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HomeMy WebLinkAboutDRSC 07-11-17 - approved 07-25-17Design Review Subcommittee of the Elgin Heritage Commission July 11, 2017 Minutes The meeting of the Design Review Subcommittee was called to order at 6:00 p.m. in the City Council Chambers (Located on the 2nd floor of City Hall) by Chairman Wiedmeyer. MEMBERS PRESENT: Lynne Diamond, Rebecca Hunter, Bill Ristow, John Roberson, Scott Savel, and John Wiedmeyer MEMBERS ABSENT: Dennis Roxworthy CITY STAFF PRESENT: Christen Sundquist, Historic Preservation; and Cindy Walden, DRSC Secretary APPROVAL OF MINUTES: Motion made by Committee Member Roberson to approve the minutes of June 27, 2017, as amended (pg. 5 "trial', pg.7 add "were" and change "perpendicular" to "vertical'. The motion was seconded by Committee Member Savel. The motion passed unanimously. RECOGNIZE OTHER PERSONS PRESENT: None PROPERTIES ON AGENDA FOR DISCUSSION: Old Business None New Business 1. 12 Hill Avenue — Restoration of siding; Recreation of missing architectural features 2. 372 N. Spring Street— Installation of new window at 2nd floor, south elevation 3. 133 Hill Avenue — Construction of shed 4. 133 N. Porter Street — Rehabilitation of front porch 5. 456 S. Liberty Street — Construction of a 2 -car garage ITEMS TABLED: 132 Hill Avenue — remains on the table until July 25, 2017. 12 Hill Avenue — tabled due to non - representation. Design Review Subcommittee — July 11, 2017 Page 2 of 10 NEW BUSINESS: 12 Hill Avenue — Restoration of siding; Recreation of missing architectural features The applicant has submitted a Certificate of Appropriateness (COA) to restore the original siding on the house and replace any missing architectural features. The house was formerly clad with aluminum substitute siding. The applicant obtained a COA for the removal with the condition that Staff conduct a site inspection following the completion of the siding removal. Staff conducted a site assessment on June 29, 2017. At that time the substitute siding was removed. It was found that the original siding (cedar shingles) was in good condition with select areas in need of replacement including several window sills, window trim, window hoods, bed molding, bell skirt at second floor and porch brackets. Elgin Design Guideline Manual Specifications: Wood Siding A. Should be repaired rather than replaced, if original. If replacement is necessary, wood siding and shingles should be replaced with new cement board or shingles to match the original in size, placement, and design. Wood that has been concealed beneath synthetic sidings such as aluminum, asbestos, or vinyl should be repaired and the synthetic sidings removed. Following the removal of synthetic sidings the original siding should be repaired to match the original, caulked and painted. If the "ghosts" or outlines of decorative missing features are revealed, these should generally be replicated and reinstalled. If these features are not replaced they should be recorded through photographs or drawings for future replication. B. Should be insulated if the addition of the insulation does not result in alterations to the siding. The creation of plugs or holes for blown -in insulation is not acceptable. C. Should have original asbestos shingles kept stained or painted. If asbestos shingle siding is deteriorated or poses a health hazard, it may be removed and replaced with wood or other substitute siding. Removal of asbestos siding should follow hazardous material guidelines. D. Should not be concealed beneath synthetic materials such as vinyl, masonite, or aluminum, if original. Original siding should also not be concealed beneath wood based materials such as particle board, gyp board, or press board. These materials generally do not possess textures or designs which closely match original wood siding. However, if more than 50% of the original siding material is damaged beyond repair, or missing, substitute materials may be applied if the following conditions are met: a. the existing damaged siding materials are removed prior to the installation of substitute materials; b. Vinyl material is not permissible. Rather, cement board is and should be smooth without knots and be accented with trim c. Finger jointed board stock is acceptable, however, natural continuous board stock is preferable for use as siding. Design Review Subcommittee — July 11, 2017 Page 3 of 10 The application of these materials must not result in the concealment of or removal of original decorative detailing or trim including window and door surrounds. However, if no trim or surrounds exist then new wood trim in the form of fascia, corner boards, base boards, molding and windows should be installed. Substitute materials should match the dimensions of the original wood siding as closely as possible. The cement board should abut the wood trim and be caulked to prevent moisture damage. Paint Removal and Surface Preparation A. Should be performed by manual scraping or by using appropriate chemical removers. A paint shaver may be used, but with caution so as to avoid removal of wood siding. B. Should be performed cautiously when removing paint through heat plates or heat guns to avoid unnecessary damage to the wood through charring or fire. C. Should not be removed by abrasive techniques such as sand or water blasting since this can damage the wood and introduce moisture into the building. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Sidin 1. Damaged siding shall be repaired, epoxy preferred 2. Nail holes must be patched with putty, epoxy preferred. 3. New siding shall (cedar shingle) be installed only as necessary with replacements -in -kind to match the original siding profile, size and details. 4. All replacement wood material shall be clear (no knots), cedar preferred and installed smooth side out. 5. All deteriorated trim boards, window hoods, bed molding, crown molding and sills that are beyond repair or missing shall match the existing in kind. 6. Bell skirting shall be installed at the area of missing shingles at north and south elevations (gable ends). 7. Brackets at the front porch shall be recreated to match shadow line locations. The brackets shall match the design of the attached photograph. 8. Entire home shall be prepped, primed and painted. No representative was present for discussion of this COA request. Motion made by Committee Member Roberson to table this COA, due to non representation. The motion was seconded by Committee Member Savel. The motion passed unanimously. Design Review Subcommittee — July 11, 2017 Page 4 of 10 372 N. Spring Street — Installation of new window at 2nd floor, south elevation The applicant has submitted a Certificate of Appropriateness (COA) to install a wood double - hung window at the south elevation, second floor. The applicant noted that there are currently no windows in the room beyond and that they'd like to install a double -hung window to the west of the existing balcony door to allow for more light and air ventilation in that space. They would like to propose to install a double -hung window directly to the west of the second floor balcony door to match the existing windows in size, design, material, etc. Elgin Design Guideline Manual Specifications: Windows A. Which are original should be preserved in their original location, size, and design and with their original materials and numbers of panes (glass lights). B. Which are not original should not be added to primary facades or to secondary facades where readily visible. C. Should be repaired rather than replaced, but if replacement is necessary, the recommended replacement should be in -kind to match the originals in material and design. Windows clad in aluminum or baked -on aluminum are acceptable as replacement windows for use throughout the structure. Factors to be considered in determining whether the severity of deterioration of windows requires replacement shall include but not be limited to the following factors: damage, excessive weathering, loss of soundness or integrity of the wood, deterioration due to rot or insect attack, and cost to repair. As to the factor of the cost to repair windows, a particular window may be permitted to be replaced rather than repaired if the estimated cost to repair the windows is more than the estimated cost of the purchase and installation of appropriate replacement windows. E. Vinyl extruded windows are not permitted for use in historic districts. F. Which are new should not have snap -on or flush muntins. True divided muntins are preferred over these types of muntins which do not have the same appearance as historic windows. New muntins which are an integral part of the window sash and installed on both sides of the glass are preferable to snap -on simple grilles. G. screens and /or storms should be wood or baked -on or anodized aluminum and fit within the window frames. H. that are approved for replacement may be fitted with new double -paned Low -E glass that will improve the energy conservation on the interior. Only low -e glass that does not contain a tint should be used. Staff Recommendation: Staff recommends approval of the Certificate of Appropriateness as submitted and with the following conditions: Design Review Subcommittee — July 11, 2017 Page 5of10 Double -Hung Window 1. That the proposed window shall be 1/1 double -hung, wood, and must match in kind to the existing windows; 2. Window glass shall not be tinted; 3. The window sill must align with the second floor window sills unless it does not meet the fall hazard height; then the sill shall be installed at 24 inches off of the floor. 4. The sill, trim and details shall be constructed to match the original sill, trim and details in size, design and profile. Rosalia and Joaquin Cornejo (owners) were present for tonight's COA discussion: Window is needed for ventilation for the bedroom. Illustration is incorrect. The proposed window should be right of the doorway (as you face the structure), within the boundary of the balcony area. Window would match the details of the window to the right of the balcony. Commissioners agrees, the new window location would be slightly visible from the street, mostly obscured by the balcony structure. Motion made by Committee Member Savel to approve with staff recommendations and the following requirements amendments: 1) location of window to be right of doorway, 2) right side trim of window to be 3 -6" between to the closest portion of balcony railing. The motion was seconded by Committee Member Diamond. The motion passed unanimously. 133 Hill Avenue — Construction of shed The property owner has submitted a Certificate of Appropriateness (COA) to install a 16'x16' frame shed on the north east area of their property. The shed will be constructed of wood with a gable roof and match the details found on the existing garage. However, there are some slight differences including the pitch of the roof which is proposed as a 6:12 pitch and due to the distance between the garage and the structure (minimum 4' -0 "), the applicants are proposing to install a pedestrian door on the same side as the shed doors. The applicant is also requesting that the shed doors be of a metal, 6 raised panel double doors to match the pedestrian door at the garage. The proposed shed will be minimally visible from the public way. To note, the garage was approved by the Design Review Subcommittee on November 24, 2015. Design Review Subcommittee — July 11, 2017 Page 6 of 10 Elgin Design Guideline Manual Specifications: Secondary Buildings: Garages, Sheds, Other Outbuildings A. Should be smaller in scale than the dwelling; clearly secondary in nature. B. Should be simple in design but reflecting the general character of the associated dwelling. For example, use gable roof forms if the dwelling has a gable roof, hipped roof forms if the dwelling has a hipped roof etc. C. Should be built at traditional locations for outbuildings in the locally designated districts. These include at rear lot lines, adjacent to alleys, and at the back side of a dwelling; D. Should be compatible in design, shape, materials, and roof shape to the associated dwelling; E. Should be of an exterior material to match the associated dwelling such as clapboard, stucco, or brick. However, if not readily visible from the street, secondary buildings may have exterior substitute siding materials such as cement fiber board with appropriate trim and exposure and cementitious materials. F. Should be of traditional materials if readily visible. For garages, wood paneled doors are more appropriate than paneled doors of vinyl, aluminum, or steel. Wood paneled overhead roll -up doors are widely available and are appropriate for new garages. For two car garages the use of two single doors instead of one larger double door is more appropriate for use in a historic district. However, one double is acceptable for garages of less than twenty -two feet. G. Should have windows in the garage doors are recommended, but windows may not be appropriate in every case for garage doors. H. Should have raised panel steel doors are acceptable and should be painted to match the house and set off the relief of the panels. I. Should be in designs that are more appropriate for use with traditionally designed structures, if prefabricated sheds are proposed to be used. J. Should not be constructed of rough sawn cedar with knots. Staff Recommendation: Staff would recommend approval for the installation of the proposed shed as it is minimally visible from the public way and contains a gable roof and wood construction that is similar in design to the existing garage. The following conditions shall apply for approval: 1. That the proposed shed siding material will be clear cedar (no knots) and installed smooth side out in a profile and exposure to match the existing garage siding. Fiber cement board siding is also acceptable as the shed will be placed further back on the site and not visible from the right -of -way. If fiber cement siding will be installed, ensure that the trim extends beyond the face of the shed by % ". 2. That the siding and trim is to be painted a color to match or complement the existing house colors. Trim shall extend beyond the face of the shed by % ". 3. That the shed roof slope is a minimum of a 6:12 pitch and match in form (gable). Design Review Subcommittee — July 11, 2017 Page 7of10 4. That the eaves shall not be boxed but shall be enclosed and follow the pitch of the shed roof. The eaves shall closely match the eaves of existing house. 5. The fascia may consist of a 1x6, however, must have a metal, k -style gutter installed to break up the plane. If gutters won't be installed, than a 2 % "crown molding shall be installed along the fascia. 6. Bed molding shall be installed under the soffit around the entire shed. 7. That the frieze board dimensions match existing house. The frieze board shall be a minimum of 8 ". The frieze board shall be painted. 8. That the shed double doors and pedestrian doors are more in keeping with a shed door design. The material, metal is acceptable. That all other details meet the Design Review Subcommittee's recommendations. Hannah Phillips (owner) was present for tonight's COA discussion: Home indicated the plane /alignment of the southern portion of the shed will be in line with the garage. The north elevation of the shed will be difficult at best to see from the street. Proposed man door and double doors would not be visible from the street. Due to lack of visibility of the south elevation, commission is okay with the proposed style of doors on the structure. The service /man door will be 36" wide and the double door will have 7' opening. Motion made by Committee Member Ristow to approve with staff recommendations and the following amendment: 1) applicant may install the 6 panel door as proposed (if desired). The motion was seconded by Committee Member Savel. The motion passed unanimously. 133 N. Porter Street — Rehabilitation of front porch William Flaman (owner) and Matt Iverson (contractor) were present for tonight's COA discussion: If the illustration by staff, the left staircase appears to extend out from the column. However, based on the photo, that extension is not required and the handrail should end into the column without a newel post. Newel posts on bottom steps should have a hip cap, no ball topper. Flooring can be either wood or composite material. 5/4 treads with bullnose on 3 sides. Motion made by Committee Member Savel to approve with staff recommendations and the Design Review Subcommittee — July 11, 2017 Page 8of10 following amendments: 1) staff to approve tread design (solid or split), and 2) No newel post at top of left staircase. The motion was seconded by Committee Member Ristow. The motion passed unanimously. 456 S. Liberty Street — Construction of a 2 -car garage The applicant has submitted an application for a Certificate of Appropriateness to construct a two -car garage on the property as the property currently does not have a garage. The proposed 20' x 22' garage will be located towards the rear of the property and includes the following: wood frame construction, fiber cement board siding - smooth, gambrel roof to match the roof on the existing home, two raised paneled overhead doors, and paneled service door. The garage will have details to match those on the home including wall shingles, clapboard siding, trim and moldings. Elgin Design Guideline Manual Specifications: Secondary Buildings: Garages, Sheds, Other Outbuildings A. Should be smaller in scale than the dwelling; clearly secondary in nature. B. Should be simple in design but reflecting the general character of the associated dwelling. For example, use gable roof forms if the dwelling has a gable roof, hipped roof forms if the dwelling has a hipped roof etc. C. Should be built at traditional locations for outbuildings in the locally designated districts. These include at rear lot lines, adjacent to alleys, and at the back side of a dwelling; D. Should be compatible in design, shape, materials, and roof shape to the associated dwelling; E. Should be of an exterior material to match the associated dwelling such as clapboard, stucco, or brick. However, if not readily visible from the street, secondary buildings may have exterior substitute siding materials such as cement fiber board with appropriate trim and exposure and cementitious materials. F. Should be of traditional materials if readily visible. For garages, wood paneled doors are more appropriate than paneled doors of vinyl, aluminum, or steel. Wood paneled overhead roll -up doors are widely available and are appropriate for new garages. For two car garages the use of two single doors instead of one larger double door is more appropriate for use in a historic district. However, one double is unacceptable for garages of less than twenty -two feet. G. Should have windows in the garage doors are recommended, but windows may not be appropriate in every case for garage doors. H. Should have raised panel steel doors are acceptable and should be painted to match the house and set off the relief of the panels. I. Should be in designs that are more appropriate for use with traditionally designed structures, if prefabricated sheds are proposed to be used. Design Review Subcommittee — July 11, 2017 Page 9of10 J. Should not be constructed of rough sawn cedar with knots. Staff Recommendation: Staff recommends approval of the request to construct the new garage if the following conditions are met: 1. That the proposed garage siding material will be fiber cement board and installed smooth side out in a profile and exposure to match the house's existing wood siding. 2. That the siding and trim is to be painted a color to match or complement the existing house colors. 3. That the garage roof shall be a gambrel roof to match the same pitch /design as found on the existing home. 4. That the eaves shall be enclosed but not be boxed and shall extend a minimum of 12 inches away from the garage wall. Soffit shall match in kind found on the existing home. 5. The fixed window found at the front gambrel of the garage shall match the proportions of the window at the front gambrel of the home. The window shall be either a wood or aluminum -clad wood window. 6. The trim, frieze board, fascia shall match in size, design, profile as found on the existing home. 7. All other details match the submitted drawings. 8. That all other details meet the Design Review Subcommittee's recommendations. Jose Ocampo (owner) was present for tonight's COA discussion: Overhang eaves to be flat. Trim boards must be padded out to set proud of the siding. Commission prefers the details and trim shown in the staff illustration. Profile of siding exposure to be 4 % ". Motion made by Committee Member Roberson to approve with staff recommendations and the following amendments: 1) 6 panel service door to be installed on side of garage, within a feet from the garage door elevation, 2) coach lights can be installed (staff for final approval) and 3) rear elevation of garage with siding only (no shingles), with trim to match front of garage. The motion was seconded by Committee Member Hunter. The motion passed unanimously. ADDITIONAL STAFF COMMENTS: 415 Park St - Staff inspection of fence was denied. Details noted in COA approval were not installed properly. 564 N Spring St — Staff to contact owner regarding status of temporary ramp. COA was approved in September 2015 for a two year period. Design Review Subcommittee — July 11, 2017 Page 10 of 10 CORRESPONDENCE: None ADJOURNMENT: Motion to adjourn was made by Committee Member Savel. The motion was seconded by Committee Member Roberson. The motion passed unanimously. The meeting of the Design Review Subcommittee was adjourned at 7:20 p.m. Re4A. submitte CiId Design Review Subcommittee Secretary Approved: