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HomeMy WebLinkAbout2015 Heritage Commission Agendas and Minutes ELGIN HERITAGE COMMISSION Tuesday, February 3, 2015 City Council Chambers,2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. November 4, 2014—regular meeting 2. December 2, 2014—special meeting/appeals hearing C. Recognize Persons Present D. Plaque Applications—none at this time E. Old Business 1. Elgin Bungalow Initiative Update 2. DRSC Composition Text Amendment Update 3. Historic Preservation Planner position update 4. National Register Historic District—Downtown Commercial District Update 5. Reports from Neighborhood Groups on Heritage Related Activities 6. Other old business F. New Business 1. Approval of 2015 EHC and DRSC meeting schedule (attached documentation) 2. 2014 budget wrap up report, and 2015 budget projections (attached documentation) 3. Grant program funding and schedule updates-Application deadline April 3, 2015 4. Preservation Month Schedule -May 1 —31, 2015 5. Mayors Awards-Scheduled for May 5, 2015 at the Elgin Art Showcase, 164 Division Street(Professional Building) G. Staff Announcements H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 (TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin rElgin Heritage Commission [ February 3, 2015 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman Bill Briska. 1. Members Present: William Briska, Elizabeth Femal, Rebecca Hunter,Torn Krebsbach, George Rowe,Judy Van Dusen, and John Wiedmeyer 2. Members Absent: Judith Rivera and Scott Save( 3. Others Present: None 4. City Staff Present: Sarosh Saher, AICP,Senior Planner B. Approval of Minutes: 1. A motion was made by Commissioner Rowe to approve the November 4, 2014 minutes. The motion was seconded by Commissioner Wiedmeyer. The motion passed unanimously. 2. A motion was made by Commissioner Wiedmeyer to approve the December 2, 2014 minutes of the special meeting and public hearing. The motion was seconded by Commissioner Rowe.The motion passed unanimously. C. Recognize Persons Present: No additional persons were present. D. Plaque applications:there were none submitted for the consideration of the Commission at this time. However, Mr. Saher indicated that there were two plaques that would be presented to home owners in May since there was no event held in December. E. Old Business 1. Elgin Bungalow Initiative Update No new information was provided other than what was reported at the last meeting of the Commission. 2. DRSC Composition Text Amendment Update No new information was provided other than what was reported at the last meeting of the Commission. 3. Historic Preservation Planner position update Mr. Saher informed the Commission that the position of Historic Preservation Planner was in fact considered separate from a grants planner.As such,the position had been announced by the city with a closing deadline of December 29, 2014. 62 applications r Egin Heritage Commission:Minutes Page 3 February 3,2015 i. 50/50 Historic Architectural Rehabilitation Grant Program. The program had been allocated an amount of$50,000 in new proceeds with a total available balance of $97,721.00 due to left over proceeds from 2014. ii. 75/25 Historic Architectural Rehabilitation Grant Program. The program had been allocated an amount of$50,000 in new proceeds with a total available balance of $144,000.00 due to left over proceeds from 2014. Availability of applications would be announced by the city on the website and at a city council meeting. Additionally, Mr. Saher indicated that a press release was being prepared to be sent to the various media outlets. For the general information of the Commission, Mr. Saher also provided update on other grant programs that had received allocations by the city council in the 2015 budget. They were as follows: iii. Residential Conversion grant program:The program had been allocated an amount of$150,000 in new proceeds with a total available balance of$247,000.00 due to left over proceeds from 2014. iv. Property Improvement Grant program (Chain Link Fence Removal Program, Substitute Siding Removal Program and Exterior Paint program):The program had been allocated an amount of$100,000 in new proceeds with a total available balance of$150,000.00 due to left over proceeds from 2014. v. Overhead Sewer and Backwater Valve Assistance program:the program had not been funded for 2015. vi. Facade Improvement Program: The program had been allocated an amount of $150,000 in new proceeds. 4. Preservation Month Schedule- May 1 —31, 2015. Chairman Briska updated the Commission on the events that had been planned thus far. He indicated that it was still early in the year, and that he would continue to work with the Elgin Area Historical Society and the Gail Borden Library to gather information on events planned for the month of May. In the meantime, he read out the list that was confirmed as of that date. Mr. Saher also added that Judy Brownfield of"Books at Sunset" had indicated her interest in conducting a "Roaring 20s"trolley tour of Elgin. They were currently waiting for insurance to be able to use the Lords Park Pavilion as a starting point and would confirm the date in the near future. Additionally, Mr. Saher again reminded the Commission that the downtown commercial national register historic district could be recognized at the Mayors Awards in May. r F ELGIN HERITAGE COMMISSION Tuesday, March 3, 2015 City Council Chambers,2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. February 3, 2015 C. Recognize Persons Present D. Plaque Applications 1. 72 N Liberty St E. Old Business 1. Elgin Bungalow Initiative Update 2. DRSC Composition Text Amendment Update r 3. Historic Preservation Planner position update 4. Preservation Month Schedule -May 1 —31, 2015 5. Reports from Neighborhood Groups on Heritage Related Activities F. New Business 1. Mayors Awards Nominations review-Scheduled for May 5, 2015 at the Elgin Art Showcase, 164 Division Street(Professional Building) -attached 2. Guide by Cell usage reports-attached G. Other Business 1. Residential Grant information flyer and submission deadlines - attached H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. C City of Elgin Elgin Heritage Commission March 3, 2015 Proposed Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman Bill Briska. 1. Members Present: William Briska, Elizabeth Femal, Rebecca Hunter, Tom Krebsbach, Judith Rivera, George Rowe, Scott Savel,Judith Van Dusen, and John Wiedmeyer 2. Members Absent: None 3. Others Present: Dan Miller 4. City Staff Present: Sarosh Saher, AICP, Senior Planner B. Approval of Minutes: 1. A motion was made by Commissioner Wiedmeyer to approve the February 3, 2015 minutes. The motion was seconded by Commissioner Rivera. The motion passed 8-0 with 1 abstention (Savel). r C. Recognize Persons Present: the Commission recognized Dan Miller. D. Plaque applications: 1. 72 North Liberty Street-The plaque nomination received the following average scores: Historic Significance: 8.1; Architectural Significance: 7.0; Current Maintenance: 7.8. A motion was made by Commissioner Rowe to approve awarding the plaque for the property with the inscription that would read 1892, F. & F. Allen (Abbreviated for Frank E. and Frances V. Allen). The motion was seconded by Commissioner Wiedmeyer. Vote: 8-0 with 1 abstention (Krebsbach) Mr.Saher indicated that the plaque would be awarded at the Mayors Awards in May with the two plaques that were carried over from December 2014 for a total of three at this time.There was potential to consider additional plaques at the April meeting of the Commission E. Old Business 1. Elgin Bungalow Initiative Update Mr. Saher updated the Commission on the project. The city's legal department had verbally informed him that the proposal submitted was acceptable and could move • Elgin Heritage Commission:Minutes Page 2 March 3,2015 forward. However, it was also recommended that the pending issue of the modification to the Elgin Design Guideline Manual for Landmarks and Historic Districts related to window replacement could also be considered by the council at the same time. Mr. Saher indicated that it was likely that the proposal would be transmitted to the city council during a meeting in April. The Commission additionally requested Mr.Saher to transmit the scoring criteria to the Commission for their reference.This was documentation prepared by Eric Pepa during the initial project proposal. 2. DRSC Composition Text Amendment Update Mr.Saher indicated that this item would be transmitted to the city council for consideration at the same time the bungalow initiative was also transmitted for consideration. 3. Historic Preservation Planner position update Mr. Saher indicated that staff of the Community Development Department was in a 2nd round of interviews with potential candidates. A decision would likely be made in the following weeks. 4. Preservation Month Schedule - May 1—31, 2015. A list of events planned for the month was included in the packet for review of the Commission. Mr. Saher also added that Judy Brownfield of"Books at Sunset" proposing the "Roaring 20s" trolley tour of Elgin had indicated her intention to present a proposal to the Commission. However, she was unwell and unable to make it to the meeting. The deadline for accepting event information for Preservation Month was March 27. Following that date, the information would be compiled into the brochure and information for the various media outlets to promote. 5. Reports from Neighborhood Groups on Heritage Related Activities None F. New Business 1. Mayors Awards-Scheduled for May 5, 2015 at the Elgin Art Showcase, 164 Division Street(Professional Building) Seven nominations had been submitted to the Commission for consideration of a Mayors Award. Each of the nominations was discussed by the Commission based on the criteria for selection.The following nominations were selected to receive an award following individual action of the Commission: 1. Altrusa International Club. Nominated by Claire 011ayos r Elgin Heritage Commission:Minutes Page 3 March 3,2015 For over 50 years of service as a women's civic organization in promoting literacy, community health and education in the community. A motion was made by Commissioner Femal to recommend the nomination for a Mayors Award. The motion was seconded by Commissioner Krebsbach and passed unanimously. 2. Gail Borden Public Library. Nominated by the Elgin Area Historical Society For the Gail Borden Public Library Timeline Exhibit. A motion was made by Commissioner Rowe to recommend the nomination for a Mayors Award. The motion was seconded by Commissioner Van Dusen and passed unanimously. 3. Paul and Jean Bednar. Nominated by Dan Miller For the restoration of the properties at 141 Hill, 12 Rugby and 16 Rugby Place. A motion was made by Commissioner Rivera to recommend the nomination for a Mayors Award. The motion was seconded by Commissioner Femal and passed 8-0. Abstained: Commissioner Savel. 4. Tom and Maureen Lee 359 Park. Nominated by Dan Miller For the restoration of their home at 359 Park Street. A motion was made by Commissioner Savel to recommend the nomination for a Mayors Award. The motion was seconded by Commissioner Wiedmeyer and passed unanimously. 5. Anne LoCascio. Nominated by Elizabeth Marston of the Elgin History Museum. For promoting an awareness of Elgin's heritage through program publicity at the Elgin History Museum. A motion was made by Commissioner Hunter to recommend the nomination for a Mayors Award. The motion was seconded by Commissioner Krebsbach and passed unanimously. 6. Tribute to the Troops. Nominated by Michael Hunziker For publicly honoring the heritage of Elgin's veterans through this annual radio show. A motion was made by Commissioner Wiedmeyer to recommend the nomination for a Mayors Award. The motion was seconded by Commissioner Savel and passed unanimously. 7. Downtown Neighborhood Association's Design Committee. Nominated by Deirdre White, DNA. For preparing the nomination to list the downtown commercial district on the National Register of Historic Places. • Elgin Heritage Commission:Minutes Page 4 March 3,2015 r A motion was made by Commissioner Savel to recommend the nomination for a Mayors Award. The motion was seconded by Commissioner Femal and passed unanimously. Following the selection of the awards, Commissioner Wiedmeyer proposed to the Commission, the creation of a new award category. Commissioner Wiedmeyer proposed that the Commission consider an award for a restoration project. He explained that in the past, the Commission had organized a contest to select restoration projects on homes that had used grant funds to be restored. He suggested that that the award category would consist of two categories-an exterior project and an interior project—with both categories recommending awards for projects that were in keeping with the style of the home. Commissioner Wiedmeyer stated that these categories deserved the special recognition of a special award. He proposed to call it the Henry Jensen Award after the architect and builder whose work spanned the 1880s to the early 1900s. There are a number of books about him. Commissioner Wiedmeyer finally stated that he would prepare a proposal and bring it before the Commission at the April meeting for consideration. Guide by Cell Usage Reports Chairman Briska explained that he and Mary Hill had developed the cell phone tour a few years rago.The tour consisted of 30 sites at various locations in the community. The locations were selected based on the amount of foot and bike traffic at these locations. Each location had a sign with a phone number and a code to enter which would then provide the listener with information on the site. He indicated that some signs were mossing, or not properly installed. Information on the usage of this tour was provided for the reference of the Commission. It was suggested that the 166 calls made during the year was very low based on what was originally anticipated.Alternate suggestions were discussed to see if there was a better way to provide the information at a lower cost. Suggestions involved reexamining the current cost package from "Guide by Cell"for alternatives, or use other means such as QR codes, markers and plaques at the site itself. It was finally decided that the Commission would explore new alternative means to depicting information on the locations that were highlighted on the tour. A motion was made by Commissioner Femal to explore alternative new methods to highlight the properties along the various locations of the tour. The motion was seconded by Commissioner Rivera and passed unanimously. G. Other Business 1. Residential Grant information flyer and submission deadlines. Mr. Saher had intended to include the flyer in the packet but had inadvertently not included it. However, he explained that the flyer had been used to briefly describe the various programs offered by the city. Elgin Heritage Commission:Minutes Page 5 March 3,2015 r H. Adjournment A motion was made by Commissioner Savel to adjourn the meeting. The motion was seconded by Commissioner Rivera and passed unanimously. The meeting was adjourned at 8:40 p.m. Respectfully submitted, SI ' .; Sarosh Saher, AICP Senior Planner, Community Development Department Approved: r r ELGIN HERITAGE COMMISSION Tuesday,April 7, 2015 City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. March 3, 2015 C. Recognize Persons Present D. Plaque Applications 1. 359 Park Street 2. 802 Douglas Avenue 3. 10 North Alfred Avenue 4. 465 Division Street 5. Considered Plaque painters (1) Dexter Sign & Design (Art Dexter) (a) Sample 6. Alteration to Plaque at 716 Douglas Ave E. Old Business 1. Elgin Bungalow Initiative Update 2. DRSC Composition Text Amendment Update 3. Preservation Month Schedule - May 1 —31, 2015 (update on scheduled events) 4. Reports from Neighborhood Groups on Heritage Related Activities F. New Business 1. Henry Jensen Award Proposal—Commissioner Weidmeyer G. Other Business 1. Elgin History Museum — Project 2-3-1 Exhibit (Sunday, April26, 2015) H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. Is" City of Elgin eillik Elgin Heritage Commission April 7, 2015 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman Bill Briska. 1. Members Present: William Briska, Elizabeth Femal, Rebecca Hunter, Tom Krebsbach, Judith Rivera, George Rowe, Scott Savel,Judith Van Dusen, and John Wiedmeyer 2. Members Absent: None 3. Others Present: Dan Miller, Elizabeth Haney, Cheryl Atkins, Kimberly Kaldenberger 4. City Staff Present: Sarosh Saher, AICP, Senior Planner; Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. Commissioner Savel recommended an amendment to the minutes regarding his abstention in the vote for the Mayor's Award for Paul and Jean Bednar. A motion was tirk made by Commissioner Rowe to approve the March 3, 2015 minutes as amended. The motion was seconded by Commissioner Wiedmeyer. The motion passed unanimously. C. Recognize Persons Present: the Commission recognized Dan Miller, Elizabeth Haney, Cheryl Atkins and Kimberly Kaldenberger. D. Plaque applications: 1. 359 Park Street-The plaque nomination received the following average scores: Historic Significance: 9.5; Architectural Significance: 9.3; Current Maintenance: 9.3. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read 1887, E. & C. Barclay (Abbreviated for Edward and Cordelia Barclay). The motion was seconded by Commissioner Wiedmeyer. The motion passed 9-0. 2. 802 Douglas Avenue -The plaque nomination received the following average scores: Historic Significance: 9.1; Architectural Significance: 9.2; Current Maintenance: 9.1. A motion was made by Commissioner Wiedmeyer to approve awarding the plaque for the property with the inscription that would read 1894,A. & M. Scheele (Abbreviated for August and Martha Scheele). rk The motion was seconded by Commissioner Krebsbach. Elgin Heritage Commission:Minutes Page 2 March 3,2015 The motion passed 9-0. 3. 10 N. Alfred Avenue -The plaque nomination received the following average scores: Historic Significance: 7.2; Architectural Significance: 7.3; Current Maintenance: 8.3. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read 1925,J. A. & C. Werrbach (Abbreviated for John A. and Caroline Werrbach). The motion was seconded by Commissioner Wiedmeyer. The motion passed 9-0. 4. 465 Division Street -The plaque nomination received the following average scores: Historic Significance: 7.4; Architectural Significance: 6.7; Current Maintenance: 7.5. A motion was made by Commissioner Femal to approve awarding the plaque for the property with the inscription that would read 1891,J. Luttrell (Abbreviated for Julia Luttrell). The motion was seconded by Commissioner Hunter. The motion passed 9-0. 5. 716 Douglas Avenue—Additional research found the current plaque at 716 Douglas Avenue is incorrect and should read, 1882, W. H. Wilcox (Abbreviated for William H. Wilcox).The current plaque reads, 1899,J.Taylor. A motion was made by Commissioner Wiedmeyer to approve alteration of the plaque for the property with the inscription that would read 1882, W. H. Wilcox(Abbreviated for William H. Wilcox). The motion was seconded by Commissioner Savel. The motion passed 9-0. 6. Ms. Sundquist presented a sample plaque provided by the new plaque artist, Dexter Sign & Design, to the Commission. She indicated that plaques will be submitted to Dexter Sign & Design and will be ready to pick up at the end of the week of April 13th E. Old Business 1. Elgin Bungalow Initiative Update Mr. Saher updated the Commission on the project. The project is still on track to be completed. The Preserving Elgin Bungalows document was submitted by Eric Pepa and presented to the Commission. The document included the scoring criteria. 2. DRSC Composition Text Amendment Update Mr. Saher indicated that as of the last meeting the DRSC Composition Text Amendment is still on track to be completed. 3. Preservation Month Schedule - May 1—31, 2015. e Elgin Heritage Commission:Minutes Page 3 March 3,2015 A list of events planned for the month was included in the packet for review of the Commission. Ms. Sundquist presented proposed brochure and poster to the Commission. Commissioner Rowe indicated that the Elgin Historical Society would like to add an event on May 30th of Newsome Park that includes installation of historic markers. 4. Reports from Neighborhood Groups on Heritage Related Activities i. GPA: Dan Miller reported Gifford Park Association recently had two successful salvages at 132 S. State Street and the Standish Street Salvage. ii. EHS: Chairman Briska also indicated the Elgin Historical Society acquired rare Lady Elgin watch that will be on display at the museum. F. New Business 1. Elizabeth Haney, co-president of the Downtown Neighborhood Association shared citizen concerns of the Elgin Tower Building. Ms. Haney updated the Commission that key tax credits for the adaptive reuse of the Elgin Tower Building will expire in 2016. Ms. Haney indicated that it is important that the process moves quickly as the building is showing exterior deterioration. 2. Commissioner Wiedmeyer proposed to the Commission the creation of a new award category.The award will be called the Henry Jensen Award after the architect and builder whose work spanned the 1880s to the early 1900s. The award will be given to a recipient for recognition of the best interior and/or best exterior renovation or remodeling project completed within the past years' time. Entrees will be voted on by members of the Elgin Heritage Commission and the Design Review Sub-Committee.The top voted interior project and/or top voted exterior project will receive awards. A motion was made by Commissioner Hunter to recommend Tom and Maureen Lee at 359 Park Street as the inaugural recipient of the Henry Jensen Award. The motion was seconded by Commissioner Rivera and passed unanimously. 3. Mr. Saher updated the Commission on total balanced owed for "Guide by Cell" usage. No update was given on alternate suggestions by the Commission. Mr. Saher suggested looking at what other communities have done for depicting information similar to the "Guide by Cell" tour. Commissioner Krebsbach, Commissioner Femel and Commissioner Rivera will look into alternative methods used by other communities. A motion was made by Commissioner Rowe to extend usage of"Guide by Cell" for 1 more year to give time to explore alternative new methods to highlight the properties Elgin Heritage Commission:Minutes Page 4 March 3,2015 r along the various locations of the tour. The motion was seconded by Commissioner Rivera and passed unanimously. G. Other Business 1. Chairman Briska invited Commissioners to viewing of Elgin History Museum's "Project 2- 3-1 Exhibit" on Sunday, April 26th at 3PM.The Heritage Commission provided initial seed money to begin project. Commissioner Rowe congratulated Chairman Briska for his contribution to this project. 2. Commissioner Wiedmeyer asked for update of the Rehabilitation Grant. Ms. Sundquist indicated that there were eight applicants so far for the 50/50 Rehabilitation grant and two applicants for the 75/25 grant. Commissioner Wiedmeyer questioned if there should be reconsideration for the grant to be used for basic maintenance to appeal to more people. Commissioner Wiedmeyer also asked if remaining funds from the 75/25 grant could be transferred into a general account after the first round grant review. Mr. Saher indicated that transferring funds from the 75/25 grant into a general fund as a second round grant application has been done in past years. H. Adjournment A motion was made by Commissioner Krebsbach to adjourn the meeting. The motion was seconded by Commissioner Rivera and passed unanimously. The meeting was adjourned at 8:30 p.m. r Respectfully submitted, 1 ' '44d?)447;6 Christen Sundquist, Historic Preservation Planner Community Development Department • Approved:June 2, 2015 r ELGIN HERITAGE COMMISSION Tuesday,June 2, 2015 City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Nomination/Election of EHC Chairperson C. Approval of Minutes 1. April 7, 2015 D. Recognize Persons Present E. Plaque Applications 1. 432 S. State Street 2. 653 Park Street F. Old Business 1. Elgin Bungalow Initiative Update (preliminary approval/consideration at May 27th City Council Meeting) 2. Design Review Subcommittee Composition and Terms Text Amendment Update (preliminary approval/consideration at May 27th City Council Meeting) 3. Elgin Design Guideline Manual for Landmarks and Historic Districts text amendment (preliminary approval/consideration at May 27th City Council Meeting) 4. Reports from Neighborhood Groups on Heritage Related Activities 5. Update on alternative tour methods used by other communities similar to "Guide by Cell." 6. 2015 Preservation Month Wrap-Up G. New Business 1. "Dairies to Prairies" documentary—Elgin Area Historical Society and Grindstone Productions— Funding request 2. EHC Appointment(s) to DRSC 3. 75/25 excess grant funds reallocation time frame discussion H. Other Business 1. EHC Commissioners'Term Limits I. Adjournment City of Elgin Elgin Heritage Commission June 2, 2015 Minutes A. Staff requested a motion to be made by the heritage commission for a nomination of a new chairperson to run for a period of 3years. A motion was made by Commissioner Rowe to nominate Commissioner Wiedmeyer as the Chairman.The motion was seconded by Commissioner Savel.The motion passed 6-0-1. (Wiedmeyer—abstained). B. The meeting of the Elgin Heritage Commission was called to order at 7:05 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Elizabeth Femal, Rebecca Hunter,Tom Krebsbach, George Rowe, Scott Savel,Judith Van Dusen, and John Wiedmeyer 2. Members Absent: Judith Rivera 3. Others Present: Dan Miller, William Briska, Paul Sitz, Hollyce Mack, Mark Flory- Steury 4. City Staff Present: Christen Sundquist, Historic Preservation Planner C. Approval of Minutes: 1. A motion was made by Commissioner Rowe to approve the April 7, 2015 minutes as submitted. The motion was seconded by Commissioner Krebsbach. The motion passed unanimously. D. Recognize Persons Present: the Commission recognized Dan Miller, William Briska, Paul Sitz, Hollyce Mack and Mark Flory-Steury. E. Plaque applications: 1. 432 S. State Street-The plaque nomination received the following average scores: Historic Significance: 7.14; Architectural Significance: 8; Current Maintenance: 8. Chairman Wiedmeyer requested additional information to be provided regarding history of ownership of the house. A motion was made by Commissioner Rowe to approve awarding the plaque for the property with applicant to provide additional information of past ownership.The plaque inscription would read 1925, W. & C. Knickrehm (Abbreviated for William and Carrie Knickrehm). The motion was seconded by Commissioner Krebsbach. The motion passed 7-0. 2. 653 Park Street-The plaque nomination received the following average scores: Historic Significance: 7.57; Architectural Significance: 6.86; Current Maintenance: 6.43. Elgin Heritage Commission:Minutes Page 2 March 3,2015 A motion was made by Commissioner Femal to approve awarding the plaque for the property with the inscription that would read 1926, E. &A. Lemke (Abbreviated for Elmer H. and Alma J. Lemke). The motion was seconded by Commissioner Krebsbach. The motion passed 7-0. F. Old Business 1. Elgin Bungalow Initiative Update Ms. Sundquist updated the Commission on the project. The project was considered for preliminary approval at the May 27th City Council Meeting. Ms. Sundquist also presented a draft application for the Thematic Historic District individual form. Commissioner Hunter edited the document to simplify the requirements. Commissioner Hunter also suggested attaching municipal code to application so the applicant will have an easier time referencing material needed for submittal. 2. DRSC Composition Text Amendment Update Ms. Sundquist indicated that the DRSC Composition Text Amendment was considered for preliminary approval at the May 27th City Council Meeting. Ms. Sundquist outlined the changes that will be made upon City Council approval. Chairman Wiedmeyer asked staff to clarify what was agreed upon per the composition of the Design Review Subcommittee. Ms. Sundquist indicated that she will look into previous discussions about the Design Review Subcommittee composition and report back to the commission. Commissioner Hunter also suggested having a representative from the preliminarily approved historic bungalow thematic district on the Design Review Subcommittee as well. 3. Elgin Design Guideline Manual for Landmarks and Historic Districts text amendment Ms. Sundquist updated the Commission on the preliminary approval by the City Council at their May 27th meeting on the changes to the Design guidelines pertaining to windows. Ms. Sundquist indicated that this change will allow projects to be fast tracked through the permit process. She mentioned that this amendment states that only windows that match the existing, original windows in material, size, profile and details may be approved over the counter. Chairman Wiedmeyer suggested compiling a list of manufacturers and styles of windows that are appropriate and have been used in the past to hand out to homeowners. In addition, Ms. Sundquist mentioned that any windows to be replaced on a non- contributing, non-vintage style building within the district may also get approval as long as the replacement window is appropriate for the age and style of the non-contributing building. r Elgin Heritage Commission:Minutes Page 3 March 3,2015 4. Reports from Neighborhood Groups on Heritage Related Activities i. GPA: Dan Miller reported Gifford Park Association recently had Jerry Turnquist professionally videotaped giving a tour of the Elgin National Watch Historic District. This video will be uploaded to several websites available for anyone to view. ii. EHS: Commissioner Rowe also updated the Commission on the Elgin Historical Society's successful dedication of six new historical interpretive signs in Elgin's Newsome Park on Friday, May 29th. Commissioner Rowe stated that Newsome Park was the site for the first African American church, Second Baptist Church, built in 1876 in Elgin. Mayor Kaptain, Councilwoman Powell, Councilwoman Martinez and Councilwoman Rauschenberger were also at the dedication. 5. Alternative Tour Methods update Commissioner Femal suggested placing a vinyl overlay that has text and photographs over the current signage. A QR code could also be placed on the vinyl overlay that can direct the viewer to more information. Commissioner Femal expressed concern at the height of the signage as it will be difficult for a viewer to read the information. Commissioner Krebsbach mentioned that if the signs are lowered, it may become a liability. Commissioner Hunter asked if the text that was provided for Guide by Cell was readily accessible to use for new signs. Bill Briska indicated that he has all of the script information used for Guide by Cell and will send the Commission copies. Chairman Wiedmeyer mentioned the Mayor's initiative he gave at the Mayor's awards on creating ways to bring people to the City. Chairman Wiedmeyer asked the Commission to come with at least one idea and expand on this initiative at the next Heritage Commission meeting on July 7th 6. Preservation Month Schedule - May 1—31, 2015. Commissioners discussed the success of the Mayor's Awards. Commissioners reviewed attendee numbers for several of the Preservation Month events. G. New Business 1. "Dairies to Prairies" Funding Request Commissioner Rowe explained that this project will be a joint project with the Elgin Area Historical Society and Grindstone Productions. Grindstone Productions is the same videographer used for the highly successful 2-3-1 documentary.The $500 request will kick start their first phase. Commissioner Femal stated that this documentary highlights Elgin's history and that the Heritage Commission should approve this funding request. Commissioner Femal made a motion for approval of the $500 funding request to be given to the Elgin Area Historical Society to kick start their documentary"Dairies to Prairies."The motion was seconded by Commissioner Hunter.The motion passed 6-0-1 (Rowe-abstained). r Elgin Heritage Commission:Minutes Page 4 March 3,2015 2. EHC Design Review Sub-Committee Appointments Per the pending final approval of the City Council on the Design Review Subcommittee composition, two appointments of the Heritage Commission were approved for the Design Review Subcommittee. Commissioner Femal made a motion to nominate Chairman Wiedmeyer and Commissioner Savel to be the Heritage Commission representatives on the Design Review Subcommittee.The motion was seconded by Commissioner Krebsbach.The motion passed 5-0-2 (Wiedmeyer and Savel—abstained). 3. 75/25 excess grant funds reallocation time frame Ms. Sundquist stated that 10 grant projects in the 50/50 program are eligible for grants but only 5 will receive funding due to exhausted funds. Ms. Sundquist also mentioned that the 75/25 grant program received one eligible grant applicant and has excess funding. She indicated that the Design Review Subcommittee members requested for a change in the time frame of reallocation of excess funding in the 75/25 program to the 50/50 program. Currently, the ordinance states that funding in the 75/25 program will be reallocated after 9 months from the start of the new year.The concern for not reallocating funding until 9 months after the start of the new year into the 50/50 program is that many eligible 50/50 projects go unfunded and those projects miss an entire summer to start work.The Commission members agreed that this change will allow great projects to be funded in an accelerated time frame. H. Other Business 1. EHC Commissioners'Term Limits Ms. Sundquist mentioned that if any of the Commissioners would like to know when their term limit is expiring that they can contact her for the information. I. Adjournment A motion was made by Commissioner Savel to adjourn the meeting. The motion was seconded by Commissioner Van Dusen and passed unanimously. The meeting was adjourned at 8:10 p.m. Respectfully submitted, Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 7/7/2015 ELGIN HERITAGE COMMISSION Tuesday,July 7, 2015 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. June 2, 2015—Elgin Heritage Commission C. Recognize Persons Present D. New Business 1. Elgin Bungalow Thematic Historic District Nomination 2. Individual Elgin Bungalow Thematic District Applications • 121 Monroe Street • 903 Cedar Avenue 3. Discussion of producing a Bungalow Thematic District Plaque E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. Mayor's Initiative Ideas 3. Update on alternative tour methods used by other communities similar to "Guide by Cell." F. Plaque Applications 1. 923 Cedar Avenue G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 (TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin Elgin Heritage Commission July 7, 2015 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Elizabeth Femal, Rebecca Hunter,Tom Krebsbach, George Rowe, Judith Rivera (7:01),Judith Van Dusen, and John Wiedmeyer 2. Members Absent: Scott Save! 3. Others Present: Dan Miller, Linda Hoffman, Steve Stroud, Luis Perez, Jeanette Naumiec, Patricia Williams 4. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Rowe to approve the June 2, 2015 minutes as submitted. The motion was seconded by Commissioner Krebsbach. The motion passed unanimously. C. Recognize Persons Present: the Commission recognized Dan Miller, Linda Hoffman, Steve Stroud, Luis Perez, Jeanette Naumiec, and Patricia Williams D. New Business 1. Public Hearing to consider the creation of the Elgin Bungalow Thematic Historic District Commissioner Rowe stated that the submitted nomination will give some flexibility to the varying styles of bungalows throughout Elgin. Chairman Wiedmeyer asked the Commission if they had any changes the criteria and level of importance ranking that was submitted in the nomination. He stated that the elevated entrance criterion should not have a high importance level of a three as some bungalows, although there are not many; do not have a raised entrance.The Commission agreed that the elevated entrance criterion should be lowered to an importance level of two.The Commission also discussed the low sloped roof criterion as there are some Tudor Revival style bungalows that have a higher pitched roof.The Tudor Revival style bungalow at 408 N. Liberty was given as an example. Chairman Wiedmeyer suggested that the addition of "unless style dictates other," shall be included in the scoring criteria to allow for any unusual circumstances. Commissioner Hunter made a motion to approve the Elgin Bungalow Thematic Historic District and the submitted nomination as amended.The motion was seconded by Commissioner Rivera.The motion passed unanimously. r Elgin Heritage Commission:Minutes Page 2 r March 3,2015 2. Public hearing to consider the Individual Elgin Bungalow Thematic District Application at 121 Monroe Street The hearing was called to order by Chairman Wiedmeyer. Commissioner Femal stated that this was a beautiful example and exactly what the Commission would like to see of Elgin bungalows to be included into the Elgin Bungalow Thematic Historic District. Commissioner Rowe stated that 121 Monroe Street has all the classic elements of a bungalow and has been well maintained and restored. Each Commission member and staff was also provided the opportunity to comment and ask questions to the property owner. The individual bungalow nomination received the following average scores: Elgin Bungalows Average Importance Evaluation Criteria Level Score Total 1.One to One and one-half story residence 3 10 30 2. Low Sloped Roof(7/12 or lower) 3 10 30 3.Massing Type 3 10 30 4.Overhanging Eaves 3 10 30 5. Exposed Rafters,eaves or knee braces 2 2 4 6.Dormer on Second Floor 2 10 20 7. Front Porch(Open or Enclosed) 3 10 30 8.Elevated Entrance(High Foundation) 2 10 20 9.Chimney 1 10 10 10.Window Style 3 9 27 11.Original Materials(Clapboard, Brick,Stucco) 2 10 20 12. Natural Colored Exterior-Earth Tones 2 10 20 13.Current Maintenance 2 10 20 14.Integrity to Original Structure(Intact features) 2 9 18 15. Unique characteristic or design element 2 $ 16 16. Historical Considerations 2 9 18 37 Total Points 343 Highest Possible Points 370 Total Percentage(Has to be 60% or greater) 93% A motion was made by Commissioner Femal to approve the inclusion of 121 Monroe r Elgin Heritage Commission:Minutes Page 3 March 3,2015 Street to the Elgin Bungalow Thematic Historic District. The motion was seconded by Commissioner Hunter. The motion passed unanimously. A complete verbatim report of the testimony provided by the property owner, Commission and staff was recorded by a court reporter. At the end of discussion and testimony the public hearing was closed by Chairman Wiedmeyer. 3. Public hearing to consider the Individual Elgin Bungalow Thematic District Application at 903 Cedar Avenue. The hearing was called to order by Chairman Wiedmeyer. Each Commission member and staff was also provided the opportunity to comment and ask questions to the property owner. The individual bungalow nomination received the following average scores: Elgin Bungalows Average Importance Evaluation Criteria Level Score Total 1.One to One and one-half story residence 3 10 30 2. Low Sloped Roof( 7/12 or lower) 3 9.67 29.01 3. Massing Type 3 10 30 4.Overhanging Eaves 3 10 30 5. Exposed Rafters,eaves or knee braces 2 10 20 6. Dormer on Second Floor 2 10 20 7. Front Porch (Open or Enclosed) 3 10 30 8. Elevated Entrance (High Foundation) 2 10 20 9. Chimney 1 2 2 10.Window Style 3 8.67 26.01 11. Original Materials (Clapboard, Brick, Stucco) 2 8 16 12. Natural Colored Exterior- Earth Tones 2 10 20 13. Current Maintenance 2 9.5 19 14. Integrity to Original Structure(Intact features) 2 9 18 15. Unique characteristic or design element 2 8 16 16. Historical Considerations 2 9.2 18.4 37 Total Points 344.42 Highest Possible Points 370 r E#gin Heritage Commission:Minutes Page 4 March 3,2015 el Total Percentage(Has to be 60%or greater) 93% A motion was made by Commissioner Rowe to approve the inclusion of 903 Cedar Avenue to the Elgin Bungalow Thematic Historic District. The motion was seconded by Commissioner Rivera. The motion passed 6-0-1 (Hunter abstained). A complete verbatim report of the testimony provided by the property owner, Commission and staff was recorded by a court reporter. At the end of discussion and testimony the public hearing was closed by Chairman Wiedmeyer. 4. Proposed Bungalow Thematic Historic District Plaques Chairman Wiedmeyer proposed the installation and creation of a plaque to distinguish the Elgin Bungalow Thematic Historic District properties. Commissioner Femal agreed that there should be something to distinguish included properties as we should celebrate our new historic district and bring more awareness to those who are not as familiar with the district.The Commission briefly discussed ideas of shape and proposed creating a sign that fits into the existing historic plaque. Ms. Sundquist stated that she will create several design ideas to present to the Commission at the next Heritage rik Commission meeting in August. E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities i. Neighborhood Housing Services: Patricia Williams introduced herself to the Commission as the new Director of the Neighborhood Housing Services as of May, 2015. She explained to the Commission the work and involvement the non-profit group has in Elgin and what type of services they offer to their clients. She stated that their organization helps qualified applicants receive loans to buy, fix and keep their homes. She also mentioned that their clients go through home owner training to prepare them for what will be required of them when they become home owners. Chairman Wiedmeyer asked if the Neighborhood Housing Services assists qualified applicants in receiving a loan to cover the 25%of the 75-25 Historic Rehabilitation Grant. Ms. Williams stated that she will look into that type of assistance. 2. Mayor's Initiative Ideas Chairman Wiedmeyer introduced the idea of creating several historic walking tours that can be easily accessible to visitors. He suggested creating a booklet of each walking tour rwith a map in a hard copy as well as accessible electronically on the City's website. Dan Elgin Heritage Commission:Minutes Page 5 March 3,2015 Miller mentioned that the Gifford Park Association hired a phone app creator to build an electronic database accessible on the phone of the Elgin Historic District as well as their annual House walk homes. Ms. Sundquist asked the Commission if they would like her to set up a presentation with a phone app creator for the next Heritage Commission meeting to get a better idea of the cost of creating a walking tour app of key points of interest in Elgin.The Commission was interested in setting up that presentation. Dan Miller also suggested the installation of way finding signs throughout the City to help visitors find particular points of interest.The Commission agreed that that was a good idea and will be researched further. 3. Update on alternative tour methods for"Guide By Cell" Commissioner Rivera stated that the current signs are difficult to find and to read. She stated that the sign near Pratt's Castle at 1262 Cedar Avenue needs maintenance and is unappealing. Commissioner Rivera also mentioned that she had a difficult time finding the sign and mentioned that if she had a difficult time finding the sign when she was purposely looking for it, other visitors more than likely will not know that it is even there. Commissioner Femal suggested that all the signs should be updated to bring more attention and interest to passersby and visitors. Commissioner Van Dusen also suggested to set up an "Adopt a Sign" by neighboring groups who could possibly maintain the signs. F. Plaque applications: 1. 923 Cedar Avenue -The plaque nomination received the following average scores: Historic Significance: 7.0; Architectural Significance: 7.83; Current Maintenance: 8.67. A motion was made by Commissioner Krebsbach to approve awarding the plaque for the property with the inscription that would read 1926, F. & H. Wendler(Abbreviated for Fred and Hulda Wendler). The motion was seconded by Commissioner Rivera. The motion passed 6-0-1 (Hunter abstained). G. Other Business 1. 75/25 and 50/50 grants. Ms.Sundquist stated that the 75/25 and 50/50 first round applications will be discussed at the July 8th Committee of the Whole meeting for preliminary approval. Ms. Sundquist mentioned that if preliminarily approved, the final approval will be at the City Council meeting held on August 12th 2. Commissioner Rowe invited the Commission to the Elgin Historical Society's recognition and birthday celebration of Elgin Historian, Mike Alft. The celebration is an open house from 2pm—4pm on Sunday,July 12, 2015. H. Adjournment r , Eigin Heritage Commission:Minutes Page 6 March 3,2015 A motion was made by Commissioner Rivera to adjourn the meeting. The motion was seconded by Commissioner Femal and passed unanimously. The meeting was adjourned at 8:22 p.m. Respectfully submitted, Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 8/4/2015 r ELGIN HERITAGE COMMISSION Tuesday,August 4, 2015 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. July 7, 2015— Elgin Heritage Commission C. Recognize Persons Present D. Plaque Applications 1. 850 Douglas Avenue 2. 891 Douglas Avenue (adjustment to original date of plaque) E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. Mayor's Initiative 3. Alternative Tour Methods (to replace "Guide By Cell") a. Historic Properties App Introduction by Milan Shah of Virtual Scribe F. New Business 1. Proposed Bungalow Thematic Historic District Sign Designs G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616) PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin Elgin Heritage Commission August 4, 2015 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Elizabeth Femal, George Rowe,Judith Rivera (7:05),Judith Van Dusen, Scott Savel, Steve Thoren and John Wiedmeyer 2. Members Absent: Tom Krebsbach and Rebecca Hunter 3. Others Present: Milan Shah 4. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Rowe to approve the July 7, 2015 minutes as submitted. The motion was seconded by Commissioner Van Dusen. The motion passed unanimously. C. Recognize Persons Present: the Commission recognized Milan Shah D. Plaque applications: 1. 850 Douglas Avenue-The plaque nomination received the following average scores: Historic Significance: 9.14; Architectural Significance: 9.14; Current Maintenance: 9.0. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read 1908, R. & G. Kimball (Abbreviated for Royal and Grace Kimball). The motion was seconded by Commissioner Femal. The motion passed 7-0. 2. 891 Douglas Avenue -Additional research found the current plaque at 891 Douglas Avenue is incorrect and should read, 1917, D. A. McBride (Abbreviated for David A McBride).The current plaque reads, 1921, D. A. McBride. A motion was made by Commissioner Rivera to approve alteration of the plaque for the property with the inscription that would read 1917, D. A. McBride (Abbreviated for David A. McBride). The motion was seconded by Commissioner Savel. The motion passed 7-0. E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities Elgin Heritage Commission:Minutes Page 2 March 3,2015 ri. None 2. Mayor's Initiative Ideas Ms. Sundquist presented her research regarding the installation of brown board signs on 1-90 at popular off ramps that lead into Elgin.The brown board signs would direct travelers to attractions such as historical sites and museums. Ms. Sundquist indicated that there are specific requirements to meet before applying for a brown board sign with the Illinois Department of Transportation. She indicated that the specific attraction or museum must be opened five days a week and eight hours a day to be eligible to be placed on a brown board sign. Commissioner Van Dusen stated that there is currently a brown board sign on 1-90 directing travelers to the Grand Victoria Casino. Commissioner Van Dusen indicated that if we do not meet the requirements for a brown board sign on 1-90 for other points of interest, then we should take advantage of the Grand Victoria Casino brown board sign and provide directional signage to points of interest within the route to the Grand Victoria Casino.The Commission agreed with Commissioner Van Dusen and asked Staff to research directional points of interest/way finding signage within the City. 3. Update on alternative tour methods for"Guide By Cell" The Commission indicated at the last Heritage Commission meeting on July 7, 2015, that they would like to know more information about alternative tour methods such as an app based platform that can be accessible to anyone with a smart phone/device. The current tour guide platform, "Guide by Cell," is not generating enough interest to warrant the continuation of the program. Milan Shah of Virtual Scribe gave a presentation to the Heritage Commission about a current "App" platform that he is designing and developing for the Gifford Park Association for their annual house walk. Mr. Shah showed his preliminary draft of the app he is creating for the Gifford Park Association and explained that this app will continue to be updated every year to show case the annual house walk. Mr. Shah indicated that it is important to get the community involved at the beginning before launching the app as it will generate more interest in downloading it.The app also has to be entertaining and highly visual for the app to be successful. The Commission indicated that they would like the current points of interest that they have in the "Guide by Cell" program to be placed in an app so that it is easier for travelers to find those locations. Chairman Wiedmeyer also stated that the app could be used to highlight several walking tours throughout the City. Mr. Shah indicated that the Gifford Park Association's House Walk app will be online in a couple of weeks and that the Commission should download it to see if this is something that they would like to pursue.The Commission indicated their interest in this type of tour guide platform and mentioned that once Gifford Park Association's app is complete, they will download it to see if this informational platform should be pursued further. r Elgin Heritage Commission:Minutes Page 3 March 3,2015 F. New Business 1. Proposed Bungalow Thematic Historic District Plaques Ms. Sundquist proposed three plaque designs for the Elgin Bungalow Thematic Historic District.The Commission discussed the options and stated that a simpler sign will be more cost effective. In addition, the Commission indicated that the font needs to be more legible so as a motorist can read the sign when passing by the residence. It was also discussed that the sign should be able to stand-alone in the circumstance that the residence does not have an Elgin Heritage plaque. Ms. Sundquist indicated that she can provide cost estimates for the creation of the signs for the next Heritage Commission meeting. G. Other Business 1. Commissioner Rowe invited the Commission to the Elgin History Museum's summer event held at the Elgin History Museum.The event will be a social hour with music provided by a string quartet.The event will begin at 7pm on Friday, August 14, 2015. H. Adjournment A motion was made by Commissioner Rivera to adjourn the meeting. The motion was seconded by Commissioner Rowe and passed unanimously. The meeting was adjourned at 8:55 p.m. Respectfully submitted, Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 9/1/2015 r ELGIN HERITAGE COMMISSION Tuesday,September 1, 2015 7:00pm City Council Chambers, 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. August 4, 2015 — Elgin Heritage Commission C. Recognize Persons Present D. Plaque Applications 1. None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. Mayor's Initiative 3. Alternative Tour Methods (to replace "Guide By Cell") F. New Business 1. Bungalow Thematic Historic District Sign Cost Estimates 2. Heritage Plaque Cost Estimates 3. 2015 Current EHC Budget Update G. Other Business H. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. City of Elgin Elgin Heritage Commission September 1, 2015 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:02 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Elizabeth Femal, George Rowe,Judith Van Dusen, Steve Thoren (7:11),Tom Krebsbach, Rebecca Hunter and John Wiedmeyer 2. Members Absent: Judith Rivera and Scott Savel 3. Others Present: Dan Miller, Brian Pinon 4. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Rowe to approve the August 4, 2015 minutes as submitted. The motion was seconded by Commissioner Femal. The motion passed unanimously. C. Recognize Persons Present: the Commission recognized Dan Miller and Brian Pinon D. Plaque applications: None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities i. Gifford Park Association: 34th Annual Historic Elgin House Tour on Saturday, September 12th from 9am—5pm. ii. Elgin History Museum: 28th Annual Cemetery Walk on Sunday, September 27th from 11am—3pm at Bluff City Cemetery. 2. Mayor's Initiative Ideas Ms. Sundquist suggested creating a list of areas within the City that would benefit from directional signage leading to those key areas. Commissioner Femal suggested that there should be directional signage to our new Downtown Commercial National Historic District. Commissioner Hunter asked if we are able to place directional signage on key streets such as Route 31, Route 25 and Route 20. Chairman Wiedmeyer asked staff if we are limited in where we can place directional signage. Staff indicated that they would research the limitations of directional signage within the city and report back the r Elgin Heritage Commission:Minutes Page 2 September 1,2015 findings at next month's meeting. 3. Update on alternative tour methods for"Guide By Cell" Ms.Sundquist mentioned that the Gifford Park Association App is not ready for launching; however, once she receives a link from Milan Shah of Virtual Scribe, then she will forward on to the Commissioners so that they can test out the app. Commissioner Rowe indicated that cost estimates should be pursued by other app writers to ensure the highest quality and lowest cost. Chairman Wiedmeyer suggested submitting five key locations on the Guide By Cell tour to be placed into an App.This will allow the Commission to gradually add more sites dependent on funding. Commissioner Thoren mentioned that he will be meeting with Milan Shah within the next week and will seek more information regarding the drone videos and app. F. New Business 1. Bungalow Thematic Historic District Sign Cost Estimates Ms. Sundquist proposed two cost estimates for the construction of the Bungalow Thematic Historic District signs. Both cost estimates provided a wood material and a metal material cost estimate. After review of the cost estimates, it was suggested by Chairman Wiedmeyer that the Commission as well as any volunteers could make and paint the blank plaques and then outsource the lettering and applique.The Commission asked Staff to seek a cost estimate from the sign painter to include the application of the black border and lettering for next month's meeting.The Commission asked Staff to provide another iteration of the Bungalow Thematic Historic District sign design for next month's meeting as well. 2. Heritage Plaque Cost Estimates After review of the Heritage Plaque cost estimates, it was also suggested that the Commission and volunteers make the blank plaques (cut shape and paint white) and forward them on to the plaque painter.The Commission asked Staff to seek a cost estimate from the sign painter to include the application of the border and Heritage Commission lettering for next month's meeting. 3. 2015 Current EHC Budget Update Ms. Sundquist updated the Commission at where the budget is currently. Chairman Wiedmeyer noted that there is still enough funds to possibly explore the app database program of several important sites around Elgin this year. G. Other Business 1. Commissioner Thoren invited the Heritage Commission to visit and tour his home, the Wing Mansion, on October 10th H. Adjournment A motion was made by Commissioner Thoren to adjourn the meeting. The motion was seconded by Commissioner Krebsbach and passed unanimously. The meeting was adjourned at 7:52 p.m. , Elgin Heritage Commission:Minutes Page 3 September 1,2015 Respectfully submitted, ehit'utoti .//ydriy,at.) Christen Sundquist, Historic Preservation Planner Community Development Department Approved: C C Elgin Heritage Commission 2015—Second Round-Historic Rehabilitation Grant Application Grant Review Subcommittee Meeting r Tuesday, September 29, 2015- 6:00 p.m. City Hall Community Development Department Conference Room 150 Dexter Court, Elgin, IL 60120 AGENDA A. Welcome B. Selection of Subcommittee Chairman C. Elgin Historic Architectural Rehabilitation Grant 50/50—Review(4 submissions for review) 1. 480 Regent Street—DRSC Aug. 8, 2015—Scope of work includes: Replacement of 2, non-original picture windows with 24 divided lite picture windows to match historic photograph; Replacement of vertical siding at sunporch with horizontal siding to match existing siding on home; scrape, prep and paint entire house. 2. 844 Brook Street—DRSC Sept. 22, 2015—Scope of work includes: Restoration of front porch to match historic photograph; window restoration; foundation repair and restoration; scraping and painting entire house and garage 3. 607 Douglas Avenue—DRSC Sept. 22, 2015—Scope of work includes: Restoration of rfront porch and general restoration of exterior elements 4. 338 Raymond Street—Staff Approved—Scope of work includes: Restoration of garage; installation of wood, hinged garage doors;Scrape, prep and paint entire garage D. 75/25 Application Review and Grant Recommendation (2 submissions for review) 1. 214 S. State Street—Staff Approved—Scope of Work includes: Replacement of deteriorated architectural elements where needed; scrape, prep and paint home in same paint colors as existing; replacement of deteriorated cedar shingles on balcony roof; installation and repairs to copper downspouts E. Other F. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. r a ' Elgin Heritage Commission 2015 Historic Rehabilitation Grant Application/Grant Review Subcommittee Tuesday,September 29,2015—7:30 p.m. Community Development Department Conference Room 150 Dexter Court,Elgin,IL 60120 Findings/Minutes The meeting was called to order at 6:03 p.m. Ms. Christen Sundquist welcomed Subcommittee members. Members were provided information regarding the proposed grants via email and the city's website. The Subcommittee was advised that all applications meeting the minimum point threshold of 40 will be forwarded to the City Council. In the event that the applicant funding requests exceed the available grant amount, projects will be recommended based upon their point value ranking. Based upon the submitted applications, it appears that funding would be available for both the 75/25 and 50/50 grant programs. elk Members Present: Judith Van Dusen, Dennis Roxworthy, Scott Savel,John Roberson, Rebecca Hunter and John Wiedmeyer Others Present: Lynda Quindell and Mike Spillane City Staff Present: Christen Sundquist, Historic Preservation Planner and Cindy Walden, Planning Technician Selection of Subcommittee Chairman Motion made by Committee Member Roxworthy to nominate John Wiedmeyer as Chairman. The motion was seconded by Committee Member Roberson and passed unanimously. Review of 2015 Historic Rehabilitation Grant Applications (Round 2—4 applications) a. 50/50 Application Review and Grant Recommendation 1. 480 Regent St 2. 844 Brook St 3. 607 Douglas Ave 4. 338 Raymond St b. 75/25 Application Review and Grant Recommendation (Round 2—1 application) 1. 214 S. State St r A Elgin Heritage Commission 2015 Historic Rehabilitation Grant Application Grant(Round 2)Review Subcommittee Agenda September 29, 2015 Page 2 of 2 The findings of this subcommittee will be provided to the City Council for grant consideration, in order of point ranking. Ms. Sundquist advised the Subcommittee based on the amount of applications previously approved for grants and those presented tonight, approximately$4,000.00 would have been remaining of the allocated funding for the historic preservation grants for this year. However, a couple of previously awarded grant recipients have withdrawn due to various reasons. Comments from Committee Members: Their gratitude was expressed to Ms. Sundquist for having ensured all proposed projects were comparable by bids submitted prior to the grant review. Supporting documentation provided made it easy to review and assess points to each project. Adjournment: A motion to adjourn was made by Committee Member Hunter. Motion seconded by Committee Member Roxworthy and passed unanimously. The meeting adjourned at 7:26 p.m. Respe ully submitt d, Cindy A. t1Grn Secretary for Grant Review Meeting r ELGIN HERITAGE COMMISSION Tuesday, October 6, 2015 7:00pm City Council Chambers, 2"d Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. September 1, 2015—Elgin Heritage Commission 2. September 29, 2015—Grant Review Subcommittee C. Recognize Persons Present D. Plaque Applications 1. 420 Douglas Ave. 2. 607 Douglas Ave. E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities 2. Mayor's Initiative a. Directional Signage update 3. Alternative Tour Methods (to replace "Guide By Cell") a. Web Based App b. Cancellation of Guide By Cell —next steps for current signs 4. Bungalow Thematic Historic District and Heritage Plaque a. Bungalow District Sign Designs b. Bungalow District Sign Cost Estimate c. Heritage Plaque Cost Estimate F. New Business 1. December Plaque Awards a. December 1, 2015; 7PM b. Topics for Speaker: i. Giffords and Kimballs featuring the new, donated Gifford Watch and rehabilitation of the Nancy Kimball home ii. Elgin Bungalow Thematic Historic District 2. Ideas for More Advertisement for the Historic Rehabilitation Grant Program 3. Approval of 2016 EHC and DRSC meetings 4. Potential hearing regarding an appeal to the Heritage Commission I • City of Elgin Elgin Heritage Commission October 6, 2015 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:00 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Elizabeth Femal, George Rowe (7:01),Judith Van Dusen, Scott Savel, Steve Thoren,Tom Krebsbach, Rebecca Hunter and John Wiedmeyer 2. Members Absent: Judith Rivera 3. Others Present: Catherine and Robert Wilson 4. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Hunter to approve the September 1, 2015 minutes as submitted. The motion was seconded by Commissioner Krebsbach. The motion passed 7-0 with 1 abstention (Savel). 2. A motion was made by Commissioner Savel to approve the September 29, 2015 grant review minutes as submitted.The motion was seconded by Commissioner Hunter.The motion passed 4-0 with 4 abstentions (Femal, Rowe, Thoren, Krebsbach). C. Recognize Persons Present: the Commission recognized Catherine and Robert Wilson D. Plaque applications: 1. 420 Douglas Avenue -The plaque nomination received the following average scores: Historic Significance: 9.00; Architectural Significance: 8.33; Current Maintenance: 7.33. A motion was made by Commissioner Savel to approve awarding the plaque for the property with the inscription that would read 1910,A. &A. Retan (Abbreviated for Allan and Amanda Retan). The motion was seconded by Commissioner Rowe. The motion passed 7-0-1 (Krebsbach abstained). 2. 607 Douglas Avenue—The Owners withdrew their plaque application for review and will resubmit in early summer to the Heritage Commission when there is substantial restoration work completed on home. E. Old Business r Elgir,'Heritage Commission:Minutes Page 2 October 6,2015 r1. Reports from Neighborhood Groups on Heritage Related Activities i. Gifford Park Association's 34th Annual Historic Elgin House Tour held on September 12th was a success.The total amount in attendance was 926.The after party for the docents and home owners was held at the Senior Center.This space will likely be used for next year's after party. ii. Elgin History Museum's 28th Annual Cemetery Walk held on September 27th was also a success. Commissioner Rowe thanked Chairman Wiedmeyer for donating his time to drop off and pick up chairs that were used at each site. iii. Northeast Neighborhood Association (NENA)will be hosting a "Homes for the Holidays House Tour," showcasing eight homes in Elgin's Historic Northeast Neighborhood to be held on December 5, 2015 from 12:00PM—5:00PM. More information can be found at www.NENAofELgin.org. 2. Mayor's Initiative Ideas i. Directional Signage Update Ms.Sundquist presented her research regarding the installation of directional signage to the Downtown Commercial National Historic District. Commissioner Rowe and Commissioner Femal both agreed that placing directional signage to the district as well as signage within the Downtown Commercial National Historic District is critical. Ms. Sundquist stated that she has been coordinating with Public Works on what is allowed for signage installation. eSignage location around the National Historic District will need to be evaluated based on existing signage to limit signage clutter. Signage located on Routes 25, 31 and 20 will need IDOT approval. Commissioner Savel asked staff to contact vendors to provide a range of what the signs could cost. Commissioner Femal also asked staff to take photographs of the proposed sign locations and present them at the next Heritage Commission meeting. Commissioner Savel noted that when he is visiting other municipalities, he always notes the brown board signs for historic sites. He stated that the directional signage can be simple with the name of the site and a mileage beneath. Commissioner Femal stated that fliers could be another way to direct visitors to particular sites.There are several areas throughout Elgin such as hotels, hospitals, Judson University, Elgin Community College, Elgin History Museum, Elgin Public Museum, Elgin Fire Barn No. 5 Museum, Gail Borden Public Library that could have fliers placed on an information wall that could advertise each particular district, or point of interest within Elgin. The Commission agreed that fliers should be made for each district. This topic will be placed on the next Heritage Commission Agenda. 3. Alternative Tour Methods (to replace "Guide by Cell") r Elgin1-leritage Commission:Minutes Page 3 October 6,2015 i. Web Based App Ms. Sundquist stated that after researching app based platforms, it was concluded that a web-based app would be the most feasible in terms of cost and quality.The web-based app will allow a more flexible platform where a visitor can use it on their phone while exploring the neighborhood or on their computer at home. In addition, it is the easiest platform to add information quickly as it comes with a template. Ms.Sundquist presented a preliminary, demonstrative web-based app that showed a Home Page, and a Map pinpointing points of interest.The presented web-app was designed by Elgin Historic District property owner, Ben Eubank, who donated his time to create the preliminary web-based app.The web-based app can be easily evolved and adapted to include more information.The map on the website is Global Positioning System (GPS) based and can pinpoint the user's location in relation to other points of interest on the map. When a user clicks on the pinpointed "balloon" over a particular point of interest, a quick thumbnail pops up giving the year the house was built, the original owner or builder's name as well as a photograph of the building.The user can then click on the "Full Details," Button and be led to a page that will give a brief architectural description, historical significance, lineage of previous home owners and several photographs of the home. The Commission agreed that this is the best platform to use to create an interactive map for visitors to use while they are in Elgin. Ms. Sundquist noted that before the website launches, the website will need a domain name. Commissioner Rowe suggested that HistoricElgin.com could be a simple, but effective domain name that is easy to remember and find. Commissioner Femal and Commissioner Thoren agreed with this suggestion but to include IL after Elgin as to not to confuse it with other municipalities called Elgin. A motion was made by Commissioner Thoren to allow staff to purchase a domain name with preference to HistoricElginlL.com. The motion was seconded by Commissioner Femal. The motion passed 8-0. ii. Cancellation of Guide By Cell—next steps for current signs Ms. Sundquist stated that before cancellation of Guide By Cell,the sign should be covered with an applique or the phone number should be redirected to the City stating that the service is no longer available and is being upgraded.The Commission agreed that the easiest solution at this point in time is to see if the phone number could be redirected to an automated message until the Commission has had time to review what could be placed over the existing signs. 4. Bungalow Thematic Historic District and Heritage Plaque i. Bungalow District Sign Designs Ms. Sundquist presented several designs to the Commission in regards to the C Elgin+leritage Commission:Minutes Page 4 October 6,2015 Bungalow Thematic Historic District signs.The Commissioners chose the sign that was easiest to read from 15' away and a font that matched the design of the sign. ii. Bungalow District Sign Cost Estimate Dexter Signs quoted $15 per plaque to apply the design on the blank plaque. At the previous Commission meeting held on September 1, 2015, the Commissioners volunteered their time to create the blanks, paint them and install hooks and chains to keep the cost of the plaques down. Chairman Wiedmeyer, Commissioner Savel, Commissioner Thoren and Commission Hunter generously volunteered their time to create the blank plaques. iii. Heritage Plaque Cost Estimate Dexter Signs quoted $30 per plaque to apply the design,year and original owner on the blank heritage plaque. At the previous Commission meeting held on September 1, 2015,the Commissioners volunteered their time to create the blanks and paint them. Chairman Wiedmeyer, Commissioner Savel, Commissioner Thoren and Commission Hunter generously volunteered their time to create the blank plaques. A motion was made by Commissioner Rowe to approve material costs bought by Chairman Wiedmeyer for both the bungalow and heritage plaques. The motion was seconded by Commissioner Femal. The motion passed 7-0(1 abstention: Wiedmeyer). F. New Business r1. December Plaque Awards [ Ms. Sundquist stated that December 1, 2015 at 7PM was reserved for the December Plaque Awards at the Elgin History Museum. Ms. Sundquist stated that Elizabeth Marston, the Museum Director for the Elgin History Museum, suggested two possible topics including the Giffords and Kimballs, featuring the new, donated Gifford Watch and rehabilitation of the Nancy Kimball home or on the new, Elgin Bungalow Thematic Historic District. Commissioner Femal stated that since we will be awarding the two, new Bungalow Thematic Historic District property owners that night, it would be fitting to have the topic be on the Elgin Bungalow Thematic Historic District.The Commission agreed that this topic is the most appropriate for the December Plaque Awards. 2. Ideas for More Advertisement for the Historic Rehabilitation Grant Program Commissioner Savel stated that more needs to be done in terms of advertising of the grants. Commissioner Hunter noted that it is a wonderful program that has helped rehabilitate many homes in the historic districts. Commissioner Savel stated that many of the residents have reservations about applying for the grants because of the process and the owner requirements including addressing any open code violations and being taxed on the 50/50 grant. It was suggested by Commissioner Femal to install easels in the lobby at City Hall as well r Elgir,•Heritage Commission:Minutes Page 5 October 6,2015 ras Gail Borden Public Library advertising that the grants are open. In addition, it was suggested to organize an event held at the Gail Borden Public Library that several historic restoration contractors could give advice, that staff including the historic preservation planner and the code enforcement supervisor could attend to talk about what is to be expected pertaining to the process as well as answer any questions pertaining to the application. In addition, previous owners who have gone through the program could talk about their experience with the program as well as have a before and after presentation of the homes that have went through the programs. The Commissioners agreed that more advertisement is needed. Staff indicated that she will include this on the January 5, 2016 Agenda to discuss as the grants are typically announced in February. 3. Approval of 2016 EHC and DRSC Meetings Commissioner Savel made the motion to approve the 2016 EHC and DRSC meeting schedule. The motion was seconded by Commissioner Rowe. The motion passed unanimously. 4. Potential hearing regarding an appeal to the Heritage Commission Staff stated that there will be a public hearing at the next Heritage Commission meeting r on November 3, 2015 regarding an appeal of the Design Review Subcommittee's decision regarding 1013 Douglas Avenue. G. Other Business 1. Commissioner Thoren had to reschedule the tour of the Wing Mansion for the Heritage Commission members to October 17th. 2. Ms.Sundquist noted to the Commissioners of the Richard H. Driehaus Foundation Preservation Awards to be held on October 17, 2015 in Chicago. 3. Ms. Sundquist stated that there will be a Preservation Commissioner Training Camp hosted by the National Alliance of Preservation Commissions, Commission Assistance & Mentoring Program, Illinois Historic Preservation Agency as well as the City of Geneva, Illinois.The workshop will be held on November 14, 2015 from 9:00AM —4:30PM at Geneva City Hall. Registration closes on November 6, 2015. H. Adjournment A motion was made by Commissioner Savel to adjourn the meeting. The motion was seconded by Commissioner Femal and passed unanimously. The meeting was adjourned at 8:41 p.m. Respectfully submitted, ehiuttAti (5,070/ r EI.Heritage Commission:Minutes Page 6 .October 6,2015 Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 11/03/2015 r ELGIN HERITAGE COMMISSION Tuesday, November 3, 2015 7:00pm City Council Chambers, 2"d Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order and Roll Call B. Approval of Minutes 1. October 6, 2015—Elgin Heritage Commission C. Recognize Persons Present D. Plaque Applications 1. 612 Raymond Street 2. 162 College Street 3. 844 Brook Street E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities a. NENA: Homes for the Holidays House Tour, December 5th: 12:OOpm-5:OOpm 2. December Plaque Awards, December 1st: 7:00pm—9:00pm 3. Mayor's Initiative a. Directional Signage update (to be discussed at January meeting) 4. Alternative Tour Methods (to replace "Guide By Cell") a. Web Based App (to be discussed at January meeting) b. Cancellation of Guide By Cell —next steps for current signs (to be discussed at January meeting) 5. Ideas for More Advertisement for the Historic Rehabilitation Grant Program (to be discussed at January meeting) F. New Business 1. EHC Budget Update 2. Recommendation - Historic Rehabilitation Grants 3. Letter of Support for Elgin History Museum 4. DNA— Downtown Elgin Commercial District Historical Walking Tour booklet—funding request (attached) 5. Appeals a. 1013 Douglas Avenue b. 363 Wellington Avenue • City of Elgin Elgin Heritage Commission November 3, 2015 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 7:34 p.m. in the City Council Chambers by Chairman John Wiedmeyer. 1. Members Present: Elizabeth Femal, George Rowe,Judith Van Dusen, Scott Savel, Judith Rivera,Tom Krebsbach, Rebecca Hunter and John Wiedmeyer 2. Members Absent: Steve Thoren 3. Others Present: Richard Popko 4. City Staff Present: Christen Sundquist, Historic Preservation Planner; Sarosh Saher, Senior Planner A motion was made by Commissioner Rivera to move 363 Wellington appeal review before approval of minutes. The motion was seconded by Commissioner Femal. The motion passed 8-0. B. New Business 1. Appeals: 363 Wellington Avenue It was stated by Commissioner Savel that it would set a bad precedent if the Commission allowed the applicant to maintain his vinyl siding and vinyl windows as the applicant did not receive a permit for the work. Commissioner Savel also mentioned that if the applicant took out a permit for the work completed on the exterior,they would have been notified that they were in a historic district and were not permitted to use inappropriate materials such as vinyl. The applicant was concerned that given the situation he won't be able to place a renter in the home until the exterior is corrected. Commissioner Femal reassured him that the Commission does not review interiors and that the applicant can have a renter live there while the work on the exterior is completed. The applicant understood that he made a mistake and will do what it takes to correct the situation so that his work meets the guidelines. Mr. Saher stated that the applicant may be in the Rivers Edge Redevelopment zone and if so, he may qualify for tax credits as the property will be used as a rental property.The applicant seemed interested in any grants that would be available to restore the building. A motion was made by Commissioner Savel to uphold the decision of the Design Review Subcommittee. The motion was seconded by Commissioner Hunter. The motion passed unanimously. r Elgin Heritage Commission:Minutes Page 2 November 3,2015 t " C. Approval of Minutes: 1. A motion was made by Commissioner Femal to approve the October 6, 2015 minutes with the following amendments: Krebsbach abstained from voting on the plaque application for 420 Douglas;and the date in the header changed to read October 6, 2015. The motion was seconded by Commissioner Savel. The motion passed 8-0. D. Recognize Persons Present: the Commission recognized Robert Popko E. Plaque applications: 1. 612 Raymond Street-The plaque nomination received the following average score: Architectural Significance: 3. Since the application for the H. Hubbard House built in 1876 failed to meet the 6 points in Architectural Significance it was deemed ineligible for a plaque award. 2. 162 College Street—The plaque nomination received the following average scores: Historic Significance: 9.0; Architectural Significance: 9.0; Current Maintenance: 9.25. A motion was made by Commissioner Rivera to approve awarding the plaque for the property with the inscription that would read 1861, P.Jones (Abbreviated for Patrick Jones). The motion was seconded by Commissioner Hunter. The motion passed 8-0. r" 3. 844 Brook Street—The item was removed until there is significant work completed on the porch of the home (2015 second round grant recipient). A motion was made by Commissioner Rowe to remove the nomination for the H. & I. James house built in 1908 until future work on porch is completed in 2016. The motion was seconded by Commissioner Hunter The motion passed 7-0-1 (Save)abstained). F. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities i. Northeast Neighborhood Association (NENA)will be hosting a "Homes for the Holidays House Tour," showcasing eight homes in Elgin's Historic Northeast Neighborhood to be held on December 5, 2015 from 12:00PM —5:00PM. More information can be found at www.NENAofELgin.org. ii. Elgin Area Historical Society Annual Benefit will be hosted on Saturday, November 7th from 6:00PM—10:00PM at the Elgin Country Club. Commissioner Rowe stated that the tickets have been sold out as of October 31, 2015. 2. December Plaque Awards i. The awards ceremony will be held on Tuesday, December 1, 2015 from 7:00PM— 9:00PM at the Elgin History Museum.The event will including awarding six plaques recipients, a lecture on Elgin's new Bungalow Thematic Historic District as well as awarding two plaque recipients for their inclusion into the Bungalow Thematic Historic District. A Elgin Heritage Commission:Minutes Page 3 November 3,2015 ruk 3. Mayor's Initiative Ideas i. Directional Signage Update To be discussed at the January 5, 2016 Heritage Commission meeting. 4. Alternative Tour Methods (to replace "Guide by Cell") i. Web Based App To be discussed at the January 5, 2016 Heritage Commission meeting. ii. Cancellation of Guide By Cell—next steps for current signs To be discussed at the January 5, 2016 Heritage Commission meeting. G. New Business 1. Elgin Heritage Commission Budget Update Ms. Sundquist provided the Commission with its current budget status. She reviewed upcoming anticipated expenses.The plaque painting and website cost are the only expected and remaining expenses of the year. In keeping with this, Commissioner Rowe requested the Commission's consideration for donating the remainder of the funding to the Elgin Area Historical Society for the purchase of computer equipment. Staff stated that the Downtown Neighborhood Association—Design Committee is also requesting funds for production of a Downtown Elgin Commercial District Historical Walking Tour booklet.The Commission stated their concerns of the funding request provided by the Downtown Neighborhood Association—Design Committee as there were no cost estimates provided. Commissioner Femal stated that she would like to see not only a rcost estimate but a preliminary booklet to show what information would be included. The Commission agreed that they will partially fund seed money for the Downtown Neighborhood Association—Design Committee of$500.00. When cost estimates and a preliminary booklet are provided,the Commission will review the proposal for additional funds. A motion was made by Commissioner Van Dusen to fund$500.00 to the Downtown Neighborhood Association—Design Review Subcommittee and the remaining funds to be donated to the Elgin Area Historical Society for the purchase of equipment. The motion was seconded by Commissioner Rivera. The motion passed unanimously. Staff also stated that the website will cost a fee of$236.00 per year. Commissioner Femal mentioned that this amount is more cost effective than the Guide-By-Cell's yearly cost. A motion was made by Commissioner Rowe to allow staff to pay$236.00 for the year subscription to the website for 2016. The motion was seconded by Commissioner Hunter. The motion passed unanimously. r Elgin Heritage Commission:Minutes Page 4 November 3,2015 2. Recommendation —Historic Rehabilitation Grant Program The Commission asked on the status of grants to be funded next year. Staff stated that given the current situation with the State budget, Elgin has not been released their Riverboat funds which are used for all capital improvement projects including the Historic Rehabilitation Grant program. In light of the funds being released from the State, the Commission agreed to send a recommendation to the Elgin City Council that the 50/50 and 75/25 Historic Architectural Rehabilitation Grant Programs be considered to continue to receive funding in the 2016 fiscal year. Commissioner Savel stated that this was a great program that had a huge impact on properties within historic districts and landmarks. A motion was made by Commissioner Savel to recommend to the City Council that funding the grants in 2016 be given strong consideration. The motion was seconded by Commissioner Femal and passed unanimously. 3. Letter of Support for the Elgin History Museum's IMLS grant application Ms. Sundquist and Commissioner Rowe provided a background for the letter of support requested by the Elgin History Museum. The Elgin History Museum is applying for a grant to the 2015 Institute of Museums and Library Services Museums for America program to digitize the Gylleck Photograph Collection consisting of 4,094 Elgin images. The images include Elgin at a variety of different time periods, Elgin homes and businesses, schools, railroads and a large number of photos of the Elgin Road Race. Commissioner Femal stated that this would be a wonderful program and resource for Elgin. A motion was made by Commissioner Rivera to provide a letter of support to the Elgin History Museum for their grant application. The motion was seconded by Commissioner Savel. The motion passed unanimously. 4. DNA—Downtown Elgin Commercial District Historical Walking Tour booklet—funding request The Commission stated that they will fund $500 seed money to begin the project discussed in the Elgin Heritage Commission Budget update discussion (Agenda Item G1). 5. Appeals- 1013 Douglas Avenue At the hearing,the applicant stated that he received a couple cost estimates to restore the wrought iron columns. The applicant specified that the cost estimates were close to $10,000. Commissioner Van Dusen stated that$10,000 is a lot of money for restoration of the columns. Commissioner Savel noted that the original materials are unique and what defines it in the neighborhood with this unusual architectural element, however, he agreed the cost for restoration is high. Chairman Wiedmeyer suggested that the owner salvages the iron work and place it in his rear yard as a decorative garden arbor. Elgin Heritage Commission:Minutes Page 5 November 3,2015 It was also suggested that if the applicant did not want to keep the iron work, that they donate it to a resale store. A motion was made by Commissioner Rowe to uphold the decision of the Design Review Subcommittee. The motion was seconded by Commissioner Femal. The motion failed 7-1 (aye—Save!). H. Other Business 1. Commissioner Rowe stated that he toured the Wing Mansion on October 17, 2015. He wanted to thank Commissioner Thoren for offering the tour and for his hospitality. Chairman Wiedmeyer stated that he also received a personal tour of the Wing Mansion by Commissioner Thoren and mentioned that Commissioner Thoren welcomes anyone on the Commission who would like to receive a tour of the home to contact him. I. Adjournment A motion was made by Commissioner Save!to adjourn the meeting. The motion was seconded by Commissioner Rivera and passed unanimously. The meeting was adjourned at 8:58 p.m. Respectfully submitted, ehit.obAti Com' Christen Sundquist, Historic Preservation Planner Community Development Department Approved: 1/5/2016 r