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HomeMy WebLinkAbout2018 Foreign Fire Insurance Tax Board Agendas & Minutes FORFIGN FIRE INSURANCI? TAX B()ARI) Meeting Agenda Fire Station N I 550 Summit Ave. Elgin, IL January 8t1i. 2018 CALL TO ORDER Accept results of election for 3 members Przybylski, Marella and Lehnhardt ran unopposed. ROLL CALL READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER AGENDA ITEMS 2018-02. Wagner, Request to purchase 2 smoke detoxification units. $12,000 ONGOING BILLS Vote to continue funding "ongoing bills" for 2018 Station funds Retirement axes and flags 15 axes and flags were ordered to replenish supplies. Kane Co. death benefit Office supplies Insurance/Bond bill T.V. repair and replacement. Station 6 TV was replaced. Accountant Legal Education/Training Fitness reimbursements OLD BUSINESS NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N° 1 550 Summit Ave. Elgin, IL January 8th, 2018 CALL TO ORDER frpOr Accept results of election for 3 members Przybylski, Marella and Lehnhardt ran unopposed. Results were accepted 4/0 ROLL CALL Meeting called to order at 7:59 Chief Schmidt (S) absent Pryzyblski (P) present Marella(JM) present C. McMahon (CM) absent Olkowski (0) present Lehnhardt (L) present READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved 5/0 P/L Approved copy was sent to the City Clerk REPORT OF TREASURER Treasurers report was read and approved 5/0 L/M Balance as of January 8th was $95,724.09 AGENDA ITEMS 18-02. Wagner, Request to purchase 2 smoke detoxification units. $12,000 18-02 was tabled 5/0 L/P. The committee would like to discuss this request when the Chief is present. ONGOING BILLS Vote to continue funding "ongoing bills" for 2018 The committee voted 5/0, to continue funding "ongoing bills" until the first meeting in 2019. L/P Station funds All stations were fully funded for 2018. Retirement axes and flags 15 axes and flags were ordered to replenish supplies. $5,025.00 Kane Co. death benefit No bill this period Office supplies Back up keys for the file cabinet were purchased. $13.66 Insurance/Bond bill Bond was paid for 2018. $250.00 T.V. repair and replacement. Station 6 TV was replaced. TV was replaced at Station 6. $2,349.98 Accountant No bill this period. Legal No bill this period. Education/Training 18-01 Oine, $79.02 18-06 Lehnhardt, $891.86 18-09 Debby McMahan, $454.74 18-12 Gurke, $300.00 18-13 Scott Smith, $125.00 18-14 Bedard, $250.00 Fitness reimbursements 18-03 Frenette, $612.00 18-04 Chromek, $312.00 18-05 Lehnhardt, $612.00 18-07 O'Connor, $514.00 18-10 Villella, $612.00 18-15 Carver, $110.00 18-16 Hillgoth, $480.00 18-17 Brian Schmidt, $612.00 OLD BUSINESS No old business NEW BUSINESS No old business ANNOUNCEMENT OF NEXT MEETING April 9th, 8am. Location T.B.D. ADJOURNMENT 8:18 L/M 5/0 FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N° 1 550 Summit Ave. Elgin, IL April 9, 2018 CALL TO ORDER ROLL CALL Dave Schmidt Fire Chief Joe Marella Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Jarrett Pump Craig McMahon READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER AGENDA ITEMS 18-29 Honor Guard, Requesting funds to replace beat up flag tips. $247.00 ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement Station 7's DVD player was replaced. $88.00 • Accountant • Legal • Education 18-18 Steiner $810.41 18-19 Hillgoth $125.00 18-20 Marshall $675.00 18-21 A.C. McMahan $1,998.16 18-22 Soderberg $1,230.00 18-23 Escutia$484.49 18-26 Brian Johnston $2,589.00 • Fitness reimbursements 18-24 Mulvihill $443.00 18-25 Craig McMahon$324.00 18-27 Talbot$399.00 18-28 Rasmussen $612.00 17-137 Pump $612.00 17-138 Johnston$612.00 17-139 Enzenbacher $299.40 18-140 Wilmington$612.00 OLD BUSINESS Revisit tabled request 18-02 for detoxification systems for two more stations. NEW BUSINESS Discuss National FF1 class. Lehnhardt Discuss Fitness reimbursement amount. Mcmahon Discuss how training reimbursements are paid out. McMahon ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD - Meeting Minutes Fire Station N° 1 rAU Pi 550 Summit Ave. Elgin, IL 4�//, April 9, 2018 ' v („Y, v CALL TO ORDER a 8:06 AM ROLL CALL Dave Schmidt Fire Chief absent Joe Marella Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer absent Randy Lehnhardt Secretary Jarrett Pump absent Craig McMahon READING OF MINUTES OF PREVIOUS MEETING Report was read by the committee and approved 4/0 REPORT OF TREASURER No report was given AGENDA ITEMS 18-29 Honor Guard, Requesting funds to replace beat up flag tips. $247.00. Request was approved 4/0 ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement Station 7's DVD player was replaced. $88.00 • Accountant • Legal • Education 18-18 Steiner$810.41 18-19 Hillgoth $125.00 18-20 Marshall $675.00 18-21 A.C. McMahan $1,998.16 • 18-22 Soderberg $1,230.00 18-23 Escutia$484.49 18-26 Brian Johnston $2,589.00 • Fitness reimbursements 18-24 Mulvihill $443.00 18-25 Craig McMahon$324.00 18-27 Talbot $399.00 18-28 Rasmussen $612.00 17-137 Pump $612.00 17-138 Johnston $612.00 17-139 Enzenbacher$299.40 18-140 Wilmington $612.00 OLD BUSINESS Revisit tabled request 18-02 for detoxification systems for two more stations. Request 18-02 was removed for consideration at the request of Captain Wagner. NEW BUSINESS Discuss National FF1 class. Lehnhardt The committee discussed the National FF1 and has chosen not to reimburse this class. 4/0 Discuss Fitness reimbursement amount. Mcmahon. Discussion was removed from agenda at the request of McMahon. Discuss how training reimbursements are paid out. McMahon FFIT will now reimburse 100% of mileage providing proof of transportation denial by the department is given. 4/0. ANNOUNCEMENT OF NEXT MEETING 7-9-18 8am. Location TBD ADJOURNMENT 8:58 FORFIGN FIRE INSURANCI. TAX BOARD Meeting Agenda Fire Station N' 7 550 Summit Ave. Elgin: IL Jult 9th. 2018 CALL TO ORDER ROLL CALL Dave Schmidt Fire Chief Joe Marella Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Jarret Pump Member Craig McMahon Member READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER AGENDA ITEMS 18-60 Joe Marella. Replace Station 5 training room TV. Cost to be discussed as FFIT has never replaced a training TV. 18-65 Wiebe. Bose blue tooth speaker for station 4. $199.00 ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal • Fitness reimbursement 18-27 Talbot. $399.00 18-28 Rasmussen. $612.00 18-32 O'Malley. $612.00 18-33 Soulier. $40.00 18-36 Wagner. $612.00 18-37 Nangle. $612.00 18-38 Terry. $612.00 18-47 Debby McMahan. $185.00 18-51 Clausen. $120.00 18-58 Wilmington. $612.00 18-61 Parkin. $612.00 18-62 Eric Mcmahon. 612.00 18-63 Steiner. $612.00 18-64 Pryzyblski. $1,100.00 18-66 Soderberg. $612.00 • Education 18-30 Wiebe. $125.00 18-31 Pattison. $1,215.00 18-34 Lamka. 1,745.00 18-35 Messineo. $160.00 18-39 Pleva. $1,023.75 18-40 Gagliano. $125.00 18-41 Josh Smith. $206.75 18-42 Koop. $411.00 18-43 Fortin. $350.00 18-44 Fell. $608.04 18-45 Ed Hanson. $76.68 18-46 Meier. $462.50 18-48 Sunderlage. $350.00 18-49 Fenwick. $2,136.33 18-50 Kennedy. $1,823.07 18-59 Parkin. $125.43 18-67 Soderberg. $1230.00 OLD BUSINESS NEW BUSINESS Address trouble getting written denials for department vehicles ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT FOREIGN FIRE INSURANCE 'FAX BOARD Meeting Minutes Fire Station N" 7 550 Summit Ave. Elgin. IL July 9th. 2018 CALL TO ORDER 08:08 ROLL CALL Dave Schmidt (S) Fire Chief present Joe Marella(JM) Chairman present Dave Olkowski Vice Chairman absent Mike Przybylski (MP) Treasurer present Randy Lehnhardt(L) Secretary present Janet Pump (JP) Member present Craig McMahon (CM) Member 08:40 present READING OF MINUTES OF PREVIOUS MEETING Minutes of the April meeting were read and approved 5/() REPORT OF TREASURER Current balance is $23,823.71 Report was approved 5/0 AGENDA ITEMS 18-60 Joe Marella. Replace Station 5 training room monitor. Cost to be discussed as FFIT has never replaced a training monitor. Request was removed at the request of Joe Marella. The Chief feels the replacement of training monitors is the responsibility of the Department not the FFIT fund. 18-65 Wiebe. Bose blue tooth speaker for station 4. $199.00 Approved 6/0 ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal • Fitness reimbursement 18-27 Talbot. $399.00 18-28 Rasmussen. $612.00 18-32 O'Malley. $612.00 18-33 Soulier. $40.00 18-36 Wagner. $612.00 18-37 Nangle. $612.00 18-38 Terry. $612.00 18-47 Debby McMahan. $185.00 18-51 Clausen. $120.00 18-58 Wilmington. $612.00 18-61 Parkin. $612.00 18-62 Eric Mcmahon. 612.00 18-63 Steiner. $612.00 18-66 Soderberg. $612.00 • Education 18-30 Wiebe. $125.00 18-31 Pattison. $1,215.00 18-34 Lamka. 1,745.00 18-35 Messineo. $160.00 18-39 Pleva. $1,023.75 18-40 Gagliano. $125.00 18-41 Josh Smith. $206.75 18-42 Koop. $411.00 18-43 Fortin. $350.00 18-44 Fell. $608.04 18-45 Ed Hanson. $76.68 18-46 Meier. $462.50 18-48 Sunderlage. $350.00 18-49 Fenwick. $2,136.33 18-50 Kennedy. $1,823.07 18-59 Parkin. $125.43 18-67 Soderberg. $1230.00 18-64 Pryzyblski. $1,100.00 OLD BUSINESS None NEW BUSINESS Address trouble getting written denials for department vehicles. Chief Schmidt said Ile would address the problem at I lis level. ANNOUNCEMENT OF NEXT MEETING October 8, Sam at Fire Station 1. ADJOURNMENT 08:58 FOREIGN FIRE INSURANCI. "I AX BOARI) December 17th 2018 Meeting Agenda Fire Station N" 7 550 Summit Ave. Elgin, IL CALL TO ORDER ROLL CALL Dave Schmidt Chief Joe Marella Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Jarret Pump Member Craig McMahon Member READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER ONGOING BILLS Station funds Explorers 6172-$1,992.00 Retirement axes and flags Kane Co. death benefit $3,528.00 $1,176.00 Office supplies Insurance/Bond bill T.V. repair and replacement. Station 2's TV is fading in and out. Pump will address this. Accountant Legal Fitness 6167-Lamka $520.00 6169-V1larreal $612.00 6174-Lehnhardt $69.00 6179-Clausen $100.00 6179-Jescke $510.00 6182-Clausen $120.00 6184-J.Smith $171.00 6188-Lehnhardt $58.75 6193-Ehas $440.00 a J 6200-0ine $612.00 6201-C.McMahon $288.00 6205-Domaracki $612.00 6207-Sardina$612.00 6210-Wiebe $275.00 6211-Kramer $612.00 6216-Kathalynas $489.05 Education 6170-Marshall-$707.50 6171-C.McMahon $60.00 6173-C.Marella$4,300.00 6175-Pattison $607.50 6176-Galli $91.10 6180-Marquardt $188.14 6181-Rychtanek $1,087.40 6177-McMeel $607.50 6183-Soderberg $1,230.00 6185-Schmidt $1,568.12 6186-Koop $1,357.94 6187-Fell $1,357.94 6189-Galli $260.00 6190-Johnston $2,599.00 6191-Bedard $675.00 6192-Rasmussen $480.00 6194-Soderberg $1,080.00 6195-Clausen $118.81 6196-T.Bruce $2,785.51 6197-Wilmington $2,214.46 6198-T.Bruce $284.59 6199-Pattison $607.50 6202-J.Smith $260.00 6203-Escutia $550.00 6204-Olkowski $600.00 6206-McCauley $1,101.96 6208-C.Marella$1,700.00 6209-Wiebe $80.65 6212-Botkin $95.48 6213-Joe Marella $6,000.00 6214-Steiner $974.29 6215 Ed Hanson $300.00 6217 Curt Hanson $350.00 AGENDA ITEMS 2018-93 Scott Smith. Additional funds for station one services. $287.52 per year 2018-92 Koop. Coffee grinders for each station. $1,603.00 plus tax 2018-91 Boyke. Request to use fitness reimbursement for a fitness app. $300.00 OLD BUSINESS NEW BUSINESS Bialek to speak on the Kane Co. Death Benefit Chris Marella to speak on His fitness application Koop to speak on the need for coffee grinders Activate election committee for positions held by Olkowski, Pump and McMahon ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD December 17th 2018 Meeting Minutes Fire Station N° 7 550 Summit Ave. Elgin, IL CALL TO ORDER ' I ! 0 8:21 am Ql ROLL CALL Dave Schmidt (S) Chief Present I " Joe Marella (JM) Chairman Present Dave Olkowski Vice Chairman Absent I Mike Przybylski Treasurer Absent 1 Randy Lehnhardt (L) Secretary Present 8:35am Janet Pump (P) Member Present Craig McMahon (CM) Member Present READING OF MINUTES OF PREVIOUS MEETING Minutes of the July meeting were read and approved 4/0 REPORT OF TREASURER Report of Treasurer was read and approved 5/0 ONGOING BILLS Station funds. Station 6 overdrew $48.00. Przybylski deposited $100.00 to shore up the account. These funds will be subtracted from the 2019 deposit. Explorers 6172-$1,992.00. Chief Schmidt reported that He was approved by the City to spend up to an additional $10,000. The FFIF still has $5,326.95 committed to the Explorer program. Retirement axes and flags. No expenditures. Kane Co. death benefit. See "New Business" $3,528.00 $1,176.00 Office supplies. Need to replenish our stamp supply. Lehnhardt will take care of this. Insurance/Bond bill. We anticipate a bill in early 2019. T.V. repair and replacement. Station 2's TV is fading in and out. Pump will address this. Accountant. No expenditures. Legal. No expenditures. Fitness 6167-Lamka $520.00 6169-Vllarreal $612.00 6174-Lehnhardt $69.00 6179-Clausen $100.00 6179-Jescke $510.00 6182-Clausen $120.00 6184-J.Smith $171.00 6188-Lehnhardt $58.75 6193-Ehas $440.00 6200-0ine $612.00 6201-C.McMahon $288.00 6205-Domaracki $612.00 6207-Sardina $612.00 6210-Wiebe $275.00 6211-Kramer$612.00 6216-Kathalynas $489.05 Education 6170-Marshall-$707.50 6171-C.McMahon$60.00 6173-C.Marella $4,300.00 6175-Pattison $607.50 6176-Galli $91.10 6180-Marquardt $188.14 6181-Rychtanek $1,087.40 6177-McMeel $607.50 6183-Soderberg$1,230.00 6185-Schmidt $1,568.12 6186-Koop $1,357.94 6187-Fell $1,357.94 6189-Galli $260.00 6190-Johnston $2,599.00 6191-Bedard $675.00 6192-Rasmussen $480.00 6194-Soderberg$1,080.00 6195-Clausen $118.81 6196-T.Bruce $2,785.51 6197-Wilmington$2,214.46 6198-T.Bruce $284.59 6199-Pattison$607.50 6202-J.Smith $260.00 6203-Escutia $550.00 6204-Olkowski $600.00 6206-McCauley $1,101.96 6208-C.Marella$1,700.00 6209-Wiebe $80.65 6212-Botkin $95.48 6213-Joe Marella$6,000.00 6214-Steiner$974.29 6215 Ed Hanson $300.00 6217 Curt Hanson $350.00 AGENDA ITEMS 2018-93 Scott Smith. Additional funds for station one services. $287.52 per year to accommodate media needs of the Administration. Approved 5/0 2018-92 Koop. Coffee grinders for each station. $1,603.00 plus tax. Tabled 4/1 until next meeting to allow us to get better Information on the request. 2018-91 Boyke. Request to use fitness reimbursement for a fitness app. $300.00. Approved 4/0. See also "new Business" OLD BUSINESS Chief Schmidt asked if there were any more problems getting written denials for use of Department vehicles. Lehnhardt reported that there were no problems since last meeting. NEW BUSINESS Bialek to speak on the Kane Co. Death Benefit. Retired Fire Captain Bialek educated the committee on how the Kane Co. Firefighters Death Benefit works and why the two large assessments occurred. After discussion the committee voted 5/0 to pay the assessments and effective immediately withdrawal from the program. Bialek agreed the write a letter on the Chiefs behalf which will be sent in with payment. Bialek will also attend next month's meeting to explain the decision. Chris Marella to speak on allowing members to use fitness reimbursements for fitness apps. FF Marella spoke on behalf of the Fitness committee on the subject. The committee voted 4/0 to allow it. FF Marella also asked the committee to begin discussing what to do with fitness equipment when it reaches its usable life span. He recommended using an equipment broker to recoup some funds paid by FFIF. Koop to speak on the need for coffee grinders. FF Koop was unable to attend. Activate election committee for positions held by Olkowski, Pump and McMahon. Committee was activated. An election will be held before the January meeting. ANNOUNCEMENT OF NEXT MEETING January 14th, 8am at Fire Station One. ADJOURNMENT 9:16am