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HomeMy WebLinkAbout2010 Hemmens Advisory Board THE S ADVISORY BOARD NOTICE OF MEETING CANCELLATION NOTICE IS HEREBY GIVEN that the January 7, 2010,regularly Scheduled meeting of The Hemmens Advisory Board has been cancelled. DATED: January 7, 2010 CITY OF ELGIN /1 64aere-42 By Claudia Olsen Cultural Center Secretary ANMENIMNI TIE HEMMENS ADVISORY BOARD NOTICE OF MEETING CANCELLATION NOTICE IS HEREBY GIVEN that the January 7, 2010, regularly Scheduled meeting of The Hemmens Advisory Board has been cancelled. DATED: January 7, 2010 CITY OF ELGIN By Butch Wilhelmi Cultural Center Supervisor row r �C.4 OF et.° rb- ` ''L THE HEMMENS ADVISORY BOARD a 't fir, The Hemmens' North Lobby : ►!'- January 7, 2010 °�A 3 -- $ 6:00 P.M. �R9TED O. Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equipped rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from December 3, 2009 HAB Meeting III. Review of Gift Requests: a. St. Peter Catholic School b. Boys & Girls Club of Elgin c. Fox Valley Presbyterian Church d. Fox Valley Wildlife Center e. Forest View Elementary School PTO rib f. St Charles North High School IV. Discussion Items from Hemmens' Staff: V. Discussion Items from Advisory Board: a. Community Feedback b. Other VI. Announcements: a. Next Hemmens Advisory Board Meeting: February 4,2010 VII. Adjournment Attachments: December 3, 2009 Meeting Minutes Gift Requests (6) THE HEMMENS ADVISORY BOARD NOTICE OF MEETING CHANGE OF VENUE NOTICE IS HEREBY GIVEN that the February 4, 2010, regularly scheduled meeting of The Hemmens Advisory Board has been moved from the north lobby of The Hemmens Cultural Center at 45 Symphony Way, Elgin, IL 60120 to the 2nd floor Administrative Conference Room in the Centre of Elgin located at 100 Symphony Way, Elgin IL 60120. DATED: January 26, 2010 CITY OF ELGIN By Butch Wilhelmi Cultural Center Supervisor ., r The Hemmens Cultural Center Advisory Board Meeting Minutes February 4, 2010 Advisory Board Members Present: Pete Garlock, Jeff Grosser, Cathy Malm, Kevin Patterson, John Steffen, and Joe Vasallo Board Members Absent: Rich Jacobs Staff Present: Cherie Murphy, Claudia Olsen, Patrick Raddatz, and Butch Wilhelmi The regularly scheduled February 4, 2010 meeting was called to order at 6:10 pm. Cathy moved to approve the minutes from the December 3, 2009 meeting. Motion seconded by Pete. The minutes were unanimously approved. Gift Requests Before the voting began, the dollar amount was discussed and it was decided that the gift certificates will be in the amount of$25 each. # A ))roved - # 0 ))osed Outcome St.Peter Catholic School 3 2 Atss ed , . Fox Valley Presbyterian Church t Jean iil�ous Rejected It al y'W Cite MP.#•�: �''_. ,,ed '� ;�;- Forest View Elementary School P"I'O Unanimous Passed St C i1 ooI -• g£ .is s r i Y _ Fox Valley Volunteer Hospice Inanimous Passed U ou(s,T !erg- r,,,r,: 1 . "''"so us we awma mama a ., ed•,. WilaWdoW Friends of TriCity Family tiers ices Unanimous Passed "»»a .Catlita1. _- w:..1' I s..;.a WRISMINIPIM Re ted Light Opera Works Unanimous Passed F• River aye -hoot Dist 3 Unanimous Passed Homes for Endangered&Lost Pets Unanimous Passed Bloomingdale Women''''`tl'm),t. linanirnous as ,,,, , Canterbury Elementary School 3 2 Passed Liberty Elernenta School ; `Ivan I. ."n.r. Family Health Partnership Clinic Unanimous Passed c us Passed Nature Ridge Elementary Unanimous Passed St.Zachary Church Unan is1't MacArthur PTA Unanimous Rejected Cary 26 Education Ptifindation 11 Irr, __Ls.us nialitaj South Elementary School Unanimous Rejected r Items of Discussion-Hemmens Staff Butch welcomed Karri Klemmer. Karri was approved at the last City Council meeting to be a new member on the Hemmens Advisory Board and should be voted in at the next City Council meeting. Welcome Karri! The season updates were discussed by Butch. David Cassidy is currently only about 1/3 sold, but ticket sales have picked up quite a bit in the last week or so. We started a pre-sale for Bill Cosby Thursday, February 4th for people on our mailing list, and tickets will go on sale to the public Friday, February 5t n. The summer theatre tickets will go on sale Friday, February 12th; the show is Joseph and the Amazing Technicolor Dreamcoat and is the last two weekends in July 2010. Los Lobos is coming up on March 19th and they've just added an opening act called Backyard Tire Fire. April 25th is Flying Karamazov Brothers to close out the season. Items of Discussion-Advisory Board Joe brought up chairpersons for ESFF. As it stands right now, chairs for each sub-committee have pretty much been picked. Jen Prise will chair the Marketing sub-committee and will work with Cherie on that; Sylvia Grady will chair the Selection committee, Judy Brownsfield will be the night-of coordinator at the Hemmens, Karen Fox is going to work on sponsorships, Bill Graham from Grand Victoria will be helping out on the Post-Party committee along with Elizabeth McCoy, and Claudia (myself) will be the Librarian. Joe offered to help with the selection committee and to help me with all the logging of the films, etc. John said that he will help out Karen Fox. Things are still being tweaked and the goal is to have it all in line and have the press conference on March 17th and the launch would be March 18th. The trophies are being ordered now so that we can hopefully have them at the press conference. Jeff gave an update on the talent fest that was previously discussed in the last couple HAB meetings. He mentioned that we will not be working directly with the music departments at the high schools. Also, this is going to be pushed back to next year, but Jeff will have representatives from each high school in place by the end of this year. Butch will look up available dates for the end of Feb, and beginning of March 2011. The next Hemmens Advisory Board Meeting is scheduled for Thursday, March 4, 2010. Jeff asked for motion to adjourn. Kevin moved and Joe seconded. The meeting adjourned at 7:20 pm. Respectfully submitted, 0 4,4?7 Claudia Olsen Recording Secretary 'C.t OF F4C O`,-, , 1. THE HEMMENS ADVISORY BOARD a ''. The Hemmens' SOUTH Lobby 6,1r- March 4, 2010 °IN 4'RrEO F��ti�� 6:00 P.M. Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equipped rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from February 4, 2010 HAB Meeting III. Review of Gift Requests: a. Rotary Club of Chrystal Lake b. Country Trails Elementary c. Streamwood Chamber of Commerce d. Illinois Friends for St. Coletta WI/IL e. Larkin Athletic Booster Club f. College of DuPage g. Dundee Crown POMP h. Arthritis Foundation i. Literacy Connection j. Elgin Teachers Association k. Two Rivers Head Start Agency IV. Discussion Items from Hemmens' Staff: a. Season Update V. Discussion Items from Advisory Board: a. Community Feedback b. ESFF Update VI. Announcements: a. Next Hemmens Advisory Board Meeting: April 1,2010 VII. Adjournment Attachments: February 4, 2010 Meeting Minutes Gift Requests (11) ,,, The Hemmens Cultural Center Advisory Board Meeting Minutes March 4, 2010 Advisory Board Members Present: Pete Garlock, Jeff Grosser, Rich Jacobs, John Steffen, and Joe Vasallo Board Members Absent: Karri Klemmer, Cathy Malm, and Kevin Patterson Staff Present: Cherie Murphy, Claudia Olsen, Patrick Raddatz, Randy Reopelle, and Butch Wilhelmi The meeting was called to order at 6:25 pm. Jeff called for approval of the minutes from the February 4, 2010 meeting. The minutes were approved unanimously with exception to an error. There were two out of town gift requests that I had inadvertently noted were passed by majority vote, when in fact they should have been rejected. This error has been corrected in the February minutes. Gift Requests Each Gift Request will be in the amount of$25 Gift Re( Lies( a # .> > >ro e lairIMERITIF Outcome Q (1.14. 1111111.1=1.11 111111111111115M Country Trails Elementary Unanimous Passed Illinois Friends for St Coletta WI/IL Unanimous Rejected 111110.1.11111111111MRIEN 111111111111111M College of DuPage Unanimous Passed Arthritis Foundation 2 3 Rejected 1111.111111111a1111111•1111111111== 11111111111111= Elgin Teachers Association Unanimous Passed Items of Discussion from Hemmens Staff Butch gave the season updates. Just two shows left for the 09-10 season, Los Lobos with Backyard Tire Fire opening up for them on 3/19/10 and the Flying Karamazov Brothers on 4/25/10. For next season, the lineup includes Bill Cosby, Church Basement Ladies, Golden Dragon Acrobats, the Nylons Christmas show, and a couple children's shows —Virtually Me and Charlotte's Web. r ,l OF F< \'ti THE HEMMENS ADVISORY BOARD or* rt0 NOTICE OF CANCELLATION Hemmens Advisory Board Meeting April 1, 2010 The Hemmens Advisory Board meeting scheduled for Thursday, April 1, 2010 at 6:00 p.m. was cancelled due to lack of a quorum. rbk The next meeting will be held on Thursday, May 6, 2010, at 6:00 pm in the North Lobby of the Hemmens Cultural Center, located at 45 Symphony Way. Dated April 1, 2010 Hemmens Advisory Board 72 aditaik FP`Pq Claudia Olsen Recording Secretary l • OF F4C o.,nk_,„, ,,'�: THE HEMMENS ADVISORY BOARD p '' .I The Hemmens' North Lobby � Z. April 1 2010 °% e . �0 6:00 P.M. �R4TED FED Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality. diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equipped rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from March 4, 2010 HAB Meeting III. Review of Gift Requests: 1. Montessori School, Crystal Lake 2. Edward Foundation 3. International Teams 4. Miracles in Progress 5. eKiw @nis 6. Chicago Area Peace Corps 7. Hilltop Elementary 8. Senior Services Associates 9. RJN Group 10. Spa Bleu Barrington 11. AT&T Pioneers IV. Discussion Items from Hemmens' Staff: 1. Season Update 2. Project Update V. Discussion Items from Advisory Board: 1. Community Feedback VI. Announcements: 1. Next Hemmens Advisory Board Meeting: May 6, 2010 at the CENTRE VII. Adjournment Attachments: March 4, 2010 Meeting Minutes Gift Requests (11) r THE HEMMENS ADVISORY BOARD NOTICE OF MEETING CHANGE OF VENUE NOTICE IS HEREBY GIVEN that the May 6, 2010, regularly scheduled meeting of The Hemmens Advisory Board has been moved from the north lobby of The Hemmens Cultural Center at 45 Symphony Way, Elgin, IL 60120 to the 2nd floor Administrative Conference Room in the Centre of Elgin located at 100 Symphony Way, Elgin IL 60120. DATED: May 5, 2010 CITY OF ELGIN By Butch Wilhelmi Cultural Center Supervisor r The Hemmens Cultural Center Advisory Board DISCUSSION Notes NO QUORUM PRESENT May 6, 2010 Advisory Board Members Present: Pete Garlock, Jeff Grosser, Rich Jacobs, and Joe Vasallo Advisory Board Members Absent: Karri Klemmer, Cathy Malm, Kevin Patterson and John Steffen Staff Present: Claudia Olsen, Patrick Raddatz, Randy Reopelle, and Butch Wilhelmi Items of Discussion Butch discussed the 2009-2010 season and its closure with the Flying Karamazov Brothers on April 25, 2010 which turned out to be a great show and they were very easy to work with. Overall, the 09-10 season was a good one. He presented a working copy of the 2010-2011 season and discussed it briefly. Project update given by Butch as well, nothing major is in the works; we are getting estimates on adding power in the lobby underneath the stairs on either side so that the concessions areas can be moved. Jeff discussed the talent fest, he had a meeting with 2 representatives out of the 5 schools; they decided to go ahead and pursue having this talent fest and the proposed date is March 14, 2011. The Elgin Short Film Festival was also discussed briefly by Pete. The next ESFF meeting with the committee chairs will be just before the next HAB meeting. The Red Carpet Reception chairs are meeting separately to discuss the planning for that. One film has been submitted for the festival and the cut-off date for submission is August 18th. Randy gave a brief update on developments within the Parks Department. The next schedule meeting is June 3, 2010 in the Hemmens South Lobby. Discussion ended at approximately 7:00 pm. Respectfully Submitted, 6(aZaeit Claudia Olsen Recording Secretary r The Hemmens Cultural Center Advisory Board Meeting Minutes June 3, 2010 Advisory Board Members Present: Pete Garlock, Jeff Grosser, Karri Klemmer, Cathy Malm, and John Steffen Board Members Absent: Rich Jacobs, Kevin Patterson, and Joe Vasallo Staff Present: Claudia Olsen and Butch Wilhelmi The meeting was called to order at 6:11 pm. Attendance was briefly discussed, as it has been a problem in recent meetings. Butch is going to send out a survey to each Advisory Board member to find out if we need to change the meeting day/time, and to see what works best for everyone. It was decided that gift requests will be reviewed by HAB members prior to the meeting. Unless any one board member opposes, all of the gift request will be approved with a single vote. Gift Requests Each Gift Request will be in the amount of$25 Gilt Re( nest # .A > )roe cc! ci # O > >o,e(i Oulconic Q Nicholas'Gift of Hope Foundation Unanimous Rejected 1111111111111111111111111111= 111111.11111111011= Adult&Child Rehab Center Unanimous Passed 111111111.11111111MIIMM 111111111111111/M Jewel Middle School Unanimous Rejected Geneva Community Chest Unanimous Passed CASA Unanimous Rejected II����,, � Wi NAMI Unanimous Passed Items of Discussion from Advisory Board Pete discussed ESFF. Things are coming along and running smoothly thus far. He is working on getting the word out right now, posters are almost done and the ad is on a couple different websites. Catering for the Red Carpet Reception is in the works, and Pete is working on finding the MC for the event. He has also secured a few Judges spots, and is working on a couple more. Jeff briefly discussed the Talent Fest. �,� O F F�c �` ti THE HEMMENS ADVISORY BOARD ' The Hemmens' North Lobby -r • . July 1, 2010 r, 6:00 P.M. Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equipped rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from March 4, 2010 HAB meeting III. Approval of minutes from June 3, 2010 HAB meeting IV. Review of Gift Requests: 1. Kane County Farm Bureau Foundation 2. Huntington Learning Center 3. The Einstein Academy 4. Centro De InformaciOn 5. Grace Lutheran Church V. Discussion Items from Hemmens' Staff: 1. Meeting Attendance 2. Season Update VI. Discussion Items from Advisory Board: 1. Elgin Short Film Fest 2. Community Feedback VII. Announcements: Next HAB Meeting: August 5,2010 - SOUTH LOBBY VIII. Adjournment Attachments: March 4, 2010 meeting minutes June 3, 2010 meeting minutes Gift Requests (5) r t y OF Et Cc �ti THE HEMMENS ADVISORY BOARD 66° NOTICE OF CANCELLATION Hemmens Advisory Board Meeting July 1, 2010 The Hemmens Advisory Board meeting scheduled for Thursday,July 1, 2010 at 6:00 p.m. was cancelled due to lack of a quorum. The next meeting will be held on Thursday, August 5, 2010, at 6:00 pm in the South Lobby of the Hemmens Cultural Center, located at 45 Symphony Way. Dated June 29, 2010 Hemmens Advisory Board Ud& — 1 Claudia Olsen Recording Secretary r .4OFE4 'ti THE HEMMENS ADVISORY BOARD The Hemmens' SOUTH Lobby 46° August 5, 2010 6:00 P.M. r,�rc�tt` Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equipped rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from March 4, 2010 HAB meeting III. Approval of minutes from June 3, 2010 HAB meeting IV. Review of Gift Requests: 1. Northwest Community Hospital 2. Huntington Learning Center 3. The Einstein Academy 4. Centro De Informacion 5. Grace Lutheran Church 6. Anderson Animal Shelter 7. Fox Valley Beaux Arts 8. Bremen High School 9. Donna Frett Organ Donation Foundation V. Discussion Items from Hemmens' Staff: 1. Meeting Attendance 2. Season Update VI. Discussion Items from Advisory Board: 1. Elgin Short Film Fest 2. Community Feedback VII. Announcements: Next HAB Meeting: September 2,2010 VIII. Adjournment Attachments: March 4, 2010 meeting minutes June 3, 2010 meeting minutes Gift Requests (9) The Hemmens Cultural Center Advisory Board Meeting Minutes August 5, 2010 Advisory Board Members Present: Pete Garlock, Jeff Grosser, Rich Jacobs, Karri Klemmer, John Steffen, and Joe Vasallo Board Members Absent: Cathy Maim Staff Present: Claudia Olsen, Patrick Raddatz, and Butch Wilhelmi The meeting was called to order at 6:12 pm. Jeff called for approval of the minutes from the March 4th and June 3`d, 2010 meetings; minutes were approved unanimously. Gift Requests Each Gift Request will be in the amount of$25 (:ift Re( nest # .A > >rov cd Q # () > >osetl outcome Q Huntington Learning Center Unanimous Approved Centro De Information Unanimous Approved Anderson Animal Shelter Unanimous Approved Bremen High School Unanimous Rejected Items of Discussion from Hemmens Staff Butch explained that he is putting together a survey that he will e-mail to all board members to find out if we need to change the day, time, or frequency of the meeting. Butch also gave the season update. EST just finished up with the production of Joseph at the end of July. Overall it did really well, was a great show, and the audience seemed to love it. The next major show is the Film Festival. As of now, we have 4 films that have been submitted—we are at pretty much the same point we were last year at this time. The deadline for submission is August 18t . Bill Cosby is coming up on September 25th, currently the 5:00 show has sold around 1100 tickets and the 9:00 is around 650. r Items of Discussion from Advisory Board ESFF was discussed briefly. With the deadline for films just around the corner, the discussion was mainly focused on how to get the word out to film makers to submit their films. Sponsorships are a big focus right now as well, and the deadline for those is September 0. As far as the Talent Fest goes, Jeff is going to start contacting the schools again this month. Once he has the contacts, the planning can move forward. The next Hemmens Advisory Board Meeting is scheduled for Thursday, September 2, 2010. Joe motioned to adjourn, Pete seconded; motion was unanimously passed. Meeting adjourned at 6:52 pm. Respectfully submitted, Claudia Olsen Recording Secretary ,�,� O F ��C ��} L,,. ''L THE HEMMENS ADVISORY BOARD The Hemmens' North Lobby 7 ► ! `` September 2, 2010 crn 6:00 P.M. °'?`1TED Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equipped rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from August 5, 2010 HAB meeting III. Review of Gift Requests: 1. Hospice of the Rock River Valley 2. St. Paul's United Church of Christ 3. Steel Beam Theatre 4. Marianjoy Rehabilitation Hospital 5. North Shore Unitarian Church 6. NISRA 7. Soaring Eagle Academy 8. Focus Ministries 9. St. Catherine of Siena 10. St. Mary's Catholic School IV. Discussion Items from Hemmens' Staff: 1. Meeting Attendance 2. Season Update V. Discussion Items from Advisory Board: 1. Elgin Short Film Fest 2. Community Feedback VI. Announcements: Next HAB Meeting: October 7,2010 VII. Adjournment Attachments: August 5, 2010 meeting minutes Gift Requests (10) rik The Hemmens Cultural Center Advisory Board Meeting Minutes September 2, 2010 Advisory Board Members Present: Pete Garlock, Jeff Grosser, Rich Jacobs, Cathy Malm, John Steffen, and Joe Vasallo Board Members Absent: Karri Klemmer Staff Present: Claudia Olsen, Patrick Raddatz and Butch Wilhelmi The meeting was called to order at 6:06 pm. Jeff called for approval of the minutes from the August 5, 2010 meeting; minutes were approved unanimously. Gift Requests Each Approved Gift Request will be in the amount of$50 Gilt Re( nest IMEIMERIE # 0 ) x►sed Outcome • St.Paul's United Church of Christ Unanimous Rejected Marianjoy Rehabilitation Hospital Unanimous Approved NISRA Unanimous Approved Focus Ministries Unanimous Rejected St.Mary's Catholic School Unanimous Rejected Items of Discussion from Hemmens Staff Butch sent out a survey to each member of the board, to find out if they want the meeting time, days, or frequency to change. It was discussed between all members present, and decided to leave the meeting day and time as is for the time being. Butch gave the season update. ESFF is coming up on the 18th, and Bill Cosby is coming up on the 25th; the 5:00 show is sold out and the 9:00 show is % sold at this time. Sales for the rest of the season are going okay, but we are getting the word out there by doing different advertising opportunities than we have in the past. Butch is also now starting to look at the 2011-2012 season, so if anyone has any particular acts they'd like to see, now is the time to let him know. Items of Discussion from Advisory Board Pete gave an update on ESFF. Everything is going great, we have six finalists as well as a Hattie Hemmens award winner this year. The length of the actual screening is working out perfectly. There are some really unique elements for the festival night that that weren't in place last year, and everyone is pretty excited about it. The judges are almost all in place and the Red Carpet Reception planning is going great as well. Pete mentioned that he is concerned that if someone from the Advisory Board doesn't step up to chair next year's festival, it will get taken away from them and will no longer be an HAB event. He will not be chairing next year, but does feel strongly that it should stay an HAB event. Jeff gave a brief update on the talent fest. Three of the five schools have committed and he has been communicating with the other two. He plans on having five high schools committed by next month and will give us an update at the next meeting. The next Hemmens Advisory Board Meeting is scheduled for Thursday, October 7, 2010. John motioned to adjourn, Joe seconded; motion was unanimously passed. Meeting adjourned at 7:10 pm. Res ectfully submitted, y / gm/,./b. Claudia Olsen Recording Secretary Items of Discussion from Advisory Board Pete gave an update on ESFF. Everything is going great, we have six finalists as well as a Hattie Hemmens award winner this year. The length of the actual screening is working out perfectly. There are some really unique elements for the festival night that that weren't in place last year, and everyone is pretty excited about it. The judges are almost all in place and the Red Carpet Reception planning is going great as well. Pete mentioned that he is concerned that if someone from the Advisory Board doesn't step up to chair next year's festival, it will get taken away from them and will no longer be an HAB event. He will not be chairing next year, but does feel strongly that it should stay an HAB event. Jeff gave a brief update on the talent fest. Three of the five schools have committed and he has been communicating with the other two. He plans on having five high schools committed by next month and will give us an update at the next meeting. The next Hemmens Advisory Board Meeting is scheduled for Thursday, October 7, 2010. John motioned to adjourn, Joe seconded;motion was unanimously passed. Meeting adjourned at 7:10 pm. Res ectfully submitted, , 7 4 F,o/ Claudia Olsen Recording Secretary r THE HEMMENS ADVISORY BOARD ' The Hemmens' North Lobby o 0,14 October 7, 2010 ... 6:00 P.M. Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equipped rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from September 2, 2010 HAB meeting III. Review of Gift Requests: 1. The International Dyslexia Association 2. Girl Scouts of Northern Illinois 3. Leukemia Research Foundation IV. Discussion Items from Hemmens' Staff: 1. Season Update 2. 2011 Budget V. Discussion Items from Advisory Board: 1. Elgin Short Film Fest 2. Community Feedback VI. Announcements: Next HAB Meeting: November 4,2010 VII. Adjournment Attachments: September 2,2010 meeting minutes Gift Requests (3) r The Hemmens Cultural Center Advisory Board Meeting Minutes October 7, 2010 Advisory Board Members Present: Pete Garlock, Jeff Grosser, Rich Jacobs, Karri Klemmer, and Joe Vasallo Board Members Absent: Cathy Maim and John Steffen Staff Present: Claudia Olsen, Patrick Raddatz and Butch Wilhelmi The meeting was called to order at 6:07 pm. Jeff called for approval of the minutes from the September 2, 2010 meeting; minutes were approved unanimously. Gift Requests Each Approved Gift Request will be in the amount of$50 Gift izet (test 1 # 0 »Os e(! 10 Outcome in Girl Scouts of Northern Illinois Unanimous Approved r Items of Discussion from Hemmens Staff Butch gave the season update. ESFF was a success, with more tickets sold and less comped than last year; and the Red Carpet Reception was also a big hit. We are on board to do the Film Festival again next year. The first big show of the year, Bill Cosby, went very well; he seemed extremely happy while he was here and he was very easy to work with. Butch also discussed the 2011 budget. We have roughly the same amount to work with programming wise and no major projects planned for next year. Something that is being explored right now is the idea of Exhibition Hall being turned into the new Senior Services Center. There is a meeting scheduled for Tuesday the 12th to discuss this further and to hear the different ideas to be presented. There are a lot of different things to think about before making a decision; and although Butch will have input on the decision, the decision will ultimately be made by City Council. Items of Discussion from Advisory Board Jeff started the discussion by announcing that the new Chairs for next year's Film Festival will be Joe Vasallo and Rich Jacobs. Stemming from the discussion about the festival at last month's meeting, they both felt that it was important that it remain an Advisory Board event. Butch brought up the numbers of tickets out for the event this year versus last; in 2009 there were 807 tickets out with only 480 of them being sold, the rest were comps. This year there were 702 tickets out and 572 of them were sold. There were 101 tickets sold to the first Red Carpet Reception, and we are estimating that total attendance was close to 200 with the VIP passes and different comps given. Jeff announced that all five district high schools have committed and have representatives that are going to work with us for the Talent Fest. He sent an e-mail out asking for input on some specifics for the event including input on judges, MC, etc. He plans to have a meeting within two weeks with the representatives and would like to have ideas in play beforehand. The formatting details, thoughts and ideas were discussed; as well as thoughts on possible ways to get sponsorship/advertising for the event, aside from promoting within the high schools. The next Hemmens Advisory Board Meeting is scheduled for Thursday,November 4, 2010. Joe motioned to adjourn, Pete seconded;motion was unanimously passed. Meeting adjourned at 7:05 pm. Respectfully submitted, Iii%r ► 4, Claudia Olsen Recording Secretary I i,o.,, Carpet Reception, and we are estimating that total attendance was close to 200 with the VIP passes and different comps given. Jeff announced that all five district high schools have committed and have representatives that are going to work with us for the Talent Fest. He sent an e-mail out asking for input on some specifics for the event including input on judges, MC, etc. He plans to have a meeting within two weeks with the representatives and would like to have ideas in play beforehand. The formatting details, thoughts and ideas were discussed; as well as thoughts on possible ways to get sponsorship/advertising for the event, aside from promoting within the high schools. The next Hemmens Advisory Board Meeting is scheduled for Thursday,November 4, 2010. Joe motioned to adjourn, Pete seconded; motion was unanimously passed. Meeting adjourned at 7:05 pm. Respectfully submitted, ` 1 Claudia Olsen Recording Secretary 40 �,� O F F�C �` �:� y'ti THE HEMMENS ADVISORY BOARD The Hemmens' North Lobby November 4, 2010 61i0 4i, 6:00 P.M. °4'4fEU Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equipped rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from October 7, 2010 HAB meeting III. Review of Gift Requests: 1. Navy League of the U.S. 2. Chicago Youth Symphony Orchestra 3. Moms in School 4. Messiah Lutheran Church IV. Discussion Items from Hemmens' Staff: Season Update i. USAF Shades of Blue Jazz Ensemble ii. Paula Poundstone V. Discussion Items from Advisory Board: 1. Elgin Short Film Fest 2. TalentFest 3. Community Feedback VI. Announcements: Next HAB Meeting: December 2, 2010 VII. Adjournment Attachments: October 7, 2010 meeting minutes Gift Requests (4) rik The Hemmens Cultural Center Advisory Board Meeting Minutes November 4, 2010 Advisory Board Members Present: Jeff Grosser, Rich Jacobs, Karri Klemmer, John Steffen and Joe Vasallo Board Members Absent: Pete Garlock and Cathy Maim Staff Present: Claudia Olsen, Patrick Raddatz, Randy Reopelle, and Butch Wilhelmi The meeting was called to order at 6:27 pm. Jeff called for approval of the minutes from the October 7,2010 meeting; minutes were approved unanimously. Gift Requests Each Approved Gift Request will be in the amount of$50. Gift Re uest # A ))roved ® # 0 ))used Q Outcome CI a x :II of $CCti _u`)q... Chicago Youth Symphony Orchestra Unanimous Approved ..-ae t- r tr d au III � o gti »i z4 f 0.`fit 1431;1'�'a§"i p�S>}' yStyrCp „", Messiah Lutheran Church Unanimous Rejected , Rich suggested that Advisory Board members contact certain groups that normally submit gift requests at the end of the year, to get their requests in before the December meeting. We still have money in the budget that if unused by the end of 2010, will not roll over into the 2011 budget. Items of Discussion from Hemmens Staff Butch gave the season update. There have been two last minute additions to the season; the USAF Shades of Blue Jazz Ensemble on December 2nd and Paula Poundstone on December 3`d. We are teaming up with the Community Crisis Center for the USAF Jazz Ensemble and asking people to bring a new toy to donate for their toy drive. Paula Poundstone will promote on WGN morning news at some point and she has offered to make commercials as well, as long as we send her some information about Elgin. Items of Discussion from Advisory Board Joe gave an update on the Short Film Festival. They met for the first time and went over certain rules and changes that they would like to make, they have also put some things together for legal to look over and once that is done, they hope to get the website up and running for next year. Joe mentioned that spots need to be filled for the ESFF 2011 committee. If anyone is interested, they would like to hear from you. An idea that is being thrown around right now is to have the members of the Advisory Board be the judging committee, and in turn pick the finalists. It's elk nothing that is set in stone but Joe and Rich would like the members to think about it and let them know any thoughts that you have regarding this. The date for ESFF is set for September 17, 2011. The Heritage Ballroom is also booked for the Red Carpet Reception. Jeff discussed the Talent Fest. He had his first meeting with the schools recently, and came away from the meeting feeling more optimistic about the event than before. Reps from two of the schools have already been in charge of their own talent shows for five or six years, and they are well established, well attended shows. He mentioned that our biggest challenge will be getting those well attended shows to the Hemmens. He'd like to get a press release out in the next month or so to announce the show, which will be on March 14, 2011. Jeff is going to put together a small committee for the event, and Karri volunteered to be a part of it. He is also working on finding an MC, and is thinking of asking someone who might be able to provide some sort of entertainment to fill time when needed; he will be looking into certain possibilities in the next month or so. The next Hemmens Advisory Board Meeting is scheduled for Thursday, December 2, 2010. Joe motioned to adjourn,John seconded; motion was unanimously passed. Meeting adjourned at 7:04 pm. Res.ectfully submitted, = S'ri Claudia Olsen Recording Secretary III , ELGIN 6IN° THE CITY IN THE SUBURBS" November 23, 2010 TO: Diane Robertson, Elgin City Clerk FROM: Butch Wilhelmi, Hemmens Cultural Center Director SUBJECT: HEMMENS ADVISORY BOARD Meeting Schedule for 2011 The regularly scheduled meetings of the Hemmens Advisory Board shall take place on the 1st Thursday of each month. The meeting details are as follows: HEMMENS ADVISORY BOARD Meeting Time: 6:00pm Meeting Dates: January 6, 2011 February 3, 2011 March 3, 2011 April 7, 2011 May 5, 2011 June 2, 2011 July 7, 2011 August 4, 2011 September 1, 2011 October 6, 2011 November 3, 2011 December 1, 2011 Meeting Place: Hemmens North Lobby Contact Person: Claudia Olsen Hemmens Secretary olsen c @citvofelgin.orq 847-697-3616 cc: Claudia Olsen Verdelle Corn Patrick Raddatz Amanda Rodebeck The Hemmens Cultural Center 45 Symphony Way Elgin, Illinois 60120-5558 Phone: 847-697-3616 Hemmens.org Fax: 847-931-5940 r4 THE HEMMENS ADVISORY BOARD -�..� The Hemmens' Exhibition Hall aa° E LG I N December 2, 2010 6:00 P.M. THE CITY IN THE SUBURBS" Mission Statement: It is the mission of The Hemmens Cultural Center to provide high quality, diverse performing arts productions for our region, while continuing to provide an accessible well-maintained & well-equHed rental facility for local, regional and national cultural, civic and social organizations. AGENDA I. Call to Order II. Approval of minutes from November 4, 2010 HAB meeting III. Review of Requests: 1. Prairie Crossing Charter School 2. Fox Valley Presbyterian Church 3. Rachel Iverson 4. St. Theresa School 5. Boys&Girls Club of Elgin 6. Illinois Academy of Audiology 7. WDCB Public Radio 8. St. MaryS. aol 9. St. Edwar ' "‘,]h School Bowling IV. Discussion Items from Hemmens' Staff: V. Discussion Items from Advisory Board: 1. Elgin Short Film Fest 2. TalentFest 3. Communit', Feedback VI. Announce ..ts: Next HAP sating: January 6,2011 VII. Adjournmc Attachments: November 4, 20 I 0 meeting minutes Gift Requests (9) r ELGIN THE CITY IN THE SUBURBS THE HEMMENS ADVISORY BOARD NOTICE OF CANCELLATION Hemmens Advisory Board Meeting December 2, 2010 The Hemmens Advisory Board meeting scheduled for Thursday, December 2, 2010 at 6:00 p.m. was cancelled due to lack of a quorum. The next meeting will be held on Thursday, January 6, 2010, at 6:00 pm. Dated December 2, 2010 Hemmens Advisory Board Claudia Olsen Recording Secretary