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HomeMy WebLinkAbout2019 Agendas & Minutes EHC ELGIN HERITAGE COMMISSION Tuesday, January 8, 2019 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. November 6, 2018— Elgin Heritage Commission C. Recognize Persons Present D. Plaque Applications 1. 345 Vincent Place E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey (a) No Update b. Elgin Historic District and Landmark Design Guidelines (a) Brief Update F. New Business 1. 2018 budget wrap up report, and 2019 budget projections a. Cost Increases 2. 2019 Elgin Heritage Commission Goals 3. Mayor's Awards and Preservation Month Planning 4. Open Elgin—Saturday, April, 27th 1PM-5PM; volunteers needed for City Hall G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r City of Elgin Elgin Heritage Commission January 8, 2019 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:01 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Brian Anderson,John Marston,Judith Van Dusen, Scott Savel, George Rowe, and John Wiedmeyer 2. Members Absent: Steve Thoren, Tom Krebsbach 3. City Staff Present: Christen Sundquist, Cindy Walden, Denise Momodu, Dave Waden B. Approval of Minutes: 1. A motion was made by Commissioner Anderson to approve the November 6, 2018 minutes with the following amendments: A-3 to include Denise Momodu, Cindy Walden and Dave Waden under staff present and; E-1-A to include "...at Nancy Kimball House located at 302 W. Chicago Street..." The motion was seconded by Commissioner Rowe. The motion passed unanimously. C. Recognize Persons Present: Rebecca Hunter D. Plaque applications: 1. 345 Vincent Place—The plaque nomination received the following average scores: Historic Significance 8.00; Architectural Significance: 7.17; Current Maintenance: 8.00. A motion was made by Commissioner Rowe to approve awarding the plaque for the property with the inscription that would read H. & M. (Harold& Mildred) Kuettner, 1926. The motion was seconded by Commissioner Van Dusen. The motion passed unanimously. E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities a. Commissioner Rowe stated that the Elgin History Museum Board had a recent change of officers.The new president of the board is Alan Walters, Vice President is George Rowe and Treasurer is Bill Briska. b. Commissioner Rowe also noted that Elgin History Museum's documentary Dairies to Prairies exhibit is now at the museum and he encourages all the commission members to check it out if they haven't done so already. r Elgin Heritage Commission:Minutes Page 2 January 8.2019 r2. 2018 Elgin Heritage Commission Goals a. Historic Resources Survey No update b. Elgin Historic District and Landmark Design Guidelines Staff gave a brief update on the progress of the update to the design guidelines. Staff noted that she is working the guidelines for chicken coops and mid-century inclusions and hopes to have it reviewed by the Design Review Subcommittee at their January 22nd meeting. F. New Business 1. 2018 budget wrap up report, and 2019 budget projections a. Staff provided the Commission with the 2018 budget report and noted that the Commission ended with $1,036.79 which was used as a down payment for the caterer for the Mayor's Awards, 2019. b. Staff also provided the Commission with the 2019 proposed budget. As staff will be on leave at the end of February, it was requested that the Commission approve upcoming expenses before that time so staff can pay these fees prior to the Mayor's Awards. A motion was made by Commissioner Rowe to fund$800 for the rental of the space for the Mayor's Awards and towards their restoration efforts to the Iglesia de Principe de Paz. r The motion was seconded by Commissioner Anderson. Discussion took place amongst the Commissioners to state that an additional $200 would be more impactful for the restoration of their second phase which would include their stained glass windows. The motion was amended by Commissioner Rowe to substitute$800 to$1,000 and to provide the church with$500 up front and to present them with the remaining $500 for their restoration efforts at the Mayor's Awards. The motion was seconded by Commissioner Savel. The motion passed unanimously. A motion was made by Commissioner Savel to fund up to$100 for an advertisement in Bravo Magazine for Preservation Month. The motion was seconded by Commissioner Rowe. The motion passed unanimously. A motion was made by Commission Savel to use Signs by Tomorrow for the creation of the Heritage and Bungalow Plaques. The motion was seconded by Commissioner Rowe The motion passed unanimously. r Elgin Heritage Commission:Minutes Page 3 January 8.2019 c. Staff noted that there has been a cost increase to the Landmark, District and Heritage Plaque Applications. 2. 2019 Elgin Heritage Commission Goals The Commission discussed their upcoming goals for 2019 to include the completion and approval by City Council of the amended 2008 Historic District and Landmarks Design Guidelines; to conduct a historic resources survey of the Northwest Neighborhood— Part 2; to amend the requirements for receiving a Sears Plaque as well as review the requirements for receiving a Heritage Plaque; and lastly to put together a Walking/Bike Tour Brochure that follows a similar format to brochures that have been created for the downtown area to provide consistency. Dave Waden, Staff, noted that there could potentially be a partnership with the Sustainability Commission in the creation of a bike/history tour brochure that could draw more people to our historic sites than just focusing on a walking tour. The Commission agreed that this should be discussed further. 3. Open Elgin—Saturday, April 27, 2019—City Hall Staff asked if any of the Commissioners would be able to volunteer for this event again this year. She noted that we need at least 4 volunteers (2 per shift) to give a short history of City Hall and to take the group up to the City Council Chambers. Commissioners Rowe, Marston, Wiedmeyer and Savel (tentative) stated they could volunteer. G. Other Business Staff reminded the Commission to promptly respond if they can or cannot attend upcoming meetings, no later than the Monday before, so staff knows if a quorum will be met or if the meeting needs to be canceled due to no quorum. H. Adjournment A motion was made by Commissioner Savel to adjourn the meeting. The motion was seconded by Commissioner Anderson and passed unanimously. The meeting was adjourned at 8:36 p.m. Respectfully submitted, Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 02/19/2019 r r Notice of meeting cancellation Regularly scheduled meeting on February 5, 2019 of the Elgin Heritage Commission Due to impending weather conditions,the regularly scheduled meeting of February 5, 2019, has been cancelled. r The meeting has been rescheduled to February 19. 2019, at 6:00 p.m., City Council Chambers, 2nd floor of the North Wing, City Hall, 150 Dexter Court, Elgin. Should you have any questions regarding the posting of this cancellation notice, please contact the Cindy Walden (staff liaison pro-tern) at 847-931-6776. dw/caw Notice issued on 02/05/19 r ELGIN HERITAGE COMMISSION (Rescheduled from February 5, 2019) Tuesday, February 19, 2019 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. January 8, 2018— Elgin Heritage Commission C. Recognize Persons Present D. Plaque Applications None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey filPh' (a) No Update b. Elgin Historic District and Landmark Design Guidelines (a) No Update c. Update to requirements for Heritage and Sears Plaque applications (a) No Update d. Creation of walking/bike tour (a) No Update 3. Mayor's Awards and Preservation Month Planning a. Nomination Review b. Summary of walkthrough of event space c. Plaques to be Made a. 345 Vincent Place F. New Business 1. Jennifer Fukala of the Downtown Neighborhood Association —2019 Goals of the DNA— Design Committee G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN r ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 (TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin Elgin Heritage Commission February 19, 2019 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Brian Anderson,John Marston, Scott Savel,Judith Van Dusen and John Wiedmeyer 2. Members Absent: Tom Krebsbach, George Rowe and Steve Thoren 3. City Staff Present: Cindy Walden, Denise Momodu, Dave Waden B. Approval of Minutes: A motion was made by Commissioner Anderson to approve the January 8, 2019, minutes with the following amendment: Adjournment: seconded by Commissioner "Van Dusen". The motion was seconded by Commissioner Savel. The motion passed unanimously. r C. Recognize Persons Present: Holly Mack D. Plaque applications: None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities None 2. Mayor's Awards and Preservation Month Planning a. Nomination Review—8 nominations had been submitted to the Commission for consideration of a Mayor's Award. Each of the nominations were discussed by the Commission based on the criteria for selection with the following individual action of the Commission: i. Michael Zimmer. For innovative and technological advancements used to enhance and acknowledge preservative projects. A motion was made by Commissioner Anderson to recommend the nomination for a general Mayor's Award. The motion was seconded by Commissioner Van Dusen. The motion passed 5-0. Elgin Heritage Commission: Minutes Page 2 February 19. 2019 ii. Spillane and Sons, City of Elgin and KCOCR Creative infill of vacant lots and restoration of existing house (273-279 N Spring) A motion was made by Commissioner Savel to recommend the nomination for a general Mayor's Award. The motion was seconded by Commissioner Anderson. The motion passed 4-0 (Wiedmeyer abstained). iii. Artisan Award nomination (name withheld for surprise to nominee) Various detailed and integrate work completed within the historic districts. A motion was made by Commissioner Marston to recommend the nomination for a Artistic Mayor's Award. The motion was seconded by Commissioner Van Dusen. The motion passed 4-0 (Savel abstained). iv. Andrew Cuming and Carlos Riveria Restoration projects at 225-229 E Chicago St and 80 N Grove Ave. Note: no façade grant funds were used for these projects. A motion was made by Commissioner Anderson to recommend the nomination for a general Mayor's Award. The motion was seconded by Commissioner Marston. The motion passed 4-0 (Wiedmeyer abstained). v. Elgin History Museum r Dairies to Prairies documentary and exhibit. A motion was made by Commissioner Anderson to recommend the nomination for a general Mayor's Award. The motion was seconded by Commissioner Savel. The motion passed 4-0 (Marston abstained). vi. BRAVO Magazine, published by Marquee Media Devotion of considerable space to inform the public of various historical, cultural and environmental preservation. A motion was made by Commissioner Marston to recommend the nomination for a general Mayor's Award. The motion was seconded by Commissioner Anderson. The motion passed 5-0. vii. Josh Martin Various projects throughout Elgin. A motion was made by Commissioner Savel to recommend the nomination for various categories of Mayor's Awards. The motion was seconded by Commissioner Anderson. The motion failed 5-0. viii. Iglesia de Principe De Paz Church, 263 DuPage St Extraordinary interior rehabilitation of the 1892 First Universalist Church. A motion was made by Commissioner Savel to recommend the nomination for a Jensen Award. C Elgin Heritage Commission: Minutes Page 3 February 19.2019 The motion was seconded by Commissioner Van Dusen. The motion passed 4-0 (Wiedmeyer abstained). b. Summary of walkthrough of event space 1) Seating for approximately 310 persons in sanctuary. Occupancy load is 360 for the building. RSVP's to event will probably be critical. 2) Door on north side of building will be used for access into the building, to ensure occupancy load is not exceeded. 3) Sound system and two large screen tv's are available for use in the sanctuary. 4)Two podiums available for use. 5) Kitchen prep area is plentiful for the caterer. 6) Food/buffet area is small, but manageable (appx.20'x16'). Church officials to determine if food/drink will be allowed into the sanctuary. 7) Bathrooms are being renovated in March/April. 8) Staff will have access on both Monday and Tuesday for setup. 9) Cindy is working with other city staff members for assistance with pedestrian crossing of Villa Street, ADA parking, garbage totes and possible easy up canopies for across the city sidewalks. 10) Request for budget approval of up to $300.00 for clean up services at the church (if needed) after the Mayor's award event (example: carpet cleaning). A motion was made by Commissioner Savel to approve the potential expense noted above. The motion was seconded by Commissioner Marston. The motion passed 5-0 c. Plaques to be Made 1) 345 Vincent Place - Done F. New Business 1. Jennifer Fukala of the Downtown Neighborhood Association (DNA)—Discussed various 2019 Goals of the DNA. Jennifer is a part of the Design Committee. G. Other Business 1. Commission members who have "termed out" will be acknowledged at the city council meeting being held on March 20th. All are welcome to attend. 2. Staff reminded the Commission to promptly respond if they can or cannot attend upcoming meetings, no later than the Monday before, so staff knows if a quorum will be met or if the meeting needs to be canceled due to no quorum. 3. RSVP's of Mayor's Awards is important. Asked commissioners to remind anyone who is attending the event to contact the city with their information (name of attendees). C Elgin Heritage Commission: Minutes Page 4 February 19.2019 4. Suggestion was made by C. Walden for future consideration of a "stained glass" tour of the churches within Elgin. H. Adjournment A motion was made by Commissioner Savel to adjourn the meeting. The motion was seconded by Commissioner Marston and passed unanimously. The meeting was adjourned at 8:56 p.m. Respectfully submitted, Cindy Walden, Interim secretary for the commission Approved: April 2, 2019 r r a rk Notice of meeting cancellation Regularly scheduled meeting on March 5, 2019 of the Elgin Heritage Commission The regularly scheduled meeting of Tuesday, March 5, 2019, has been canceled by the chairman due to no items being submitted for consideration. Our next meeting will be the regularly scheduled meeting date of April 2, 2019, at 6:00p.m., in the City Council Chambers, 2nd floor of the North Wing, City Hall, 150 Dexter Court, Elgin. Should you have any questions regarding the posting of this cancellation notice, please contact the Cindy Walden (commission secretary pro-tern) at 847-931-6776. dw/caw Notice issued on 02/05/19 r ELGIN HERITAGE COMMISSION Tuesday, April 2, 2019 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. February 19, 2019 C. Recognize Persons Present D. Plaque Applications None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. 2019 Elgin Heritage Commission Goals (no updates received for discussion) r a. Historic Resources Survey b. Elgin Historic District and Landmark Design Guidelines c. Update to requirements for Heritage and Sears Plaque applications d. Creation of walking/bike tour 3. Mayor's Awards and Preservation Month Planning a. Invitations being mailed out b. RSVP's needed from/by, commissioners, staff and general public (due to limited occupancy load) c. Day of planning d. Poem reading of the heritage of Elgin, or the beauty of old buildings, or related topic F. New Business None G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-56161 rilh PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin Elgin Heritage Commission April 2, 2019 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Brian Anderson, Tom Krebsbach, John Marston, Judith Van Dusen, Scott Savel, George Rowe, Steve Thoren and John Wiedmeyer 2. Members Absent: None 3. City Staff Present: Cindy Walden, Denise Momodu, Dave Waden B. Approval of Minutes: A motion was made by Commissioner Anderson to approve the February 19, 2019, minutes with the following amendments: 1) page 3 delete text beginning with "A motion... thru passed 5-0" (text copied in error), and 2) page 4 spelling "stained glass". The motion was seconded by Commissioner Rowe. The motion passed 6-0-2 (Abstain: Krebsbach &Thoren. C. Recognize Persons Present: Christin, Matt & Hudson Sundquist/Martin and Rebecca Hunter D. Plaque applications: None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities No discussion items 2. 2019 Elgin Heritage Commission Goals No discussion items 3. Mayor's Awards and Preservation Month Planning a. Invitations being mailed out/ RSVP's needed by April 25th by commissioners, staff and general public, due to limited seating * suggestion to add and insert into the envelope with the invitation, noting limited seating and to please RSVP b. Day of Planning * donation box for in the church * poem reading highlighting the heritage of Elgin, beauty of old buildings or related topic Elgin Heritage Commission:Minutes Page 2 April 2.2019 F. Other Business None. G. Adjournment A motion was made by Commissioner Rowe to adjourn the meeting. The motion was seconded by Commissioner Krebsbach and passed unanimously. The meeting was adjourned at 7:53 p.m. Respectfully submitted, Cindy Walden, Secretary Pro-tern Community Development Department Approved: 08/06/2019 rk r Elgin Heritage Commission 2019—Historic Rehabilitation Grant Application Grant Review Subcommittee Meeting Wednesday, May 6, 2019-7:00 p.m. City Hall Community Development Department Meeting Room 150 Dexter Court, Elgin, IL 60120 AGENDA A. Welcome B. Selection of Subcommittee Chairman C. Review Process for Assigning Points to Grant Applicants D. Elgin Historic Architectural Rehabilitation Grant 50/50—Review (8 submissions for review) 1. 14-16 S. Chapel Street—DRSC March 28, 2017-Scope of work includes: Rehabilitation of front porch; stucco and masonry repairs; prime and paint. 2. 162 College Street—Scope of work includes: Rehabilitation of front stoop entry; reside part of east and west elevations; installation of entry light to match historic photograph. 3. 316-322 Division Street—Scope of work includes: Replacement of all 2nd floor windows. 4. 706 Douglas Avenue—DRSC April 23, 2019-Scope of work includes: Rehabilitation of front, rear and side porches; scrape and paint entire house; replace garage roof. 5. 1028 Douglas Avenue—Scope of work includes: Installation of missing railing on den and sunroom roof to match design from original plans; replace 1960s era railing on top of garage to match proposed design on den and sunroom roof; restoration of front portico; replace front door storm door with wood full-view storm door; replace 1'floor shutters to match shutters in original plans; repair and paint deteriorated wood. 6. 155 S. Gifford Street—Scope of work includes: Reroof house with cedar shingles. 7. 375 Prairie Street—Scope of work includes: Alter existing 4 car garage to match design and architectural features found on home. 8. 320 Raymond Street—Scope of work includes: Replacement of 2 vinyl windows with wood windows; stucco repair; restoration of all wood windows throughout home; install half-round gutters at front porch/addition; scrape, prep, prime and paint where needed. E. 75/25 Application Review and Grant Recommendation (4 submissions for review) 1. 826 Douglas Avenue—Scope of work includes: Scrape, prep, prime and paint entire house and carriage house; restoration of windows, where needed; repair of front porch roof; recreate deteriorated elements 2. 164 N. Gifford Street—Scope of work includes: Rehabilitation of front porch to match historic photograph; exterior repairs; restoration of windows; installation of half-round gutters; restoration of storm windows; replacement of storm windows to match existing storm windows, where missing. 3. 371 North Street—Scope of work includes: Construction of new two-car garage in accordance to historic district guidelines and style of home. 4. 325 Raymond Street—Scope of work includes: Replacement of 6 vinyl windows with wood windows to match original windows; restoration of all original wood windows; replace non-original storm door with full-glass storm door; replace porch ceiling with 1x3 beadboard; repair garage exterior; garage-scrape and paint F. Other G. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r Elgin Heritage Commission 2019 Historic Rehabilitation Grant Application/Grant Review Subcommittee Tuesday, May 6, 2019—6:00 p.m. Community Development Conference Room 150 Dexter Court, Elgin, IL 60120 Proposed Findings/Minutes The meeting was called to order at 6:12 p.m. Ms. Christen Sundquist welcomed Subcommittee members. Members were provided information regarding the proposed grants via email and the city's website. The Subcommittee was advised that all applications meeting the minimum point threshold of 40 will be forwarded to the City Council. In the event that the applicant funding requests exceed the available grant amount, projects will be recommended based upon their point value ranking. Members Present: Judy Van Dusen, George Rowe, Dennis Roxworthy, John Marston, Brian Anderson, and John Roberson Others Present: None City Staff Present: Christen Sundquist, Historic Preservation Planner Selection of Subcommittee Chairman Motion made by Committee Member Marston to nominate George Rowe as Chairman. The motion was seconded by Committee Member Roxworthy and passed unanimously. Review of 2019 Historic Rehabilitation Grant Applications a. 50/50 Application Review and Grant Recommendation 1. 1028 Douglas Avenue 2. 706 Douglas Avenue 3. 14-16 S. Chapel Street 4. 162 College Street 5. 155 S. Gifford Street 6. 375 Prairie Street 7. 320 Raymond Street 8. 211 Villa Street 9. 316-322 Division Street b. 75/25 Application Review and Grant Recommendation 1. 164 N. Gifford Street 2. 325 Raymond Street Elgin Heritage Commission 2019 Historic Rehabilitation Grant Application/Grant Review Subcommittee Agenda May 6, 2019-6:00 p.m. Page 2 of 2 3. 371 North Street 4. 826 Douglas Avenue The findings of this subcommittee will be provided to the City Council for grant consideration, in order of point ranking. Ms. Sundquist advised the Subcommittee that the funds for the Historic Rehabilitation Grant program were exhausted based on what was allocated for the 2019 program and the number of applicants who applied. It was noted that four projects will be fully funded and two projects will receive partial funding. Comments from Committee Members: The Commissioners stated that it was great to have so many submissions this year which shows that people are willing to do substantial projects to their properties. Adjournment: A motion to adjourn was made by Committee Member Marston. Motion seconded by Committee Member Van Dusen and passed unanimously. The meeting adjourned at 8:18 p.m. r Respectfully submitted, (51i)ltb Christen Sundquist, Historic Preservation Planner Community Development Department Approved: ELGIN HERITAGE COMMISSION Tuesday,June 4, 2019 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. February 5, 2019 2. April 2, 2019 3. May 6, 2019 Historic Rehabilitation Grant Review C. Recognize Persons Present 1. Welcome new commissioner, John Regan D. Plaque Applications 1. 429 Division Street E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey b. Elgin Historic District and Landmark Design Guidelines c. Update to requirements for Heritage and Sears Plaque applications d. Creation of walking/bike tour 3. Preservation Month Recap a. Participants at each event b. Thank you to all volunteers— Mayor's Awards F. New Business 1. Cobblestone— Future Heritage Commission meeting 2. Historic Rehabilitation Grants G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin Elgin Heritage Commission June 4, 2019 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Brian Anderson (7:01),John Marston, John Regan, George Rowe, Scott Savel, Steven Thoren and John Wiedmeyer 2. Members Absent: Tom Krebsbach,Judy Van Dusen 3. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Marston to approve the May 6, 2019 minutes as submitted. The motion was seconded by Commissioner Rowe. The motion passed 3-0-4 (Regan, Savel,Thoren, Wiedmeyer abstained). C. Recognize Persons Present: Donna Stefani (public), Rebecca Hunter (public) The Commission welcomed new committee member John Regan and gave introductions. r D. Plaque applications: 1. 429 Division Street—The plaque nomination received the following average scores: Historic Significance 8.29; Architectural Significance: 7.86; Current Maintenance: 8.57. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read F. (Francis) Preston, 1880. The motion was seconded by Commissioner Thoren. The motion passed unanimously. E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities a. Commissioner Rowe noted that Elgin History Museum President, Al Walters, did a great lecture on Walton Island where more than 50 people were in attendance. b. Commissioner Rowe also stated that Elgin's Civil War Reenactment will be held on June 8th and 9th at the Elgin Mental Health Center grounds and he welcomes all to attend. c. Commissioner Thoren congratulated Commissioner Rowe on the spectacular job he did as the featured speaker for the Memorial Day ceremony held at Bluff City Cemetery. r Elgin Heritage Commission:Minutes Page 2 June 4,2019 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey Staff noted that they will revisit this topic in the fall. b. Elgin Historic District and Landmark Design Guidelines Staff stated that she is continually working on the update to the guidelines and will provide the Commission updates on her progress.The goal is to provide the amendments for review and approval to City Council in the fall. c. Update to requirements for Heritage and Sears Plaque applications Rebecca Hunter stated that she will provide recommendations to the commission at the next scheduled meeting in August. d. Creation of walking/bike tour Staff stated she will be in contact with the Downtown Neighborhood Association, Bicycle and Pedestrian Advisory Committee and Elgin Community Network to see if they are already working on a similar tour. 3. Preservation Month Recap a) The Commissioners discussed the success of the Mayor's Awards. Staff thanked everyone who participated in helping set up and take down for the event. b) Commissioners reviewed attendee numbers for several of the Preservation Month events. The Commissioners noted that many of the events planned were well attended. c) Chairman Wiedmeyer stated that he will put together on the behalf of the Commission a thank you letter to the Iglesia Principe de Paz for the use of their space for the Mayor's Awards. The Commission thanked Chairman Wiedmeyer for doing so. F. New Business 1. Cobblestone—Future Heritage Commission meeting The commission discussed having an off-site meeting at the Cobblestone house to see the overall progress. Staff noted that as the property is not yet accessible, the commission would not be able to hold a meeting there but encouraged commissioners to see the work on days the Cobblestone is open for special events/volunteer days. 2. Historic Rehabilitation Grant Program Staff gave a recap of the projects that were submitted and those that were recommended to City Council for approval. Commissioner Savel noted that it was great to see so many applications and interest in property owners wanting to do work on their homes. A motion was made by Commissioner Anderson to submit the Findings of Fact of the Historic Rehabilitation Grant Review Subcommittee to the City Council. The motion was seconded by Commissioner Marston. The motion passed 5-0-2 (Wiedmeyer and Savel abstained). r Elgin Heritage Commission:Minutes Page 3 June 4,2019 G. Other Business 1. Rebecca Hunter asked the Commissioners if they had any contacts regarding who owns the property of the concrete block silo which is the only remnant left of the concrete block manufacturer that used to be on that site. Rebecca noted that this silo has significance and noted her concerns with its possible removal. The Commissioners stated that they did not have a contact but suggested that Rebecca contact the Northeast Neighborhood Association for possible assistance. 2. Commission Savel stated he attend Toledo, Ohio's house walk as a docent in what was his wife's Great-Grandfather's home. He stated that it was a great house walk and encouraged others, if they are able, to attend. 3. Chairman Wiedmeyer proposed to the Commission to give a donation to the late Steve Stroud Memorial Fund of which funds will be used to create a memorial of the unmarked graves at Bluff City Cemetery. A motion was made by Commissioner Rowe to donate $100 to the Steve Stroud Memorial Fund. The motion was seconded by Commissioner Anderson. The motion passed unanimously. 4. Commissioner Anderson suggested the creation of a new award for the Mayor's Awards for research and education. Staff noted that the current Mayor's Awards already encompass persons and groups who educate and promotes awareness of Elgin's heritage, however the creation of a new award can be discussed at the next meeting in August. H. Adjournment A motion was made by Commissioner Savel to adjourn the meeting. The motion was seconded by Commissioner Regan and passed unanimously. The meeting was adjourned at 8:55 p.m. Respectfully submitted, yexiatinti 5,010/ Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 8/6/2019 F r Notice of meeting cancellation Regularly scheduled meeting on July 2, 2019 of the Elgin Heritage Commission The regularly scheduled meeting of July 2,2019,has been cancelled due to no items received for discussion. The next scheduled meeting will be August 6, 2019, at 6:00 p.m., City Council Chambers, 2nd floor of the North Wing, City Hall, 150 Dexter Court, Elgin. Should you have any questions regarding the posting of this cancellation notice, please contact the Christen Sundquist (staff liaison) at 847-931-6004. cw/caw Notice issued on 06/27/19 r ELGIN HERITAGE COMMISSION Tuesday, August 6, 2019 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. April 2, 2019 2. June 2, 2019 C. Recognize Persons Present 1. Welcome new commissioners, Len Govednik and Rebecca Hunter D. Plaque Applications 1. 461 Division Street 2. 52 N Crystal Street 3. 315 Mountain Street 4. 326 McClure Avenue E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey (No Update) b. Elgin Historic District and Landmark Design Guidelines c. Update to requirements for Heritage and Sears Plaque applications F. New Business 1. Elgin Heritage Commission Budget Review 2. Plaque Replacement a. 372 N Spring Street b. 864 W. Highland Avenue c. 429 Raymond Street d. 71-73 Park Row 3. Renew Memberships: NAPC, Landmarks Illinois G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin Elgin Heritage Commission August 6, 2019 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Brian Anderson, Len Govednik, Rebecca Hunter,John Marston, John Regan (7:03), George Rowe, Scott Savel, Steven Thoren (7:01) and John Wiedmeyer 2. Members Absent: None 3. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Anderson to approve the April 2, 2019 minutes with the following amendments, under adjournment the name "Rose" to "Rowe."The motion was seconded by Commissioner Rowe. The motion passed 5-0-4 (Govednik and Hunter abstained; Thoren and Regan absent). 2. A motion was made by Commissioner Rowe to approve the June 2, 2019 minutes as submitted.The motion was seconded by Commissioner Marston. The motion passed 5-0-4 (Govednik and Hunter abstained; Thoren and Regan absent). C. Recognize Persons Present: Janine Hnatusko (public) The Commission welcomed new committee members Len Govednik and Rebecca Hunter and gave introductions. D. Plaque applications: 1. 461 Division Street—The plaque nomination received the following average scores: Historic Significance 8.38; Architectural Significance: 7.13; Current Maintenance: 6.50. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read G. W. (George Willard) Reed, 1890. The motion was seconded by Commissioner Thoren. The motion passed 8-0-1 (Hunter abstained). 2. 52 N. Crystal Street—The plaque nomination received the following average scores: Historic Significance 9.00; Architectural Significance: 7.43; Current Maintenance: 7.29. A motion was made by Commissioner Anderson to approve awarding the plaque for the property with the inscription that would read W. & C. (William and Caroline) Kimball, c. 1870. The motion was seconded by Commissioner Marston. The motion passed 7-0-2 (Hunter and Savel abstained). r Elgin Heritage Commission:Minutes Page 2 August 6,2019 3. 315 Mountain Street—The plaque nomination received the following average scores: Historic Significance 8.57; Architectural Significance: 7.14; Current Maintenance: 7.29. A motion was made by Commissioner Anderson to approve awarding the plaque for the property with the inscription that would read W. & C. (William and Caroline) Kimball, c. 1870. The motion was seconded by Commissioner Thoren. The motion passed 7-0-2 (Hunter and Savel abstained). 4. 326 McClure Avenue—The plaque nomination received the following average scores: Historic Significance 6.67;Architectural Significance: 6.11; Current Maintenance: 7.11. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read A. & L. (August and Lena) Podewills, 1906. The motion was seconded by Commissioner Hunter. The motion passed unanimously. E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities a. Commissioner Rowe gave an update on the work at the Nancy Kimball House (302 W. Chicago Street) noting that the south elevation work is underway with tuckpointing, repairs, new door and surround has been ordered and the investigation of the limestone sill at the front door entry. b. Commissioner Rowe also reported on the successful car show that the Elgin History Museum hosted and they hope to expand next year. It was mentioned that Commissioners Savel and Thoren both won awards for their antique vehicles. c. Commissioner Thoren stated that there are new owners at 920 W. Highland Avenue and that the home was rehabbed prior to their purchase. He stated that the home was painted white but he was given permission to add a bit of color to the porch to highlight the details. The new homeowners seemed enthusiastic about living in a historic home and are planning on painting the remaining detail to match that on the porch. d. Commissioner Anderson reported that the Northeast Neighborhood Association has a watchful eye on a significant building that's being threatened with possible demolition in the neighborhood. It was noted that the building is not located within the historic district. 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey No update. b. Elgin Historic District and Landmark Design Guidelines Staff stated that she is continually working on the update to the guidelines and will provide the Commission updates on her progress.The goal is to provide the amendments for review and approval to City Council in the fall. r Elgin Heritage Commission:Minutes Page 3 August 6,2019 t c. Update to requirements for Heritage and Sears Plaque applications The Commission briefly touched on the adjusted guidelines for the plaque applications but are planning on revisiting this at the September meeting. F. New Business 1. Elgin Heritage Commission Budget Review Staff gave a recap of past expenses and the remaining funds left in the account. She noted upcoming expenses and asked the Commission approve the funding. Commissioner Savel made the motion to approve the renewal of memberships in the total of$200; the renewal of the Historic Elgin website fees of a total of$236, and the approval of the funding of 5 new plaques and 4 replacement plaques for an amount of $171.00. The motion was seconded by Commissioner Regan. The motion passed unanimously. 2. Plaque Replacement The Commissioners agreed that they will continue to replace the plaques for no cost to the homeowner. However, they noted there will come a time when they receive a large amount of replacement requests that they will not be able to fund due to the minimal budget that is given to them. 3. Renew Memberships: NAPC and Landmarks Illinois The renewal of the memberships were covered under the budget review. G. Other Business 1. Commissioner Marston and the other commissioners gave their condolences to Commissioner Thoren for the loss of his father. 2. Staff reminded the Commissioners of the upcoming Solar Systems on Historic Structures presentation that she along with the Citizens Utility Board will be giving on Thursday, August 8, 2019. She encouraged the members to join as it will be informative and also located at the historic 1967 Kane County landmark designed by John Schmidtke. H. Adjournment A motion was made by Commissioner Savel to adjourn the meeting. The motion was seconded by Commissioner Regan and passed unanimously. The meeting was adjourned at 9:02 p.m. Respectfully submitted, yrazitm, ,peideatit) Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 9/3/2019 r ELGIN HERITAGE COMMISSION Tuesday, September 3, 2019 7:00pm City Council Chambers, 2"d Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. August 6, 2019 C. Recognize Persons Present D. Plaque Applications 1. 263-267 Douglas Avenue 2. 269-271 Douglas Avenue E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey (No Update) b. Elgin Historic District and Landmark Design Guidelines (No Update) c. Update to requirements for Heritage and Sears Plaque applications F. New Business 1. December Plaque Awards—Tuesday, December 3, 2019 a. Potentially eight plaques will be awarded b. Discuss ideas for the lecture/presentation 2. Funding Request by the Downtown Neighborhood Association— Design Committee for supplies to move and secure the Crocker Theater facade pieces G. Other Business 1. Upcoming Events a. Historic Elgin House Walk—September 7th and 8th, 9:OOAM-4:OOPM, check in at 364 Division Street b. Silent City Memorial Dedication—September 14th at 3:00PM, Bluff City Cemetery c. Elgin History Museum— Bluff City Cemetery Walk—September 22nd at 11:00AM- 3:00PM, Bluff City Cemetery d. Silent City Speaks Theater Production—September 29th at 4:00PM, Iglesia Principe de Paz H. Adjournment City of Elgin Elgin Heritage Commission September 3, 2019 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Brian Anderson (7:01 p.m.), Len Govednik, Rebecca Hunter, John Marston,John Regan, George Rowe, Scott Savel, Steve Thoren, and John Wiedmeyer 2. Members Absent: None 3. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Regan to approve the September 3, 2019 minutes as amended.The motion was seconded by Commissioner Hunter. The motion passed 6-0-3 (Savel,Thoren and Anderson abstained). C. Recognize Persons Present: None r D. Plaque applications: 1. 1183 Cedar Avenue—The plaque nomination received the following average scores: Historic Significance 7.88; Architectural Significance: 8.25; Current Maintenance: 9.00. A motion was made by Commissioner Thoren to approve awarding the plaque for the property with the inscription that would read D. & L. (Donald and Lucille) Leverenz, 1937. The motion was seconded by Commissioner Savel. The motion passed 8-0-1 (Hunter abstained). 2. 820 N. Spring Street—The plaque nomination received the following average scores: Historic Significance 7.63; Architectural Significance: 7.00; Current Maintenance: 7.00. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read F. & M. (Frederick and Marie) Schurmeier, 1903. The motion was seconded by Commissioner Anderson. The motion passed 8-0-1 (Hunter abstained). E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities a. Commissioner Rowe noted that the Elgin History Museum's Annual Cemetery Walk was a success despite the rainy weather. He also noted that there were approximately 75 people at the Silent City production of the cemetery walk that Elgin Heritage Commission:Minutes Page 2 September 3,2019 went well. He also thanked Commissioner Marston, Commissioner Govednik and Chairman Wiedmeyer for volunteering that day. b. Commissioner Marston noted that there will be a volunteer work day to restack and assess the Crocker Theater pieces on Saturday, October 5th from 10AM-2PM. c. Commissioner Marston also noted that there will be an informational meeting that is being hosted by the Near East Neighborhood Association regarding the D.C. Cook Publishing House. d. Commissioner Anderson 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey No update. b. Elgin Historic District and Landmark Design Guidelines Staff stated that she is continually working on the update to the guidelines and will provide the Commission updates on her progress. c. Update to requirements for Heritage and Sears Plaque applications The Commission reviewed the recommendations for the change in the review of Sears Plaque applications and have asked Staff to update a scoring sheet of which Commissioner Hunter will assist.This will be presented to the commission at their next meeting. F. New Business 1. December Plaque Awards—Tuesday, December 3, 2019 Staff noted that she has reserved the Elgin History Museum space on the second floor for the December Plaque awards.There will be a potential of nine plaques that will be given for the ceremony. Commissioner Marston noted that he is interested in staff's presentation on solar panels on historic structures and asked if she would be the lecturer for that night. Chairman Wiedmeyer noted that this would be timely since the Design Review Subcommittee recently received a solar panel installation request on the First Congregational Church at 256 E. Chicago Street. 2. Funding Request—Downtown Neighborhood Association The Commissioners reviewed the proposal for the funding request for the DNA-Design Committee to purchase materials to be used for the preservation and re-cataloguing of the Crocker Theater facade pieces that are sitting in an open lot on wood pallets. The DNA-Design Committee is organizing an event day where volunteers could help move the pieces onto plastic pallets, banding them and then covering them with a protective material. The Commissioners were questioning the methodology of the protection of the pieces and asked staff to get more information from the group. A motion was made by Commissioner Anderson to approve the funding request of$500 to the Downtown Neighborhood Association for the purchase of protective materials for the Crocker Theater facade pieces. The motion was amended by Commissioner Regan to insert the phrase "and for the submission of a report of the cataloguing efforts and the means and methods for the Elgin Heritage Commission:Minutes Page 3 September 3,2019 protection of the material to the Elgin Heritage Commission." The motion was seconded by Commissioner Rowe. The motion passed unanimously. G. Other Business 1. The Commissioners discussed the upcoming events for September. H. Adjournment A motion was made by Commissioner Rowe to adjourn the meeting. The motion was seconded by Commissioner Regan and passed unanimously. The meeting was adjourned at 8:53 p.m. Respectfully submitted, chiutezni ,441t(,a;b Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 10/01/2019 r ELGIN HERITAGE COMMISSION rTuesday, October 1, 2019 7:00pm City Council Chambers,2"d Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. September 3, 2019 C. Recognize Persons Present D. Plaque Applications 1. 1183 Cedar Avenue 2. 820 N. Spring Street E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey b. Elgin Historic District and Landmark Design Guidelines c. Update to requirements for Heritage and Sears Plaque applications F. New Business 1. Plaque Replacement: a. 1024 Bellevue Avenue b. 414 N. Spring Street c. 217 Lincoln Avenue G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 (TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin Elgin Heritage Commission October 1, 2019 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Brian Anderson (7:01 p.m.), Len Govednik, Rebecca Hunter,John Marston,John Regan, George Rowe, Scott Savel, Steve Thoren, and John Wiedmeyer 2. Members Absent: None 3. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Regan to approve the September 3, 2019 minutes as amended. The motion was seconded by Commissioner Hunter. The motion passed 6-0-3 (Savel, Thoren and Anderson abstained). C. Recognize Persons Present: None D. Plaque applications: 1. 1183 Cedar Avenue—The plaque nomination received the following average scores: Historic Significance 7.88; Architectural Significance: 8.25; Current Maintenance: 9.00. A motion was made by Commissioner Thoren to approve awarding the plaque for the property with the inscription that would read D. & L. (Donald and Lucille) Leverenz, 1937. The motion was seconded by Commissioner Savel. The motion passed 8-0-1 (Hunter abstained). 2. 820 N. Spring Street—The plaque nomination received the following average scores: Historic Significance 7.63; Architectural Significance: 7.00; Current Maintenance: 7.00. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read F. & M. (Frederick and Marie) Schurmeier, 1903. The motion was seconded by Commissioner Anderson. The motion passed 8-0-1 (Hunter abstained). E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities a. Commissioner Rowe noted that the Elgin History Museum's Annual Cemetery Walk was a success despite the rainy weather. He also noted that there were approximately 75 people at the Silent City production of the cemetery walk that Elgin Heritage Commission:Minutes Page 2 October 1,2019 went well. He also thanked Commissioner Marston, Commissioner Govednik and Chairman Wiedmeyer for volunteering that day. b. Commissioner Marston noted that there will be a volunteer work day to restack and assess the Crocker Theater pieces on Saturday, October 5th from 10AM-2PM. c. Commissioner Marston also noted that there will be an informational meeting that is being hosted by the NorthEast Neighborhood Association regarding the D.C. Cook Publishing House. d. Commissioner Anderson brought to the commission's attention regarding the removal of the stone curbs on Porter Street near the intersection of Chicago Street. Staff noted that the curbs are being retained and will be reinstalled. 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey Staff noted that she will be contacting the NWNA to set up a meeting to inform them of the upcoming survey of the Midwest Neighborhood. Staff will be completing the survey and expects to start in March with a completion date in the fall of 2020. b. Elgin Historic District and Landmark Design Guidelines Staff stated that she is almost complete with the markups and re-design of the guidelines and will be presenting it to the Design Review Subcommittee at their next scheduled meeting. After which, those changes will be presented to the Heritage Commission for review. c. Update to requirements for Heritage and Sears Plaque applications The commission reviewed the scoring guidelines for plaque applications and agreed with staff's and Commissioner Hunter's recommendations. A motion was made by Commissioner Regan to use those proposed guidelines when assessing Sears, Roebuck and Catalog plaque applications. The motion was seconded by Commissioner Rowe. The motion passed 8-0-1 (Hunter abstained). F. New Business 1. Plaque Replacement of three (3) plaques. A motion was made by Commissioner Anderson to approve the replacement of three plaques located at 1024 Bellevue Avenue, 414 N. Spring Street and 217 Lincoln Avenue. The motion was seconded by Commissioner Savel. The motion passed unanimously. G. Other Business 1. The commission asked staff to begin researching and receiving cost estimates for caterers for next year's Mayor's Awards for Preservation. r Elgin Heritage Commission:Minutes Page 3 October 1,2019 H. Adjournment A motion was made by Commissioner Rowe to adjourn the meeting. The motion was seconded by Commissioner Regan and passed unanimously. The meeting was adjourned at 8:03 p.m. Respectfully submitted, Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 11/5/2019 r r ELGIN HERITAGE COMMISSION Tuesday, November 5, 2019 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. October 1, 2019 C. Recognize Persons Present D. Plaque Applications None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. 2019 Elgin Heritage Commission Goals r a. Historic Resources Survey (no update) b. Elgin Historic District and Landmark Design Guidelines (begin review—will discuss at next scheduled meeting) 3. December Plaque Awards a. Tuesday, December 3, 2019; Elgin History Museum b. Speaker (a) Solar Systems on Historic Structures b. Pot Luck: Dish to Pass c. Plaques to be Awarded (a) Ten Heritage Commission Plaques F. New Business 1. 2020 Annual Schedule—Approval 2. Elgin Heritage Commission Budget a. Mayor's Awards Space— Rental Amount b. Mayors Awards Caterer Proposals G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN r ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. • City of Elgin Elgin Heritage Commission November 5, 2019 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Brian Anderson, Rebecca Hunter,John Marston,John Regan, George Rowe, Scott Savel, Steve Thoren, and John Wiedmeyer 2. Members Absent: Len Govednik 3. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Anderson to approve the October 1, 2019 minutes with the following amendments, under E-1-C, change "Near East" to "NorthEast".The motion was seconded by Commissioner Hunter. The motion passed unanimously. C. Recognize Persons Present: None D. Plaque applications: 1. None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities a. Commissioner Rowe noted that the Elgin History Museum will be having a Cobblestone Construction Celebration on Saturday, November 9th from 1:00PM- 3:00PM.This will allow visitors to see the progress that has been made over the past year.There will also be several cleanups prior to the event with one being held at 9AM on Wednesday, November 6th. b. Commissioner Marston noted that the cleanup and re-organization of the Crocker Theater pieces is almost complete.There were approximately 7,000 bricks moved and most of the decorative terracotta pieces have been stacked neatly. He stated that it looks like there will need to be one more work day to move all the pieces and they are hoping to have this project complete before it begins to snow. c. Commissioner Anderson stated that the NorthEast Neighborhood Association held an informational meeting regarding the D.C. Cook Publishing building and that approximately 90 people attended.There was a lot of positive feedback and many are hoping the building is saved and re-purposed. d. Chairman Wiedmeyer stated that the Elgin History Museum's Annual Benefit was a success and that he commends the History Museum for putting on such an event. Elgin Heritage Commission:Minutes Page 2 November 5,2019 Many of the Commissioners who were in attendance also stated that it was a great event and they are looking forward to next year's. 2. 2019 Elgin Heritage Commission Goals a. Historic Resources Survey No update. b. Elgin Historic District and Landmark Design Guidelines Staff noted to the Commissioners to review the proposed amendments to the guidelines over the next two months as they will be discussing the changes at the January meeting. c. December Plaque Awards The Commissioners stated that they would still like staff to talk about Solar Panels on Historic Structures as the informational lecture for the night and that they are looking forward to it. Staff noted for the Commissioners to email her what they will be bringing to the pot luck so that there aren't duplicates of food. F. New Business 1. 2020 Annual Schedule A motion was made by Commissioner Savel to approve the proposed 2020 Meeting Schedule for the Elgin Heritage Commission and Design Review Subcommittee. The motion was seconded by Commissioner Thoren. The motion passed unanimously. 2. Elgin Heritage Commission Budget a. Mayor's Awards The Commission discussed having the event at the Highland Lofts of which they showed their enthusiasm.They would like to continue to explore different caterers for the event. A motion was made by Commissioner Rowe to allow staff to use the remaining budget towards the 2020 Mayor's Awards Event. The motion was seconded by Commissioner Thoren. The motion passed unanimously. G. Other Business 1. Commissioner Anderson brought up hosting more educational events to spark more interest in architecture and preservation to the younger generation. Commissioner Marston noted that elementary schools are teaching Elgin history and the History Museum has seen more educational groups at the museum and will certainly help spark some interest. Staff noted that she can reach out to both High Schools to see if there would be any interest in staff speaking to some classes about Elgin's architecture and many of the volunteer opportunities that high schoolers could participate in such as the Historic Elgin Housewalk, Open Elgin and the Cemetery Walk. r Elgin Heritage Commission:Minutes Page 3 November 5,2019 H. Adjournment A motion was made by Commissioner Regan to adjourn the meeting. The motion was seconded by Commissioner Rowe and passed unanimously. The meeting was adjourned at 7:44 p.m. Respectfully submitted, ektiAnt., (50vitexab Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 01/07/2020 r r