HomeMy WebLinkAbout2011 Hemmens Adivisory Board THE HEMMENS ADVISORY BOARD
The Hemmens' North Lobby
E LG I N January 6, 2011
6:00 P.M.
THE CITY IN THE SUBURBS
Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse
performing arts productions for our region, while continuing to provide an accessible well-maintained &
well-equipped rental facility for local,regional and national cultural,civic and social organizations.
AGENDA
I. Call to Order
II. Approval of minutes from November 4,2010 HAB meeting
III. Review of Gift Requests:
1. Prairie Crossing Charter School
2. Fox Valley Presbyterian Church
3. St.Theresa School
4. Boys&Girls Club of Elgin
5. Illinois Academy of Audiology
6. WDCB Public Radio
7. St. Mary School
8. St. Edward High School Bowling
9. North Aurora Mothers Club
10. IL Friends of St Coletta
11. Community Crisis Center
12. Scholarship&Grant Fund
13. St.Charles North HS Music
14. Fox Valley Wildlife Center
15. Crystal Lake Montessori
16. Family Health Partnership Clinic
17. Dundee P.O.M.P.
18. Resurrection College Prep
19. IL Assoc for College Admission Counseling
20. St.Edward Catholic High
21. St.Hubert Catholic School
22. Light Opera Works
23. League of Women Voters
24. Cambridge Lakes Charter
25. St. Charles Borromeo Catholic School
IV. Discussion Items from Hemmens' Staff:
V. Discussion Items from Advisory Board:
1. Elgin Short Film Fest
2. TalentFest
3. Community Feedback
VI. Announcements:
Next HAB Meeting: February 3,2011
VII. Adjournment
ribk Attachments: November 4,2010 meeting minutes
Gift Requests(25)
The Hemmens Cultural Center Advisory Board
Meeting Minutes
January 6,2011
Advisory Board Members Present: Jeff Grosser, Joann Hartmann, Rich Jacobs, John Steffen and Joe
Vassallo
Board Members Absent: Pete Garlock,Karri Klemmer and Cathy Maim
Staff Present: Patrick Raddatz,Claudia Rempala and Butch Wilhelmi
The meeting began without a quorum, and all items but the items to be voted on were discussed. Once
five board members were present,the meeting was called to order at 6:55 pm. Jeff called for approval of
the minutes from the November 4, 2010 meeting; John moved, Joe seconded and the minutes were
approved unanimously.
Gift Requests
Note: All gift requests will be in the amount of$25,except for the two(2)noted in the table below.
Gift Re nest # A t ironed ®
„rZ.S:.:,f r•,..® F:...;,Y 4_'- .�1!S_�l?� A�&0'®0','... .. ,..ei$, .. # O 'u sed ii 4.SOutcome a Notes
I I
1"RI.
Fox Valley Presbyterian Church Unanimous Rejected
0,' N^ul z%a Yf', '. - irc
Boys&Girls Club of Elgin Unanimous Approved $50
WDCB Public Radio Unanimous Approved
^NI ..I' s• t � NI'1 a..... ,} "' '�1-0�Y� d 'a 1)',' °.1‘. >,Y
North Aurora Mothers Club Unanimous Approved
Community Crisis Center Unanimous Approved $50
,Y°,'�' e_ri g''1't'a,4.•.,. p �, iWi,.E, e)ai.^ r i.... ,:,r .: r T^t I�"I v=,r.
St.Charles North HS Music Unanimous Approved
Eby{ '6� w s 7 14 11 rty
1 � ��YY lj�f �%wY�i
Crystal Lake Montessori Unanimous Rejected
is@:"V'''Y't d 19::.i° a iel,h l`siri; ;.'.lie.l �af.iii i�tap,.. ., •%„,!'7y cYT ", -I: I lwn+`;.
Dundee.P.O.M.P Unanimous Approved
ltt AL .1j' i i3., ,'i a 1 ' !t.? °{,!0®. t I rr,1
IL Assoc for College Admission Counseling 3 2 Rejected
St.Hubert Catholic School Unanimous Rejected
League of Women Voters Unanimous Approved
`'ri`edP 17 :`ic II'"' w', �,i .�i�'i%t+'F W eW'I"P
St.Charles Borromeo Catholic School Unanimous Rejected
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4
Items of Discussion from Hemmens Staff
Butch gave the season update. We are currently trying to get the word out about the remaining shows of
the season: Golden Dragon Acrobats on February 13, 2011, Queen of Bingo on March 18, 2011 and
Charlotte's Web on March 26, 2011. Our numbers on shows have not been where we hoped they would
be. There are only around 115 tickets out for Golden Dragon Acrobats, but we are starting to push
advertising now with a little more than a month left before the show. Next season we are doing"Annie"
for the summer theatre show, and auditions will be around the middle of May. The Short Film Festival,
which is also part of the season, is the only other show that is confirmed as of now. Butch was
approached by Green Room Productions about doing an Improv Comedy Show here the first weekend of
every month,and he is currently looking into that for next season. Also,there will be more PAYP shows
lined up,one of which will be the Christmas Carol and will tie into the Tree Lighting events.
Items of Discussion from Advisory Board
Joe and Rich gave an update on the Film Festival. They have spoken to the people who are organizing
Next Wave,who have agreed to show all of the films that are submitted to us at their event,which will be
the weekend before the film festival. They are hoping to do some sort of package ticket which would
allow entry into Next Wave, the film festival and the reception and possibly even doing a VIP pass that
might include discounts at local restaurants. This is all in the works and to be determined. Joe and Rich
are also going to explore opportunities with the Cultural Arts Council,they've met with the Chair and are
going to attend their meeting on the 10`x'to try and collaborate with them and see if they can help out in
any way with the film fest. The committees should be in place by the next HAB meeting in February.
rik Jeff gave an update on the Talent Fest. He reviewed the structure of the event and how it's expected to
take shape. He is hoping to have a photographer that will go to each of the individual talent shows and
take pictures,and then put together some sort of montage to be shown at the talent fest. The MC for the
event will be Eric Zachary, a 2010 graduate of Bartlett High School who now attends Columbia College.
He came highly recommended from Bartlett High. Two judges are in place, which are Dr. Torres and
Terri DeDecker from U-46. Jeff will be asking Karri to seek out the other two judges. Jeff would like to
have a logo put together, and there was talk about having a competition between art students at the high
schools to create one. The biggest concentration right now is on publicity for the event. We need to
figure out how to get the word out to people outside of the high schools. Also discussed was the need to
figure out prizes and a traveling trophy. Gift cards were mentioned for the prizes, and a couple ideas
were thrown around for the trophy.
The next Hemmens Advisory Board Meeting is scheduled for Thursday,February 3,2011.
Joe motioned to adjourn,Rich seconded;motion was unanimously passed.
Meeting adjourned at 7:09 pm.
cRes ctfully submitted,
,ii...e -Viiisfita_
Claudia Rempala
Recording Secretary
r
THE HEMMENS ADVISORY BOARD
%.�► The Hemmens' North Lobby
I N February 3, 2011
E LG 6:00 P.M.
THE CITY IN THE SUBURBS
Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality,
diverse performing arts productions for our region, while continuing to provide an accessible
well-maintained & well-equipped rental facility for local, regional and national cultural, civic
and social organizations.
AGENDA
I. Call to Order
II. Approval of minutes from January 6, 2011 HAB meeting
III. Review of Gift Requests:
1. Forest View Elementary PTO
2. St. Zachary Parish
3. Little Sisters of the Poor
4. Woodstock Lighting
5. Bloomingdale Women's Club
6. Fox Valley Volunteer Hospice
7. Community Support Services
8. Canterbury Elementary School
9. Fox River Grove Dist#3
10. District 15 Educational Foundation
11. DuPage County 4H Foundation
12. South Elementary
13. Nature Ridge Elementary
14. Prairieview Elementary
15. BSA Troop#111
16. BSA Troop#455
IV. Discussion Items from Hemmens' Staff:
1. Department Transfer
2. Project Update
V. Discussion Items from Advisory Board:
1. Elgin Short Film Fest
2. TalentFest
3. Community Feedback
VI. Announcements:
Next HAB Meeting: March 3,2011
VII. Adjournment
Attachments: January 6, 2011 meeting minutes
Gift Requests (16)
The Hemmens Cultural Center Advisory Board
Meeting Minutes
February 3,2011
Advisory Board Members Present: Jeff Grosser, Joann Hartmann, Rich Jacobs, Kam Kiemmer and
Joe Vassallo
Board Members Absent: Cathy Maim and John Steffen
Staff Present: Cherie Murphy,Patrick Raddatz,Claudia Rempala and Butch Wilhelmi
The meeting was called to order at 6:05 pm. Jeff called for approval of the minutes from the January 6,
2011 meeting;Joe moved,Rich seconded and the minutes were approved unanimously.
Gift Requests
Note: All gift requests will be in the amount of$25,except for the one(1)noted in the table below.
Gift Re„est ® # A) roved Q #0 osed 112 Outcome ® 'Notes Et
iii
St.Zachary Parish Unanimous Rejected
t�+9!.,'..':.' .lw�".C.� t`i[ ,yn!.°`:�` �'� ,. .. ��I rl�al',.. ,", gY te;.'.7 .°'1+"—:
Woodstock Lightning Unanimous Rejected
'I.
Fox Valley Volunteer Hospice Unanimous Approved $50
'a. �.!G'.4.€{i: 46�" ',�!.a S .'h..m° T ".9�. .•i".M� - k •; `'r`P ;"c S"& `5 '
Canterbury d Elementary School Unanimous Rejected
[ 'X 4 YY Y
District 15 Educational Foundation Unanimous Approved
p 4
South Elementary Unanimous Rejected
a..,. k II i Fmt' �. .,4e c 49.' a {
� v,� y�r �CY° `�6� ��
Prairieview Elementary Unanimous Approved
I ti� �.°ie e�ai t� .' - �
BSA Troop#455 1 4 Rejected
Items of Discussion from Hemmens Staff
The Hemmens is going through a department transfer;we are no longer a part of the Parks and Recreation
Division,we are now part of the City Manager's Office.
Butch discussed the projects that have been underway at the Hemmens. They rented a lift to conduct a
rigging inspection and were able to look at every component of the rigging system over the stage;there is
currently nothing that requires immediate attention. They also were able to do some duct work and
change out some lamps above the stage while we had the lift. Another project planned for this year is to
replace the lightboard, which they are starting to look into now. Other than that, we are working with
Building Maintenance to replace some of the light fixtures in the lobby, and hope to have that moved up
on the list of projects to complete.
t
Butch also briefly discussed programming; The Elgin Summer Theatre show this year is Annie and
auditions are coming up in May, the Talent Fest is coming up in March, Film Fest in September, Colin
Mochrie and Brad Sherwood are doing an improv comedy show in October, and we will be teaming up
with the symphony to book a group called Jeans n' Classics. Their group will be the front and ESO will
be the orchestra behind them; we will be splitting the costs and revenue with them.
Items of Discussion from Advisory Board
Jeff began the discussion with an update on the Talent Fest. He mentioned we still have just the two
judges that he sought out and asked Karri for help in coming up with the other three. Karri will be
contacting a few people to see if they are interested in judging for the competition. Jeff found a
photographer for the event,David Tonge,a retired photographer from the Daily Herald. He will be going
to all five shows to take pictures of all the acts,and will put together a montage to show at the talent fest.
Rich will be in touch with his contact at Danny's Pizza, who is providing the pizza for the performers on
the night of the talent fest. Jeff also announced that we have received support from the U-46 Foundation
in the amount of$3,400 for the event. There are a few things to still work out,including the posters,logo
and prizes. The logo and posters should be done soon and a few ideas were discussed regarding the prizes
and trophies.
Joe gave a brief update on the film festival. He and Rich have sent an e-mail to anyone who was involved
in the film fest last year and a few others, to see who is willing to be part of it again this year. They
would like to try to have committee members in place by the end of this month. They met last week with
Dave from the symphony and are very excited about an idea he has to incorporate the symphony with the
film festival in the future. It's not anything that would be happening this year but they would like to
make an announcement about it at this year's film festival. They plan to make the official announcement
about the 2011 film festival on or around March 17th. They are looking into doing some social media as
well as using Boca Jump to get the word out, and would like to get a press release sent out around that
time as well.
The next Hemmens Advisory Board Meeting is scheduled for Thursday,March 3,2011.
Joann motioned to adjourn,Rich seconded;motion was unanimously passed.
Meeting adjourned at 6:49 pm.
Respectfully submitted,
t a
Claudia Rempala
Recording Secretary
r
•
THE HEMMENS ADVISORY BOARD
The Hemmens' North Lobby
ELGIN Marc 3 11
,1V1,
THE CITY IN THE SUBURBS
Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality,
diverse performing arts productions for our region, while continuing to provide an accessible
well-maintained & well-equipped rental facility for local, regional and national cultural, civic
and social organizations.
AGENDA
I. Call to Order
H. Approval of minutes from February 3, 2011 HAB meeting
III. Review of Gift Requests:
1. Homes for Endangered & Lost Pets
2. The Literacy Connection
3. Elgin Teachers Association
4. St. Dominic Catholic School
5. Hampshire School Organization
6. Village of Fox River Grove
7. H.U. Lee Memorial Foundation
8. Rotary Club of Crystal Lake, Dawnbreakers
9. Kingsley PTA
10. Senior Services Associates
11. Addison Trail High School
12. Cary 26 Education Foundation
13. Child Welfare Society
14. Huff Elementary School
IV. Discussion Items from Hemmens' Staff:
1. Season Update
2. Projects Update
V. Discussion Items from Advisory Board:
1. Elgin Short Film Fest
2. TalentFest
3. Community Feedback
VI. Announcements:
Next HAB Meeting: April 7,2011
VII. Adjournment
Attachments: February 3, 2011 meeting minutes
Gift Requests (14)
The Hemmens Cultural Center Advisory Board
Meeting Minutes
March 3,2011
Advisory Board Members Present: Pete Garlock, Jeff Grosser, Joann Hartmann, Rich Jacobs, John
Steffen and Joe Vassallo
Board Members Absent: Cathy Maim
Staff Present: Cherie Murphy,Patrick Raddatz,Claudia Rempala and Butch Wilhelmi
The meeting was called to order at 6:05 pm. Jeff called for approval of the minutes from the February 3,
2011 meeting; minutes were unanimously approved with exception to an error, Pete Garlock was absent
at the February meeting but the minutes did not reflect that.
Gift Requests
Note: All gift requests will be in the amount of$25,except for the two(2) noted in the table below.
Gift Ret'lest # A 1.0.ed 0 # 0 osed 0 Outcome 0 Notes 0
V oa Ct
The Literacy Connection Unanimous Approved $50
,.. ..mlip> S'!ad.. ��d"��"
St. Dominic Catholic School Unanimous Rejected
�b l u z r e III t " ter.. ..ter
���9g�ew o, C�, w dq� r�rYr �I ,. _
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village of Fox River Grove Unanimous Approved
r..:141
., .4; s�'siie`s'i°� �`��,�we3'` � . `����.tgaa n ..°A'n1
Rotary Club of Crystal Lake 1 5 Rejected
11,mb."'�w�` nxaq = yr ,�3f5c, I �-e k.
Senior Services Associates Unanimous Approved $50
Cary 26 Education Foundation Unanimous Approved
g2: 4'4..,.+4Err� "18a .fin' i .1'e "'s ®,.�., L4 11 , cue Q�s( �S 111,0
Huff Elementary School Unanimous Approved
Items of Discussion from Hemmens Staff
Butch gave the season update. The season is coming to an end,with only two shows left;Queen of Bingo
is on March 18th at 3:00 and 7:30pm and Charlotte's Web will follow on March 26th at 1:00 and 3:00pm.
Looking ahead to next season, one of the shows that has been added to the lineup is Jeans n' Classics,
which we are teaming up with ESO on; the group will perform music by Earth,Wind and Fire as well as
Blood, Sweat and Tears and the orchestra will back them up. If all goes well, this could be something
that we do every year.
The purchase order has been created for the replacement of the overhead lights in the lobby so we should
see that project being done in the next couple of months. Nothing more on project updates at the time,
this is the only project that we are actively moving forward on right now.
Items of Discussion from Advisory Board
Joe and Rich gave an update on the Film Festival. The first Film Fest meeting was held this past week
and almost everyone who said they wanted to volunteer was at the meeting. They felt the meeting went
really well and that they're off to a great start. Dan Gire has agreed to be a judge for the festival and they
continue to seek out others. Sponsorship packages are also in the works and they are getting closer to
nailing those down. The "rollout" will be March 17`h, but there will not be an actual press conference;
it'll just be a matter of getting the word out every which way we can. They're hoping to use Without a
Box to promote the festival and will be looking into packages to do so. The films will all be shown at
Next Wave the weekend before the film festival,which is Sept 9th and 10t. The advisory board members
were asked once more if they want to be part of any of the committees;Joe and Rich expressed that they
need to know as soon as possible if anyone wants to help out.
Jeff gave an update on the Talent Fest. The photographer for the event has taken some pictures of the
finalists and blown them up,Jeff would like to hang them somewhere in the schools that the kids will see
and notice them, as well as a banner he is hoping to have done soon. Terri DeDecker is preparing to e-
mail blast all of her contacts within the schools to get the word out about the event; Karen Fox will be
sending an e-mail blast to all of her contacts as well. The Daily Herald is going to take all of the pictures
of the finalists that we get and write a big story the weekend before the Talent Fest. Jeff is going to look
into being on the "Jeff and Jeff Show" on WRMN to talk about the event. Another item of discussion
was how the votes will be cast. Jeff is thinking of having everyone write the name or number of the
performer on the back of their ticket and drop them all into one bucket instead of having several buckets
with the names of the performers on each, in order to create privacy. There are four judges in place now,
and the thought is to get three more judges, which will be high school students from outside of the
district, to fulfill the seven judging spots. A simple program will be made up which will just be one
single sheet folded in half,just big enough to list the sponsors and such. Judy Brownfield is going to
contact Beacon Academy to see if they would be interested in videotaping at the Talent Fest.
A note for next month's Advisory Board Meeting; Butch mentioned that Kevin Patterson is not officially
off the board as of now, and a vote should take place in order to make that happen. A vote will also take
place for Cathy Maim. Both members have missed several meetings and have surpassed the three in one
year limit.
The next Hemmens Advisory Board Meeting is scheduled for Thursday,April 7,2011.
Joe motioned to adjourn,Rich seconded; motion was unanimously passed.
Meeting adjourned at 6:46 pin.
Res.= tfully submitted,
� / ' /
Claudia Rempala
Recording Secretary
THE HEMMENS ADVISORY BOARD
N�' ► The Hemmens' North Lobby
April 7, 2011
E LG I 6:00 P.M. 4C0
THE CITY IN THE SUBURBS
Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality,
diverse performing arts productions for our region, while continuing to provide an accessible
well-maintained & well-equipped rental facility for local, regional and national cultural, civic
and social organizations.
AGENDA
I. Call to Order
II. Approval of minutes from March 3, 2011 HAB meeting
III. Review of Gift Requests:
1. Tri-Town YMCA
2. Roselle School District#12
3. St. Juliana Parish
4. DuPage County 4-H Foundation
5. Hilltop Elementary
6. Edward Foundation
7. Streamwood Chamber of Commerce
8. Adult&Child Therapy Services
IV. Discussion Items from Hemmens' Staff:
1. 2010—2011 Season Wrap up
2. Removal of Kevin Patterson from the HAB
3. Removal of Cathy Malm from HAB
4. End of Rich Jacobs terms on HAB
5. Election of HAB Chair(to take place in May)
6. Projects Update
V. Discussion Items from Advisory Board:
1. Elgin Short Film Fest
2. TalentFest
3. Community Feedback
VI. Announcements:
Next HAB Meeting: May 5,2011
VII. Adjournment
Attachments: March 3, 2011 meeting minutes
Gift Requests (8)
r
The Hemmens Cultural Center Advisory Board
Meeting Minutes
April 7,2011
Advisory Board Members Present: Pete Garlock, Jeff Grosser, Joann Hartmann, Rich Jacobs, Karri
Klemmer, and Joe Vassallo
Board Members Absent: John Steffen and Cathy Malm
Staff Present: Patrick Raddatz,Claudia Rempala and Butch Wilhelmi
The meeting was called to order at 6:03 pm. Jeff called for approval of the minutes from the February 3,
2011 meeting; minutes were unanimously approved with exception to an error, Karri Klemmer was
absent at the March meeting but the minutes did not reflect that.
Gift Requests
Note: All gift requests will be in the amount of$25.
Gift Re nest # A >>ro%ed a # 0 >>osed a Outcome a Notes a
SII- rkAk, r; 1.41 hoots, 90. n i c"
Roselle School District#12 Unanimous Approved
x ai r
DuPage County 4-H Foundation Unanimous Approved
3 ( o.� . 1. t • ... ;142 ,. e ° 1;t
Edward Foundation Unanimous Approved
:Ayr,';si iViz 3; f r�'I ki"� . Y+ a
Adult& Child Therapy Services Unanimous Approved
Items of Discussion from Hemmens Staff
Butch started off with the season update. The 2010-11 season has come to an end. The last two shows,
Queen of Bingo and Charlotte's Web, were both very good shows but very poorly attended. We are
currently re-thinking the way we do things as far as advertising goes because aside from Bill Cosby,most
of the shows did not sell well.
The second and third items on the agenda were to vote to remove two members who have not been
attending meetings for some time but have not been officially removed. First, Jeff called for a vote to
remove Kevin Patterson;Joe motioned, and Pete seconded. Next, Jeff called for a vote to remove Cathy
Malm; Joe motioned, and Joann seconded. The removal of both Kevin and Cathy was unanimously
approved by all members.
Today was the last meeting for Rich Jacobs, who has served the maximum amount of terms for the
advisory board. Butch thanked Rich for all of his involvement in and dedication to the advisory board
and the Hemmens.
Butch announced that Jeff's term as Chair ends in May, so a vote will need to take place next month in
order to elect or re-elect a Chairperson.
As the last item on the agenda, Butch gave an update on projects that are underway. The lights to be
replaced in the lobby have been ordered, and should be delivered by the end of April. Also on the to-do
list is to put a wall up in the Box Office to separate the supervisor's space from the Will Call closet. The
bid for that is due to go to the next Council meeting. The new light board has also been ordered, as well
as the IT equipment to go along with it.
C
t
Items of Discussion from Advisory Board
Joe and Rich gave the film festival update. There are a couple of new members that have volunteered to
help out on the selection committee, but they are still looking for more volunteers as well as a few
backups just in case we get a lot more films in this year. Ticket sales start on April 17t; there will be a
VIP pass, and the first fifty people to purchase them will receive $5 in DNA bucks. DNA will also be
helping to get the word out about the festival through their networks, as well as help to coordinate and
promote the Red Carpet Reception at various downtown restaurants and bars. The VIP pass will be $40
which includes the ticket for the festival and reception, as well as a swag bag with some promotional
items inside as well as coupons,etc. The ticket just to get in the door for the festival will still be$5.
Jeff wrapped up the meeting with a brief update on TalentFest. It was a successful event and turned out
to be a lot of fun. There were about 300 tickets sold on the night of the event, a lot more walk ups than
anyone expected. There will be another TalentFest next year, the date has not yet been confirmed but it
looks like March 20th might be the best option. The hope is for it to remain the same for the most part,
but with more exposure since the schools involved now know what it's all about. Jeff also hopes to get
more people involved in the planning of the event.
The next Hemmens Advisory Board Meeting is scheduled for Thursday,May 5,2011.
Joann motioned to adjourn,Joe seconded;motion was unanimously passed.
Meeting adjourned at 6:35 pm.
Res ectfully submitted,
Claudia Rempala
Recording Secretary
E L
THE CITY IN THE SUBURBS
THE HEMMENS ADVISORY BOARD
NOTICE OF CANCELLATION
Hemmens Advisory Board Meeting
May 5, 2011
The Hemmens Advisory Board meeting scheduled for Thursday, May 5, 2011 at
6:00 p.m. has been cancelled due to lack of a quorum.
The next meeting will be held on Thursday, June 2, at 6:00 pm.
Dated May 4, 2011 Hemmens Advisory Board
Claudia Rempala
Recording Secretary