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HomeMy WebLinkAbout13-23 Resolution No. 13-23 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE COMMUNITY CRISIS CENTER, INC. FOR THE INSTALLATION OF FLOORING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Clerk,be and are hereby authorized and directed to execute a community development block grant agreement on behalf of the City of Elgin with the Community Crisis Center, Inc. for the installation of flooring, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: February 27, 2013 Adopted: February 27, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk AGREEMENT BETWEEN THE CITY OF ELGIN AND COMMUNITY CRISIS CENTER, INC This AGREEMENT is entered into as of the 27th day of February , 2013, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or "CITY") and the COMMUNITY CRISIS CENTER, INC., a not-for-profit corporation incorporated pursuant to the laws of the State of Illinois, (hereinafter called "SUB-RECIPIENT") having a principal place of business at 37 South Geneva Street, Elgin, Illinois 60120. I. RECITALS A. CITY has applied for Community Development Block Grant funds (hereinafter referred to as "CDBG funds") from the United States Department of Housing and Urban Development (hereinafter called "HUD") as provided by the Housing and Community Development Act of 1974,as amended(P.L. 93-383)(hereinafter called "ACT"). B. CITY has amended Program Year 2012-2013 Annual Action Plan to make funds available to additional sub-recipients. C. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds allotted to CITY for distribution to SUB-RECIPIENT. D. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective powers to enter into such agreements, as those powers are defined in the Illinois Constitution and applicable statutes. II. SCOPE OF THE PROJECT A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided for herein, and those previously defined in the application and project description dated December 12, 2012, submitted by the SUB-RECIPIENT entitled "Flooring", a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference (hereinafter referred to as the "PROJECT"). The SUB-RECIPIENT was awarded a grant for Fiscal Year(FY)2012-2013. B. All funding provided to SUB-RECIPIENT shall be used solely the installation of commercial grade vinyl sheet flooring throughout the facility at the agency's main building, located at 37 South Geneva Street, Elgin, Illinois. Approximately 4,500 low and moderate-income clients of the agency will benefit from the SUB-RECIPIENT's program in its 2012-2013 fiscal year. The subject building will serve 100 percent low and moderate income persons as defined by 24 CFR 570.208 (a)(2)(i)(A). Such funding shall be used only for the installation .of commercial grade vinyl sheet flooring throughout the facility,and other costs associated with the above activity as are consistent with the scope and intent of the PROJECT and are pre-approved by CITY staff. Page 1 of 19 C. The SUB-RECIPIENT shall comply with administrative and procurement requirements as applied to the Community Development Block Grant program in accordance with 24 CFR 85: 1. The Bid Specifications shall include all specifications and pertinent attachments and shall define the items or services in order for the bidder to properly respond. 2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's Community Development Department for staffs approval prior to advertising in a local newspaper and the Dodge Construction News. 3. The SUB-RECIPIENT shall include in the invitation for bids, the statement "Minorities and women contractors are encouraged to submit bids." The SUB- RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News Classified Section specifically inviting Minority Business Entity/Women Business Entity(MBE/WBE) firms to submit bids. 4. All bids will be publicly opened at the time and place prescribed in the invitation for bids. 5. The SUB-RECIPIENT shall provide the City's Community Development Department with a copy of the classified advertisement and the results from the bid opening. 6. The contract award will be awarded, in writing, to the lowest responsive and responsible bidder. Any or all bids may be rejected, if there are sound documented reasons. D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing Wage Rates as applied to the Community Development Block Grant Program in accordance with Title 29 of the Code of Federal Regulations, Part 5: 1. After the start of the described work, the SUB-RECIPIENT shall provide to the City's Community Development Department staff, weekly reports of the contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall conduct employee interviews of the contractor and/or subcontractors at the job site. 2. Originals of all documents required for compliance with the Federal Labor Standards shall be supplied to the City's Community Development Department. 3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting the City of Elgin and HUD for funding of the PROJECT by including the following statement: "Funding for the Project has been provided, in part, by the City of Elgin from the U.S. Department of Housing and Urban Development's Community Development Block Grant Program.'' Page 2 of 19 E. Quarterly Progress Reports 1. The SUB-RECIPIENT shall provide a Quarterly Progress Report to the CITY each quarter, reporting on the status of the PROJECT in relation to the Project Implementation .Schedule. The quarterly progress reports shall begin upon the signing of this Agreement, and be based on the CDBG program year, beginning on June 1" and ending on May 3151 of the following year. The quarterly progress report shall be submitted until the completion of the project or until directed to discontinue such reports in writing by the CITY. 2. Quarterly progress reports shall be due on the 10`h day of the month following, the end of the quarter, for the previous quarter's activities. 3. The SUB-RECIPIENT shall use a form provided by the Community Development Department and shall include all required information about the number of clients served each quarter (by race, income, and the number of female headed households). F. Request for Payment 1. The SUB-RECIPIENT shall provide the City's Community Development Department, prior to the start of construction, with an itemized list of all estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate form BLR-283 or equivalent) shall show expected quantities and unit prices for each item. 2. Request for payment shall be submitted on a timely basis. Each request for payment sent to the CITY shall be accompanied by said payment estimate form signed by the SUB-RECIPIENT'S authorized representative and showing the work completed. Changes to items on the pay estimate form must be authorized, in writing, by the SUB-RECIPEINT (on a State of Illinois Request for Approval of Chanae in Plans Form BLR-228 or equivalent), and a copy of such authorization shall be submitted to the City's Community Development Department before payment pursuant to such changes is made. G. Prior to the expenditure of CDBG funds, the SUB-RECIPIENT shall meet with the City's Community Development Department staff to establish acceptable documentation and guidelines regarding requests for payment for the activities described in the Scope of Work. No payment of CDBG funds will be made by the CITY without the required documentation. H. SUB-RECIPIENT shall record and report monthly to the CITY all program income (as defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds made available under this Agreement. Any such program income shall be returned to the CITY. Written request for an exception to this section must be made in writing to the CITY's Community Development Department. Such request shall describe why the SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will undertake with the funds, and how the SUB-RECIPIENT will report income and expenditures to the CITY. A written response to the request will be provided to the SUB- RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT shall comply with the requirements set forth at 24 CFR 570.504. By way of further Page 3 of 19 T limitations, to the extent any such income is used during the Agreement period for activities permitted under this Agreement, SUB-RECIPIENT shall reduce requests for additional funds by the amount of any such program income balances on hand. All unexpended program income shall be returned to the CITY at the end of this Agreement period. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program income and shall be remitted promptly to the CITY. M. AMOUNT AND TERMS OF GRANT A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking to perform the PROJECT, a maximum of$57,500 (hereinafter "Grant Funds"), to be paid in the manner set forth herein at Section VII. B. This PROJECT shall be identified by the following project and account numbers: Project No. 154854 and Account No. 230-0000-791.93-36 in the amount of $57,500, which identifying numbers shall be used by SUB-RECIPIENT on all payment requests. C. In the event the services identified in Section II, Scope of the Project of this Agreement or other eligible services for low and moderate income individuals and households are no longer provided at the SUB-RECIPIENT's main building , located at 37 South Geneva Street, Elgin, Illinois, due to actions by the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S. Department of Housing and Urban Development or the CITY for project activities undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and portion of each year remaining on the ten-year useful life of the facility improvements. The ten-year compliance period shall begin on the commencement date of this Agreement. This provision shall not be construed as limiting the CITY from asserting any claims against the SUB-RECIPIENT, for the breach of any other terms of this Agreement. D. Upon project completion as specified in Section II, Scope of the Project, any remaining CDBG project funds shall be available for reallocation by the CITY to another eligible CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible activities. E. A minimum of 51 percent of the persons served on an annual basis shall be at or below 80 percent of the Median Family Income in order for the SUB-RECIPIENT to maintain eligibility for the CDBG funds provided for herein. Said income levels shall be updated and revised annually to conform to levels set by the U. S. Department of Housing and Urban Development. Failure to meet the aforementioned minimum 51 percent threshold shall require SUB-RECIPIENT to reimburse the CITY for funds expended, in whole or in part, for project activities. F. Changes in the scope of services, budget, or method of compensation contained in this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement, executed by the SUB-RECIPIENT and CITY. Page 4 of 19 { IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds. B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations promulgated to implement the ACT. C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an environmental review and (2) complete certifications showing equal employment opportunity compliance including equal employment opportunity certification with reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part hereof. D. SUB-RECIPIENT, in performing under this Agreement, shall: 1. Not discriminate against any worker, employee, or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice: and 2. Take affirmative action to insure that applicants are employed without regard to race, creed, color, sex, age or national origin, with such affirmative action in- cluding, but not limited to the following: Employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, including apprenticeship. E. SUB-RECIPIENT shall permit CITY and HUD to conduct on-site reviews, examine personnel and employment records and to conduct any other procedures or practices to assure compliance with the provisions of this Agreement. SUB-RECIPIENT agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of this non-discriminatory clause. F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations, including but not limited to those regarding a direct or indirect illegal interest on the part of any employee or elected official of the SUB-RECIPIENT in the PROJECT or payments made pursuant to this Agreement. G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but not limited to any funds provided pursuant thereto, nor any personnel employed in the administration of the program shall be in any way or to any extent engaged in the conduct of political activities in contravention of Chapter 15 of Title 5, United States Code, referred to as the Hatch Act. H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred, in relation to the PROJECT, and shall prepare and submit quarterly progress reports which describe the work already performed and anticipated during the remaining time of the PROJECT. Upon fifteen (15) days notice from the CITY, originals or certified copies of all time sheets, billings, and other documentation used in the preparation of said progress reports shall be made available for inspection, copying, or auditing by the CITY at any time during normal business hours, at 150 Dexter Court, Elgin, Illinois. Page 5 of 19 I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the CITY, HUD and the Comptroller General of the United States to inspect and audit all data and reports of the SUB-RECIPIENT relating to its performance under this Agreement. J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local government, which may in any manner affect the performance of this Agreement. Without limiting the foregoing, the SUB-RECIPIENT shall comply with the regulations, policies, guidelines and requirements set forth in Exhibit B, attached hereto and incorporated herein by this reference. K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement expires. L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds is used to meet the benefit of low and moderate income persons as defined by HUD, for a period of 10 years after the commencement of this Agreement. M. If during the 10 year period after the commencement of this Agreement, the SUB- RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG funds, then the SUB- RECIPIENT will reimburse the CITY in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property in accordance with 24 CFR 570.503(b)(8) and 24 CFR 570.505. V. RIGHTS TO SUBCONTRACT A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the PROJECT to such engineers, architects, independent land use consultants, professional land planner, construction contractors or other entities as SUB-RECIPIENT shall deem appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT. B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance with 24 CFR Part 570.200(d)(2) and Part 85.36. VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS A. After the CITY has received notification that funds for the PROJECT have been released by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any subcontractor for the PROJECT. VII. BILLING PROCEDURE Page 6 of 19 A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make disbursements to the SUB-RECIPIENT as either reimbursement for advances made by SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or advancement, shall comply with the following requirements: 1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on a form provided by the CITY; 2. Any claim for advancement of CDBG funds shall be limited to an amount necessary for SUB-RECIPIENT to meet specific cash requirements for the PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working days of receipt by SUB-RECIPIENT; 3. Any request for reimbursement or advancement pertaining to work under contracts from the SUB-RECIPIENT shall include the following: a. For interim payments to contractors and subcontractors, certification that the-work for which payment is requested has been performed and is in place and to the best of SUB-RECIPIENT'S knowledge, information and belief that, the quality of such work is in accordance with the contract and subcontracts, subject to: (i) any evaluation of such work as a functioning PROJECT upon substantial completion; (ii) the results of any subsequent tests permitted by the subcontract; and(iii) any defects or deficiencies not readily apparent upon inspection of the work; and b. For final payment, certification that the work has been performed in a satisfactory manner and in conformance with the contract. 4. Processing of all requests for payment shall be contingent upon the submission of the required documentation by the contractor and subcontractor to the CITY that fully complies with federal labor standards, uniform relocation act or any other applicable federal, state, or local statutes,rules or regulations. 5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other documents representing any accounts payable, in such timely and reasonable manner as both parties shall determine; provided, however, that in no event shall such documents be forwarded to CITY later than twenty-one (21) days after SUB-RECIPIENT'S receipt of such documents. 6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of financial records by the CITY as required by Title 24 CFR 85. B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim and shall approve such claim for payment following approval by the City's Community Development Department, for compliance with this Agreement and applicable HUD requirements. Page 7 of 19 C. Except as provided for in Section IX and X herein, CITY shall pay all required payments against eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT under this Agreement. VIII. ADMINISTRATION AND REPORTING REQUIREMENTS A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations, policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A- 133, as they relate to the acceptance and use of federal funds for the PROJECT. B. SUB-RECIPIENT shall submit all required information to show compliance with applicable laws, rules and regulations, as specified in this Agreement and shall submit to CITY a quarterly progress report no later than the 10th day of the month following the activity being reported. SUB-RECIPIENT shall comply with all reporting and other requirements as specified in Exhibit "B" attached hereto and made a part of this Agreement. C. Relocation of Tenants SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall maintain a separate relocation file for each displaced person/business for at least three years after the project has been completed or the person/business has received final relocation payments, whichever is later. Relocation costs must be paid to any tenant (residential or nonresidential) who occupies any building being acquired and is forced to move without cause. Waiver of rights to relocation costs can only be done by a single family homeowner. D. Management Plan and Operating Budget of the Facility SUB-RECIPIENT shall maintain, and keep current, a management plan and operating budget stating policies governing the operation of the facility and shall keep this plan and budget on file with the CITY. IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT A. During the implementation of the PROJECT, CITY may terminate this Agreement or may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S substantial breach of this Agreement, abandonment of the PROJECT or occurrence rendering impossible the performance by SUB-RECIPIENT of this Agreement. B. During the implementation of the PROJECT, the CITY may suspend payments of Grant Funds, due to use of funds in a manner unrelated to or in breach of this Agreement relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT in submitting supporting information or documentation for a claim, submission by SUB- RECIPIENT of incorrect or incomplete,reports, or SUB-RECIPIENT'S suspension of its pursuit of the PROJECT. Page 8 of 19 C. In the event CITY elects to terminate this Agreement or to suspend payments, for any reason stated herein above in paragraph A and B of this Section IX, it shall notify the SUB-RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5) working days in advance of any such action and establishing a time and a place for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the CITY, the CITY may withhold payment of the Grant Funds until such time as the violation or breach is remedied. No action taken or withheld by the CITY under this paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds expended in violation of any of the terms of this Agreement. D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all billings attributable to this Project at the time this Agreement terminates or is suspended. X. REMEDIES A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, boards and commissions from and against any and all claims, suits,judgments, costs, attorneys fees, damages or any and all other relief or liability arising out of or resulting from or through, or alleged to arise out of, any breach of this Agreement; misuse or misapplication of funds derived pursuant to this Agreement by SUB-RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB- RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action against the CITY, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any termination and/or expiration of this Agreement. B. In the event of loss of approved Grant Funds for the PROJECT as a result of any violation or breach of this Agreement by the CITY, misuse or misapplication of funds received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of HUD, directly or indirectly, by CITY and/or any of its agents or representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds which have previously been provided to sub-recipient pursuant to this Agreement. SUB- RECIPIENT hereby waives and releases CITY from any and all other liability pursuant to any such breach, misuse, misapplication or violation of statutes, rules or regulations. C. In the event HUD, or any other federal agency, makes any claim which would give rise to invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing, providing the full details of the alleged violation. To the extent that any such matter is not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County, Illinois. Page 9 of 19 D. In addition to any remedies available to the CITY, if CITY has lost or been prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB- RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds previously disbursed or allegedly due to the SUB-RECIPIENT. XI. TIMELINESS A. Time is of the essence of this Agreement. SUB-RECIPIENT shall meet the schedule deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve within two months of the date listed will result in the SUB-RECIPIENT submitting a revised implementation schedule for approval by the City's Community Development staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds at CITY's discretion. Actions Date 1. Prepare Bid Specification February 15, 2013 2. Bids Solicited February 15, 2013 3. Select Contractor February 28, 2013 4. Construction Begins March 1, 2013 5. Construction Completed March 30, 2013 B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the date of this Agreement. However, in the event of any alterations or additions or of circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the Community Development Director will require additional time for completion of said expenditures, then in that case, the time of completion shall be extended by the Community Development Director by a period of time not to exceed six (6) months. C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause legitimately beyond its control, as determined by the CITY, such that it cannot complete the PROJECT within eighteen (18) months of the date of this Agreement, it shall immediately give written notice to the CITY of the anticipated delay, the reasons therefore and request an extension of time for completion of the PROJECT. CITY's Community Development Director shall consider any such request and shall make a recommendation to CITY's City Council as to whether in his sole discretion he considers such an extension to be reasonable and necessary, under the totality of circumstances to be required for completion of the PROJECT due to the particular circumstances. The CITY's City Council shall act upon the extension request and recommendation of the Community Development Director and notify the SUB-RECIPIENT whether the time extension is granted or denied, and the CITY's intention to exercise the remedies available herein, including but not limited to suspension of further payments. A revised implementation schedule shall be submitted by SUB-RECIPIENT if an extension is granted by the CITY. Page 10 of 19 X11. MISCELLANEOUS PROVISIONS A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties hereto. There are no other agreements, either oral or implied, between the parties hereto regarding the subject matter hereof Any proposed change in this Agreement shall be submitted to the other party for prior approval. No modifications, additions, deletions, or the like, to this Agreement shall be effective unless and until such changes are executed, in writing, by the authorized officers of each party. B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made subject to financial assistance agreements between the CITY and the United States Department of Housing and Urban Development, with the rights and remedies of the parties hereto being in accordance with any such agreements. C. ASSIGNMENT - Except as provided in Sections V and VI hereof, SUB-RECIPIENT shall not assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or assign any Grant Funds or claims due or to become due hereunder, without the written approval of the CITY having first been obtained. D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local, state and federal statues, rules and regulations for the purpose of complying with this Agreement. E. HEADINGS - The section headings of this Agreement are for convenience and reference only and in no way define, limit, or describe the scope or intent of this Agreement, and should be ignored in construing or interpreting this Agreement. F. The terms of this Agreement shall be severable. In the event any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. G. This Agreement shall not be construed to create a joint venture, partnership, employment or other agency relationship between the parties hereto. H. Venue for the resolution of any disputes or the enforcement of any rights between the parties hereto arising out of or in connection with the terms and provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois. Page 11 of 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below. CITY OF ELGIN, an Illinois Municipal Corporation BY: !7 Z4*�e Sean R. Stegall City Manager DATE: ATTEST: Ni;V/6 &tt" Kimberly Dew s City Clerk SUB-RECIPIENT: Community Crisis Center, Inc 37 South Geneva Street, Elgin, Illinois 60120 BY: Gretchen S.Vapn Executive Director DATE: ov- ATTEST:p.,.. /d, �liJCl.4-� Page 12 of 19 EXHIBIT A SUB-RECIPIENT'S CDBG APPLICATION Page 13 of 19 THE COMiVIUNITY DEVELOPiMENT-BLOCK GRANT�(CDBG) i h - 'PROPOSAL APPLICATION_FORCDBG FUNDING: Al­ ENTITLEMENT PROGRAM FISCI4L=YEAR 2013=2014`: f 6' JUPIE`1.. "2011 THROUGH 31, 2014 t Organization Name: Community Crisis Center Inc Project Name: Flooring Project Address: 37 S Geneva Street Elgin,IL 60120 Exec Director Name: Gretchen S.Vapnar Address: 37 S Geneva Street Elgin,IL 60120 Telephone Number: 847-742-4088 Fax Number: 847-742-4182 E-Mail Address: gvapnar @crisiscenter.org Website(if applicable):www.crisiscenter.org Employer(IRS)ID#: 36-2855797 DUNS Number: 60 720 8477 Contact Name: Lisa Winchel Title: Resource Development/Facility Coordinator Contact Telephone#: 847-742-4088 X 130 Contact Fax Number: 847-742-4182 Contact E-Mail: Iwinchel @crisiscenter.org Website(if applicable): www.crisiscenter.org PROJECT FUNDING REQUEST:, CDBG Funds Requested $57500.00 Funding Leveraged from other Sources $0.00 Check the category,which describes the type of funding,requested: OHousing O Public Facility O Infrastructure O. Economic Development 0 Public Service O Other BRIEF PROJECT DESCRIPTION: Please provide a one-sentence statement about your project-not your organization. installation of commercial grade vinyl sheet flooring throughout the facility. City of Elgin CDBG Application FY 2013-2014 Application Page 14 of 32 �; ° CAPITAL PR0.IECTS ONLY i f Public=Improvements/Coristructlon ActlVity Application Form x , ProjectName/Title: Flooring Agency Name: Community Crisis Center Inc .Agency Address: .37 S Geneva Street City: Elgin State: IL Zip Code: 60120 If ProjecfDescnptlor:(Additional sheets are'on the'last pacle__ofthis document if.needed) = ' _ _., - a. Provide a detailed description of the facilities to be provided or improved. Identify major components of proposed work and state estimated quantities: 12"x 12"tiles will be replaced with commercial grade vinyl sheet goods;current flooring is cracking and very worn in many places. the following areas will be refloored: $11,500 lower level:Children's Department multipurpose room and playroom;2 bathrooms and corridor $20,200 1 st floor:entrance vestibule,elevator,shelter living/dining room;north,south&center corridors and 2 bathrooms $19,200 2nd floor:7 shelter bedrooms $1,600 3rd floor:2 bathrooms $5,000 Professional services b. Indicate the primary function of the facilities to be provided or improved: The Community Crisis Center is a non-profit agency located in a renovated school building built in 1891. We provide assistance to individuals dealing with domestic violence,sexual assault,homelessness and other economic crises. Our 24-hour services include a shelter for 40 women and children,24-hour crisis hot line,counseling,advocacy,financial assistance,emergency food pantry and community education. c. Readiness to Proceed: (i) Do you have an architect/engineer under contract? 0 Yes 0 No If,yes please provide name. (ii) Do you have preliminary plans/drawings completed(If yes,please scan and attach)? 0 Yes 0 No (iii) Do you have project cost estimates completed(If yes,please scan and attach)? OQ Yes 0 No (using Davis Bacon Wage Rate and Labor Standards) Please note'that any{costs incurredipr or to_fhe awardand environmental reviewprocess cannot be.relmbursed to the applicant d. Provide evidence of site control. (Please scan and attach) Copy of deed. If property is not owned provide a copy of the lease. Agreement and letter from owner approving proposed work. City of Elgin CDBG Application FY 2013-2014 Application Page 15 of 32 CAPITAL PROJECTS ONLY 2 zProject Location " a. Project Address/Location: (Scan and attach photographs) Community Crisis Center Inc 37 S Geneva Street Elgin,IL 60120 Census Tract(s): 8546 Block Group(s): 2 b. Indicate if the project is located in,or will have any impact on,the following: (Please indicate Yes or No) (i) Do you have an architect/engineer under contract? 0 Yes @ No If yes,explain: (ii) Designated Wetlands Area: 0 Yes © No If yes,explain: (iii) Land Use/Zoning Charge: 0 Yes Oe No If yes,explain: (iv) Environmental Hazards: 0 Yes Q No If yes,explain: c. Provide a timeline for the project and current status of project progression: Construction Bid Period: Start Date: 7/1/13 Completion Date: 6/30/14 Status: N/A 3`,Polect,Berieft !(Additional sheets,at the end ofthe document a. Describe the existing problems or conditions to be corrected by the proposed activity. Identify the persons affected by these conditions. Explain how the project benefits low and moderate income people. This project deals with improvement to the facility in order to maintain a safe,accessible,efficient,clean and comfortable environment for residents,clients,guests and staff. Current 12"x12"VCT flooring is cracked and worn and will be replaced with commercial grade vinyl sheet goods. This project affects all persons(clients,guests and staff members)that enter the facility. The benefit to low and moderate income people is that we provide and maintain a safe,accessible,efficient facility that provides essential services to individuals dealing with homelessness,domestic violence,sexual assault and economic crisis. b. Describe in quantifiable terms the goals to be achieved by your project during the proposed funding period,and how the recipients of your services will be benefited or changed. This capital project does not lend itself to performance measurement or quantifiable terms other than to make sure that the project is started and finished in a timely manner and is done properly. The project objective is to maintain an accessible,efficient,safe facility for staff,clients and guests while preserving a building of historic significance. We can measure the success by keeping to the implementation schedule and finishing on time. Records will be kept of all work done. City of Elgin CDBG Application FY 2013-2014 Application Page 16 of 32 PtBudget ro�ec 3 n t. 3 OTHER NON OTHER'FEDERAL ACTIVITY` CDBGFUNDS - - - TOTAL FEDERAL:FUNDS .y FUNDS Acquisition Costs T Land Existing structures Other acquisition costs Demolition/clearance Other site costs Construction/P.rojectlm prove mentCosts :-New construction Rehabilitation $57,500.00 $57,500.00 Performance bond premium Construction continency Other Architectural and:Engineering -_ - Architect fees Engineering fees Other A&E fees Other'Owner Costs- Appraisal fees Survey Soil boring/environmental/LBP evaluation Tap fees and impact fees Permitting fees Legal fees Other - Miscellaneous Costs Developer fees Project reserves Relocation costs Or--ect-Administration&Management-'Costs Marketing/management I. Operating Taxes Insurance Other GRAND TOTALS $57,500.00 $57,500.00 City.of Elgin CDBG Application FY 2013-2014 Application Page 17 of 32 1. CAPITAL PROCUREMENT GUIDELINES FOR PRIVATE NON-PROFIL CONSTRUCTION PROJECTS: All construction contracts in excess of $2,000 will be subject to federal Davis-Bacon Wage Rates and Labor Standards provisions. A schedule of current prevailing wage rates and fringe benefits is available at the Illinois Department of Labor at www.state.il.us\aqeng6ldoi\rates\evenmo\kane9999.htm. $2S,000-$99,999 Projects over $25,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin Standard Times. Federal requirements for Davis-Bacon and Minority and Women Business Enterprise Participation(MBE/WBE)compliance will be applicable. Federal Section 3 and City of Elgin Minority Workforce Requirements'are not applicable for contracts under$100,000. The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be considered. $100,000+ Projects over $100,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin Standard Times. Federal requirements for Davis—Bacon and Minority and Women Business Enterprise Participation MBE/MBE)compliance will be applicable. Federal.Section 3 and City of Elgin Minority Workforce Requirements will be applicable for contracts over$100,000. Bond Requirement-100%Payment and Performance Bonds. The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be considered. City of Elgin CDBG Application FY 2013-2014 Application Page 18 of 32 �2 xP.ROJECTEI.IGIBI MY;SECTION A. This projectis'located in 78;546 Census-Tract(s) -(Identify tract:by number) (website-Factfinder:census-.gov B. This project meets at least ONE of the HUD national objectives listed.below (please check all applicable; discussion and definitions available on page 6 of the packet): 0 1. Benefits low/moderate income individuals/households .O 2. Addresses the prevention or elimination of slums or blight O3. Meets a particularly urgent community development need C. Check all statements that describe HOW this project or activity meets one of the National Objectives above: 0 UM Area Benefit: the project meets the identified needs of UM income persons residing in an area where at least.51%of those residents are UM income persons. The benefits of this type of activity are available to all persons in the area regardless of income. Examples: street improvements,water/sewer lines,neighborhood facilities,facade improvements in neighborhood commercial districts. OUM limited Clientele:the project benefits a specific group of people (rather than all the residents in a particular area), at least 51% of whom are UM income persons. The following groups are presumed to be UM: abused children, elderly persons, battered spouses, homeless, handicapped, illiterate persons. Examples: construction of a senior center, public services for the homeless, meals on wheels for elderly, construction of job training facilities for the handicapped. OUM Housing: the project adds or improves permanent residential structures that will be occupied by UM income households upon completion. Housing can be either owner or renter occupied units in either one family or multi-family structures. Rental units for UM income persons must be occupied at affordable rents. Examples: acquisition of property for permanent housing, rehabilitation of permanent housing, conversion of non- residential structures into permanent housing. OUM Jobs: the project creates or retains permanent jobs,at least 51%of which are taken by UM income persons or considered to be available to UM income persons. Examples: loans to pay for the expansion of a factory, assistance to a business which has publicly announced its intention to close w/resultant loss of jobs,a majority of which are held by U M persons. OMicro-Enterprise.Assistance: the project assists in the establishment of a micro-enterprise or assists persons developing a micro-enterprise. (A micro-enterprise is defined as having five or fewer employees, one or more of whom owns the business.) This activity must benefit low/moderate income persons,area or jobs as defined in previous sections. OSlum or Blighted Area:the project is in a designated slum/blight area and the result of this project addresses one or more of the conditions that qualified the area. OSpot Blight. the project will prevent or eliminate specific conditions of blight or physical decay outside a slum area. Activities are limited to clearance, historic preservation, rehabilitation of buildings, but only to extent necessary to eliminate conditioned detrimental to public health and safety. Examples: historic preservation of a public facility threatening public safety,demolition of a deteriorated,abandoned building. City of Elgin CDBG Application FY 2013-2014 Application Page 19 of 32 D. Project Category(check one): 0 Acquisition of Real Property 0 Disposition of Real Property OPublic Facilities and Improvements(e.g.,homeless shelter,water and sewer facilities,flood and drainage improvements,-fire protection facilities/equipment,community,senior and health centers,parking,streets,curbs,gutters and sidewalks,parks and playgrounds.) 0 Privately-Owned Utilities O. Public Service(i.e.,a new service or an increase in the level of a service ORelocation Payments and Assistance to Displaced Persons ORemoval of Architectural Barriers,Handicapped Accessibility 0 Housing Rehabilitation 0 Historic Preservation Commercial or Industrial Rehabilitation, including facade improvements and corrections of code violations. 0 Special Economic Development or assistance to micro-enterprises City of Elgin CDBG Application FY 2013-2014 Application Page 20 of 32 f3 'IMPACT ON APPLICABLE`GOALS NEEDS;AND OBJECTIVES r The Five-Year Consolidated Plan identifies both priority needs in the community and strategies to address these needs. The need for your proposed project will be determined by identifying how the project impacts upon the adopted Consolidated Plan Priority Needs. Therefore, applications should provide a clear explanation of how the project impacts upon the adopted Consolidated Plan Priority Needs. Greater consideration will be given to projects that provide a clear description of the project with supporting data and methodology of how the project will meet the Consolidated Plan Priority Needs. Please identify the category and activity applicable to your proposal,using that table as your guide: Example: Public Service Activity: Rental Reimbursement 0 Acquisition of Real Property Activity: -0 Infrastructure Activity: 0 Affordable Housing Activity: OPublic Servide Activity: shelter,hot line,food pantry,fin.asst 0 Planning&Capacity Building Activity: The City of Elgin has identified ten strategic goals to reflect the City's ongoing commitment to the community. Greater consideration will be given to projects that provide a clear description of the project with supporting data and methodology of how the project will meet the City's strategic goals. Please identify ALL the categories applicable to your proposal: OA Safe Community :O Quality Housing 0 Neighborhood Vitality 0 River as a Resource 0 Economic Growth and Diversified Tax Base 0 Alive Downtown 0 Recreational,Leisure and Cultural Opportunities for all Citizens 0 Financially Stable City Government 0 Acquisition of Real Property :0 Diverse Management Staff PROPOSED PROJECT ACCOMPLISHMENTS Please'briefly describe-proposed-accoinplishment(s)if funding is awarded: (Accomplishments must be described in terms of households served, people served, businesses created, housing units created,jabs created or public facilities undertaken. Example: This program will serve 485 LMI individuals, this program will create 25 jobs,etc.) This project will maintain and improve a public facility that serves upwards of 6,200 individuals all of whom are considered LMI. Our facility will provide 8,000 nights of shelter to 250 women and 200 children who are homeless due to domestic violence and/or economic crisis; process 18,000 requests for assistance from 4,000 people via our Economic Crisis Program; provide 38,000 emergency meals to 1,900 households and answer 9,500 hot line calls for people in crisis. Please answer the following questions: A. What is the total estimated number of persons to be served by this project? 6300 B. What is the total estimated number of LMI persons to be served by this project? 5670 C. What is the anticipated percentage of LMI persons to be served by this project? 90% City of Elgin CDBG Application FY 2013-2014 Application Page 21 of 32 4 ACTIVITTDESCRIPTION µ �s Please answer the following questions in the spce provided. A. Provide a detailed description of the proposed activity including ow the activity will address the community need you have indicated. Identify whether the activity is new,ongoing,or expanded from previous years. The overall project addresses the community need of maintaining a public facility and abating or preventing homelessness. Our project deals with the ongoing maintenance and/or improvement to the facility in order to maintain a safe, accessible, efficient, clean and comfortable environment for residents, clients, guests and staff. The current flooring, 12"x12" VCT, is showing signs of wear and tear and is cracking in some areas with the potential of becoming a danger to people. We started replacing areas with the most worn VCT in fall of 2012. It is our objective to install a high grade of commercial vinyl sheet goods that will hold up to the constant and hard use of our 24-hour facility. B. Identify who will benefit from the proposed activity(e.g., homeless,youth,seniors, disabled,et cetera). If designed to benefit persons of L/M income, describe the process you will use to identify these persons and ensure that the activity meets this objective. (An LMI certification form is included in the RFP Packet). This project affect all persons (clients, guests and staff members) that enter the facility. The benefit to low and moderate income people is that we provide and maintain a safe,accessible,efficient facility that provides essential services to individuals dealing with homelessness, domestic violence, sexual assault and economic crisis. The Crisis Center collects income information from clients and the facility is located in a census tract where at least 51% of the residents are LMI. The Community Crisis Center is required by a majority of funders to collect and record statistics in regard to services provided and clientele. Information is processed daily and the database can be manipulated to extract the above requested information. The Crisis Center will submit the information monthly or quarterly in a one-page format with all required information;statistics will reflect an unduplicated accounting of clients who receive services from the Community Crisis Center. C. Identify the accomplishments you intend to achieve with this activity. Provide an activity time-frame/schedule(include start,completion dates,and other significant stages). Please note that the fiscal year does not start until June1,.2013. It is our objective to accomplish the installation of new flooring in a timely manner. Time-Frame 1)Bid Spec Manual completed June-August 2013;2)Go out to bid September 2013;3)Award contract October 2013;4)Start of project November 2013; Project completion January/February 2014 City of Elgin CDBG Application FY 2013-2014 Application Page 22 of 32 Please answer the following.cluestions in the spce provided. A. Provide an overview of your organization including length of time in existence. Attach a list of current officers and board members with terms. Since 1975, we have provided services primarily to three target populations: victims and perpetrators of domestic violence; victims of sexual assault and their significant others;and individuals and families experiencing economic crisis that may result in homelessness.Through the efforts of our staff members and trained volunteers,we currently offer the following direct services: on-site emergency shelter for women and children;individual and group counseling in all program areas;an emergency food pantry; legal, medical and social welfare advocacy;.financial assistance, including help with rent, utilities, food and clothing referrals; transitional housing; information and referral services to link our clients with other area agencies and resources; a distinct children's program offering individual and group counseling for children; and off-site abuse intervention services. Services are accessible via the 24-hour hotline and in-person on a drop-in or appointment basis.As our service area includes many individuals whose primary language is Spanish,we strive to have staff members bilingual in English and Spanish available at all times. We have an active community education program that provides both professional development and general presentations related to domestic violence, sexual assault and violence prevention, and staff members and volunteers participate in advocacy efforts that seek to change such realities as societal acceptance of violence and economic disparity. B. Describe your organization's experience in successfully conducting this type of activity. Identify any skills, current services,or special accomplishments that demonstrate your capacity for success. Agency-wide goals include being available 24 hours a day to those in need through our hot line and on-site case managers; being responsive to the changing needs of the community we serve;and acknowledging always the individuality and abilities of each client.A major strength of our agency continues to be our ability to offer multiple services on-site. Furthermore,close collaboration with other agencies allows us to link our clients with many resources beyond what we can offer. In FY12 (07/01/11 -06/30/12),the Crisis Center provided 38,853 hours of services to 6,187 individuals (1,666 men,4,099 women,and 422-children 17 or younger). 249 women and 181 children spent 8,215 nights in our emergency shelter. 1,411 individuals received Domestic Violence victim services,while 585 clients received services through our Abuse Intervention Program. 563 individuals,including victims,survivors and significant others,sought support from our Sexual Assault Program.The Economic Crisis Program provided services to 3,948 clients needing direct:assistance and/or referrals.-In FYI 2,37,995 emergency meals,an increase of 29% from FYI 1, were provided to 1,904 households and 1,841 households received 4,326 food referrals to full service pantries, an increase of 21%.from FYI 1. The Community Crisis Center has a long history of successfully conducting capital projects. Aside from receiving and completing multiple CDBG and DCEO capital projects,our agency planned,.funded and executed a$3.1 million comprehensive renovation of our 1891 former school building in 2002. It is a benefit to the agency that our long-time Facility Coordinator,Lisa Winchel,will be supervising this project;she has been with the agency since 1989. C. Identify the person(s) responsible for program and financial management of the activity. Identify.all other persons involved in this activity noting whether these positions are current or new,pending this award. Gretchen S.Vapnar,Executive Director;Faith Lill,Business Manager;Lisa Winchel,Resource Development/Facility Coordinator. All of these positions are current. City of Elgin CDBG Application FY 2013-2014 Application Page 23 of 32 D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these partners. N/A E. Demonstrate that the proposed activity is economically feasible and can be implemented in a timely cost effective manner within the proposed program year. The Community Crisis Center is familiar with the CDBG process and will abide by all rules and regulations mandated by CDBG. The Community Crisis Center anticipates no major problems in the ability to complete the project within the time frame set forth by CDBG. This project does not mandate the hiring and/or training of new staff. It is a benefit to the agency that our long-time Resource Development/Facility Coordinator, Lisa Winchel, will be supervising this project, she has been with the agency since 1989 and has supervised all capital projects since that time. F. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity could be undertaken with a reduced commitment of funding and if so, please highlight how that would affect the scope of services you are proposing. In the event the Community Crisis Center receives partial funding we are prepared to revise the scope of work by prioritizing the areas that we feel should be addressed based on the funds available.Submitting a revised scope of work and time frame-of activity will have little impact on this project. City of Elgin CDBG Application FY 2013-2014 Application Page 24 of 32 y I•IIIYA�\411�L t y� � � �s ��3.- F � � �� " �,+� .� < '� � �` x�. s €, . F'4 � - � -� '�'f^x ( . The City encourages CDBG funds to be utilized as gap funding. A gap is defined as the amount of funding necessary to run a program after all other funding sources have been identified, thus leveraging is very important in the application process. ACTIVITY BUDGET Please answer the following questions in the space provided. You may reference and attach an additional page if necessary. A. Complete the Budget Summary chart. More detailed budgets may be scanned and attached (and are strongly recommended)in support of the proposal. B. Identify sources of leveraged funding for this activity. Include the status of these funds(i.e.cash on hand, grants received, planned fund-raising,etc.). Scan and attach copies of funding commitment letters or other evidence of funding support. C. Leverage-Consideration will be given to the amount of non-CDBG funds committed-to the project. BUDGET SUMMARY t:e--� `°.. �s°r$r; - •r b T "-•---ar,- > z �';R; = ,. kX' � � source of31 evergec� � `story Breakdown . CDB g -Levrag Funds a 4,� f , natal lis Personnel* Contractual Services $57500.00 $57500.00 (Specify Rent and Utilities Communications Travel Other(Specify) TOTALS. $575oo.00 NOTE: Please'complete Budget Detail Chart on poge,26 if personnelcosts are:included inyourproposel Grand Total $57500:00 City of.Elgin CDBG Application FY 2013-2014 Application Page 25 of 32 IBUDGET DETAIL This section_provides back-up for each line item shown in the Budget Summary Chart. Please make certain this detailed breakdown is consistent with the Program Budget. Round up to the nearest hundred. Please Note: A job description for each person much be provided. A Note about the Staff/Salary Breakdown: Please show all proposed staff positions funded with CDBG funds that relate to the proposed activity. If multiple staff members have the same position/title,list separately(For example: Counselor,1,Counselor 2). Use the additional space at the end of this document if necessary. You must submit job descriptions with your application for each position title identified below. ax Is this a Current or x .Annual,Fnnge Total Annuail 9b orTime Spent PoslEiomTaie� Annual S81ary ! on chls CDBG a,Cos.Requestedr pro osed,pusi I n tBeneflu a 5 Idry = {.: from CDBG} f?ro�ect/P►ogram X _ - X = X = X = X' _ X = X — A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the amount originally requested. This requires the submission of a revised budget and a description of how it will carry out the proposed activity with reduced funding prior to the commitment of any funding. Please indicate here whether your proposed activity.could be undertaken with a reduced commitment of funding and if so, please highlight how that would affect the scope of services you are proposing. Yes, this project could be undertaken with a reduced commitment of funding. In the event the Community Crisis Center receives partial funding we are prepared to revise the scope-of work by prioritizing the areas that we feel should be addressed based on the funds available. Submitting a revised scope of work and time frame of activity will have little impact on this project. City of Elgin CDBG Application FY 2013-2014 Application Page 26 of 32 t r A-'THRESHOW fRTIFICATIOW In order for your application to be accepted,in addition to the application itself,your organization must submit the following items to the City of Elgin Community Development Department no later than 5:00 PM on FRIDAY,DECEMBER 14,2012. OAn original application with all questions completed (single sided, not bound) of the completed application. (Only the original must include the requested support documents such as the articles of incorporation and the current list of your Board of Directors.) The following attachments/certifications: (if you have not submitted an application in the last two years OR if the information has changed) OArticles of Incorporation OArticles of Incorporation OCurrent List of Board of Directors OCertified Organization Audit/Financial Statements of most recent year A. Copy of OMB A-133 Audit(Required if$300,000 in aggregate Federal funds expended),or B. Financial statements audited by a CPA (only if not qualified for A-133,)or C. Profit and Loss Statement for most recently completed fiscal year and General Ledger printout(only first time applicants or those who do not meet above criteria may submit) 0 IRS 201(c)(3)Designation Letter(Pending letters will not be accepted) OCurrent Fiscal Year Agency Budget,including all funding sources OJob Descriptions per budget detail. l An Executed Statement of Applicant Form. OAn Executed Signature Authorization Form. 0 Conflict of Interest Disclosure Form. I hereby confirm that this packet contains all materials required. Gretchen S.Vapnar;Executive Director 1. City of Elgin CDBG Application FY 2013-2014 Application Page 27 of 32 to - S CANT TTAEd P O The undersigned acknowledges the following: 1. That,to the best of its knowledge and belief,all factual information provided is true and correct and all estimates are reasonable. 2. That no revised proposals/applications may be made in connection with this application once the deadline for applications has passed. 3. That the City of Elgin may request or require changes in the information submitted,and may substitute its own figures,which it deems reasonable for any or all figures provided. That the applicant will participate in required interview for project assessment and cooperatively assist in the review process. 4. That,if the project(s) is recommended and approved by the Mayor and City Council,the City reserves the right to reduce and/or cancel the allocation if federal entitlements are cancelled,reduced,or rescinded. 5. The City of Elgin reserves the right not to fund any submittals received. 6. By submission of this application,the organization agrees to abide by the federal regulations applicable to this program. 7. That,if the projects)is funded,the organization agrees to abide by the City's locally established policies and guidelines 8. That past program and financial performance will be considered in reviewing this application. 9. That services are to be provided at no cost to citizens during the grant period. All program income (Le.: fees, repayments, foreclosures,etc.)must be remitted to the City. 10. That,if the project(s)is funded,the City or a designated agency may conduct an accounting system inspection to review internal controls,including procurement and uniform administrative procedures,prior to issuance of payments for projected expenditures. 11. That,if project(s)is funded,the City will perform an environmental review prior to the obligation of funds. 12. That, if a project is funded, a written agreement that includes a statement of work, records retention and reporting, program income procedures, local and federal requirements, circumstances that would trigger grant suspensions and terminations, and reversions of assets would be required between the organization and the City. 13. That a project's funding does not guarantee its continuation in subsequent action plans. 14. Provide written signatory authority from the organization's governing body indicating who can execute contracts and amendments on its behalf. 15. Agrees to abide.by the City of Elgin's Conflict of Interest policy. Items of concern would include staff members serving on the Board of Directors,staff members'families serving on the Board of Directors,and other matters that may give the appearance of a conflict of interest. PENALTY FORTAL LORjF.RAUDULENTSTI4TEMENT; -. U S Code Tltlea8,Section 1001;;proyides that a fine ofyup>to$10,000 0 mprisonment:.for a ;per+od.not to ezceed.'five years or both,shall be tfie penalty for willful-misrepresentation -and the making of false,fictitious-.statements,knowing same to be false: City of Elgin CDBG Application FY 2013-2014 Application Page 28 of 32 By signature below,the applicant acknowledges the above in Its name on this 12th day of, December 2012. Community Crisis Center,Inc. Name of Organization By: (Signature) Gretchen S.Vapnar,Executive Director (Title) City of Elgin CDBG Application FY 2013-2014 Application Page 29 of 32 r � : • C SIGNATURE AUTHORIZATION FORRa _ a. The Board of Directors of Community Crisis Center Inc does hereby resolve that on 11/19/12 . the Board reviewed the Application for Community Development Block Grant Funds to be submitted to the City of Elgin.Community Development Department for funding consideration for the fiscal year 2013-2014 and in a proper motion and vote approved this application.for submission. The.Board further certifies that the organization making this application has complied with all applicable laws and regulations pertaining to the application and is a non-profit organization,tax-exempt and incorporated in the State of Illinois. Community Crisis Center,Inc (Name of organization requesting CDBG funds) hereby proposes to provide the services or project identified in the Scope of Services in accordance with this application for Community Development Block Grant Funds. If this application is approved and this organization receives CDBG funding from the City of Elgin,this organization agrees to adhere to all relevant Federal, State and local regulations and other assurances as I required by the City. Furthermore, as the duly authorized representative of the organization,I certify that the organization is fully capable of fulfilling its obligation under this application as stated herein. I further certify that this application and the information contained herein are true,correct and complete. I also authorize the following person(s)to have signatory authority regarding this grant: Faith Lill Business Manager Name Title Lisa S.Winchel Resource Development/Facility Coordinator Name Title �' �GretchenVapnar,Executive Director President/Board of Directors(or other'authorized person) /CO-- - J/ . ate Y PENALTY FOR FALSE�ORFRAUQULENT,STATEMENT r_ U S Code Title 18,Section 1001, provides thatza. ine of up to$10,000 or tmpriso,ment for a u. period not to e>ceed frveyears,or both;shall�be the_Pena lty for wflifutmsrepresentation and=the making of false,fictitious statements, knowing I same to be false 2. A _ t >` z � r j City of Elgin CDBG Application FY 2013-2014 Application Page 30 of 32 CONFLICT OF INTEREST The standards in OMB Circular A-110,Subpart C, provide that no employee,officer,or agent shall.participate in the selection,award,or administration of a contract supported by Federal funds if a real or apparent conflict of interest would be involved.Such a conflict would arise when an employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein,has a financial or other interest in the firm selected for an award. The CDBG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR 92.356 provide that no person who is an employee, agent, consultant,officer,or elected official or appointed official of the recipient or subrecipient that are receiving CDBG or HOME funds and(1) who exercises or has exercised any functions or responsibilities with respect to activities assisted with CDBG funds; or (2) who is in a position to participate in a decision-making process or gain inside information with regard to these activities, may obtain a financial interest from a CDBG-assisted or HOME-assisted activity, or have any interest in any contract, subcontract, or agreement with respect thereto,or the proceeds there under,either for themselves or those with whom they have family or business ties,during their tenure or for one(1)year thereafter. A disclosure of the nature of any perceived or actual conflict must be made prior to the execution of agreements utilizing CDBG or HOME. IF NO CONFLICT EXISTS,COMPLETE THE FOLLOWING: OI certify that no conflict of interest exists between the City of Elgin and(name of organization) Community Crisis Center,Inc. OI certify that no conflict of interest exists between the subcontractors of the(name of organization) Community Crisis Center,Inc. IF A POTENTIAL CONFLICT EXISTS,COMPLETE THE FOLLOWING: O1 certify that a potential conflict of interest may exists between the City of Elgin and(name of organization) O1 certify that a potential conflict of interest may exist between (name of subcontractor) and(name of organization. Describe the nature of the conflict of interest below. Identify the individual,employment and the conflict or potential conflict,and their affiliation with your organization. �e etehen S.Vapnar,Executive Director Signattir •of Authorized Agency Official and Date City of Elgin CDBG Application FY 2013-2014 Application Page 31 of 32 Community Crisis Center,Inc CDBG PY 2013-2014 12/12/12 ATTACHNIENTS Provide the following only if you have not applied for CDBG funding in the last two years OR if any of this information has changed since your last application: A. Mission Statement of the Organization N/A B. Tax-exempt determination letters from the Federal Internal Revenue Service and the State Franchise Tax Board C. Articles of Incorporation and By-laws N/A D. Board of Directors E. Letter of resolution from the Board of Directors authorizing the submission of the proposed project(s). F. Organizational chart N/A G. Resume of the Chief Program Administrator N/A and Chief Fiscal Officer H. Recent financial statement FYI and audit report FYI I(audit will be attached separately) I. Deed for 37 S. Geneva St. Elgin, II, J. Current FY 13 Agency Budget K. Project Cost Estimate 4 TCA-C KMEAJr itA R UcparUnrnt.. 'he'!'rrusnrp Intrrnnl Heeaue lercice In reply refer to : 0437658642 OGDEN UT 84201-0038 Feb. 02, 2012 LTR 4168C 0 36-2855797 000000 00 00033168 BODC: TE COMMUNITY CRISIS CENTER INC PO BOX 1390 ELGIN IL 60121- 1390 '4•�E 021059 Employer Identification Number : 36-2855797 Person to Contact : L Reed Toll Free Telephone Number : 1-877-829-5500 Dear Taxpayer : . This is in response to your Jan. 24 , 2012, request for information regarding your tax-exempt status . Our records indicate that you were recognized as exempt under section 501(c) (3) of the Internal Revenue Code in a determination letter issued in June 1976 . Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a) ( 1) and 170(b) ( 1) (A) (vi) . Donors may deduct contributions to you as provided in section 170 of the Code. Bequests , legacies , devises, transfers , or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106 , and 2522 of the Code. Please refer to our website www. irs.gov/eo for information regarding filing requirements. Specifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 2011 . 0437658642 Feb. 02, 2012 LTR 4168C 0 36-2855797 000000 00 00033169 COMMUNITY CRISIS CENTER INC PO BOX 1390 ELGIN IL 60121-1390 If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours , Sharon Davies Accounts Management I ® Community Crisis Center,Inc. BOARD OF DIRECTORS communfty a1 s FY 2013 CRISIS CENTE hope The Board of Directors is responsible for program review, and policy-setting, and long-term planning of the organization. They also hire and evaluate the performance of the Executive Director.Meetings are held the 3fd Monday of the month except for July and December. Chathia Johnson,President'15 Marios Karayannis'15 New Store Planner Attorney Claire's Boutique Brady&Jensen Huntley,IL St.Charles,IL Mary E.Hyatt,Vice President'16 Jodi Martin'15 Community Leader Community Leader St.Charles,IL Elgin,IL Keith Brill,Treasurer'.15 Lisa West'15 Comptroller Nursing Instructor Innovative Mfg.Solutions Elgin Community College Elgin,IL Elgin,IL Betty Rauschenberger,Secretary'15 Community Leader Elgin,IL The Board of Directors respectfully requests that you contact them at: Cathy Olson,Past President'16 Community Crisis Center Clinical Nurse Manager P.O.Box 1390 Provena Mercy Medical Center Elgin,IL 60121-1390 Elgin,IL 847-742-4088 Mariana Barriga'15 Community Leader Bartlett,IL Jean Bowen'16 Community Leader Elgin,IL Debbie Hudgens'15 Community Leader Elgin,IL Mission Statement: We provide Safety,Hope,Advocacy,Respite and Education for those impacted by crisis and violence in Elgin, the Fox Valley Region and Illinois. 1211212012 Attachment E D communky Ways CRISIS CENTER_ hope George Van De Voords Phase PO Box 1390 Elgin IL 60121-1390 Bus Una: 847-7424088 Crisis Line: 847-07-2380 Fax:847-7424182 TTY:847-7424057 wrra.aisiscenter org December 12,2012 City of Elgin CDBG Program 150 Dexter Court Elgin,IL 60120 To Whom It May Concern: I, Chathia Johnson, President of the Board of Directors do hereby grant permission for Gretchen S. Vapnar,Executive Director to submit the following project on behalf of the Community Crisis Center. The Crisis Center is requesting 557,500 for the following capital project to benefit the facility. Commercial grade vinyl sheet flooring for the following areas: e Lower Level: Children's Department a 1"Floor: Shelter Living Room/Dining Room&Kitchen a 2"d Floor: 7 Shelter Bedrooms a Corridors,hallways,bathrooms throughout the facility including the elevator floor Persons authorized to negotiate for and contractually bind the agency: Chathia Johnson,President,Board of Directors Gretchen S. Vapnar, Executive Director 37 S. Geneva Street 37 S. Geneva Street Elgin,IL 60120 Elgin,IL 60120 (847)742-4088 (847)742-4088 Sincerely, Chathia Johnson President,Board of Directors COMMUNITY CRI81I1;CENTER,IIX MWON: We provide t3afety,tope,Advocacy, and Education for those impacted by aids and vblenm In the Fox Valley Re#on and Rhals. ATMCH ,(Ci G. Faith Lill 2060 Savannah Road Elgin,Illinois 60923 (8-47)697-7238 1/llfaithIOWmad.com PROFESSIONAL EXPERIENCE Community Crisis Center, Elgin, Illinois April 2011 —Present Business Manager a Responsible for the internal financial operations of the Community Crisis Center. Community Crisis Center, Elgin, Illinois June 2010—March 2011 Payroll/Administration—Part-time O Managed all aspects of payroll administration along with tax processing and bank reconciliations. U.S. Census Bureau, Elgin, Illinois March 2010—July 2010 Office Operations Supervisor of Quality Assurance G Hired and managed quality assurance clerks to ensure the quality of data being collected for the census was valid and complete. U.S. Census Bureau, Elgin, Illinois January 2010—March 2010 Clerk-Part-time o Responsible for administrative functions to support the operations of the Elgin census office. Community Crisis Center, Elgin, Illinois June 2001 -July 2008 Grant Monitor—Part-time o Managed grant budget with emphasis on securing the maximum return on all grants issued. G .Analyzed,monitored and reported on expenditures for reimbursement from federal and state offices. Anderson Animal Shelter, South Elgin, Illinois January 2002—January 2005 Secretary, Board of Directors • Implemented strategic and financial planning.as.partof-the board. • Managed the database for 500+members and,responsible for membership renewals. • Created updates and changes to animal.shelter website Freelance and Consulting January 1997—January 2001 • Created newsletters, brochures and promotional materials for the Panasonic Point-Of- Sale(POS)products. • Hired and supervised third party agencies,designers and photographers to create additional promotional materials for the Panasonic sales force. • Set up direct mailing programs to help increase market share of Panasonic POS products. Panasonic Point-Of-Sale-Division, Elgin, Illinois October 1992—January 1997 Marketing/Merchandising Administrator Developed forecasts and purchasing schedules to secure vendors for product procurement. o Coordinated trade show participation for assigned product line. C Developed and implemented market research programs to measure customer satisfaction. C Managed marketing budget expenses and disbursements for the division. Panasonic Development Center, Bensenville, Illinois July 1990—October 1992 Project Leader G Project leader for development of application software for Panasonic Point-Of-Sale(POS)systems. 6 Managed software contractors to assure the program was on schedule and within budget. Omron Systems of America, Schaumburg, Illinois July 1985—July 1990 Product Line Manager/PlannerlTest Supervisor • Developed requirements and specifications for point-of-sale terminals. • Coordinated launch of new products and upgrades. • Supervised testers to ensure quality products • Traveled to Japan to meet with the engineers and sales team to help them understand the product needs for the American market. KDK Job Training, Elgin, Illinois April 1984—July 1985 Career Counselor G Coordinated and monitored adult vocational training programs. Stringed Instrument Repair, Elgin, Illinois April 1980—April 1984 Owner/Operator e Owned and operated a small business for quality instrument repairs. Nachusa Home For Children, Nachusa, Illinois August 1976—April 1980 Residential Treatment Specialist Supervisor • Provided assessment and treatment to teenagers with behavior problems through supervision of eight childcare staff. • Provided individual,group and family counseling. COMPUTER EXPERIENCE Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Blackbaud Financial Edge Accounting Software, Macromedia Dreamweaver,Adobe Photoshop,Adobe Illustrator,QuBrkXPress, EDUCATION Keller Graduate School, Schaumburg, Illinois Master of Business Administration-June,1992 Elgin Community College, Elgin, Illinois Associate in Applied Science In Electronics Technology-May 1985 Northern Illinois University, DeKalb, Illinois Bachelor of Science in Family Services-May 1976 4 COMMUNITY CRISIS CENTER Balance Sheet June 30, 2012 CURRENT ASSETS CURRENT LIABILITIES Cash, General $429,267 Accounts Payable $14,101 Cash, Payroll $4,844 Accrued Wages $13,116 Cash, Capital $247,161 Accrued Deductions- United Way $501 Petty Cash $650 Accrued Group Insurance $14,965 Cash. DCEO $0 Accrued Taxes ($1,089) Cash, EFSP $2,156 Accrued Withholding ($323) Cash, Interfaith Housing $0 Employee Deferred Pay Liability ($31,911) Cash, DHS $5 Accrued Employee Deductions $29,859 Cash, Reruns $33,571 Accrued Unemployment $43,138 Cash, HPRP $197 Accrued Vacations $81,364 Cash, HPRP MM $0 Accrued Sales Tax, Reruns $413 Accounts Receivable $61,541 Prepaid Insurance $7,947 Investments - Stocks General $85,190 Investments - Money Market/CDs $915,751 Total Current Assets $1,788,280 Total Current Liabilities $164,134 FIXED ASSETS LONG TERM LIABILITIES Land $15,000 Mortgage $0 Buildings $60,000 Building Improvements $3,397,126 Furniture and Equipment $514,501 Accumulated Deprec. - Buildings ($1,168,432) TOTAL FUND BALANCE $3,921,277 Accumulated Deprec. - Furn/Eqpt ($521,064) Total Fixed Assets $2,297,131 TOTAL ASSETS $4,085,411 TOTAL LIABILITIES AND FUND BALANCE $4,085,411 COMMUNITY CRISIS CENTER Revenue Expense Statement !� June 2012 May-� -June I Year to �-Proposed 1 Revised- - -- _ _ --I DateJ 1 Budget I Budget i ---" --- FY12 I FY12 1 • - - - - -i 44` 44---__-;_ _. Revenue - Public Funds ' 1 United Way-- _ 511;265; :518:4641 _5127--. 6­j­ S115,500' $11$.000 _Donations V $1043 4681 54,0851 $1,790,084 S219.4301 S198,519 rising _ S6,309" 51851 $210,2421 E 5250,000 $210555 Total Public Funds - $122,0423 $22,7341 $?,128;2241 -1---$584,930 '$527,074 -- -Funds- - -444 - -- - Federai/State Grants -f . . •- --- --� - - 4444; FederalGr�ris _ 58,756{- 57;2371_ 5232;75_6E $193_5551 $308,050 „ - State Grants_ S90,8081 $68,389! Si.254.0 $1,011.1951­,:$958;003 Local Grants - --_-" -- $5,9001 ',$3,5021 $191,390{ 1 S-i50,180i $_196,667 Total Federal/State Grants- 1. $105,4641 $79,128_ $1,678,192 11 $1 354,930 S1 462_;720 Other Income:. I�--- -- - Other Gran=.s S2.000i $0 8_131,98 S100,0001� 5153,342 Other Gontrzcts - - - - $2081 5208- $3,690 $2,50d i' -53.696 Group Fees_ - v $20;4741 $16,1051 515663 $150,0001 $150;000 Other AIP Fees- - S360{. __ _ _.S3601 f $360 Reruns $01 $01 SOJ $7.000! $0 _ .- _- - - S W. - - ._. _ Miscellaneous -- _$3;878i_ $747: $29,750 i. 5-19;5=371 r 531,326 Total Other Income y $26.5601 $17,4201 $322,4261 $279;047 $343,724 Total Revenue $254,066 $119282i $4,128-,842, - 52,218,907 $2,333,518 Expense Personnel Expenses I j Salary Expense $112,7641 $120,089; $1,361,8281,1 51;411,6401 .$l..359;97-7 Fringes L 524,9901 S40176 S451,3921 j $325,6401 $346,078 Total-Personnel Expenses i $137,754, `$160 265! $1 813:220 $1,7:37,286 $1,706,055 --4444---..� ._;-_ _-- --- --- Occupancy:Expensas: _ $6,655 $13 460 - $118,6061 I_ $110,0001 5203,768 -- General Expenses. ( $3,8291 S3 564 j S606,131 r 1$103,8901 $83,133 Trivei expenses $1,4411 $1 914 $15,430 $19,500. $16,585 - - 1 - Program Expenses _ j $5:771 •$20;924 $1 W8291 i $79,400. S94,047 Miscellaneous Expenses - { $852 58641 $6,8611­1 $5,000-M:50-0 Fundraising Expenses 53.565 51,7501 S53,203 F^�� $48,1001 $47,995 i ' I ---- -.._ Client Assistance I $5.4681 S6,020iM- $169,1771, $115.7.'311 $175;435 -4444 4444-•--4444-- - i I .� Total Expenses, i $165,3351 $208,7611 .$2,888,4621 ' $2 218,9071 $21333,518 -$89,4791 $1,240;3801 ------ 4444 L_$88,7311 1 4444 i ' Less FY 41 AIR received in FY12 -4444-- 1_- S363,901. , - t - ------ 4444 -- Net F1 12 Profit{Loss) A/R FY12 -- $61.5411 - -_ jtyi2­Profikossffpeiia'iw6 payments for FY12 were received I I S037,928 1I UtURUE F_COLE' I LEGAI FORMS OCTOBER, 1967. i F I WARRANTY DEED Statutory (ILLIMOIS) 7 7:9 (Corporation to Corporation) PTht Ahove_q­­ r.-­RmcirdTes use Ori13q THE GRANTO THE FIRST CONGREGATIONAL CHURCB. Of Elgin, Illinois religious corporation corpbraii6n7crented and-raisting undcr.nnd.hv.,jrtjI(:rof'1he laws of:the-st;ilcof 1111 no1 s and dul V-n Lit hot;zv&LO trimpat-busincss in the Statc:of Illinois, for-arid in:ccnsidcraticllt of TEN .APP 0Q/100------- ----=-------------------- DOLLARS. tJwhan to authority givcwby*di&Wfh;N-*rt 11 urc�hcounc!�Q -ofsaid corporation T CONVE:t�.a_-Ind WARRAIN"T a—to THE-COL-:ti) F19 n, M-inois a corporation organize d and not-for-i��Of�i�t existide.uod r_2nd SVVirtuO of[Ile laws of the State of -.-Illinois having its l3rinci.Pat afficu"'iii tit_ C-i-Ev C I'll[)I of _Xa n e —th'following de-scrTbed Real Estate situated in the County of Sin;e of it)wit: The South 66' of Lots 4 and 5 and all Of Lots 6 and 7, of Block 2 Of J. T. Gifford's Original Plat of Elgin, in the City of Elgin, Kane County, Illinois. Permanent Index Number: 06-13-304-010 Commonly known as 37 South Geneva Street, Elgin, Illinois This transfer is exempt under provisions of Paragraph (e) , Section 4, of the Real Estate Transfer Act. ZD 2Z2E5/; e Legal 13 re C-1 r e P In Witness Wherecf,sairl Grantor has caused its corporate sea] to be hereto affixed,and has caused its name a to 0Z i$MCf!t&thC5C-Droscnt§bv its _ModeK-ator fires KMr,ice and attested by its Mdderatorr,,,• r4.w�,this 25th clay of FeI_,i7—L1a=w 19_9J x THE FTRST s < C pir".—yo:41 COR PORATE SEAL. HERE ATTEST- C�a Vice Moderator LD S-ate.of Illinois,County of sS I the undcrsignec!.a Notary Public,in and for the County and State aforesaid,DO HEREBY CERTIFY,drat ,p personalty known tome to he the NioderZlfor fyiX4. Xart of the THE !-'--,PST :CfDNGREGIMQkj t. r13 JURCH of Faqin. Illi " corporimon.and MARY HELGREN _�wmonajli knowri tome to be to Vice i� R'_fk6a of said corl)oration. and personally known to me to be the same persons whose names are subscribed to the foregoing instru- i._j,.pi�rnred'bcfore me this day in person and revcrallv acknowledged that as T6 x 9 0 1 rato r -h f Ti� h llie­�;n!441-itus: Ilodes for K AT ,IA71E OF kMARY.'pUBUC, purate sell of aid _)u u, _.ul y.given by i trcc�llnd Voiumury'aci,and m thejrer-.and volimirtry 'i"d-do6d of Said A44,L�ti6q.1hir the;uses and-,I)utposcs-tfitrein §et forth. act Given under my hand and,offitiial mal,This th da).of Fabr _-ry dt) 91 Commission expires—May 23 19--94 T--!S INSTRUMENT PREPARED BY: NOTARY PUBLIC V Elgin, IL 60120 ADDRESS OF PROPERIY: Frederick J. Steffen 37 South Geneva Street Elgin, IL 60120 MAIL TO: 17 Dow-'al-as -Avenue- 'i5'EOR-7-- On",M'A I'ART OF THO-DEE11 Elqin, IL 60120 SFN3 SURSEQUENTTAX PILIS TOi � The Cominjinitv Crisis Center, C OR RECOROEWS 0=F10E eox t,4c, 37 South Geneva Street A:�4: A i �Uesanutt Z. J UNOELS : RECORDER OF KANE COUNTY A-V W441U it iV r ,r AFFIDAVIT - PLAT ACT STATE OF ILLINOIS ) SS. COUNTY OF KANE j FREDERICK 3. STEFFEN being duly sworn on oath, states that he resides at 41W168 Creekview Drive, Elgin, Illinois -That the attached deed is not in violation of Section 1 of Chapter log of the Illinois Revised Statutes• for one of the following reasons: O i. The sale or exchange is of an entire tract of land not being a part of a larger tract of land. �+f 2. The division or subdivision of land is into parcels or tracts of tf3 more in size. which does not involve 5 acres or any new streets.or easements of access. 3• The division is of lots or blocks of less - .than l:acre 'in any recorded subdivision which does not involve any now streets or easements of so es6. �+. The sale or exchan a of l S° g parcels of is between owners of ad;joiiii�jcahc _ contiguous land. 5. The conveyance is of parcels of -land or interests therein for'use a`y Sights of-way for railroads or other public:utilitv'faciliti es, which=.doeg?nl}t ` M involve any new streets or easements of access. 7,'4 6. The conveyance is of land owned by a railroad or other;public utili,-'-tih n does not involve any new streets or easements of access. 7. The conveyance is of land for highway or other public purpose or grants or conveyances relating to the dedication of land for public use or instruments relating to the vocation of land impressed with a public use. B. The Conveyance is wade to correct descriptions in prior conveyances. Q 9. The sale or exchange is of parcels or tracts of land following the division into no more than two parts of a particular parcel or tract of land existing i On July 17, 1959, and not involving any new streets or easements of access. 10. The sale is of a single lot of lese than 5 .acres Tr.om.a 'larger tract, the N dimensions and configurations of said. larger tract having_'been:determined by the' dimenatona and cpnfig5ration-of said larger tract on October 1, 1973, C� and no sale prior "to this sale,, ;or any .lot or. lots. from oald larger tract having taken place since October 1, 19.73, and a survey p of oaid:sinle `lot hay bean made by a J-akl0tered:.7and surveyor. CIRCLE NUMBER ABOVE WHICH IS APPLICABLE TO ATTACHED DEED. AFFIA:YT further stataa that he makes thl6 affidavit for the purpose of inducing the Recorder of Kane County, Illinois, to accept the attached deed for recording, and that all local requirements applicable to the subdivision of land are met by the attached deed and the tract described therein. SUBSCRIBED and SWORN to before me this ?,5 day of e A.D., 19 fl 4 OFFICIAL SLnL KA i HERINE T. HOL7f `' '> '%'; _.• IdNI)TARY PUBLIC, SSTAT t ILUNpISp 1dot2r; Public' l:.iy C,mmis,!o�"E.pIr:S Mlay--'.i 97a COMMUNITY CRISIS CENTER Budget FY 13 Revenue Expense Public Funds Personnel Expenses United Way $94,000 Salary Expense $1,421,781 Donations $223,881 Fringes $374,424 Fundraising $229,440 Total Personnel Expenses $1,796,205 Total Public Funds $547,321 Occupancy Expenses $100,600 Federal/State/Local Grants Federal $201,185 General Expenses $42,610 State Grants $969,973 Local/Township Grants $164,180 Travel Expenses $14,700 Total Federal/State Grants $1,335,338 Program Expenses $104,858 Other Income: Corporations/Foundations/Other Gran $146,324 Miscellaneous Expenses $7,000 Telephone Contracts $3,698 Group Fees $155,000 Fundraising Expenses $47,620 Other-AIP $30,000 Reruns $20,000 Client Expenses $172,320 Interest $18,808 Toy.Donations $8,420 Program Event $3,006 Miscellaneous $18,000 Total Other Income $403,254 Total Revenue $2,285,913 Total Expenses $2,285,913 Aug 31,2012 ATTACHMENT K Community Crisis Center, Inc CDBG PY 2013-2014 Project Cost Estimate Date: 12/11/12 Email estimate from: Dave Bernat Terrace Floor Covering 206 East St. Charles Road Villa Park, IL 60181 Ph: 630-834-0855 Budget is based on similar sheet vinyl, flash cove in washrooms only, removal of existing flooring, and new underlayment that was done in previous project. $11,500 Lower Level: Children's Program; corridors and 2 bathrooms $20,200 1 st floor: Shelter liv/din room, entrance vestibule, elevator; corridors and 2 baths $19,200 2nd floor: 7 shelter bedrooms $ 1,600 3`d floor: 2 bathrooms $52,500 Total EXHIBIT B ASSURANCES The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant that: 1. It possesses legal authority to make a grant submission to the CITY and to execute a community development and housing program; 2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action authorizing the person identified as the official representative of the SUB-RECIPIENT to execute this Agreement, all understandings and assurances contained herein, and directing the authorization of the person identified as the official representative of the SUB-RECIPIENT to act in connection with the execution of this Agreement and to provide such additional information as may be required. 3. Prior to submission of its application to the City, the SUB-RECIPIENT has: (A) Met the citizen participation requirements of 570.301(b) and has provided citizens with: (1) The estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and (2) Its plan for minimizing displacement of persons as a result of activities assisted with CDBG funds and to assist persons actually displaced as a result of such activities; (B) Prepared its application in accordance with the policies of the City of Elgin and made the application available to the public; 4. The grant will be conducted and administered in compliance with: (A) Title VI of the Civil Rights Act of 1964(Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and implementing regulations issued at 24 CFR Part I; (B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUBGRANTEE will administer all programs and activities related to housing and community development in a manner to affirmatively further fair housing; (C) Section 109 of the Housing and Community Development Act of 1974, as amended; and the regulations issued pursuant hereto; (D) Section 3 of the Housing and Urban Development Act of 1968, as amended; (E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and 12086, and implementing regulations issued at 41 CFR Chapter 60; (F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; Page 14 of 19 (G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing regulations when published in effect; (H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing regulations when published for effect; (I) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606; (J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issues to implement such requirements; (K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738 relating to the prevention, control and abatement of water pollution; (L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93-234); (M) The Fair Housing Act(42 U.S.C. 3601-20); 5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with 570.608; and 6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator for Enforcement (EN-329). 7. It has developed its application so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight; (the application may also include activities which the SUB-RECIPIENT certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to 570.306; and 9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section 108 of the ACT by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless: (1) funds received under Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than Paae 15 of 19 under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with the requirements of subparagraph(1)above. 10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by: (A) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the SUB- RECIPIENT's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (B) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. (C) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph(A); (D) Notifying the employee in the statement required by paragraph (A) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction_ for a violation occurring in the workplace no later than five days after such conviction; (E) Notifying the City of Elgin's Community Development Department within ten (10) days after receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual notice of such conviction; (F) Taking one of the following actions, within 30 days of receiving notice under subparagraph(D)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (G) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (A), (B), (C), (D), (E) and(F). 11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. Page 16 of 19 12. In regards to lobbying, the SUB-RECIPIENT certifies: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying," in accordance with its instructions. (C) The SUB-RECIPIENT shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered -into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 132, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than 5100,000 for each such failure. Page 17 of 19 . EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION Community Development Block Grant Program City of Elgin The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development Block Grant Program of the CITY. The undersigned also agrees there shall be no discrimination against any employee who is employed in carrying out work from the assistance received from the CITY and HUD, or against any applicant for such employment, because of race, color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The SUB-RECIPIENT further agrees to the following: (1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee involving Federally assisted construction work, or modification thereof, which is paid for in whole or in part with funds obtained from the Community Development Block Grant program, the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41 CFR Chapter 60. (2) It will be bound by said equal opportunity clause with respect to its own employment practices when it participates in any Community Development Block Grant Program construction. (3) It will assist and cooperate actively with the CITY, HUD, and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor. (4) It will furnish the CITY, HUD, and the Secretary of Labor such information as they may require for the supervision of such compliance, and will otherwise assist the CITY and HUD in the discharge of primary responsibility for securing compliance. (5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for government contracts and federally assisted construction contracts pursuant to the Executive Order. (6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the Secretary of Labor, the CITY or HUD. (7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the CITY, or HUD may take any or all of the following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to.the SUB-RECIPIENT until satisfactory assurance of future compliance has been received; and refer the case to HUD for appropriate legal proceedings. Page 18 of 19 SUB-RECIPIENT: Community Crisis Center 37 South Geneva Street, Elgin, Illinois 60120 BY: Gretchen S. V Executive Director DATE: ATTEST: OJti„ GyG� Page 19 of 19