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Home My WebLink About2016 Foreign Fire Ins Tax Agendas & Minutes NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: January 5th, 2016 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 10:00 am, January 5th in the conference room at Fire station one. FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N° 1 550 Summit Ave. Elgin, IL January 5th, 2016 CALL TO ORDER ROLL CALL John Fahy Fire Chief Dave Gartrell Member Dave Olkowski Vice Chairman Mike Pryzyblski Treasurer Randy Lehnhardt Secretary Joe Marella Member Crag McMahon Member READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER Status of yearly FFIT deposit ONGOING BILLS (Ongoing bills are voted to be funded at the first meeting of the Year and do not need approval thereafter) • Retirement axes • Kane Co. Death Benefit • Office Supplies • InsuranceBond bill • T.V. repair/replacement • Accountant • Legal • Fitness reimbursement. Currently $612.00 per member • Education reimbursement. Currently $6000.00 per member • Station funds. Currently $2500.00 per station AGENDA ITEMS Vote to continue funding ongoing bills Welcome new member Evaluate board positions, assign Chairman Position CONSENT AGENDAFUNDING REQUSETS 201601 —Lehnhardt, Fitness reimbursement. $max 201602—Rasmussen, Education preapproval. $max 201603 —Lehnhardt, Education preapproval. $max 201604—Oine, Letter all EMS jacket. $975.00 201605 —Meier, Education reimbursement. $max 201606—Soderberg, Education reimbursement. $max 201607—Kennedy, Education preapproval. $max 201608—Domaracki, Education preapproval. $max 201609—DeCarlo, Education preapproval. $max 201610—Wagner, Education preapproval. $max 201611 —Wagner, Fitness reimbursement. $max 201612—Steiner, Education reimbursement. $max 201613 —Oine, Education preapproval. $max 201614—Rink, Education preapproval. $max 201615—Craig McMahon, Fitness reimbursement. $max 201616—Wahl, Education preapproval. $max 201617—Wahl, Fitness reimbursement. $max 201618—Clausen, Education preapproval. $max 201619—Pattison, Education preapproval. $max 201620—Koop, Education preapproval. $max 201621 —Bedard, Education preapproval. $max 201622—Ed Hanson, Education preapproval. $max 201623 —Galli, Education preapproval. $max 201624—Josh Smith, Education preapproval. $max 201625 —Rychtanek, Education preapproval. $max 201626—Barreto, Education preapproval. $max OLD BUSINESS NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING April 5th. Station One ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N 1 v 550 Summit Ave. Elgin, IL _/� ��' /� January 5th, 2016 f / 666 CALL TO ORDER I 0803 ' ior ROLL CALL T John Fahy(F) Fire Chief Dave Gartrell (G) Member Dave Olkowski (0) Vice Chairman Mike Pryzyblski (P) Treasurer Randy Lehnhardt(L) Secretary Joe Marella(M) Member Crag McMahon(C) Member All members were present READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved 7/0 REPORT OF TREASURER Report was read and approved 7/0 Status of yearly FFIT deposit. The 2015 check was received and deposited. Chief Fahy gave a breakdown of training costs for 2015. ONGOING BILLS (Ongoing bills are voted to be funded at the first meeting of the Year and do not need approval thereafter) • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal • Fitness reimbursement. Currently$612.00 per member • Education reimbursement. Currently$6000.00 per member • Station funds. Currently$2500.00 per station AGENDA ITEMS Vote to continue funding ongoing bills Vote taken and approved to continue funding ongoing bills for 2016. 7/0 Welcome new member. Joe Marella was welcomed as a new member of the FFIT committee. Evaluate board positions, assign Chairman Position. The Chairman position was given to Dave Gartrell. CONSENT AGENDAFUNDING REOUSETS Item# 201604 was removed from the consent agenda for discussion. Consent agenda approved 7/0 201601 —Lehnhardt, Fitness reimbursement. $max 201602—Rasmussen, Education preapproval. $max 201603 —Lehnhardt, Education preapproval. $max 201604—Oine, Letter all EMS jacket. $975.00. Approved 5/2. M/O 201605 —Meier, Education reimbursement. $max 201606— Soderberg, Education reimbursement. $max 201607—Kennedy, Education preapproval. $max 201608—Domaracki, Education preapproval. $max 201609—DeCarlo, Education preapproval. $max 201610—Wagner, Education preapproval. $max 201611 —Wagner, Fitness reimbursement. $max 201612—Steiner, Education reimbursement. $max 201613 —Oine, Education preapproval. $max 201614—Rink, Education preapproval. $max 201615 —Craig McMahon, Fitness reimbursement. $max 201616—Wahl, Education preapproval. $max 201617—Wahl, Fitness reimbursement. $max 201618—Clausen, Education preapproval. $max 201619—Pattison, Education preapproval. $max 201620—Koop, Education preapproval. $max 201621 —Bedard, Education preapproval. $max 201622—Ed Hanson, Education preapproval. $max 201623 —Galli, Education preapproval. $max 201624—Josh Smith, Education preapproval. $max 201625 —Rychtanek, Education preapproval. $max 201626—Barreto, Education preapproval. $max OLD BUSINESS No old business NEW BUSINESS No new business ANNOUNCEMENT OF NEXT MEETING April 5th. Station One C580 ivanoraV .., NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: April 5th, 2016 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 8:00 am, April 5th in the conference room at Fire station one. FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N° 1 550 Summit Ave. Elgin, IL April 5. 2016 CALL TO ORDER ROLL CALL John Fahy Fire Chief Dave Gartrell Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Joe Marella Craig McMahon READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER AGENDA ITEMS Announce elections(3 Members Up—Przybylski, Lehnhardt and Gartrell) Activate election committee 2016-36—Przybylski—Training- Locksmithing course 2016-51 —C. Marella—Life Fitness Lifecycle"spin bike"— Station 1, 3, 4, 5 2016-52—Baretto—Smart TV and Peripheral devices to replace Union Board 2016-53—Baretto—Training—Locksmithing course 2016-58—A/C Schmidt—3 Turnout Gear Dryers & 1 Special Teams Rescue Suit Dryer ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • InsuranceBond bill • T.V. repair/replacement • Accountant • Legal OLD BUSINESS NEW BUSINESS Changing policy to pickup checks instead of mailing ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT July 12th, 2016 FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes 1111PU Fire Station N° 1 550 Summit Ave. Elgin, IL April 5, 2016 6 c� ° ' f CALL TO ORDER 08:05 ROLL CALL ( N\frt John Fahy(F) Fire Chief(present) Dave Gartrell (G) Chairman(present) Dave Olkowski (0) Vice Chairman(absent) Mike Przybylski (P) Treasurer(present) Randy Lehnhardt(L) Secretary (present) Joe Marella(JM) (present) Craig McMahon(CM) (absent) READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved 5/0 REPORT OF TREASURER Treasurer report was read and approved 5/0 AGENDA ITEMS Announce elections(3 Members terms are up—Przybylski, Lehnhardt and Gartrell) Activate election committee. Gartrell will contact the election committee to announce the election. 2016-36—Przybylski—Training—Lock smith course. Approved 5/0 2016-51 —C. Marella—Life Fitness Lifecycle "spin bike"— Station 1, 3, 4, 5. Approved 5/0 2016-52—Barreto— Smart TV and Peripheral devices to replace Union Board. Denied 5/0 2016-53 —Barreto—Training—Lock smith course. Approved 5/0 2016-58—A/C Schmidt—3 Turnout Gear Dryers & 1 Special Teams Rescue Suit Dryer. Approved 5/0 *Four requests were found in Lehnhardt's "clutter" file. These requests were submitted on time but were not discovered until after the agenda was filed with the City Clerk. The board decided to entertain the request. They are as follows 2016-60—Bradshaw—Purchase of a rowing machine for Station Two. $1,735.64. Approved 5/0 2016-61 —Bradshaw—Purchase of a Bose soundlink Bluetooth speaker. $300.00. Approved 5/0 2016-62—Bradshaw—Purchase of two Google Chromecasts. $70.00. Denied 5/0 2016-63 —Bradshaw—Purchase of a phone charging station. $100.00. Denied 5/0 ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies—stamps will be purchased in the near future. • InsuranceBond bill • T.V. repair/replacement • Accountant • Legal OLD BUSINESS None NEW BUSINESS Several items were discussed under new business. 1. The board discussed the need to hire an outside agency to preform yearly hose testing. Due to more rigorous record keeping, new testing requirements and injuries. Marella will continue to research companies for this and Chief Fahy will seek funding through Capitol funds. If funds cannot be acquired through capitol the FFIT will consider funding this project for the first year. 2. Several FFIT checks have gone missing while being sent through the department mail. It was decided that checks will no longer be sent through department mail and personnel will need to pick them up in person form either Przybylski or Lehnhardt. 3. The subject of allowing personnel the ability to use training funds for child care while taking work related classes was discussed. Marella will post a survey to determine the need for this. ANNOUNCEMENT OF NEXT MEETING July 12th, 2016 ADJOURNMENT 09:19 • NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: July 12, 2016 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 8:00 am, July 12 in the conference room at Fire station one. FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N° 1 550 Summit Ave. Elgin, IL July 12, 2016 CALL TO ORDER ROLL CALL John Fahy Fire Chief Dave Gartrell Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Craig McMahon Member Joe Marella Member READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER AGENDA ITEMS 2016-81. Parkin,New dayroom T.V. for Station 5. $2,300 2016-85. Soderberg, Pink tee shirts for crews. Up to $4,000 2016-97. Joe Marella, One year hose testing contract. $12,000 2016-98. Wayde A. Smith. Wooden flag display cases, $89.00 each. No quantity given. 2016-100.Wilmington. New grill for station 6. $800.00 ONGOING BILLS Station funds Retirement axes and flags Kane Co. death benefit Office supplies Insurance/Bond bill T.V. repair and replacement....Station 5 has a request filed Accountant Legal OLD BUSINESS Child care survey and discussion Hose testing, see request 2016-97 NEW BUSINESS Include flag boxes in with retirement axes and flags ANNOUNCEMENT OF NEXT MEETING October 4, 2016 Station One, 8AM ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N 1 550 Summit Ave. Elgin, IL July 12, 2016 CALL TO ORDER 08:00 All members present ROLL CALL (D . John Fahy(F) Fire Chief 1/-�1 tY 0 Dave Gartrell (G) Chairman '1j/ti.))� Dave Olkowski (0) Vice Chairman Mike Przybylski (P) Treasurer Randy Lehnhardt (L) Secretary Craig McMahon (CM) Member Joe Marella(JM) Member J i� READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved 7/0 REPORT OF TREASURER Report was presented and approved 7/0 AGENDA ITEMS 2016-81. Parkin, New dayroom T.V. for Station 5. $2,300. Approved providing they use the warranty from the bad TV. 6/1 (P) 2016-85. Soderberg, Pink tee shirts for crews. Up to $4,000. Denied7/0, No one was present to answer the many questions about the request. Soderberg is encouraged to resubmit for the next meeting and attend to answer any questions. 2016-97. Joe Marella, One year hose testing contract. $12,000. Chief Fahy assured the board this is a onetime request and that hose testing will be included in the future department budget. He also stated that if capitol funds were released the department would pay for it this year. Approved 5/2 (CM) (0) 2016-98. Wayde A. Smith. Wooden flag display cases, $89.00 each. No quantity given. Approved 7/0. These display cases will be added to 'ongoing bills" 2016-100.Wilmington. New grill for station 6. $800.00. Approved 6/1 (P) ONGOING BILLS Station funds. No problems noted Retirement axes and flags. Display boxes will be added to this line. Kane Co. death benefit. No pay out this quarter. Office supplies. None Insurance/Bond bill. None T.V. repair and replacement....Station 5 has a request filed. See request 2016-81 Accountant. None Legal. None OLD BUSINESS Child care survey and discussion. Marella presented the results of His survey. He will contact Lisa Moss to determine the legality of this. Hose testing, see request 2016-97 NEW BUSINESS Include flag boxes in with retirement axes and flag. Display boxes will be included in "ongoing bills" in the future. Gartrell asked the board to consider purchasing a different type of flash hood for better cancer prevention. He will file a request for the next meeting ANNOUNCEMENT OF NEXT MEETING October 4, 2016 Station One, 8AM ADJOURNMENT 08:46 NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: September 9th, 2016 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 8:00 am, October 4th in the conference room at Fire station one. - FOREIGN FIRE INSURANCE TAX BOARD October 4th 2016 Meeting Agenda Fire Station N° 1 550 Summit Ave. Elgin, IL CALL TO ORDER ROLL CALL Dave Schmidt Interim Fire Chief Joe Marella Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Dave Gartrell Craig McMahon READING OF MINUTES OF PREVIOUS MEETING Read and discuss minutes from the July meeting REPORT OF TREASURER Read and discuss treasurer's report Status of FFIT deposit. RECOGNIZE GUESTS ONGOING BILLS Station funds Retirement axes and flags Kane Co. death benefit Office supplies InsuranceBond bill T.V. repair and replacement Accountant Legal AGENDA ITEMS 2016-108. Marquardt-Bose sound link for station 3. $299.99 2016-109. Marquardt-Dayroom T.V. for station 3. $2,500 2016-110. Marquardt-Sound bar for station 3. $329.99 2016-111. Botkin—Grill for station 2. $629.99 2016-114. Fenwick—Dive class. $469.81 2017- 115. Health and fitness committee. Spin bike for station 2. $2,000 OLD BUSINESS Marella-Child care proposal NEW BUSINESS Reevaluate spending limits Set dates for 2016 ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT • 1NSt RANCL 1AX BOARD October 411' 2016 Meeting Minutes Fire Station N 1 550 Summit A\ Huixt, 11. CALL TO ORDER ROLL CALL Call to order at 08:04 Dave Schmidt (S) Interim Fire Chief arrived at 08:24 Joe Marella(M) ()�CV \Dave Olkowski (0) Vice Chairman Absent `I Mike Przybylski (P) Treasurer Randy Lehnhardt (L) Secretary Dave Gartrell (G) Chairman a Craig McMahon (CM) Absent READING OF MINUTES OF PREVIOUS MEETING Minutes from the July FFIT meeting were read and approved 4/0 REPORT OF TREASURER Treasurers report was read and approved 4/0 We are anticipating the 2016 FFIT deposit any day.. RECOGNIZE GUESTS Jarret Pump was in attendance ONGOING BILLS Station funds none Retirement axes and flags none Kane Co. death benefit none Office supplies— Lehnhardt to purchase a locking file drawer for FFIT business Insurance/Bond bill none T.V. repair and replacement none Accountant none Legal —Marella is waiting for a call from Lisa Moss which may incur a cost AGENDA ITEMS 2016-108. Marquardt-Bose sound link for station 3. $299.99 Approved. 4/0 2016-109. Marquardt-Dayroom T.V. for station 3. $2,500 Approved 4/0 2016-110. Marquardt-Sound bar for station 3. $329.99 Approved 3/1 2016-111. Botkin—Grill for station 2. $629.99 Approved 5/0 2016-114. Fenwick—Dive class. $469.81 Approved 5/0 r2017- 115. Health and fitness committee. Spin bike for station 2. $2,000 Approved 4/1 i • OLD BUSINESS Marella-Child care proposal. Waiting for legal direction before any discussion. NEW BUSINESS Reevaluate spending limits. Limits for education and fitness will remain as is. Limits will be reevaluated quarterly. Set dates for 2016. 2017 dates. January 10, April 11,July 11, October 10. ANNOUNCEMENT OF NEXT MEETING January 10, 08:00 Station One. ADJOURNMENT 08:46 r r