (Roberson abstained). 260 Watch Street—Rehabilitation of front porch and stoop; Enclosure of two windows at rear The applicant has submitted an application for a Certificate of Appropriateness for the following: 1. Rehabilitation of front porch including: a. Skirting is to be replaced to match the existing; b. Stairs at front porch shall be reconstructed to meet building code and district guidelines (5/4 x12 bull nosed on all 3 sides to extend past riser 1"); c. Guardrail to have 2x4 chamfered top rail with 3/" cove molding or 3/" coved subrail with 2x2 spindles spaced no more than 2 inches apart with a 2x4 chamfered bottom rail installed no more than 2 inches above floor; d. Guardrail to be no more than 30 inches above finished floor; e. Porch floor shall be 1x4 tongue and groove to extend past top rimboard by at least 1 inch; f. All elements to be prepped, primed and painted 2. Rehabilitation of front stoop including: a. Guardrail to have 2x4 chamfered top rail with 3/" cove molding or%" coved subrail with 2x2 spindles spaced no more than 2 inches apart with a 2x4 chamfered bottom rail installed no more than 2 inches above floor 3. Removal of two windows at rear addition a. Siding will match the existing siding; b. Addition will be painted To note,the addition where the two windows are proposed to be removed was once an open porch and was still an open porch until after the 1950s per the Sanborn Fire Insurance Map.The windows installed at this location were likely installed when the house was sided in aluminum in the 1960s or 1970s. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. Design Review Subcommittee—August 14, 2018 Page 10 of 15 D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood,glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers,to match original porch construction. Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Should be repaired rather than replaced, but if replacement is necessary, the recommended replacement should be in-kind to match the originals in material and design. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive Design Review Subcommittee—August 14, 2018 Page 11of15 weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. D. Vinyl extruded windows are not permitted for use in historic districts. E. Which are new should not have snap-on or flush muntins.True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. F. screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. G. that are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: Front Porch 1. The handrail shall have a 2x4 top rail with chamfered edges, %" cove or 3/" subrail, 2x2 square balusters with sharp edges, with a maximum of 3" on center.That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor; 2. That the stair treads shall 5/4" x 12 (recommended) or 2x12 and bull-nosed on 3 sides and overhang the risers a minimum of 1". Pressure treated wood or composite material is acceptable; 3. The height of the guardrail shall be no great than 30" in height; 4. Skirting shall include 1x8 corner boards to sit flush with the existing top rimboard and the 1x4 bottom rimboard, 1x4 vertical skirting boards shall be installed behind the rimboards and spaced 1 inch apart; 5. Columns must remain; 6. All front porch details shall be primed and painted. Front Stoop 1. Columns must remain; 2. As a guardrail is not required at this location, staff recommends that the guardrails are removed; 3. If the applicant seeks to reinstall the guardrail, the new guardrail must match the same specifications as found at the front porch. Rear Addition As the rear addition is not visible from the public way and this area was enclosed after the 1950s, staff would recommend the following: 1. New siding(aluminum) must be weaved into the existing and match the same exposure; Design Review Subcommittee—August 14, 2018 Page 12 of 15 The entire rear addition shall be painted so that the new aluminum is minimally noticeable. Richie Belcastro (owner's representative)was present for tonight's COA discussion: The Commission noted that the changes at the front porch and stoop were acceptable and had no other comments regarding the proposed work at this location.The applicant noted that he is proposing that four windows be removed and covered up,three of which are at the enclosed porch (not original) and the fourth window (original) was at the kitchen. The Commissioners noted that they did not see a problem with the removal of the three windows at the closed porch as these were likely installed at the time when the substitute siding was installed (50s or 60s).They did note that the window at the corner, although at the rear, is original to the home and felt that this window should not be removed. Motion made by Committee Member Savel to approve with staff recommendations of the proposed work at the front porch and stoop. The motion was seconded by Committee Member Roberson. The motion passed unanimously. Motion made by Committee Member Roxworthy to approve with staff recommendations to remove the three windows found at the closed rear porch and re-side with aluminum to match the existing. The motion was seconded by Committee Member Hunter. The motion passed unanimously. Motion made by Committee Member Roxworthy to approve request for the removal of the original kitchen window. The motion was seconded by Committee Member Hunter. The motion failed (1-5-0). 456 St. Charles Street—Rehabilitation of front porch stairs The applicant has submitted an application for a Certificate of Appropriateness to rehabilitate the front porch.This is as a corrective action for work completed without a COA or building Permit.The COA request includes the following: 1. Rehabilitation of front porch including: a. Skirting is to be replaced to match the submitted rendering; b. Guardrail to have 2x4 chamfered top rail with %" cove molding or%" coved subrail with 2x2 spindles with sharp edges spaced no more than 2 inches apart with a 2x4 chamfered bottom rail installed no more than 2 inches above floor; c. Guardrail to be no more than 30 inches above finished floor; d. Porch floor shall be 1x4 tongue and groove to extend past top rimboard by at least 1 inch; e. Decorative 6x6 turned column shall be installed (staff to approve final design); Design Review Subcommittee—August 14, 2018 Page 13 of 15 f. Installation of a 6x6 newel post with pummeled top edge with 5" diameter ball cap; g. All elements to be prepped, primed and painted Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. Should not be removed if original to the dwelling J. Should not be enclosed with wood,glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period.The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. Design Review Subcommittee—August 14, 2018 Page 14 of 15 D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: Front Porch 1. The handrail shall have a 2x4 top rail with chamfered edges, %" cove or%" subrail, 2x2 square balusters with sharp edges, with a maximum of 2 inches apart.That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor; 2. The flooring shall be 1x4 tongue and groove to extend past the top rimboard by 1 inch and to be installed perpendicular to the home; 3. The height of the guardrail shall be no greater than 30" in height; 4. Skirting shall include 1x8 corner boards to sit flush with a 1x6 top rimboard and the 1x4 bottom rimboard, 1x4 vertical skirting boards shall be installed behind the rimboards and spaced 1 inch apart; 5. 6x6 turned, decorative column to be installed (design to be approved by staff).The top squared section of post cannot exceed 18 inches in height with a minimum of 12 inches in height; 6. A 6x6 newel post with pummeled top edge with 5" diameter ball cap shall be installed; 7. All front porch details shall be prepped, primed and painted. No representation was present for discussion of this COA request. Motion made by Committee Member Savel to table this COA, due to nonrepresentation. The motion was seconded by Committee Member Hunter. The motion passed unanimously. OTHER 1. Condition update of the material used at rear pergola at 18 N. Chapel Street The Commissioners discussed the use of the LP Trim material at the pergola at 18 N. Chapel Street.This use was conditional and approved at the Design Review Subcommittee meeting held on June 14, 2016. At that meeting it was noted that staff was to review the product in two years' time to check the condition and quality of the material to bring back to the Design Review Subcommittee for review. Staff completed a site visit on Friday, August 10th and found that the material was taking in water at the base wraps, delaminating at the corners and delaminating at the top wrap. It was expected to see some wear but the delamination and the infiltration of water into the material was disconcerting for the Commissioners as they noted that this would not be seen if these elements were built out of treated lumber. It was noted that the LP Trim was likely not installed per the manufacturer's specifications which caused for an alarm by the Commissioners as this installation could happen again. Design Review Subcommittee—August 14, 2018 Page 15 of 15 With this review,the Commissioners did not feel that LP Siding and Trim should be used in the historic districts due to quick delamination of the product in a short time period and the specific manufacturer's requirements for installation. Motion made by Committee Member Hunter to not allow LP Siding and Trim in the historic districts. The motion was seconded by Committee Member Ristow. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: None CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Hunter. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:33 p.m. Respectfully submitted, eirl4:44"1 (54414)&;6 Christen Sundquist, Community Development Department Approved: 08/28/18 r Elgin Heritage Commission Design Review Subcommittee Tuesday,August 28, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. August 14, 2018 D. Recognize Persons Present E. Old Business 1. 456 St. Charles Street- Rehabilitation of front stoop F. New Business 1. 28 N Porter St—Assessment of Original Siding and Missing Architectural Features; 2. 845 N Spring St— Installation of a lift at front porch 3. 351 St Charles St— Relocation of Shed with modifications to exterior material 4. 564 Lillie Street—Construction of New Garage in front of existing. 5. 134 Hinsdell PI— Maintaining k-style gutters and vinyl windows and reside house G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Design Review Subcommittee of the Elgin Heritage Commission August 28,2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow,John Roberson, Dennis Roxworthy, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Ristow to approve the minutes of August 14, 2018, as amended (pg. 12 change "window"to "corner". The motion was seconded by Committee Member Hunter. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business 456 St Charles St- Rehabilitation of front stoop New Business 28 N Porter St—Assessment of original siding and missing architectural features 845 N Spring St—Installation of a lift at front porch 351 St Charles St—Relocation of shed with modifications to exterior material 564 Lillie St—Construction of new garage in front of existing 134 Hinsdell PI—Maintaining k-style gutters and vinyl windows and reside house ITEMS TABLED: 351 St Charles St, due to non-representation r Design Review Subcommittee—August 28,2018 Page 2 of 16 OLD BUSINESS: 456 St Charles St—Rehabilitation of front stoop Motion made by Committee Member Ristow to un-table items El for discussion (representatives for the properties in attendance for tonight's meeting). The motion was seconded by Committee Member Roberson. The motion passed unanimously. The applicant has submitted an application for a Certificate of Appropriateness to rehabilitate the front porch. This is as a corrective action for work completed without a COA or building Permit.The COA request includes the following: 1. Rehabilitation of front porch including: a. Skirting is to be replaced to match the submitted rendering; b. Guardrail to have 2x4 chamfered top rail with%"cove molding or%" coved subrail with 2x2 spindles with sharp edges spaced no more than 2 inches apart with a 2x4 chamfered bottom rail installed no more than 2 inches above floor; c. Guardrail to be no more than 30 inches above finished floor; d. Porch floor shall be 1x4 tongue and groove to extend past top rimboard by at least 1 inch; e. Decorative 6x6 turned column shall be installed (staff to approve final design); rok f. Installation of a 6x6 newel post with pummeled top edge with 5" diameter ball cap; g. All elements to be prepped, primed and painted Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor(e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling Design Review Subcommittee—August 28,2018 Page 3 of 16 J. Should not be enclosed with wood,glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles)should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters,treads and risers,to match original porch construction. Staff Recommendation: Staff recommends approval of the application as submitted with the following recommendations: Front Porch 1. The handrail shall have a 2x4 top rail with chamfered edges,%" cove or 34" subrail, 2x2 square balusters with sharp edges,with a maximum of 2 inches apart.That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor; 2. The flooring shall be 1x4 tongue and groove to extend past the top rimboard by 1 inch and to be installed perpendicular to the home; 3. The height of the guardrail shall be no greater than 30" in height; 4. Skirting shall include 1x8 corner boards to sit flush with a 1x6 top rimboard and the 1x4 bottom rimboard, 1x4 vertical skirting boards shall be installed behind the rimboards and spaced 1 inch apart; 5. 6x6 turned, decorative column to be installed (design to be approved by staff).The top squared section of post cannot exceed 18 inches in height with a minimum of 12 inches in height; 6. A 6x6 newel post with pummeled top edge with 5" diameter ball cap shall be installed; All front porch details shall be prepped, primed and painted. ***** Raul Negron &Luis Gallardo(contractors)were present for tonight's COA discussion: Commission recommends no carpet be installed on deck/stairs;as it would retains water and deteriorate the porch quickly. Color scheme to compliment the house design/features. Railing should dead end to the side of the house (eliminate the'A post). Design Review Subcommittee—August 28, 2018 Page 4 of 16 Motion made by Committee Member Ristow to approve with staff recommendations. The motion was seconded by Committee Member Roberson. The motion passed unanimously. NEW BUSINESS: 28 N Porter St—Assessment of original siding and missing architectural features The applicant has submitted a Certificate of Appropriateness(COA)to restore the original siding on the house and replace any missing architectural features. The house was formerly clad with aluminum siding. The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal. Staff conducted a site assessment on August 16, 2018.At that time the substitute siding was removed. It was found that the original siding(clapboards) was in good condition with select areas in need of replacement. Other missing elements include the window hood/crown molding at the north elevation window; a missing attic window with its trim and crown molding; decorative shingles and trim at the east gable,the drip edge/cap at the water table and the bedmolding along the friezeboard. All elements to be prepped, primed and painted. Elgin Design Guideline Manual Specifications: Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary,wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding.The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board. These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair,or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; Design Review Subcommittee—August 28, 2018 Page 5 of 16 b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible.The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers.A paint shaver may be used, but with caution so as to avoid removal of wood siding. B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this can damage the wood and introduce moisture into the building. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Siding—Main Portion of Home 1. Damaged siding shall be repaired, epoxy preferred 2. Nail holes must be patched with putty, epoxy preferred. 3. New siding shall be installed only as necessary with replacements-in-kind to match the original siding profile,size and details. New siding shall be weaved into the existing siding. 4. All replacement wood material shall be clear(no knots), cedar preferred and installed smooth side out. 5. All deteriorated trim boards, crown molding, and sills that are beyond repair or missing shall match the existing in kind. 6. Missing architectural features such as the water table-drip edge, bedmolding at the friezeboard, and crown molding at the north elevation window shall be recreated. 7. Any needed trim and cornerboards replacement shall sit proud of siding. 8. The attic window shall be of wood or aluminum clad wood in a design that is complimentary to the Queen Anne style. Staff to have final approval of design.The trim around the window shall match the trim width and depth as found on the other windows on the home. 9. The missing siding,trim and shingles at the east elevation gable shall match the design found at the south elevation gable. 10. Entire home shall be prepped, primed and painted. Deborah Dempsey(owner)and John Lyda! (contractor)were present for tonight's COA discussion: Design Review Subcommittee- August 28, 2018 Page 6 of 16 Owner has photos of attic window opening and shadows. Must keep integrity of attic window opening. Applicant will provide staff copies of attic window area without the board covering. Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1) applicant to work with staff regarding attic window style/design, material, etc., and 2) siding to be rot resist wood/treated cedar(item#6) The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. 845 N Spring St—Installation of a lift at front porch The applicant has submitted an application for a Certificate of Appropriateness (COA)for the following items of work: 1. The applicant also proposed installing a lift at the front porch of the house.The proposed location will be to install the lift at the south elevation of the front porch. Applicant has indicated that plantings will be placed in front of lift to hide lift location. The ramp will be in a color to blend in with the existing home. The proposed lift dimensions are approximately 3'-0" (W)x 4'-6"(L)x 6'-6" (H) with 4'-0" (W) x 10'-0" (L) concrete pad. rik To note,the applicant explored placing the lift or a ramp at the rear of the home, however,the rear access is 32"which is not wide enough for a wheel chair. Elgin Design Guideline Manual Specifications: Handicap Ramps A. should be added in such a way that original historic materials are not removed and that the ramp construction should be reversible. B. should be located at the rear or sides of dwellings. If a handicapped ramp must be placed on the front of a residential dwelling it should be of wood construction rather than of brick, concrete, or metal. C. should be of wood construction and simple traditional design and configuration or designed to match the original porch railing in materials, dimensions, and detailing. Brick, concrete, and metal ramps are more acceptable at rear and sides of dwellings. Ramps should be painted to match the color of the porch railing or to match the overall paint color of the building. D. should have pipe railing painted in darker colors to reduce the impact of the railing on the structure. E. should be screened with landscaping, if readily visible. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness of the lift as submitted and with the following conditions: 1. The lift is screened with evergreen shrubs,for year-round screening,to obscure the view. Design Review Subcommittee—August 28,2018 Page 7 of 16 2. Installation of newel posts at either side of the lift to match the ones at the front stairs. Although this is not an appropriate design for the style of the home/porch, it will be consistent with the existing features.The shortened length of the top rail and bottom rail shall match as closely as possible to the existing design while using the existing spindles. 3. To meet Building Code Requirements,the installation of a black, metal pole/rail on top of the south side guardrail will need to be installed. If the lift is no longer needed in the future,that it would be removed along with the concrete pad and the side guardrail is reinstalled. Gregory Machalinskl and Susan Meyers(owners)were present for tonight's COA discussion: VA will be installing the access/elevator, requiring two newel posts to be installed at 36"for use of the lift unit. Details of the posts will mimic the main/front staircase post design. Homeowners indicate the section of railing cut out will be kept on site for re-installation when the lift is no longer needed. There is limited space between the lift and the existing service walk for landscaping. Concerned larger shrubs may impede the access/use of the lift unit. Committee Member Savel recused himself from voting, due to conflict of interest (prior work with applicant). Motion made by Committee Member Roxworthy to approve with staff recommendations and the following amendment: homeowner to work with staff for appropriate screening (plantings, trellis, fence,etc.). The motion was seconded by Committee Member Ristow. The motion passed 5-0-1. (Abstain: Savel) 351 St Charles St—Relocation of shed with modifications to exterior material The applicant has submitted an application for a Certificate of Appropriateness as a corrective action for the following: 1. Expanding the driveway without a COA/Building Permit; 2. Installation shed without a COA/Building Permit; 3. Adding a 16'x 20' addition to the garage without a COA/Building Permit; 4. Installation a pool without a COA/Building Permit The expansion of the driveway and the installation of a pool are items staff is working with the owner to resolve as this does not require review by the DRSC. In addition,the homeowner stated that he will be demolishing the 16'x20' addition.This does not require DRSC approval. What requires review includes the shed materials The shed currently has vinyl siding.The owner indicated that they will removed the vinyl siding and install wood trim (1x4 cornerboards and 1x4 trim around the door)and finger jointed cedar Design Review Subcommittee—August 28, 2018 Page 8ofl6 siding(1/2 x 6 beveled with 4" exposure).The shed will also be relocated to the rear of the property as it is currently located in the side yard. Elgin Design Guideline Manual Specifications: Secondary Buildings: Garages,Sheds,Other Outbuildings A. Should be smaller in scale than the dwelling; clearly secondary in nature. B. Should be simple in design but reflecting the general character of the associated dwelling. For example, use gable roof forms if the dwelling has a gable roof, hipped roof forms if the dwelling has a hipped roof etc. C. Should be built at traditional locations for outbuildings in the locally designated districts. These include at rear lot lines,adjacent to alleys, and at the back side of a dwelling; D. Should be compatible in design, shape, materials, and roof shape to the associated dwelling; E. Should be of an exterior material to match the associated dwelling such as clapboard, stucco,or brick. However, if not readily visible from the street, secondary buildings may have exterior substitute siding materials such as cement fiber board with appropriate trim and exposure and cementitious materials. F. Should be of traditional materials if readily visible. For garages,wood paneled doors are more appropriate than paneled doors of vinyl, aluminum,or steel.Wood paneled overhead roll-up doors are widely available and are appropriate for new garages. For two car garages the use of two single doors instead of one larger double door is more appropriate for use in a historic district. However,one double is unacceptable for garages of less than twenty-two feet. G. Should have windows in the garage doors are recommended, but windows may not be appropriate in every case for garage doors. H. Should have raised panel steel doors are acceptable and should be painted to match the house and set off the relief of the panels. I. Should be in designs that are more appropriate for use with traditionally designed structures, if prefabricated sheds are proposed to be used. J. Should not be constructed of rough sawn cedar with knots. Staff Recommendation: Shed Staff recommends approval of the request if the following conditions are met: 1. That the shed is relocated to the rear of the property; 2. The vinyl siding is removed and replaced with wood including 1x4 wbod cornerboards; 1x4 wood trim and header around door;finger jointed cedar(1/2x6 beveled)with 4" exposure; 3. All elements to be prepped, primed and painted All other requirements meet building code and zoning setbacks. Motion made by Committee Member Savel to table item; due to non-representation. The motion was seconded by Committee Member Hunter. The motion passed unanimously. Design Review Subcommittee—August 28,2018 Page 9 of 16 r 564 Lillie St—Construction of new garage in front of existing The applicant has submitted an application for a Certificate of Appropriateness to construct a new garage on the property in front of the historic garage. The historic garage is not proposed to be demolished but will now turn into a shed. It was built around 1913. The maximum allotted accessory building square footage for this property is 676.8SF.The current garage is approximately 228SF and the Shed is 805F.This leaves 368SF for the new garage which is around 18'x 20'. The proposed garage will be placed approximately 6'-0" in front of the historic garage and will borrow elements from the home including the pitch of the roof, exposure of the wood siding and details such as corner boards, crown molding and gable treatment. As the proposal is to build a new garage,the gravel driveway can no longer be maintained and must now have either concrete, brick pavers or asphalt.The Vehicle Use Area cannot exceed 1,537.4SF.The area between the historic garage and the proposed garage must be turned back to sod.The current vehicle use area is approximately 1,163SF. Elgin Design Guideline Manual Specifications: Garages, Carriage Houses and Outbuildings A. Should be preserved and maintained. Original features should be repaired to match the original. B. Should not be moved or relocated to another part of the lot, if original to the property. Garage Doors C. Should be maintained to the greatest extent possible, but may be retrofitted with modern hardware and custom garage door openers. If the original doors are missing or too deteriorated to repair,they should be replaced with new doors that fit the original opening and are appropriate to the design and period of construction of the garage. D. Should be raised panel designs,with a solid core, if proposed to be in metal designs. Flush design doors (without raised panels) unless retrofitted to look like traditional doors and hollow core metal doors should be avoided when possible. E. If windows are necessary,they should be simple in design with clear glass. Muntins in a simple design may also be used.The use of ornamental stained glass and openings in decorative shapes such as sunbursts and oval designs are not permitted. F. Should have painted metal panel doors to match the house in a color appropriate to the period of the house. Secondary Buildings:Garages, Sheds,Other Outbuildings A. Should be smaller in scale than the dwelling; clearly secondary in nature. B. Should be simple in design but reflecting the general character of the associated dwelling. For example, use gable roof forms if the dwelling has a gable roof, hipped roof forms if the dwelling has a hipped roof etc. Design Review Subcommittee—August 28,2018 Page 10 of 16 C. Should be built at traditional locations for outbuildings in the locally designated districts.These include at rear lot lines, adjacent to alleys, and at the back side of a dwelling; D. Should be compatible in design, shape, materials, and roof shape to the associated dwelling; E. Should be of an exterior material to match the associated dwelling such as clapboard, stucco, or brick. However, if not readily visible from the street,secondary buildings may have exterior substitute siding materials such as cement fiber board with appropriate trim and exposure and cementitious materials. F. Should be of traditional materials if readily visible. For garages, wood paneled doors are more appropriate than paneled doors of vinyl, aluminum, or steel. Wood paneled overhead roll-up doors are widely available and are appropriate for new garages. For two car garages the use of two single doors instead of one larger double door is more appropriate for use in a historic district. However, one double is unacceptable for garages of less than twenty-two feet. G. Should have windows in the garage doors are recommended, but windows may not be appropriate in every case for garage doors. H. Should have raised panel steel doors are acceptable and should be painted to match the house and set off the relief of the panels. I. Should be in designs that are more appropriate for use with traditionally designed structures, if prefabricated sheds are proposed to be used. J. Should not be constructed of rough sawn cedar with knots. Staff Recommendation: Staff recommends approval of the request to construct the new garage if the following conditions are met: 1. That the proposed garage is located adjacent to the historic garage and not in front of the historic garage as to not hide historic elements on the property. 2. If the applicant wants to build a 20'x20'garage, it is recommend to remove the existing shed off the property. If the shed is proposed to remain,the garage cannot be larger than 18'x20' 3. That the proposed garage siding material will be%x 6 beveled, clear cedar (no knots) and installed smooth side out in a profile and exposure to match the house's existing wood siding. 4. That the siding and trim is to be painted a color to match or complement the existing house colors. 5. That the garage roof shall match the slope on the existing house. 6. That the eaves shall be enclosed but not be boxed and shall extend a minimum of 12 inches away from the garage wall.This detail shall match what is found on the home. 7. The frieze board shall be a minimum of 8" (not to exceed 10") and shall have bedmolding that runs along the soffit to match the detail (size, profile)found on the home.The frieze board shall be painted. 8. Hinges on garage door design shall not be installed. 9. That all other details meet the Design Review Subcommittee's recommendations and included sketches. 10.The historic garage cannot be demolished and must remain at its current location. Design Review Subcommittee—August 28, 2018 Page 11of16 Jesus Sarmiento(owner)and Carl Sarmiento(translator)were present for tonight's COA discussion: Upper window could be eliminated from design if structure is non-visible from street. The shed was installed without a permit. A permit could be obtained for a shed if the existing garage remains and the proposed garage is not installed. Commission discussed the possibly of adding on to the existing garage. However the design of the garage would significantly modified the 1913 structure's details. Installation of the proposed garage between the existing garage and the street would totally obscure the existing garage from view. If a new garage was built behind the house,the angle of driveway to the garage could be made by a vehicle;eliminating a large portion of the rear yard. Homeowner requested the commission to vote on the installation of a new garage in front of the existing garage,without the upper window. Motion made by Committee Member Savel to approve as submitted and amended (without the upper window). Chairman Wiedmeyer requested a roll call vote. The motion was seconded by Committee Member Roxworthy. The motion failed unanimously. 134 Hinsdell PI—Maintaining k-style gutters and vinyl windows and reside house The COA application has been filed as a corrective action to the following violations: 1. Installation of k-stylegutters and vinyl windows without a COA and Building Permit. The applicant has indicated their interest in maintaining the existing vinyl windows, which were installed on the first floor.The owner purchased the property in 1999. The windows were installed between 2001 (photographs included in this packet) and 2008 (historic resources survey notates that the windows at the first floor are possibly vinyl). Staff has advised the applicant that the Design Guidelines do not permit the installation of vinyl windows.The applicant stated in the COA that they are concerned with future energy expenses and that it places an excessive and unforeseen financial expense on the homeowner to be required to replace the vinyl windows. The applicant is also requesting to maintain the existing k-style gutters that were installed without a COA and permit.There is evidence that the home once had half-round gutters.The k- r style gutters were installed between 2015 and 2018. Photographs are included in this packet. Staff advised that k-style gutters are.inappropriate for homes that have crown molding at the fascia and to meet the Historic District Guidelines, that style should not be installed. In addition, Design Review Subcommittee—August 28, 2018 Page 12of16 there is evidence that the home once had half-round gutters.To meet the guidelines,the k- style gutters must be removed completely or replaced with metal half-round gutters. The applicant is also requesting to reside the property rather than paint the home. Staff has also advised the applicant that the Design Guidelines permit the installation of new siding(1/2 x 6 beveled clear cedar or fiber cement board)over the entire building only if more than 50%of the original siding is damaged and beyond repair. Staff conducted a site assessment on Friday,August 24th and found that the siding is in good condition with only select areas of repair and replacement.To note,the owner receive a grant in 2013 from the City of Elgin to paint the exterior of the home. Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Repair is preferable to replacement, but if replaced the recommended replacement should be in-kind to match the original window profile in material and design. D. The replacement of a building's original wood or steel windows will be deemed acceptable if the replacement in-kind is as close of a match as possible to the original window's material, profile, and configuration. "Replacement-in-kind" windows are windows that closely match the original window material and form (style, dimension,texture, and detailing). Wood replacement windows for original or non-original windows will also be considered provided that the proposed window profile will continue to complement the historic character of the building and district. Replacement windows will be considered upon consideration of a submitted photo of the existing window or a drawing which identifies the dimensions of the existing sash and as applicable, muntins, mullions,transoms, and any other window details is submitted. A manufacturer's specification or standard cut sheet with the replacement window details will also be required prior to window replacement approval. The replacement of just the sash with new sash installed to fit the existing frame rather than the replacement of an entire window is recommended and preferred. Window openings may not be modified to accommodate a replacement window. E. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair.As to the factor of the cost to repair Design Review Subcommittee—August 28, 2018 Page 13 of 16 windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. F. Which are original of steel or aluminum should be repaired with materials to match the original. If repair is not feasible, replacement should be with new windows to match the original as closely as possible in materials and dimensions. Aluminum extruded windows are an acceptable replacement substitute for original steel sash windows, as long as their size,shape, and profile match the original windows. G. Vinyl extruded windows are not permitted for use on structures that are determined to be significant or contributing to the overall character of the historic district or landmark. On structures determined to be non-contributing by virtue of vintage or date of construction outside of the period of significance of the historic district in which they are located,the installation of replacement windows will be allowed provided that: a. The replacement windows are of a material appropriate to the time period or architectural style of the building, and b. The replacement windows are built to match the size of the opening,the original window configuration,and to the greatest extent possible,the profile and detail appropriate to the style of the building. H. Which are new should not have snap-on or flush muntins.True divided muntins C are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. Muntins that are permanently affixed to the exterior of the glass may also be permitted. Screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. J. That are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only Low-E glass that does not contain a tint should be used. Gutters and Downspouts A. Should be repaired rather than replaced, if possible. B. Should be located away from significant architectural features on the front of the building. C. Should provide proper drainage through use of downspouts and splash blocks to avoid water damage to the building. Round downspouts are more appropriate than rectangular forms; however, rectangular forms are also acceptable. D. Should be designed to channel the water as far away from the dwelling as possible. Downspouts should extend at least 4 to 6 feet, or utilize a splash block. E. Should be half-round rather than k-style or ogee,is of hang-on type. Ogee is permissible if fascia is vertical. F. Should have straps nailed under, not on top, of roofing material. Metal flashing should also be properly installed so as not to conceal any crown molding in the roof eaves. Design Review Subcommittee—August 28,2018 Page 14 of 16 G. Should not result in the removal of existing eave features. H. Should be sized proportionate to the building. Gutters and downspouts should not exceed 6". Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings, the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced,they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding. The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, Masonite, or aluminum, if original. Original siding should also not be concealed beneath wood- based materials such as particleboard, gyp board, or pressboard. These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair, or missing,substitute materials may be applied if the following conditions are met: • the existing damaged siding materials are removed prior to the installation of substitute materials; • Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim • Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia,corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. r Design Review Subcommittee—August 28,2018 Page 15 of 16 (911.14 Staff Recommendation: Vinyl Windows Staff does not recommend approval of the application as submitted, as the proposed material (vinyl)does not meet the material requirements of the Elgin Design Guideline Manual for Landmarks and Historic Districts. Gutters and Downspouts Staff does not recommend approval of the application as submitted, as the proposed design (k- style)does not meet the requirements of the Elgin Design Guideline Manual for Landmarks and Historic Districts. Re-Siding Staff does not recommend approval of the application as submitted, as the proposed request to reside the home,where over 50%of the siding is in good condition, does not meet the requirements of the Elgin Design Guideline Manual for Landmarks and Historic Districts. Kelsey Stangebye(legal counsel)was present for tonight's COA discussion: Ms. Strangebye indicated the request to re-side the structure was withdrawn. Homeowner believed they had purchased the house with vinyl windows,and expressed concerns for energy efficiency of wood windows. There are approximately fourteen vinyl windows on the structure. Commission address energy efficiency of old wood windows,vinyl windows and replacement wood windows available in today's market. Ms. Strangebye expressed that rental inspections were done on the property and not cited for vinyl windows. Staff explained that if the required building permit to replace windows had submitted at the time of installation,a Certificate of Appropriateness (COA)would also have been required. The COA would have been denied based on the vinyl material. Gutter replacement was discussed. Again, if a COA for the roof replacement had been noted the removal of the'round gutters and installation of the K-style gutters, the gutters would have been rejected based on the guidelines at that time. Commission was willing to work with property owner with the k-style gutters, however several areas need to be appropriately shorted and/or returned. New gutters on tower and front of porch if mechanical issue, must be painted to match house. Motion#1 made Committee Member Hunter to approve the vinyl windows as submitted. Chairman Wiedmeyer requested a roll call vote. The motion was seconded by Committee Member Roberson. elk The motion failed unanimously. Design Review Subcommittee—August 28, 2018 Page 16 of 16 eilk Motion#2 made by Committee Member Savel to approve as amended: 1) porch downspout to left and right side need to be moved closer to house and the color must match the house color to blend in, 2)tower gutter must be replaced with a half-round gutter but does not need to extend past the gable return if it is not needed, 3)k-style gutter at the south elevation must be cut and not to extend past the roof line. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: 1) Cover stain (must be latex) can be used successfully on PVC material (275 N Spring St) 2) Inquiry of back stairs (N Porter St) CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Ristow. The motion was seconded by Committee Member Roberson. The motion passed unanimously. ellik The meeting of the Design Review Subcommittee was adjourned at 7:35 p.m. Respe Ily submi ; ., de Cindy A. en Approved: Design Review Subcommittee Secretary 09/11/18 r Elgin Heritage Commission Design Review Subcommittee Tuesday, September 11, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. August 28, 2018 D. Recognize Persons Present E. Old Business 1. 351 St. Charles Street— Relocation of Shed with modifications of exterior material F. New Business 1. 439 Prairie Street— Reconstruction of rear egress stairs G. Other 1. Historic District Design Guidelines - Review H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r J Design Review Subcommittee of the Elgin Heritage Commission September 11, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:02 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow,John Roberson, Dennis Roxworthy, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Savel to approve the minutes of August 28, 2018, as amended (pg. 6—name). The motion was seconded by Committee Member Hunter. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business 351 St Charles St—Relocation of shed with modifications of exterior material New Business 439 Prairie St—Reconstruction of rear egress stairs ITEMS TABLED: None Design Review Subcommittee—August 28, 2018 Page 2 of 7 C OLD BUSINESS: 351 St Charles St—Relocation of shed with modifications of exterior material Motion made by Committee Member Ristow to un-table items El for discussion (representatives for the properties in attendance for tonight's meeting). The motion was seconded by Committee Member Roberson. The motion passed unanimously. The applicant has submitted an application for a Certificate of Appropriateness as a corrective action for the following: 1. Expanding the driveway without a COA/Building Permit; 2. Installation shed without a COA/Building Permit; 3. Adding a 16' x 20' addition to the garage without a COA/Building Permit; 4. Installation a pool without a COA/Building Permit The expansion of the driveway and the installation of a pool are items staff is working with the owner to resolve as this does not require review by the DRSC. In addition,the homeowner stated that he will be demolishing the 16'x20' addition. This does not require DRSC approval. What requires review includes the shed materials. The shed currently has vinyl siding.The owner indicated that they will removed the vinyl siding and install wood trim (1x4 cornerboards and 1x4 trim around the door) and finger jointed cedar siding (1/2 x 6 beveled with 4" exposure).The shed will also be relocated to the rear of the property as it is currently located in the side yard. Elgin Design Guideline Manual Specifications: Secondary Buildings:Garages, Sheds, Other Outbuildings A. Should be smaller in scale than the dwelling; clearly secondary in nature. B. Should be simple in design but reflecting the general character of the associated dwelling. For example, use gable roof forms if the dwelling has a gable roof, hipped roof forms if the dwelling has a hipped roof etc. C. Should be built at traditional locations for outbuildings in the locally designated districts.These include at rear lot lines, adjacent to alleys, and at the back side of a dwelling; D. Should be compatible in design, shape, materials, and roof shape to the associated dwelling; E. Should be of an exterior material to match the associated dwelling such as clapboard, stucco, or brick. However, if not readily visible from the street, secondary buildings may have exterior substitute siding materials such as cement fiber board with appropriate trim and exposure and cementitious materials. F. Should be of traditional materials if readily visible. For garages, wood paneled doors are more appropriate than paneled doors of vinyl, aluminum,or steel. Wood Design Review Subcommittee—August 28, 2018 Page 3 of 7 paneled overhead roll-up doors are widely available and are appropriate for new garages. For two car garages the use of two single doors instead of one larger double door is more appropriate for use in a historic district. However, one double is unacceptable for garages of less than twenty-two feet. G. Should have windows in the garage doors are recommended, but windows may not be appropriate in every case for garage doors. H. Should have raised panel steel doors are acceptable and should be painted to match the house and set off the relief of the panels. I. Should be in designs that are more appropriate for use with traditionally designed structures, if prefabricated sheds are proposed to be used. J. Should not be constructed of rough sawn cedar with knots. Staff Recommendation: Shed Staff recommends approval of the request if the following conditions are met: 1. That the shed is relocated to the rear of the property; 2. The vinyl siding is removed and replaced with wood including 1x4 wood cornerboards; 1x4 wood trim and header around door; finger jointed cedar (1/2x6 beveled) with 4" exposure; 3. All elements to be prepped, primed and painted All other requirements meet building code and zoning setbacks. Jesus Torres(owner) and Yaitza Torres(daughter/translator) were present for tonight's COA discussion: Existing shed would be moved further from the street to align closely to the neighbor's garage (currently about 60ft from city sidewalk, will be placed about 120sf for city sidewalk). This will make the shed minimally visible from street view. Corner trim boards need to sit proud of the siding. Can use 5/4 x 4" boards or insert a %" board behind the existing trim to provide the profile. Motion made by Committee Member Savel to approve with staff recommendations and the following requirement: Corner boards must sit proud of the siding (see notes above). The motion was seconded by Committee Member Roberson. The motion passed unanimously. NEW BUSINESS: 439 Prairie St—Reconstruction of rear egress stairs The property owner has submitted an application for a Certificate of Appropriateness (COA)to rebuild the rear multi-story porch on the building. r a Design Review Subcommittee—August 28, 2018 Page 4 of 7 The rear deck and access to the building is proposed to be rebuilt.The structure would not be visible from the Prairie Street but is minimally visible from the Channing Street. Details of the porch reconstruction are included in this packet. Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the façade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with C decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood,glass, or other materials which would alter the porch's open appearance. Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber.The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. C Design Review Subcommittee—August 28, 2018 Page 5 of 7 D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: 1. Railings to be of wood 36 inches in height.The handrail shall have a 2x4 top rail with chamfered edges, %" cove, 2x2 square, balusters, with a maximum spacing of 3"on center.That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor.To match the spindles at the front porch, it is suggested that the spindles are turned at 45 degrees.This will require the top and bottom rimboard to be slightly larger (41/2" width). 2. The newel posts shall be 6x6 (wrapped 4x4 with lx)with square hipped caps topped with a ball cap (minimum 5" diameter). 3. The flooring shall be 5/4" by 5.5 inches treated decking and extend past riser and rimboards by 1". 4. Stair treads on porch to be split tread made of 5/4" lumber to extend past riser 1". Treated lumber may be used. 5. All rear porch details shall match the attached drawing. 6. All rear porch details shall be primed and painted. ***** r Cornelio Mendoza and Gasper Caberra (owners), Kal Mohammed (architect)were present for tonight's COA discussion: The remaining rear first floor deck and staircase will also be removed and replace. Decking on first floor to be similar in size. Plan to build decking above existing deteriorating concrete pad, which is about 21" in height. New first floor deck will have 6x6 treated lumber under the decking; which will bring the new decking to an estimated 27" above grade. Supports for upper balcony will extend slightly beyond existing concrete footprint. A portion of the existing concrete pad/patio will be removed to install the support tube. Rim joists will be padded out to extend beyond the support tubes, and allow for deck skirting to be installed. Staff recommended painting (black) the remaining concrete pad so that it is minimizes the visibility of the former patio area below the decking and behind the new skirting. Staircase handrail and balcony guardrail height of 36"to top of rail. If first floor decking requires guardrail by building code, the 36" height should be continued for aesthetic purposes. Posts for balcony should be 6x6 with padding at lower portion of column. Rear porch construction project and minimally visible from street view; 2x2 spindles can be either ripped or purchased. Ball cap is not required. Pyramid cap with a 15 degree angle. Treads of 2x12 tend to cup and hold ice/water. Standard split with one inch overhang on three sides (non-riser). Second tread split acceptable, if needed. Tread cove could be made of PVC. r Design Review Subcommittee—August 28, 2018 Page 6 of 7 Motion made by Committee Member Roberson to approve with staff recommendations and the following requirements: 1) remaining concrete under decking to be painted black, 2) top and bottom railings to be chamfered with 2x2 spindles on a 45 degree angle (rounded edges allowed due to location/very minimal visibility), include cove molding with minimum A" setback, 3) newel post to have pyramid style cap without a ball, cut with 15 degree angle, appx 3/4 inch profile at base of cap, 4) install 1x4 vertical slat skirting on lower deck and lower staircase with 1x6 top board, 1x4 side, 1x4 lower boards, and 1x8 to cover post, 5) composite or treated lumber allowed for decking, 6) posts to be true 5 %2" square post or 4x4 post wrapped with lx, 7) if guardrail required for lower deck, rail is to be 36"from top of deck to top of railing, 8)treads to be installed with 1 of 2 splits to ensure 1" overhang on three sides, 9) cove molding under tread to be made of treaded lumber or PVC, and 10) staff to review and approve all final design details regarding porch reconstruction. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. OTHER: Historic District Design Guidelines—Review Staff is currently reviewing the guidelines for future amendments. Committee members were provided some general changes to a portion of the guidelines. Discussion and feedback regarding various components for amendment occurred. Board members also acknowledged other aspects to be pursued. Additional guideline items will be brought to the board for discussion at a later date. Note: Guideline changes must be submitted by the Elgin Heritage Commission to the City Council for ordinance approval. ADDITIONAL STAFF COMMENTS: None CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Hunter. The motion passed unanimously. Design Review Subcommittee—August 28, 2018 Page 7 of 7 The meeting of the Design Review Subcommittee was adjourned at 7:28 p.m. Respectfully submitted, 7^:*'°4,(1 &/e)4V‘6--> 1 Cindy A. Walden Approved: Design Review Subcommittee Secretary September 25, 2018 r r Elgin Heritage Commission Design Review Subcommittee r Tuesday, September 25, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. September 11, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 33 N. Porter Street— Installing new stairs and handrails without a COA and building permit 2. 459 N Spring Street—Installation of new windows and window trim 3. 134 Hinsdell Place— Installing wood or aluminum-clad wood windows at the front and south elevation while maintaining the vinyl windows at the north and rear elevations. 4. 360 N Spring Street—Maintaining an enclosed front entrance completed without a COA and building permit G. Other 1. Historic District Design Guidelines—Review 2. DRSC Feedback Form — Resource packet H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} rPROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Design Review Subcommittee of the Elgin Heritage Commission September 25, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow, John Roberson, Dennis Roxworthy, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Roworthy to approve the minutes of September 11, 2018, as submitted. The motion was seconded by Committee Member Roberson. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business • 33 N Porter Street — Installing new stairs and handrails without a COA and building permit • 459 N Spring Street— Installation of new windows and window trim • 134 Hinsdell Place— Installing wood or aluminum-clad wood windows at the front and south elevation while maintaining the vinyl windows at the north and rear elevations. • 360 N Spring Street— Maintaining an enclosed front entrance completed without a COA and building permit ITEMS TABLED: None Design Review Subcommittee— September 25, 2018 Page 2 of 13 Iiih' ` NEW BUSINESS: 33 N Porter Street— Installing new stairs and handrails without a COA and building permit The property owner has submitted an application for a Certificate of Appropriateness (COA) as a corrective action due to work being completed in the reconstruction of stairs at the side porch (Division Street). The owner stated that they hired a contractor and assumed he received the permit for the work. On September 10th the owners received a violation notice of work done without a permit or COA. The porch was also built of non-treated wood, caulk is minimal and there is no pitch at newel post caps. In addition, the treads are already experiencing cracked wood and there is separation at the newel post corners after only being completed for a month and a half. The owners stated that the contractor is unwilling to come back to rebuild the porch properly. The owners stated that they will rebuild the stairs with proper materials and a design that meets the historic district guidelines. However, the owner indicated that they need a graspable railing. C Elgin Design Guideline Manual Specifications: Porches A. Should be maintained in their original design with original materials and detailing B. Should be repaired or replaced to match the original in design, materials, scale and placement C. Should be screened only if the structural framework for the screen panels is minimal and the open appearance of the porch is maintained. Screen panels should be placed behind the original features such as columns or railings and should not hide decorative details or result in the removal of original porch materials. D. Should have steps of the same material as the porch floor (e.g. porches with wood floors should also have steps made of wood, not concrete or brick) E. Should have poured concrete steps if the porch, patio or terrace floor is made of concrete (see section on Porch Steps). F. Should have wood tongue and groove flooring running perpendicular to the facade, if the porch floor is made of wood. G. Should have trellises made of wood, if trellises are appropriate. H. Should be filled in as traditional for the type and style of the house or with decorative wood framed skirting, vertical slats, or lattice panels, if open areas in the foundation exist. I. Should not be removed if original to the dwelling J. Should not be enclosed with wood, glass, or other materials which would alter the porch's open appearance. Design Review Subcommittee— September 25, 2018 Page 3 of 13 e Porch Columns and Railing A. Should be preserved and maintained. Where repair is required, use materials to match the original in dimensions and detailing. B. Should be rebuilt in historic designs if the original columns and railings have been removed or replaced C. Should have new balusters for the railing, if required. Porch balusters (also called spindles) should be appropriate for the building's style and period. The height of the railing should be in line with the window sill level, if present, and no greater than 30 inches in height. Porch Staircases and Steps A. Should be retained in their original location and configuration, if original to the property. Wood and concrete steps should be repaired with materials to match the original. B. Should be replaced with wood rather than brick or concrete, if the porch floor is made of wood. C. Should have their tread constructed in either 5/4x12 or 2x12 lumber. The ends of the treads should be bull-nosed and overhang the riser by no less than 1 inch. D. Should have newel posts and balusters, treads and risers, to match original porch construction. Staff Recommendation: rk Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: 1. The railing at the stairs shall be as close to the height of the existing railing as possible and then kick out horizontally to achieve the minimum height of 34 inches at the stairs (minimum building code height —measured from the stair nosing to the top of the handrail). The height of the handrail shall not exceed 34 inches. 2. The top rail at the stairs shall be a close match to the design of the existing top rail at the guardrail though adjusted slightly to allow for a graspable rail. See attached sketch for details. 3. The bottom rail at the stairs shall match the design of the existing bottom rail at the porch guardrail in size, design and profile. 4. The spindles at the stairs shall match the existing found at the guardrail as close as possible with the smaller spindle and notched corners. Spacing shall match the existing spindle spacing at the guardrail. 5. The newel posts shall be 6x6 (wrapped 4x4 with lx) with square hipped caps (must be pitched) topped with a decorative ball cap. The newel posts shall not extend past the top rail more than 6 inches in height. 6. Stair treads on porch to be split tread made of 5/4" lumber to extend past riser 1" and be bull-nosed on all three sides. Treated lumber shall be used. 7. Skirting under the stairs shall match the skirting at the porch but shall have a 1x4 bottom rimboard, 1x4 cornerboard with the lattice skirting installed behind the bottom rimboard and stair stringer. It is also recommended that a 1x8 cornerboard and 1x4 Design Review Subcommittee — September 25, 2018 Page 4 of 13 bottom rimboard be installed at the existing porch skirting to be consistent and frame out the skirting. 8. All porch details shall match the attached drawing. 9. All porch details shall be primed and painted. Susan Marcom (owner) and Tom (husband) were present for tonight's COA discussion: Details for the porch restoration was discussed. The owner stated that they prefer to eliminate the ball on top of the newel posts. The Commission agreed. Notched spindles are not original to the home. Owner can have the option to continue the design on the stair spindles or install true 1 %2" x 1 %z" square spindles. If the guardrail spindles fail over time, the spindles should then be to have the guardrail and handrail spindles match in detailing. Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1) eliminate the ball cap from newel post and install a simple hipped cap, 2) handrail shall return at the top, however the owner may have the option to either have the bottom rail abut directly into the newel post with no return or to install a return at the bottom rail to the newel post to match the top rail design, 3) spindle design shall be a true 1 %2" x 1 %" square spindle with or without notches, 4) installation of skirting framing at porch and stairs above the lattice design and 5) final railing design to be approved by staff. C The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. 459 N Spring Street— Installation of new windows and window trim The COA application has been filed as a corrective action to the following violations: 1. Installation of new aluminum-clad wood windows without a COA and Building Permit. The applicant stated that they assumed the replacement of the windows was included in the permit they received for the reconstruction of the roof and did not realize that there was a separate permit for the work. In the winter of 2016 the house succumbed to fire and much of the interior and the roof was damaged. The owner noted that many of the windows were damaged at that time along with exterior trim that was rotted prior to the fire. What was installed was an aluminum-clad wood window that the owners are seeking approval to keep. Staff noted that a mockup of one window with the trim needed to be provided for review. The mockup window was created at the front porch window. The trim was recreated from measurements of salvaged trim as well as the 2"d floor multi-pane window trim that is still existing. Design Review Subcommittee—September 25, 2018 Page 5 of 13 Staff stated that the windows at the attic dormer did not match what was originally there and will need to be removed and new, wider windows with the multi-pane design will then need to be installed. The owners stated that they will recreate the attic windows but they did not provide specifications at this time. Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Repair is preferable to replacement, but if replaced the recommended replacement should be in-kind to match the original window profile in material and design D. The replacement of a building's original wood or steel windows will be deemed acceptable if the replacement in-kind is as close of a match as possible to the original window's material, profile, and configuration. "Replacement-in-kind" windows are windows that closely match the original window material and form (style, dimension, texture, and detailing). ePh.. Wood replacement windows for original or non-original windows will also be considered provided that the proposed window profile will continue to complement the historic character of the building and district. Replacement windows will be considered upon consideration of a submitted photo of the existing window or a drawing which identifies the dimensions of the existing sash and as applicable, muntins, mullions, transoms, and any other window details is submitted. A manufacturer's specification or standard cut sheet with the replacement window details will also be required prior to window replacement approval. The replacement of just the sash with new sash installed to fit the existing frame rather than the replacement of an entire window is recommended and preferred. Window openings may not be modified to accommodate a replacement window. E. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than Design Review Subcommittee— September 25, 2018 Page 6 of 13 r repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. F. Which are original of steel or aluminum should be repaired with materials to match the original. If repair is not feasible, replacement should be with new windows to match the original as closely as possible in materials and dimensions. Aluminum extruded windows are an acceptable replacement substitute for original steel sash windows, as long as their size, shape, and profile match the original windows. G. Vinyl extruded windows are not permitted for use on structures that are determined to be significant or contributing to the overall character of the historic district or landmark. On structures determined to be non-contributing by virtue of vintage or date of construction outside of the period of significance of the historic district in which they are located, the installation of replacement windows will be allowed provided that: a. The replacement windows are of a material appropriate to the time period or architectural style of the building, and b. The replacement windows are built to match the size of the opening, the original window configuration, and to the greatest extent possible, the profile and detail appropriate to the style of the building. H. Which are new should not have snap-on or flush muntins. True divided muntins are preferred over these types of muntins which do not have the same appearance r as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. Muntins that are permanently affixed to the exterior of the glass may also be permitted. I. Screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. J. That are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only Low-E glass that does not contain a tint should be used. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Windows 1. The trim around the windows must match the trim around the mockup in kind (design, material, profile, size, etc.) 2. The attic windows must be removed and new aluminum-clad wood or wood windows with multi-pane diamond shaped grilles and be wider and taller to match older photograph from 2016 prior to the fire shall be installed. The attic windows must have simulated divided lites (grilles installed at the exterior of the glass and at the interior of r Design Review Subcommittee— September 25, 2018 Page 7 of 13 r the glass and not in between the glass). The profile of the grilles must match the 2nd floor diamond-multipane window as closely as possible. 3. Window glass shall not be tinted. Daniel Herrera (owner's son and carpenter) was present for tonight's COA discussion: Carpenter provided a mockup of window trim to be used on the house. Mockup is located on the lower right front window. Staff and commission indicated design is appropriate to the style of house. Water damage of window frame/trim on left side of porch will occur again and again, if the roof and gutter is not corrected properly. Front upper dormer is a little larger than the dormer on the back of the house. The windows installed on the front dormer are smaller (narrower and shorter) than pre-fire and should be replaced with two windows which closely match the original windows in size and detail. Diamond grid on the upper window needs to be instated to these windows. Grid pattern is clearly displayed in the window below the front dormer. If the original windows are located, then can be reinstalled. Salvage windows similar in size and detail will be difficult, if not impossible to find. The simulated lites need to be installed on the inside and outside of the window. The portion of the inner grid attached to the window should be painted black to give the appearance of shadows. Motion made by Committee Member Roberson to approve with staff recommendations and the following requirements: 1) attic window: reinstate the original opening size, reinstall original windows or two new wood or wood with aluminum clad including simulated diamond pattern design in rot resistant wood or PVC. The inner grid panel attached to window must be painted black, 2) aluminum grid can be used only if it matches the width and design of the existing diamond grid of the upper window on house, 3) if newly manufactured windows are installed,the grid can be installed between the glass panes, and 4) staff to approve final details of window replacement and grid design.. The motion was seconded by Committee Member Ristow. The motion passed unanimously. 134 Hinsdell Place— Installing wood or aluminum-clad wood windows at the front and south elevation while maintaining the vinyl windows at the north and rear elevations. The COA application has been filed as a corrective action to the following violations: 1. Installation of k-style gutters and vinyl windows without a COA and Building Permit. The applicant has indicated that they will replace the vinyl windows with wood or aluminum- clad wood windows at the front elevation and the two south elevations as these are the most Design Review Subcommittee— September 25, 2018 Page 8 of 13 r visible from the street. They are requesting to maintain the existing vinyl windows at the north and west elevations as these windows are not/minimally visible from the street. The windows at the north elevation are blocked by the egress stairs. Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Repair is preferable to replacement, but if replaced the recommended replacement should be in-kind to match the original window profile in material and design D. The replacement of a building's original wood or steel windows will be deemed acceptable if the replacement in-kind is as close of a match as possible to the original window's material, profile, and configuration. "Replacement-in-kind" windows are windows that closely match the original window material and form (style, dimension, texture, and detailing). Wood replacement windows for original or non-original windows will also be considered provided that the proposed window profile will continue to complement the historic character of the building and district. Replacement windows will be considered upon consideration of a submitted photo of the existing window or a drawing which identifies the dimensions of the existing sash and as applicable, muntins, mullions, transoms, and any other window details is submitted. A manufacturer's specification or standard cut sheet with the replacement window details will also be required prior to window replacement approval. The replacement of just the sash with new sash installed to fit the existing frame rather than the replacement of an entire window is recommended and preferred. Window openings may not be modified to accommodate a replacement window. E. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. F. Which are original of steel or aluminum should be repaired with materials to match the original. If repair is not feasible, replacement should be with new windows to match the original as closely as possible in materials and dimensions. Aluminum extruded windows Design Review Subcommittee— September 25, 2018 Page 9 of 13 are an acceptable replacement substitute for original steel sash windows, as long as their size, shape, and profile match the original windows. G. Vinyl extruded windows are not permitted for use on structures that are determined to be significant or contributing to the overall character of the historic district or landmark. On structures determined to be non-contributing by virtue of vintage or date of construction outside of the period of significance of the historic district in which they are located, the installation of replacement windows will be allowed provided that: a. The replacement windows are of a material appropriate to the time period or architectural style of the building, and b. The replacement windows are built to match the size of the opening, the original window configuration, and to the greatest extent possible, the profile and detail appropriate to the style of the building. H. Which are new should not have snap-on or flush muntins. True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. Muntins that are permanently affixed to the exterior of the glass may also be permitted. I. Screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. J. That are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only Low-E glass that does rik not contain a tint should be used. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Windows 1. That all windows shall be 1/1 double-hung, wood or aluminum clad wood and must fit original window openings. 2. New windows shall match the size (height of top and bottom rails, height of meeting rail, width of stiles shall match as close as possible to the original wood windows), design, profile of the original windows found at the 2nd floor as close as possible. 3. Wood trim must remain and new windows shall be insert windows (Sash replacement kits). 4. Window glass shall not be tinted. 5. All wood material found at the windows shall be prepped, primed and painted. 6. When the windows at the north and west elevation at the 1st floor need to be replaced, they shall be replaced to match the replacement windows at the first floor (wood or aluminum-clad wood). Kelsey Stangeby (legal counsel) was present for tonight's COA discussion: Income property owned by her client since 1999. Counsel concurs it appears the management company changed out the windows without a permit during the time of ownership. r Design Review Subcommittee—September 25, 2018 Page 10 of 13 C Commissioners noted that vinyl windows typically do not last 20 years. The vinyl windows on the house are already showing deterioration and bowing. Having the most visible windows (front/east and south elevations) replaced first is good for the historic district and the property owner. Property owner may find it to more economical to replace the two north elevation at the same time as the east and south, in regards to contractor time/cost for installation. Commission agreed that when the west and north elevation windows are replaced (with permit), they should match in kind with the east and south elevation windows. Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1) staff to approve final window specification/details of east and south window replacements, and 2) staff may also approve north elevation windows if matching details approved for the east/south elevations. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. 360 N Spring Street— Maintaining an enclosed front entrance completed without a COA and building permit The COA application has been filed as a corrective action to the following violations: Cl. Removal of front elevation porch door and installing knotty cedar siding over the door frame. The applicant has indicated their interest in maintaining the removal of the front elevation porch door as they are remodeling the kitchen that is beyond and would like the area for extra cabinet space. They noted that there is a rear door already leading out of the kitchen. Staff stated that the front elevation porch door opening is original to the home, though the door that was there was not. Per the Historic District Guidelines, original doors shall not be removed or altered. The original size of the door opening should not be enlarged, reduced or shortened in height. Elgin Design Guideline Manual Specifications: Architectural Details A. Should be repaired rather than replaced. B. Should not be removed or altered if original to the building C. Should not be covered or concealed with vinyl, aluminum, or other substitute material. D. Should not be added unless there is physical, pictorial, or historical evidence that such features were original to the house or consistent with the style which would allow them to be added to the house. These features should match the original in materials, scale, location, proportions, form, and detailing. rDoors and Door Features Design Review Subcommittee—September 25, 2018 Page 11 of 13 A. Should be replaced with new doors appropriate for the style and period of the dwelling. Replacement doors should be similar in design to the original in style, glazing (type of glass and area) and lights (pane configuration). Wood or solid core fiberglass is acceptable materials for use in replacement doors. B. Should be constructed of solid wood panels, such as the four-panel Homestead or Italianate design may be used on the front if appropriate to the style of the house. C. Should involve glazing in clear etched or beveled glass as appropriate to the style of the house, if applicable. D. Should only involve artificial materials such as "lexan" or other acrylic based materials, if applicable. E. Should not be removed or altered. The original size of the door opening should not be enlarged, reduced or shortened in height. F. Should not be replaced by doors with new designs, especially those at the front entrance or at side entrances which are readily visible from the street. G. Should not be added at locations where they did not originally exist. If needed to meet safety codes or to enhance the use of a property, doors should be added at the rear or sides of dwellings where they would not be readily visible. Staff Recommendation: Staff cannot recommend approval of the application as submitted as it does not meet the requirements of the Elgin Design Guideline Manual for Landmarks and Historic Districts. Jonathon Pawlicki (owner's son) was present for tonight's COA discussion and representing his father. Jonathon is the contractor for the projects. Stated they have removed one of the two kitchen doors to allow for a new kitchen design with additional cabinets. Commission explained the exterior image of the structure is under review tonight, building and/or code reviews egress requirements. Commission stated a possible solution of installing a "false" entry door, within the opening of the original doorway. Since the siding will need be removed and replaced with clear smooth siding, the doorway will be exposed. Replacement door constructed of wood or smooth fiberglass with a single pane with two vertical panels below, along with a dummy knob (non- functioning) for ascetics. Salvage door could be used. Door trim should match the adjacent/existing window. Siding must be clear smooth cedar siding. Motion#1 made Committee Member Savel to approve as submitted. The motion was seconded by Committee Member Hunter. /I�► The motion failed unanimously. Design Review Subcommittee— September 25, 2018 Page 12 of 13 Representative requested the commission to consider amendments discussed above regarding the doorway and siding. Motion#2 made by Committee Member Savel to approve as amended by applicant: 1) weave in 1/2 x 6 smooth clear cedar siding (can be finger jointed) to match existing siding profile and height. Original siding could be reused if found and in good condition; 2) replacement door to match original opening having a single glass lite with two vertical panels below (final design to be approved by staff prior to installation), with a dummy knob. Door to be flush with the sheathing. Trim to be proud of siding. Threshold to extend 1" past face and extend to the sides even with the trim; and 3) door trim to match window trim including drip cap. The motion was seconded by Committee Member Roberson. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: Historic District Design Guidelines — Review Additional pages reviewed for committee comments and revision suggestions. DRSC Feedback Form — Resource Packet Committee reviewed and provided staff comments for separation between Elgin Heritage Commission requirements versus Design Review Subcommittee requirements. CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Hunter. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 8:20 p.m. Respectfully submitted, Cindy A. Walden Approved: Design Review Subcommittee Secretary October 9, 2018 Design Review Subcommittee—September 25, 2018 Page 13 of 13 r r r Elgin Heritage Commission Design Review Subcommittee Tuesday, October 9, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. September 25, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 333-335 Raymond Street—Construction of new concrete retaining wall elk G. Other 1. Historic District Design Guidelines— Review H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-56161 PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. •r Design Review Subcommittee of the Elgin Heritage Commission October 9, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow, John Roberson, Dennis Roxworthy, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Ristow to approve the minutes of September 25, 2018, as submitted. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 333-335 Raymond St—Construction of new concrete retaining wall ITEMS TABLED: None C Design Review Subcommittee—October 9, 2018 Page 2 of 4 elk NEW BUSINESS: 333-335 Raymond St—Construction of new concrete retaining wall The property owner has submitted an application for a Certificate of Appropriateness (COA) to rebuild an existing retaining wall that is deteriorated with poured concrete. Provisions for adding a fence are also proposed during the construction of the wall. The fence is proposed to be wood, picket fence at 42" high, 40% open. Elgin Design Guideline Manual Specifications: Retaining walls: A. Should be preserved and maintained, if original to the dwelling (or built before 1945). B. Should be of poured concrete (not concrete blocks) or in stone designs such as cut stone, random rubble, coursed rubble, or cobblestones. Retaining walls of brick are less appropriate but may be constructed. If constructed of artificial or cultured stone, textures, colors and random designs should replicate natural stone. If located in front yards, the walls should be constructed using up to two courses and an additional cap course, not to exceed twenty inches in height. C. Should not be removed or replaced with new materials, if built before 1945. D. Should not be built on the fronts of dwellings, if constructed of timbers or railroad ties. r Fences A. Should be proportionate to the house and the design should be compatible with the character of the building and district. B. Should be painted white or a trim color related to the house, never left to weather or given a stain finish. C. Of cat iron or other material of original design should be preserved. D. Of cast iron may be added to buildings constructed in the late 19th and early 20th century. Cast iron fences are generally not appropriate for dwellings built after 1920. E. If placed along common property lines should not be placed against another fence - double line fencing is not permitted. F. Should have posts that are set a minimum of 30 inches below grade and no more than eight feet apart. G. If wood, be of cedar, redwood or pressure treated pine, cypress or other rot resistant wood. H. That has a decorative gate or arbors must be submitted with a drawing complete with dimensions. Staff Recommendation: Retaining Wall: Staff recommends approval of the application as submitted. r Design Review Subcommittee—October 9, 2018 Page 3 of 4 Fence: 1. The fence shall be no higher than 42". 2. 6x6 corner posts and a 6x6 center post to be installed with a cap (pyramidal, ball, finial) 3. Pickets shall be installed between the posts, not in front of or behind. 4. Pickets shall be a 1x4 (width: 3 1/2" actual) with a maximum of 3 inch space. 5. The fence shall be painted white or a complimentary color to the home. John Roberson (representative for applicant) was present for tonight's COA discussion: Concrete wall proposed by applicant, as stone retaining wall was triple the cost and is cost prohibited by the applicant. A parged wall will be more eye appealing than just "blocks". Fence to be installed inside the retaining wall. Motion made by Committee Member Roxworthy to approve with staff recommendations and the following requirements: 1) parge retaining wall, 2) deep body stain to be applied to fence and 3) pickets be spaced 3" apart. The motion was seconded by Committee Member Hunter. The motion passed 4-0-2 (Abstain: Savel, Roberson). ADDITIONAL STAFF COMMENTS: Design Review Guidelines pages were presented for comments. Mid-century designs needs to be considered for various portions of the guidelines. CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:01 p.m. Respectfully submitted, 61 Cindy A. Walden Approved: Design Review Subcommittee Secretary November 13, 2018 Design Review Subcommittee—October 9, 2018 Page 4 of 4 r r r • r Notice of Cancellation of Meeting Elgin Heritage Commission Design Review Subcommittee For the regularly scheduled meeting for October 23, 2018 The regularly scheduled meeting of Tuesday, October 23, 2018, has been canceled due no items being submitted for consideration. elk Our next meeting will be our regularly scheduled meeting date of November 13, 2018, at 6:00 p.m., Second Floor, City Council Chambers, North Wing, City Hall, 150 Dexter Court, Elgin, IL 60120. Should you have any questions regarding the posting of this cancellation notice, please contact the staff liaison Christen Sundquist at 847-931-6004. r Elgin Heritage Commission Design Review Subcommittee Tuesday, November 13, 2018 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes • 1. October 9, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 12 Hill Avenue—Construction of a stoop roof at side entrance 2. 1212 Larkin Avenue—Rehabilitation of the Larkin Home for Children — Main Building and Hospital; Demolition of garage, dormitory and trailer; Construction of 12 buildings at the rear of the property. G. Other 1. 2019 Annual Schedule 2. December Plaque Awards i. Tuesday, December 4, 2018; Elgin History Museum ii. Pot Luck: Dish to Pass H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Design Review Subcommittee of the Elgin Heritage Commission November 13, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow, John Roberson, Dennis Roxworthy, and John Wiedmeyer MEMBERS ABSENT: Scott Savel CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Roxworthy to approve the minutes of October 9, 2018, as submitted. i The motion was seconded by Committee Member Ristow. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: City staff planners: Dave Waden, Senior Planner; and Denise Momodu, Associate Planner. PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 1. 12 Hill Avenue—Construction of a stoop roof at side entrance 2. 1212 Larkin Avenue —Rehabilitation of the Larkin Home for Children — Main Building and Hospital; Demolition of garage, dormitory and trailer; Construction of 12 buildings at the rear of the property. ITEMS TABLED: None C Design Review Subcommittee—November 13, 2018 Page 2 of 13 r NEW BUSINESS: 12 Hill Avenue—Construction of a stoop roof at side entrance The applicant has submitted a Certificate of Appropriateness (COA) to install a stoop roof at a side entrance located at the south elevation of the property. Prior to the rehabilitation of the siding, there was a metal awning that covered this entrance and pushed water away from the foundation as the entrance does step down and has a concrete retaining wall that encloses the stoop area. The applicant is interested in reinstalling a stoop roof at this location so that water again is pushed away from the foundation and the entrance. Elgin Design Guideline Manual Specifications: Roofs A. should be retained in their original shape and pitch, with original features (such as cresting, chimneys, finials, cupolas, etc.), and, if possible, with original roof materials. B. should be re-roofed with substitute materials such as asphalt or fiberglass shingles if the original materials are no longer present or if the retention of the original roof material is not economically feasible. C. should be in appropriate colors such as dark grey, black, brown or shades of dark red; red or green may also be appropriate for Craftsman/Bungalow period dwellings for new asphalt or fiberglass shingled roofs. D. should have sawn cedar shingles added only after a complete tear-off of the existing roof materials is completed. This is necessary to provide adequate ventilation and proper drying of the roof during E. should have soldered metal panels added as the surface material, if the roof is flat. If not readily visible, rolled composition or EPDM F. should have proper water-tight flashing at junctions between roofs and walls, around chimneys, skylights, vent pipes, and in valleys and hips where two planes of a roof meet. Metal flashing should be used instead of the application of caulking material or bituminous coating, which can deteriorate due to weathering and allow moisture damage. G. Should not have new dormers, roof decks, balconies or other additions introduced on fronts of dwellings. These types of additions may be added on the rear or sides of dwellings where not readily visible. H. Should not have split cedar shakes, in most cases. r Design Review Subcommittee—November 13, 2018 Page 3 of 13 C Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Stoop Roof(south elevation) 1. The stoop shall have a hipped gable roof with architectural shingles and crown molding, box beam and beadboard ceiling. 2. Brackets shall be of a simpler design. Final bracket design to be approved by staff. 3. Brackets shall not be affixed into the trim but into the siding. 4. All elements shall be prepped, primed and painted. Juan Rodriguez(owner) was present for tonight's COA discussion: Bracket will be more for aesthetic purposes, not structural. Roof shingles should match the house shingles as closely as possible. Motion made by Committee Member Roxworthy to approve with staff recommendations and the following requirements: Roof shingles to match house shingles (close as possible). The motion was seconded by Committee Member Briska. The motion passed unanimously. C 1212 Larkin Avenue— Rehabilitation of the Larkin Home for Children — Main Building and Hospital; Demolition of garage, dormitory and trailer; Construction of 12 buildings at the rear of the property. The applicant has submitted a Certificate of Appropriateness (COA) to rehabilitate the Larkin Home—Main Building and the Hospital Building. The COA also proposes demolition of the garage, dormitory building and the trailer for development of 12 new, two-story homes. The property is a full block encompassing Larkin Avenue, N. Melrose Avenue, N. Clifton Avenue, and Wolf Avenue. The Larkin Center was closed in 2013 and has been vacant since that time. The property consists of three contributing buildings within the period of significance including the Larkin Home—Main Building (1912), the Hospital Building (1925-1926), and three-bay garage (1964). There are two non-contributing buildings on the property including the dormitory located off of N. Melrose Avenue (1971-1972) and a metal trailer (post 1974). The property that encompasses the Larkin Home for Children and secondary buildings was designated a local landmark in 2004. The property was also recommended for National Register listing by the Illinois Historic Sites and Advisory Council in October, 2018. The applicant is seeking preliminary approval of the design of the 12 two-story buildings while C also seeking approval for the demolition of the garage (contributing), dormitory building (non- contributing) and the trailer (non-contributing). Design Review Subcommittee—November 13, 2018 Page 4 of 13 More specific details of the design of each building as well as a more specific list of materials will be presented at a future Design Review Subcommittee meeting while also adjusting the designs based on the Design Review Subcommittee's comments provided at this meeting. Elgin Design Guideline Manual Specifications: Architectural Details and Features A. should be repaired rather than replaced. B. should not be removed or altered if original to the building. C. should not be covered or concealed with vinyl, aluminum or other substitute material. D. should not be added unless there is physical, pictorial, or historical evidence that such features were original to the house or consistent with the style which would allow them to be added to the house. These features should match the original in materials, scale, location, proportions, form, and detailing. Demolition A. should be avoided of any original feature or part of a pre-1945 historic building. B. should not occur, unless: 1. An emergency condition exists and the public safety and welfare requires the removal of the building or structure; 2. A building does not contribute to the historical or architectural character of the districts and its removal will improve the appearance of the districts; or 3. The denial of the demolition will result in an Economic Hardship on the applicant as determined by Chapter 20.10 of Title 20 of the Elgin Municipal Code —"Elgin Historic Preservation Ordinance." 4. The denial of the demolition will impede rehabilitation, or redevelopment of the site, and/or adjacent properties from substantially improving the aesthetic, architectural or economic value of the affected properties and surrounding area. New Construction A. should maintain, not disrupt, the existing pattern of surrounding historic buildings along the street by being similar in: 1. Shape. Variations of asymmetrical, rectangular, and square forms are most appropriate for the locally designated districts. 2. Scale (height and width). New construction should not vary more than one-half story from the predominate building height typical of dwellings along a block. In most blocks of the designated districts this would require new construction to be no more then two-and-one-half stories. 3. Orientation to the street. Most dwellings in Elgin's locally designated districts have their primary facades and main entrances oriented towards the street and this characteristic should be maintained in any new construction. Design Review Subcommittee—November 13, 2018 Page 5 of 13 4. Roof shape and pitch. Roof slope ratio for new construction should be a minimum of 6:12 to a maximum of 12:12 (6:12 refers to six inches of rise to 12 inches of run in measuring slopes). Roof forms of gable and hipped variations are more common on most blocks than roof forms which are flat, mansard, or gambrel forms. 5. Placement on the lot. Front and side yard setbacks should respect the setbacks found along the block on which the building is sited. 6. Location and proportion of porches, entrances, and divisional bays. Porches should have roof forms of gable, hipped or shed design and at least cover the entrance. Porches extending partially or fully across the front of the building are recommended. Porches should have columns and railings with balusters that are traditional in design and compatible with the overall character of the building. 7. Location and proportion of windows. New window openings should be rectangular in shape. Window proportions on the main facade should not exceed three-to-one in the height/width ratio or be any less than two-to-one in the height/width ratio (two-to-one proportions are preferred). No horizontal sash, casement, or awning type windows should be placed on the fronts of buildings. Special window types (i.e. oriel, bay, stained, beveled glass) may be considered when compatible with the new structure's design as well as the surrounding area. 8. Foundation height. Height of foundations should generally be similar to �/�► foundation heights in the area. Foundation heights can increase along the sides [ or at the rear of a building if necessary to follow slope contours. No slab foundations or at-grade foundations should be utilized on the fronts or readily visible sides of buildings. 9. Porch height and depth. Porch heights and depths should be consistent with those of adjacent dwellings. 10. Material and material color. Foundations: Most historic dwelling foundations are of stone or cast concrete and new construction should continue the appearance of these foundation materials. Poured concrete, concrete block, and split faced concrete are acceptable foundation materials. Stucco or other finishes are recommended to provide a textured surface. Brick Dwellings: If the new construction is of brick, the brick should closely match typical mortar and brick color tones found in the locally designated districts and along the block. White or light mortars provide too much contrast with typical dark brick colors and should be avoided. Frame Dwellings: If the new construction is of frame, the preferred exterior material is wood or a material which is similar to original materials in the area like clapboard, shingle, stucco, etc. The use of cement board siding, or similar materials is acceptable if it meets size recommendations and proper construction detailing of traditional siding materials. If wood siding is used; its exposure should reflect the exposure of traditional wood siding. Design Review Subcommittee—November 13, 2018 Page 6 of 13 Windows: Wood construction is preferred for windows. However, the use of aluminum clad windows is also acceptable as long as they are sized to be compatible with historic window openings. The use of dark tinted windows, reflective glass and coatings for windows is discouraged on readily visible sides of buildings. 11. Details and texture. The details and textures of building materials should be applied in a manner consistent with traditional construction methods and compatible with surrounding structures; B. Replications. Replications are new buildings which closely imitate historic dwellings typically found in the historic district. Replications are acceptable if they are consistent with historic dwellings in their overall form and plan, porch design and placement, window and door treatments, roof forms, and architectural details. It is important for replications to be identified as new construction through the use of signs, or plaques prominently displayed on the front of the building. Replication of specific structures within the immediate vicinity is discouraged. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: ARCHITECTURAL REHABILITATION — Main and Hospital 1. When repointing, new mortar shall match the existing in kind including width, raking profile, composition, hardness, depth, texture and color. 2. Abrasive cleaning methods such as power washing or sandblasting are not allowed in removal of chipped and peeling paint as this method of cleaning can push water into the wall cavity, damage the wood and adjacent materials and is not a controlled means of encapsulating the chipped and peeling paint. 3. Abrasive cleaning methods such as power washing or sandblasting are not allowed for cleaning of brick or stone. However, if using water to clean the brick and stone, the pounds per square inch shall not be greater than 300. 4. Replacement brick must match existing brick in kind including size, color, material and texture. 5. Deteriorated wood shall be spot replaced with rot resistant wood to match the existing in kind including size, design, profile, and material. Replacement wood shall not be noticeable and shall blend in with the existing. All new and existing wood shall be prepped, primed and painted. 6. Historic doors,transoms and sidelights shall remain. If new doors are being proposed at locations of non-original doors, the design shall be in keeping with the historic door design found on the property and shall be approved by staff prior to purchase. Replacement doors shall be of wood or of smooth fiberglass. 7. Any window sashes that are proposed to be replaced shall match the original sashes in kind including material, profile, sizes of stiles, top and bottom rails and meeting rails, divided lites, and muntin profiles while retaining historic brick mold and sills. If brick 'Design Review Subcommittee—November 13, 2018 Page 7 of 13 mold and sills are beyond repair, they shall be replaced with rot resistant wood to match the existing, historic element, in kind. 8. Any proposed obscured glass listed on drawings (E1-6) shall seek staff approval of design prior to purchase and installation. 9. Main Home - East Elevation — If a handrail and guardrail are being proposed to be installed at the raised entrance and the below grade entrance at this elevation, then a proposed design of an appropriate guardrail and stair handrail will need to be submitted and reviewed by the Design Review Subcommittee at a later time prior to work beginning at this location. 10. Hospital Building- Roofing: As this building was built in 1925-1926, there is evidence of 2-tab and 3-tab asphalt roofing at this time. Therefore, the use of 3-tab shingles is acceptable. 11. Hospital Building— North Elevation — If a handrail, guardrail and new stair construction are being proposed to be installed at the raised entrance and the below grade entrance at this elevation, then a proposed design of an appropriate guardrail and stair will need to be submitted and reviewed by the Design Review Subcommittee at a later time prior to work beginning at this location. DEMOLITION 1. Garage: The garage is considered a contributing structure to the property as stated in the National Register of Historic Places' application and the National Park Service Part I application. It is within the period of significance. However, the demolition of the garage meets Criterion Four of the Elgin Design Guidelines for demolition which states that, "the denial of the demolition will impede rehabilitation, or redevelopment of the site, and/or adjacent properties from substantially improving the aesthetic, architectural or economic value of the affected properties and surrounding area." It is recommended by staff that, if this request is approved by the Commission, that it is dependent on the approval of the Part II application by the National Park Service. See enclosed letter provided by MacRostie Historic Advisors. If Part II is approved, it is then recommended that the garage is documented with measured drawings and interior and exterior photographs prior to its demolition. 2. Dormitory: Although the dormitory is listed as non-contributing, due to its age being outside of the period of significance, it is a notable structure to Elgin that retains high integrity. It is recommended by staff that, if this request is approved by the Commission, that the dormitory is documented with measured drawings and interior and exterior photographs prior to its demolition. Design Review Subcommittee—November 13, 2018 Page 8 of 13 3. Trailer: It is also recommended by staff that the trailer be documented with photographs, interior and exterior. NEW CONSTRUCTION —Preliminary Approval 1. A sign or plaque shall be installed on the front elevation of each new building noting the date of construction. Exterior Cladding 1. CLAPBOARD: Siding shall be in clear cedar (no knots) or fiber-cement board (smooth) and shall be installed on the entire house with proper trim around windows, corner boards, base boards, fascia boards and soffits under roof overhangs meeting the following requirements: a. The exposure of the exterior siding is no more than 4 inch —4 1/4" inch exposure. If using fiber-cement board, this siding shall be installed smooth side out (no feaux wood grain) with the same specifications as above. b. Corner boards are no less than 5 inches wide (use of 5/4" x 6" to be cut down to 1"x5"). c. Base boards/water table be no less than 8 inches wide with a drip edge installed. The water table with drip edge shall be constructed to run around the entire building. d. Siding shall be prepped, primed and painted. 2. BRICK: a. Shall be of traditional dimensions, brick pattern and color. b. White mortar shall be avoided. However, light mortars may be acceptable with the cream colored brick but should not be used with dark colored brick. c. Brick shall be found around the entire building. Chimneys 1. Shall have a 4 inch thick limestone or concrete (tinted in color) cap that extends past the brick by 11/2" —2" on all sides. 2. Flashing at the chimney shall be stepped and not boxed. Windows 1. Frame Buildings: a. Windows shall be a wood or aluminum-clad wood to match as close as possible historic dimensions including a 3"-3 1/2" bottom rail height, 11/2" meeting rail height, 2" —2 'A" stile width and 2" —2 %" top rail height. b. The muntins (grilles) shall be installed on the exterior and interior of the window (simulated divided lites); a spacer may be installed in between the glass as well. c. Window glass shall not be tinted. d. If a new material, such as fiberglass clad wood windows, are to be proposed, this shall be reviewed by the Design Review Subcommittee at a later meeting and a sample of the proposed window shall be provided. Design Review Subcommittee—November 13, 2018 Page 9 of 13 e. Window trim/casing shall be no less than 4 inches with a top board the same size or 1 inch max taller than the casing. Brick mold shall not be used as casing. f. The window hood/drip cap shall be of an appropriate design/crown molding approved by staff. g. The proposed windows shall have a sill that extends past the casing by at least 1 inch. Installation of an apron is optional. The sills shall have a minimum of a 5 degree slope; 7 degree slope is preferred. Sills shall be created from rot resistant wood (kiln dry wood preferred) and be 1 1/4" - 11/2" thick at the exposed front edge. h. Paired windows shall be framed separately with a 3 %2" wide mullion between the two windows. This includes framing attic dormer windows separately. i. Sashes shall be set into/recessed in the window casing not to sit flush with the casing. j. Shutters shall appear as if they are operable and installed over the vertical casing trim and not to the side of it. 2. Brick Buildings: a. Windows shall be a wood or aluminum-clad wood to match as close as possible historic dimensions including a 3"-3 %2" bottom rail height, 1 1/2" meeting rail height, 2" —2 ''4" stile width and 2" —2 %" top rail height. b. The muntins (grilles) shall be installed on the exterior and interior of the window (simulated divided lites); a spacer may be installed in between the glass as well. c. Window glass shall not be tinted. d. If a new material, such as fiberglass clad wood windows, are to be proposed, this shall be reviewed by the Design Review Subcommittee at a later meeting and a sample of the proposed window shall be provided. e. Brick mold (the piece of wood trim that transitions the brick and covers the gap between the brick and the window) shall be at least 2 inches wide. f. Stone or Concrete (tinted in color to appear as stone) lintels and sills shall extend past the masonry opening at least 2 inches. The lintel may be flush with the brick but the sill must protrude out past the brick at least 11/2 inches. g. The proposed windows shall also have a wood sill that shall have a minimum of a 5 degree slope; 7 degree slope is preferred. Sills shall be created from rot resistant wood (kiln dry wood preferred) and be 1 1/4" - 1 1/2" thick at the exposed front edge. h. Paired windows shall be framed separately with a 3 %2" wide mullion between the two windows. This includes framing attic dormer windows separately. i. Sashes shall be set into/recessed in the masonry opening not to sit flush with the brick. j. Shutters shall appear as if they are operable and installed right next to the edge of the masonry opening. Doors 1. A design detail of each building showing the door design, sidelights and transom windows shall be presented at a future Design Review Subcommittee meeting for review. Design Review Subcommittee—November 13, 2018 Page 10 of 13 C 2. The doors at the rear and sides of the building shall match the design at the front elevation. 3. All doors shall either be wood or of smooth fiberglass. 4. Similar design details in regards to the trim, window hoods (crown molding or drip edge) or lintels of the door, sidelights and transoms can be found in the above windows specifications for the frame and brick buildings. However, design details of each design shall be submitted for review. Roofs 1. The roof shall include the following: a. Architectural shingles shall be installed. b. The soffits shall be beadboard installed perpendicular to the home. Smooth MDO soffits may be acceptable dependent on style of the building. c. The fascia can be proposed to be flat or with crown molding. If flat, then a K- style gutter shall be installed around the perimeter. If proposed to have a fascia with crown molding, then half-round gutters shall be installed. d. The fascia at Buildings 4, 8, and 12 shall have crown molding. If gutters are proposed on these buildings, then they shall be half-round gutters. e. Gutter hangers shall be installed beneath the roofing shingles. f. The roof overhangs shall be at least 12 inches. Porches 1. The porch shall include the following: r a. Porch columns shall be rot resistant wood or smooth fiberglass (acceptable). b. Dependent on the design: i. Round Columns: shall have a diameter of 8 inches with a Doric capital and a base. Front porch details shall be provided for each building for review at a future Design Review Subcommittee meeting. ii. Turned Columns: shall be a 6x6 post with the top squared section of post not exceeding 18 inches in height with a minimum of 12 inches in height and the bottom squared section not exceeding 30 inches in height. Front porch details shall be provided for each building for review at a future Design Review Subcommittee meeting. iii. Decorative brackets and spandrel design to be presented for review at a future Design Review Subcommittee meeting. c. Balcony newel posts: i. Shall be a 6x6 or wrapped 4x4 with lx with a simple post cap to align with the columns below. ii. All elements to be of rot resistant wood and to be prepped, primed and painted. iii. Design of newel posts to be provided for review at future Design Review Subcommittee meeting. d. The handrail shall have a 2x4 top rail with chamfered edges, 3/" cove molding installed on either side of spindle or a %" coved sub-rail installed beneath top enk rail, 2x2 square, turned spindles, with a maximum of 3" on center. That the bottom rail is a 2x4 with chamfered edges, installed 2" above finished floor. Design Review Subcommittee—November 13, 2018 Page 11 of 13 Front porch details including the design of the handrail, bottom rail, spindles, sawn balusters or other design shall be presented for review at a future Design Review Subcommittee meeting. i. Handrail height shall align with the first floor window sills. e. All porch details shall be primed and painted and use rot resistant wood. Lindsey Haines (VP) and John Clark (architect) for Full Circle Communities (FCC) were present for tonight's discussion and present the proposed project for general review and concept. FCC wanted bring the concept to the commission for additional detailing or changes to proposed detailing on the various new structures; prior to having full architectural drawings completed for each design. Site/zoning lot is one full city block with four (4) street frontages. New residential buildings would contain either two units or four units per structure, with two or three bedrooms per unit. There is no Intentions to change the use or exterior appearance of the front (south) lawn and driveway along Larkin Ave. The principal building (former hospital) would have interior work done with intent to keep as much intact as possible. Although DRSC does not review the interior, commissioners hoped the FCC would retain existing woodwork and other original components when possible, while meeting current code requirements. Several closed off windows would have replacements to match original window details. Exterior metal staircases on the north side of the main building would be repaired and repainted. Principal structure would have seven units, laundry facility, gathering area/community center, etc. for the tenants. Regarding demolition of dormitory structure; commission noted the dormitory would be historic within 3 years. It is a mid-century design. Due to how the rooms are partitioned off (block walls), it would be difficult to convert to residential units. New construction general comments: Double doors do not look appropriate, if a foyer were added it would push out towards the street. Only 5 foot separation between buildings is very narrow. Two corner units (11&12) with only one door facing the street. Both doorways should be centered or off center on the front elevation. Windows vary in style: 1 over 1, 2 over 2, and 6 over 6. Window style needs to match the structure style and typical design for the style period. Dual center windows on upper level should have a 3-4" separation between each set of windows. Install window sills, not frames. Corner boards proposed at 3 %2" or 5". All corner boards should a minimum of 5". Design Review Subcommittee—November 13, 2018 Page 12 of 13 r Individual building comments: Building#1: 1) window design presented as 6 over 6, prefer to see 4 over 1 and 2) vertical door design with side lite. Building#3: Craftsman style should have square balusters. Building#4: Remove side lite from door. Door should have a 1/2 lite above horizontal panels. Building#7: Columns are fine. Turned balusters need to address detailing; tapered balusters not appropriate to design). Reduce porch to over the entry only. Building#9: Reduce/narrow window over the porch. Other windows to be discussed with staff. Building#11: Windows should be lover 1. Remove muttons from door. Building#12: Eliminate single side lite from doorway. Door should have a 1/2 lite above horizontal panels. Audience comments: William Werst: Overall the development seemed to be beneficial to the neighborhood and designs appearance is more of a single family design, although the use is for multi-tenant. C When asking property management on site; FCC indicated they would have a full time manager on the property. Paul Bednar: Likes the reuse of existing building, new multi-tenant building that look like single family, with parking being hidden behind the structures. Wide porch design was not that bad on some of the elevations. Michael McKeever: Expressed positive comments regarding the project/development. Commissioners complimented FCC with the overall project submitted. Motion#1 made by Committee Member Roxworthy to allow for the exterior repairs of the main and hospital structures as presented to be approve with staff recommendations: The motion was seconded by Committee Member Ristow. The motion passed unanimously. Motion#2 made by Committee Member Ristow to allow for the demolition of the garage and dormitory structures noted in report, to be approve with staff recommendations (and demolition approval by the National Park Service): The motion was seconded by Committee Member Hunter. The motion passed unanimously. C . Design Review Subcommittee—November 13, 2018 Page 13 of 13 rMotion#3 made by Committee Member Hunter for the preliminary/concept approval, with [ staff recommendation and general discussion comments presented by the commission: The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: 2019 Meeting Schedule: Staff indicated the DRSC would meet on the fourth Tuesday (01/22), due to holiday and Heritage Commission meeting date. December Plaque Awards: Event to be held on 12/04 at the Elgin History Museum on Park St. Reception begins at 6:00pm, ceremony starts at 7:00pm. Pot luck event. Requested commissioners to bring a dish to pass. CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Ristow. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:06 p.m. Respectfully submitted, (2,G L: '') /Cindy A. Walden Approved: Design Review Subcommittee Secretary December 11, 2018 r Notice of Cancellation of Meeting Elgin Heritage Commission Design Review Subcommittee For the regularly scheduled meeting for November 27, 2018 The regularly scheduled meeting of Tuesday, November 27, 2018, has been canceled due no items being submitted for consideration. Our next meeting will be our regularly scheduled meeting date of December 11, 2018, at 6:00 p.m., Second Floor, City Council Chambers, North Wing, City Hall, 150 Dexter Court, Elgin, IL 60120. Should you have any questions regarding the posting of this cancellation notice, please contact the staff liaison Christen Sundquist at 847-931-6004. Elgin Heritage Commission Design Review Subcommittee �+ Tuesday, December 11, 2018 [ 6:00 p.m. Elgin City Council Chambers 150 Dexter Court, Elgin, IL 60120 Agenda A. Call Meeting to Order B. Roll Call C. Approval of Minutes 1. November 13, 2018 D. Recognize Persons Present E. Old Business F. New Business 1. 170 Ann Street—Assessment of Siding; Restore Original; Install new 2. 1212 Larkin Avenue— Design Review of 12 new buildings at the rear of the property. G. Other H. Tabled Items I. Staff Comments J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r r Design Review Subcommittee of the Elgin Heritage Commission December 11, 2018 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Rebecca Hunter, Bill Ristow,John Roberson (6:11), Dennis Roxworthy, Scott Savel and John Wiedmeyer MEMBERS ABSENT: None CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; Cindy Walden, DRSC Secretary; Dave Wade, Senior Planner and Denise Momodu, Associate Planner. APPROVAL OF MINUTES: Motion made by Committee Member Ristow to approve the minutes of November 13, 2018, as submitted. The motion was seconded by Committee Member Hunter. The motion passed 5-0-1. (Abstain: Savel) RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 1. 170 Ann Street—Assessment of Siding; Restore Original; Install new 2. 1212 Larkin Avenue—Design Review of 12 new buildings at the rear of the property ITEMS TABLED: None r Design Review Subcommittee—December 11, 2018 Page 2 of 20 NEW BUSINESS: 170 Ann Street—Assessment of Siding; Restore Original; Install new The applicant has submitted a Certificate of Appropriateness (COA)to restore the original siding on the house and replace any missing architectural features. The house was formerly clad with aluminum substitute siding. The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal. Staff conducted a site assessment on November 30, 2018. At that time the substitute siding was removed. It was found that the original siding (clapboards) was in good condition with select areas in need of replacement including several window sills, window trim, and corner boards. In addition,the window hoods were removed when the substitute siding was installed and are proposed to be recreated to match the existing profile found on the home (simple drip cap). The rear portion of the home (appears as an addition) was altered sometime after the 1950s and does not retain any of the original siding. The applicants are proposing to remove the existing siding on the rear portion and install fiber cement board siding(smooth side out, no grain)to match the same exposure found on the existing home. They are also proposing to match the size, detail, profile found on the home to reconstruct the corner boards, frieze board, and trim around the windows. The window hoods are proposed to be simplistic design with a drip cap. All elements to be prepped, primed and painted. The aluminum soffits are proposed to remain. The inappropriate casings around the windows that were installed when the aluminum siding was put on the home will be removed on all windows exposing the original window casing. To note, the home was built sometime in the 1880s. The window found at the east elevation towards the front of the home has its original drip edge,trim and sill intact and shall be used as an example for the recreation at the other windows on the home. Elgin Design Guideline Manual Specifications: Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed,these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. Design Review Subcommittee—December 11, 2018 Page 3 of 20 B. Should be insulated if the addition of the insulation does not result in alterations to the siding. The creation of plugs or holes for blown-in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board. These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50%of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers. A paint shaver may be used, but with caution so as to avoid removal of wood siding. B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this can damage the wood and introduce moisture into the building. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: • Siding—Main Portion of Home 1. Damaged siding shall be repaired, epoxy preferred 2. Nail holes must be patched with putty, epoxy preferred. 3. New siding shall be installed only as necessary with replacements-in-kind to match the original siding profile, size and details. 4. All replacement wood material shall be 1/2 x 6 beveled, clear (no knots), cedar and installed smooth side out. Design Review Subcommittee—December 11, 2018 Page 4 of 20 5. All deteriorated trim boards, window hoods, bed molding, crown molding and sills that are beyond repair or missing shall match the existing in kind. 6. The window hoods shall be recreated to match the size, profile and design found on the existing home (simple drip edge). 7. The window hood profile at the 2"d floor front elevation window still needs to be exposed. It likely was more elaborate than the ones on the sides and rear of the home. Once the insulation is removed, staff shall be notified to investigate the profile of that window hood. If none exists,then either crown molding or a pediment design shall be installed at this location similar to the one found at 479 Park Street. 8. Bed molding shall be recreated and installed along the friezeboard. 9. Entire home shall be prepped, primed and painted. Siding—Rear Portion of Home and East Elevation 1. Either' x 6, beveled clear cedar, no knots or new fiber cement board siding (smooth side out—no grain) shall be installed at this location with proper trim around windows, corner boards, base boards, fascia boards meeting the following requirements: a. The exposure of the exterior siding is no more than 4%-inch exposure (to match the existing exposure found on the home). b. If window casings (trim) do not exist then they shall match the original casings found at the east elevation window that still retains its original casing. c. Corner boards are no less than 4 inches wide and shall match the original ogee detail found at the southwest corner of the home. d. Trim and corner boards shall sit proud of the siding. e. Bed molding shall be recreated and installed along the friezeboard. 2. Entire home shall be prepped, primed and painted. Siding—Front Porch Between 1903 and 1913 an open front porch was added to the home. This was enclosed likely at the same time the rear addition was expanded and the substitute siding material installed (after the 1950s). As there is no intention of opening up the porch, staff would then recommend the following: 1. Overall design of front porch siding (smaller siding exposure, mitered corners) shall match the home located at 479 Park Street. 2. Skirting shall be installed at the location of the original porch floor with a 1x6 top rimboard, 1x4 bottom rimboard, 1x8 corner boards with vertical 1x4 vertical skirting boards installed behind the top and bottom rimboard. All elements to be prepped, primed and painted. ***** Mike Lathe (brother of owner and contractor)was present for tonight's COA discussion: Cornerboard needed to break up the long expanse. 5/4x6 (can be padded out)to allow the trim to sit proud of the siding. Window sills to meet historic district standards. Siding needs to align with top and bottom of windows. Dimensions will vary slightly(4%" — 4'") exposure. Design Review Subcommittee—December 11, 2018 Page 5 of 20 Motion made by Committee Member Savel to approve with staff recommendations and the following requirements: 1)corner boards to be no less 4" wide and match the original detail at the southwest corner of the house, 2)tapered window sills 1 1/2" at front edge, extending 1" beyond width of window, 3) siding must align with top and bottom of windows (4 1/4" —4%") exposure. The motion was seconded by Committee Member Ristow. The motion passed unanimously. 1212 Larkin Avenue—Design Review of 12 new buildings at the rear of the property This project had been given preliminary design approval by the DRSC on 11/13/2018. The applicants have submitted material requests for approval for the 12 new buildings. Details which call out dimensions and materials for each building are included in this packet. The applicant is proposing the following materials: 1. Clapboard buildings a. Siding is proposed to be a smooth fiber cement board with 4 inch exposure and fiber cement board trim; b. Windows are to be aluminum-clad wood windows (Quaker—Brighton or equal) with simulated divided lites where grilles are proposed; c. Doors are proposed to be of smooth fiberglass (Therma-True or equal); d. Porch elements are proposed to be composed of rot resistant wood. 2. Brick buildings a. Modular face brick is proposed on all elevations with the proposal of thin veneer brick at the chimneys; b. Due to the size of the brick walls, the architect is proposing to install expansion joints at the corners to be hidden behind downspouts; c. Windows are to be aluminum-clad wood windows (Quaker— Brighton or equal) with simulated divided lites where grilles are proposed; d. Doors are proposed to be of smooth fiberglass (Therma-True or equal); e. Porch elements are proposed to be composed of rot resistant wood. **The applicant noted that they are interested in proposing the thin veneer brick on all elevations, not just the chimneys and would like this option to be reviewed by the Design Review Subcommittee as a possible cost savings. Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. Design Review Subcommittee—December 11, 2018 Page 6 of 20 ib- C. Should be repaired rather than replaced, but if replacement is necessary,the recommended replacement should be in-kind to match the originals in material and design. Windows clad in aluminum or baked-on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. E. Vinyl extruded windows are not permitted for use in historic districts. F. Which are new should not have snap-on or flush muntins. True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap-on simple grilles. G. screens and/or storms should be wood or baked-on or anodized aluminum and fit within the window frames. H. that are approved for replacement may be fitted with new double-paned Low-E glass that will improve the energy conservation on the interior. Only low-e glass that does not contain a tint should be used. (PIP Doors and Door Features A. should be replaced with new doors appropriate for the style and period of the dwelling. Replacement doors should be similar in design to the original in style, glazing (type of glass and area) and lights (pane configuration). Wood or solid core fiberglass are acceptable materials for use in replacement doors. B. should be constructed of solid wood panels, such as the four-panel Homestead or Italianate design may be used on the front if appropriate to the style of the house. C. should involve glazing in clear etched or beveled glass as appropriate to the style of the house, if applicable. D. should only involve artificial materials such as "lexan" or other acrylic based materials, if applicable. E. should not be removed or altered. The original size of the door opening should not be enlarged, reduced, or shortened in height. F. should not be replaced by doors with new designs, especially those at the front entrance or at side entrances which are readily visible from the street. New Construction A. should maintain, not disrupt, the existing pattern of surrounding historic buildings along the street by being similar in: 1. Shape. Variations of asymmetrical, rectangular, and square forms are most appropriate for the locally designated districts. r2. Scale (height and width). New construction should not vary more than one-half story from the predominate building height typical of dwellings along a block. In Design Review Subcommittee—December 11, 2018 Page 7 of 20 most blocks of the designated districts this would require new construction to be no more then two-and-one-half stories. 3. Orientation to the street. Most dwellings in Elgin's locally designated districts have their primary facades and main entrances oriented towards the street and this characteristic should be maintained in any new construction. 4. Roof shape and pitch. Roof slope ratio for new construction should be a minimum of 6:12 to a maximum of 12:12 (6:12 refers to six inches of rise to 12 inches of run in measuring slopes). Roof forms of gable and hipped variations are more common on most blocks than roof forms which are flat, mansard, or gambrel forms. 5. Placement on the lot. Front and side yard setbacks should respect the setbacks found along the block on which the building is sited. 6. Location and proportion of porches, entrances, and divisional bays. Porches should have roof forms of gable, hipped or shed design and at least cover the entrance. Porches extending partially or fully across the front of the building are recommended. Porches should have columns and railings with balusters that are traditional in design and compatible with the overall character of the building. 7. Location and proportion of windows. New window openings should be rectangular in shape. Window proportions on the main facade should not exceed three-to-one in the height/width ratio or be any less than two-to-one in the height/width ratio (two-to-one proportions are preferred). No horizontal sash, casement, or awning type windows should be placed on the fronts of buildings. Special window types (i.e. oriel, bay, stained, beveled glass) may be considered when compatible with the new structure's design as well as the surrounding area. 8. Foundation height. Height of foundations should generally be similar to foundation heights in the area. Foundation heights can increase along the sides or at the rear of a building if necessary to follow slope contours. No slab foundations or at-grade foundations should be utilized on the fronts or readily visible sides of buildings. 9. Porch height and depth. Porch heights and depths should be consistent with those of adjacent dwellings. 10. Material and material color. Foundations: Most historic dwelling foundations are of stone or cast concrete and new construction should continue the appearance of these foundation materials. Poured concrete, concrete block, and split faced concrete are acceptable foundation materials. Stucco or other finishes are recommended to provide a textured surface. Brick Dwellings: If the new construction is of brick, the brick should closely match typical mortar and brick color tones found in the locally designated districts and along the block. White or light mortars provide too much contrast with typical dark brick colors and should be avoided. Frame Dwellings: If the new construction is of frame, the preferred exterior material is wood or a material which is similar to original materials in the area like clapboard, shingle, stucco, etc. The use of cement board siding, or similar Design Review Subcommittee—December 11, 2018 Page 8 of 20 materials is acceptable if it meets size recommendations and proper construction detailing of traditional siding materials. If wood siding is used; its exposure should reflect the exposure of traditional wood siding. Windows:Wood construction is preferred for windows. However, the use of aluminum clad windows is also acceptable as long as they are sized to be compatible with historic window openings. The use of dark tinted windows, reflective glass and coatings for windows is discouraged on readily visible sides of buildings. 11. Details and texture. The details and textures of building materials should be applied in a manner consistent with traditional construction methods and compatible with surrounding structures; B. Replications. Replications are new buildings which closely imitate historic dwellings typically found in the historic district. Replications are acceptable if they are consistent with historic dwellings in their overall form and plan, porch design and placement, window and door treatments, roof forms, and architectural details. It is important for replications to be identified as new construction through the use of signs, or plaques prominently displayed on the front of the building. Replication of specific structures within the immediate vicinity is discouraged. Staff Recommendation: 1. A sign or plaque shall be installed on the front elevation of each new building noting the date of construction. 2. If there are minor changes to the designs of the new construction requested by the National Park Service for the Part 2 application, applicant is to submit those changes to staff for review. Exterior Cladding 1. CLAPBOARD: Siding shall be in clear cedar (no knots) or fiber-cement board (smooth) and shall be installed on the entire house with proper trim around windows, corner boards, base boards,fascia boards and soffits under roof overhangs meeting the following requirements: a. The exposure of the exterior siding is no more than 4 inch—4% inch exposure. If using fiber-cement board, this siding shall be installed smooth side out (no feaux wood grain) with the same specifications as above. b. Corner boards are no less than 5 inches wide and no more than 5 % inches wide and shall be of the 5/4 smooth HardiTrim to sit proud of the siding. c. Base boards/water table be no less than 8 inches wide with a drip edge installed. The water table with drip edge shall be constructed to run around the entire building. d. Siding shall be prepped, primed and painted. 2. BRICK: a. Shall be of traditional dimensions, brick pattern and color. b. White mortar shall be avoided. However, light mortars may be acceptable with the cream colored brick but should not be used with dark colored brick. c. Brick shall be found around the entire building. Design Review Subcommittee—December 11, 2018 Page 9 of"Pk- d. Modular face brick is acceptable with thin, veneer brick proposed at chimneys only. i. Staff cannot recommend approval of the thin, veneer brick to be installed as the material does not meet the material requirements of the Elgin Design Guideline Manual for Landmarks and Historic Districts. However, if the Design Review Subcommittee recommends approval,then staff would recommend the following: 1. The thin veneer brick shall have traditional dimensions, brick pattern and color. 2. White mortar shall be avoided. However, light mortars may be acceptable with the cream colored brick but should not be used with dark colored brick. 3. The thin veneer brick must wrap around openings to give an appearance of a full brick—for example, where an 8" face brick stops at an opening,the wrap/edge detail at the opening shall be 4" and so forth. Chimneys 1. Shall have a 4 inch thick limestone or cast stone (tinted in color) cap that extends past the brick by 11/2"—2" on all sides. 2. Flashing at the chimney shall be stepped and not boxed. 3. Thin veneer brick is acceptable at the chimney locations. 4. Chimneys must extend all the way down to ground level with their own foundation. Windows 1. Frame Buildings: a. Windows shall be a wood or aluminum-clad wood to match as close as possible historic dimensions including a 3"-3 %" bottom rail height, 1 %" meeting rail height, 2"—2 'A" stile width and 2" —2 %"top rail height. b. The muntins (grilles) shall be installed on the exterior and interior of the window (simulated divided lites); a spacer may be installed in between the glass as well. c. Window glass shall not be tinted. d. Window trim/casing (sides and header) shall be 4 1/2" in width. This is available in the 5/4 Smooth HardiTrim boards.The window header casing shall be equal to this size or 1 inch maximum taller than the width of the vertical casing (5 1/2") in the 5/4 smooth HardiTrim. i. However, if the Design Review Subcommittee approves the specifications in the drawings as submitted,then staff recommends that the 5/4 smooth HardiTrim is used and be no less than 3 % inches with a top casing equal to or 1 inch max taller than the vertical casing. Brick mold shall not be used as casing. Window casing/trim must sit proud of the siding. e. The window hood/drip cap shall be of an appropriate design/crown molding to be approved by staff. Examples (drawings or mockups) shall be submitted to flink staff. f. The proposed windows shall have a sub-sill that extends past the casing by at least 1 inch. Installation of an apron is optional depended on the design of Design Review Subcommittee—December 11, 2018 Page 10 of 20 building. The sills shall have a minimum of a 5 degree slope; 7 degree slope is preferred. Sills shall be created from rot resistant wood (kiln dry wood preferred) and be 1 1/4" - 1 W'thick at the exposed front edge. g. Paired windows shall be framed separately with a 3 %" wide mullion between the two windows. This includes framing attic dormer windows separately. h. Sashes shall be set into/recessed in the window casing not to sit flush with the casing. i. Shutters shall appear as if they are operable and installed over the vertical casing trim and not to the side of it. 3. Brick Buildings: a. Windows shall be a wood or aluminum-clad wood to match as close as possible historic dimensions including a 3"-3 %" bottom rail height, 11/2" meeting rail height, 2"—2 %" stile width and 2"—2 %"top rail height. b. The muntins (grilles) shall be installed on the exterior and interior of the window (simulated divided lites); a spacer may be installed in between the glass as well. c. Window glass shall not be tinted. d. Brick mold (the piece of wood trim that transitions the brick and covers the gap between the brick and the window) shall be at least 2 inches wide in a historic profile. Brick mold to be approved by staff(drawings or mock ups are acceptable). e. Stone or cast stone (tinted in color to appear as stone) lintels and sills shall extend past the masonry opening at least 2 inches. The lintel may be flush with the brick but the sill must protrude out past the brick at least 11/2 inches. f. The proposed windows shall also have a wood sill that shall have a minimum of a 5 degree slope; 7 degree slope is preferred. Sills shall be created from rot resistant wood (kiln dry wood preferred) and be 11/4" - 1 %"thick at the exposed front edge. g. Paired windows shall be framed separately with a 3 %" wide mullion between the two windows. This includes framing attic dormer windows separately. h. Sashes shall be set into/recessed in the masonry opening not to sit flush with the brick. i. Shutters shall appear as if they are operable and installed right next to the edge of the masonry opening. Doors 1. Door designs shall match those submitted on the elevation drawings. Renderings provided by the door manufacturer shall be updated to reflect those changes and submitted to staff. 2. The doors at the rear and sides of the building shall match the design at the front elevation. 3. All doors shall either be wood or of smooth fiberglass. 4. Similar design details in regards to the trim, window hoods (crown molding or drip edge) or lintels of the door, sidelights and transoms can be found in the above windows specifications for the frame and brick buildings. However, design details shall be submitted for review to staff(drawings or mockups acceptable). Design Review Subcommittee—December 11, 2018 Page 11 of 20 Roofs 1. The roof shall include the following: a. Architectural shingles shall be installed. b. The soffits shall be beadboard installed perpendicular to the home. Smooth MDO soffits may be acceptable dependent on style of the building. c. The fascia can be proposed to be flat or with crown molding, dependent on the design. If flat,then a K-style gutter shall be installed around the perimeter. If proposed to have a fascia with crown molding,then half-round gutters shall be installed. d. The fascia at Buildings 4, 8, and 12 shall have crown molding. If gutters are proposed on these buildings, then they shall be half-round gutters. e. Gutter hangers shall be installed beneath the roof shingles. f. The roof overhangs shall be at least 12 inches. g. Roof overhangs/soffits shall not be boxed but be perpendicular with the pitch of the roof. Porches 1. The porch shall include the following: a. Porch columns shall be rot resistant wood or smooth fiberglass (acceptable). b. Dependent on the design: i. Round Columns: shall have a diameter of 10 inches with a Doric capital and a base. 1. For porches with 10 inch columns, the top and bottom rail shall be 4 1/2" wide and 2" thick with 3/4" cove molding installed beneath top rail and at either side of spindles to run entire length of handrail. There shall be 3x3 square spindles (square or turned/decorative dependent on design of building)with sharp edges, shall be installed with a maximum of 2" spacing between spindles. The bottom rail shall also have a 2" thickness and 4 1/2" wide and a maximum of 3 inches above the porch floor. 2. Handrail height shall align with the top of the first floor window sills. ii. Turned Columns: shall be a 6x6 post with the top squared section of post not exceeding 18 inches in height with a minimum of 12 inches in height and the bottom squared section not exceeding 30 inches in height. 1. For porches with 6x6 turned posts as recommended by staff:the top and bottom rail shall be 2 x 4 with 3/4" cove molding installed beneath top rail and at either side of spindles to run entire length of handrail. There shall be 2x2 turned/decorative spindles and shall be installed with a maximum of 2" spacing between spindles. The bottom rail shall be installed 3 inches above the porch floor. 2. Handrail height shall align with the top of the first floor window sills. c. Balcony newel posts: i. Shall be a 6x6 or wrapped 4x4 with lx with a simple post cap to align with the columns below. Design Review Subcommittee—December 11, 2018 Page 12 of 20 ii. All elements to be of rot resistant wood and to be prepped, primed and painted. d. All porch details shall be primed and painted and use rot resistant wood. e. Section details of the porch handrail designs shall be submitted to staff for review reflecting the above specifications. ***See additional staff recommendations in red in submitted drawings. ***** Lindsey Haines (Full Circle) and John Clark (architect) was present for tonight's COA discussion: Review completed tonight of the lined drawings (not the colored renderings). General discussion of structure appearance will occur, followed by detailed discussion of each building. Applicants indicated thin veneer brick is proposed only for the chimneys. Full brick will be used for the principal building material. Rear doors face to the parking lot. Building#1: Front porch is concrete a ground level. Typically in historical houses the windows on the second floor are shorter that ground level. However, a 1920's style house would have same size windows. Could lower the window to the railing height on the front elevation only. Railings are too low. Hip roof, crown molding not required due to k-style gutters. Motion to approve building#1 was made by Committee Member Savel with the following amendments: All windows to be one over one, without grills. Window sill taper 1 %" at front edge, projecting 1" past trim. Center 2nd floor center windows: eliminate 3 window style, replace with two double hung (can be fixed), add shutters (to be approved by staff). Trim boards of 4 %" (see staff comments). Crown molding not required. Remove side lite from front door and increase side trim to 8", with an 11" cap The motion was seconded by Committee Member Roberson. The motion passed unanimously. Building#2: Expansion joints (appx. 3/8") is being requested behind gutters and downspouts. Decorative chimney, but non-functioning. Chimney would protrude out about one brick beyond side face of building. Dormer windows to give additional light. Standard brick mold in Hardy board. Design Review Subcommittee—December 11, 2018 Page 13 of 20 Balcony is decorative only. Square 2x2 spindles (actual 1 % x 1 1/2). Front door style seems appropriate for style of house. Faux cap (pyramidal style)that looks like stone; can drill holes for plumbing. Fascia trim 2nd board needs to be applied (8" and 4" flat). K-style gutters. No eve return. Smaller narrower mutton for windows. Motion to approve building#2 was made by Committee Member Savel with the following amendments: Faux cap (pyramidal style) for chimney that looks like stone; can drill holes for plumbing. Fascia trim 2nd board needs to be applied (8" and 4" flat) on gable. 10" tapered column (cedar or fiberglass). K-style gutters, no eve return. Smaller narrower mutton for windows. Balcony railing to be approved by staff. Dormers: add 2nd board to fascia and complete the pediment. Rear doors to be 6 panel design, smooth fiberglass (or solid wood). Expansion joints (appx. 3/8") behind gutters/downspouts and inner corners of chimney. Joint material to match mortar in color as close as possible. Fascia dies at the chimney. k The motion was seconded by Committee Member Roberson. The motion passed unanimously. Building#3: Front porch to be shed roof design. Front door should have the muttons removed. Railing needs to be taller. Motion to approve building#3 was made by Committee Member Roxworthy with the following amendments: Front door with single pane, with 2 vertical panels below. Rear door can be 4 or 6 panel smooth fiberglass (applicant's choice). Center band board to be 6" or 8" (staff to approve). The sides of the shed roof to be clapboard. Raise railing to 30". Base boxes of piers will need to be raise proportionally. The motion was seconded by Committee Member Hunter. The motion passed unanimously. Building#4: Front door should be single lite. Note: Buildings#4,#8 and #12 (corner lots): Design Review Subcommittee—December 11, 2018 Page 14 of 20 Need to include bed molding and crown molding. Motion to approve building#4 was made by Committee Member Ristow with the following amendments: Front door with single pane, with 2 vertical panels below. Upper fascia to have two flat boards on gables (8" and 4"), no crown moulding. Soffit parallel to the roof. Enclose bottom of rafter tails. Porch to have crown molding with 1/2 round gutters. Rear door to be 4 vertical panels, smooth fiberglass (or solid wood). Columns can be cedar or fiberglass (staff to approve design) Vertical bead board on side of porch roof. Expansion joints (appx. 3/8") behind gutters/downspouts and inner corners of chimney. Joint material to match mortar color as close as possible. The motion was seconded by Committee Member Roxworthy. The motion passed unanimously. Building#5: Upper windows above doorway needs to be two shorter double hung windows. Arch to be fiber cement board because it is between floors. Motion to approve building#5 was made by Committee Member Roberson with the following amendments: Smaller upper double hung windows to be 6 over 1. 10" tapered column (cedar or fiberglass). Rear door to be 6 vertical panels, smooth fiberglass (or solid wood). Dentials to go around the entire structure The motion was seconded by Committee Member Hunter. The motion passed unanimously. Building#6: Similar to building#2. Motion to approve building#6 was made by Committee Member Roberson with the following amendments: Details approved for building#2 in addition to: Turned spindles (staff to approve design). Balcony railing design to be approved by staff. The motion was seconded by Committee Member Hunter. The motion passed unanimously. r Building#7: Similar to building#2. Design Review Subcommittee—December 11, 2018 Page 15 of 20 Motion to approve building#7 was made by Committee Member Savel with the following amendments: Details approved for building#2 in addition to: Turned spindles (staff to approve design). Balcony railing design to be approved by staff. The motion was seconded by Committee Member Ristow. The motion passed unanimously. Building#8: Front door should be single lite. Motion to approve building#8 was made by Committee Member Ristow with the following amendments: Front door with single pane, with 2 vertical panels below. Rear door 4 panel smooth fiberglass (or solid wood). Gables should be at same level/height. Larger window hood, 5 1/2" header with drip cap. Building 4's gutters. Building 4's side porch details. rbk Columns: Flat arch between columns with crown detail, chamfered corners. The motion was seconded by Committee Member Hunter. The motion passed unanimously. Building#9: Upper windows above doorway needs to be two shorter double hung windows. Motion to approve building#9 was made by Committee Member Hunter with the following amendments: Details approved for building#2 in addition to: Front door with single pane, with 2 vertical panels below. Rear door 6 panel smooth fiberglass (or solid wood). Spindle design to be approved by staff. The motion was seconded by Committee Member Roberson. The motion passed unanimously. Building#10: Upper windows above doorway needs to be two shorter double hung windows. Arch to be fiber cement board because it is between floors. r Motion to approve building#10 was made by Committee Member Savel with the following amendments: Design Review Subcommittee—December 11, 2018 Page 16 of 20 Details approved for building#5 in addition to: Upper windows to be 6 over 6. Regular window sill, no apron. Rear door 6 panel smooth fiberglass (or solid wood). The motion was seconded by Committee Member Hunter. The motion passed unanimously. Building#11: K-style gutters are okay. Motion to approve building#11 was made by Committee Member Roxworthy with the following amendments: Front door with single pane, with 2 vertical panels below. Dormer to be narrower with square windows. Rear door 4 panel smooth fiberglass (or solid wood). Raise railing to 30". Base boxes of piers will need to be raise proportionally. Gable of porch to have siding. Add 2nd board to the end of porch gable. Simple drip cap for windows. The motion was seconded by Committee Member Savel. The motion passed unanimously. Building#12: Paired windows are okay. Door style questioned. Similar to building#4. Motion to approve building#12 was made by Committee Member Ristow with the following amendments: Gutter to be k-style upper, and 1/2 round lower. Front door with single pane, with 2 vertical panels below. Rear/side door 4 panel smooth fiberglass (or solid wood). Vertical bead board for side of porch (roof gable). The motion was seconded by Committee Member Hunter. The motion passed unanimously. r Design Review Subcommittee—December 11, 2018 Page 17 of 20 rDue to the vast number of revisions to the drawings dated 12/04/18 of the twelve building designs, below is COA approval written by staff based on meeting comments and revised red lined illustrations dated 12/13/18 submitted by Full Circle: Exterior Cladding 1. CLAPBOARD: Siding shall be in fiber-cement board (smooth) and shall be installed on the entire house with proper trim around windows, corner boards, base boards,fascia boards and soffits under roof overhangs meeting the following requirements: a. The exposure of the exterior siding is no more than 4 inch —41/4 inch exposure. If using fiber-cement board,this siding shall be installed smooth side out (no feaux wood grain)with the same specifications as above. b. Corner boards are no less than 5 inches wide and no more than 5 1/2 inches wide and shall be of the 5/4 smooth HardiTrim to sit proud of the siding. c. Siding shall be prepped, primed and painted. At least one coat of paint to be applied to hardiboard and trim. 2. BRICK: a. Shall be of traditional dimensions, brick pattern and color. Sizes and color to be provided to staff for review and approval. b. White mortar shall be avoided. However, light mortars may be acceptable with the cream colored brick but should not be used with dark colored brick. c. Brick shall be found around the entire building. rib' d. Modular face brick is acceptable with thin, veneer brick proposed at chimneys only. e. Where expansion joints are required,they shall be concealed behind downspouts or placed at protruding corners such as at the chimney locations. Expansion joints shall be tinted in color to match as close as possible to the color of the mortar used throughout the building. Expansion joints shall be kept to the minimum required width (approximately 3/8"). Chimneys 1. Shall have a 4 inch thick chimney cap (pyramidal cap) that mimics the appearance of stone (tinted in color)that extends past the brick by 1 %" —2" on all sides.The specifications for the chimney cap shall be submitted to staff for review and approval. 2. Flashing at the chimney shall be stepped and not boxed. 3. Thin veneer brick is acceptable at the chimney locations. 4. Chimneys must extend all the way down to ground level with their own foundation. Windows 1. Frame Buildings: a. Windows shall be of aluminum-clad wood to match as close as possible historic dimensions including a 3"-3 %" bottom rail height, 1 %" meeting rail height, 2" — 2 34" stile width and 2"—2 %"top rail height. b. The muntins (grilles) shall be installed on the exterior and interior of the window (simulated divided lites); a spacer may be installed in between the glass as well. c. The muntins (grilles) shall be of the narrower design (190 Pyramid SDL—Exterior and Wood —7/8" Raised Interior SDL—Quaker Windows) Design Review Subcommittee—December 11, 2018 Page 18 of 20 " d. Window glass shall not be tinted. e. Window trim/casing (sides and header) shall be 4 1/2" in width. This is available in the 5/4 Smooth HardiTrim boards. The window header casing shall be equal to this size or 1 inch maximum taller than the width of the vertical casing (5 1/2") in the 5/4 smooth HardiTrim. f. Brick mold shall not be used as window casing. g. Window casing/trim must sit proud of the siding. h. The window hood/drip cap shall be of an appropriate design to be approved by staff. Examples (drawings or mockups) shall be submitted to staff. i. The proposed windows shall have a sub-sill that extends past the casing by at least 1 inch. The sills shall have a minimum of a 5 degree slope; 7 degree slope is preferred. Sills shall be created from rot resistant wood (kiln dry wood preferred) and be 1 %" thick at the exposed front edge. j. Window aprons shall not be installed. k. Paired windows shall be framed separately with a 3 %" wide mullion between the two windows. This includes framing attic dormer windows separately. I. Sashes shall be set into/recessed into the window casing not to sit flush with the casing. m. Shutters shall appear as if they are operable and installed over the vertical casing trim and not to the side of it. n. Shutters may be of fiberglass. Specifications regarding the design of the shutters '"° shall be submitted to staff for review. 2. Brick Buildings: a. Windows shall be of aluminum-clad wood to match as close as possible historic dimensions including a 3"-3 %" bottom rail height, 1 %" meeting rail height, 2"— 2 '/4" stile width and 2" —2 'A" top rail height. b. The muntins (grilles) shall be installed on the exterior and interior of the window (simulated divided lites); a spacer may be installed in between the glass as well. c. The muntins (grilles) shall be of the narrower design (190 Pyramid SDL—Exterior and Wood —7/8" Raised Interior SDL—Quaker Windows) d. Window glass shall not be tinted. e. Brick mold (the piece of wood trim that transitions the brick and covers the gap between the brick and the window) shall be at least 2 inches wide. Standard brick mold is acceptable but shall be shown to staff(drawings or mock ups are acceptable) for final approval. f. Stone or cast stone (tinted in color to appear as stone) lintels and sills shall extend past the masonry opening 2 inches. The lintel may be flush with the brick but the sill must protrude out past the brick at least 1 1/2 inches. g. The proposed windows shall also have a wood sill that shall have a minimum of a 5 degree slope; 7 degree slope is preferred. Sills shall be created from rot resistant wood (kiln dry wood preferred) and be 1 'A"thick at the exposed front edge. rik h. Paired windows shall be framed separately with a 3 /2" wide mullion between the two windows.This includes framing attic dormer windows separately. Design Review Subcommittee—December 11, 2018 Page 19 of 20 i. Sashes shall be set into/recessed in the masonry opening not to sit flush with the brick. j. Shutters shall appear as if they are operable and installed right next to the edge of the masonry opening. k. Shutters may be of fiberglass. Specifications regarding the design of the shutters shall be submitted to staff for review. Doors 1. Door designs shall match the markups/comments provided to application on the elevation drawings. Specifications provided by the door manufacturer shall be updated to reflect those changes and submitted to staff. 2. The doors at the rear and sides of the building shall reflect the comments on the elevation drawings. 3. All doors shall either be of smooth fiberglass. 4. Similar design details in regards to the trim, window hoods (crown molding or drip edge) or lintels of the door, sidelights and transoms can be found in the above windows specifications for the frame and brick buildings. However, design details shall be submitted for review to staff(drawings or mockups acceptable). Roofs 1. The roof shall include the following: a. Architectural shingles shall be installed. b. The soffits shall be beadboard installed perpendicular to the home. Smooth MDO soffits may be acceptable dependent on style of the building. c. The fascia can be proposed to be flat or with crown molding, dependent on the design. If flat,then a K-style gutter shall be installed around the perimeter. If proposed to have a fascia with crown molding,then half-round gutters shall be installed. See comments on submitted drawings. d. The fascia at Buildings 4, 8, and 12 shall have crown molding at the porch with half-round gutters. e. Gutter hangers shall be installed beneath the roof shingles. f. The roof overhangs shall be at least 12 inches. g. Roof overhangs/soffits shall not be boxed but be perpendicular with the pitch of the roof. See comments on submitted drawings. Porches 1. The porch shall include the following: a. Porch columns shall be of smooth fiberglass (acceptable) or cedar. b. All porch ceilings shall be beadboard (3 %2" width or smaller) and must be stained or painted. c. Dependent on the design: i. Round Columns: shall have a diameter of 10 inches with a Doric capital and a base. 1. For porches with 10 inch columns,the top and bottom rail shall be 4 1/2" wide and 2"thick with 3/4" cove molding installed beneath top rail and at either side of spindles to run entire length of handrail. There shall be 3x3 square spindles (square or turned/decorative dependent on design of building)with sharp Design Review Subcommittee—December 11, 2018 Page 20 of 20 edges, shall be installed with a maximum of 2" spacing between spindles.The bottom rail shall also have a 2"thickness and 4 1/2" wide and a maximum of 3 inches above the porch floor. 2. Handrail height shall align with the top of the first floor window sills. ii. Turned Columns: shall be a 6x6 post with the top squared section of post not exceeding 18 inches in height with a minimum of 12 inches in height' and the bottom squared section not exceeding 30 inches in height. 1. For porches with 6x6 turned posts as recommended by staff:the top and bottom rail shall be 2 x 4 with 3/4" cove molding installed beneath top rail and at either side of spindles to run entire length of handrail. There shall be 2x2 turned/decorative spindles and shall be installed with a maximum of 2" spacing between spindles. The bottom rail shall be installed 3 inches above the porch floor. 2. Handrail height shall align with the top of the first floor window sills. d. Balcony newel posts: i. Shall be a 6x6 or wrapped 4x4 with lx with a simple post cap to align with the columns below. ii. All elements to be of rot resistant wood and to be prepped, primed and painted. elk e. All porch details shall be primed and painted and use rot resistant wood. f. Section details of the porch handrail designs shall be submitted to staff for review reflecting the above specifications. ADDITIONAL STAFF COMMENTS: None CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Ristow. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 8:28 p.m. Respectfully submitted, ; 7, ,e/, 67„( Cindy A. W+ n Approved: Design ReJi Subcommittee Secretary a0c6e7/