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HomeMy WebLinkAbout2015 Foreign Fire Ins Tax Agendas & Minutes • „ NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: January 13th, 2015 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 8:00 am, January 13th in the conference room at Fire station one. FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N° 1 550 Summit Ave. Elgin, IL January 13, 2015 CALL TO ORDER ROLL CALL John Fahy Fire Chief Brian Domaraki Chairman Dave Olkowski Vice Chairman Mike Pryzyblski Treasurer Randy Lehnhardt Secretary Crag McMahon Dave Gartrell READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER Station funding Status of yearly FFIT deposit ONGOING BILLS • Comcast cable • Retirement axes • Kane Co. Death Benefit • Office Supplies • InsuranceBond bill • T.V. repair/replacement • Accountant • Legal Vote to continue funding ongoing bills AGENDA ITEMS Explorers funding Direct fitness solutions Hotel Stay requirements Station funding Evaluate board positions CONSENT AGENDA REQUESTS 1501-Hryniewicz, Fitness reimbursement 2014. $612.00 1502- Clausen, Preapproval Fire training courses. $6,000 1503- Messineo, Funding for Tactical EMS intro course. $379.00 1504- Steiner, Preapproval college tuition. $6,000 1505- Wayde Smith, Funding for RIT under fire. $378.40 1506- Ed Hanson, Funding to attend ALTS seminar. No to exceed $6,000 1507- Lehnhardt, Funding to attend IAFF convention and AFFI Leg. Conf. Not to exceed $6,000 1508- Lehnhardt, Fitness reimbursement. $612.00 1509- Meier, Preapproval college tuition. $6,000 1510-DeCarlo, Preapproval college tuition. $6,000 1511- McMeel, Reimbursement for EMS educators Instructor 1. $295.00 1512- McMeel, Funding for RIT under fire. $1741.15 1513- Przybylski, Fitness reimbursement.$$612.00 1514- Przybylski, Preapproval college tuition. $6,000 1515- Wilmington, Fitness reimbursement. $612.00 1516- Joe Marella, reimbursement for Tactics & Strategy 2. $340.27 1517- Josh Smith, Reimbursement for Public sector Labor relations conference. $280.00 1518- Joe Marella, Funding for new EMS jackets. $10,000 1519- Soulier, funding to attend EVT certification conference. Not to exceed $6,000 1520-Rasmussen, Fitness reimbursement 2014. $612.00 1521- Scott Smith, Reimbursement for Fire Investigation and Discipline class. $295.00 1522- Scott Smith, Preapproval for F.O.2 classes. $1680.00 1523- Scott Smith, Fitness reimbursement. $120.00 1524- Scott Smith, Preapproval for F.O.2 coursework. $330.20 1525- Craig McMahon, Fitness reimbursement. $612.00 1526- Koop, Fitness reimbursement 2015. $612.00 1527- Koop, preapproval for college tuition. $6,000 1528- Ehas, Fitness reimbursement. $440.00 1529- Freise, Fitness reimbursement. $359.00 1530- Murtagh, Fitness reimbursement. $458.00 1531-Vogel, Fitness reimbursement. $612.00 1532- Koop, Hotel reimbursement. $344.96 1533- Soderberg, Fitness reimbursement 2014. $612.00 1534- Soderberg, Fitness reimbursement 2015. $612.00 1535- Soderberg, Preapproval for College tuition. $6,000 1536- Clausen, Fitness reimbursement 2014. $612.00 1537- Clausen, Mileage reimbursement for Fire behavior class. $93.24 1538- Gartrell, Fitness reimbursement- $612.00 1539- McCaulley, Bluetooth speaker for Station One Apparatus floor. $242.48 1540- McCaulley, Preapproval for Fire and EMS classes. $6,000 1541- Wagner, Preapproval for OSFM and IADRS classes. $6,000 1542- Wagner, Fitness reimbursement. $612.00 1543- Wagner, Funding for ceremonial flags, poles, stands. $4,000 1544- Herrera, Fitness reimbursement. $612.00 1545- Walczak, Reimbursement for EMS certified Educator class. $385.00 1546- Pagels, Fitness reimbursement. $612.00 1547- Lynskey, Spanish lessons. Not to exceed. $6.000 1548- Christiansen, Concept 2 rower for Station Seven. $1,100 1549- Pleva, Fitness reimbursement. $612.00 1550-Rink, Landscaping for new Station signs. $4,760-$16,600 depending on vendor. 1551-Walczak, Funding to have Sarah Gura speak to Members and spouses. $600.00 1552- Wayde Smith, Fitness Reimbursement. $80.00 1553- Walczak, Fitness reimbursement. $612.00 1554-Widtfeldt, Funding to attend Honor Guard Memorials. $820.00 1555- Widtfeldt, preapproval for Cardiac Classes. $194.95 1556- Widtfeldt, Funding to attend FDIC classes. $1,820 1557- Villarreal, Fitness reimbursement. $612.00 1558- Wagner, Funding for Three new refrigerators for Station One. $2,200 1559- O'Connor, Fitness reimbursement. $612.00 1560- Zawada, Fitness reimbursement. $504.00 1561- Mulvihill, Fitness reimbursement. $612.00 1562- Ramirez, Preapproval for college tuition. $6,000 OLD BUSINESS NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING April 14, 2015 ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N° 1 550 Summit Ave. Elgin, IL January 13, 2015 CALL TO ORDER ROLL CALL 3/0 John Fahy(F) Fire Chief-present Brian Domaraki (D) Chairman- absent Dave Olkowski (0) Vice Chairman-present Mike Pryzyblski (P) Treasurer- absent Randy Lehnhardt(L) Secretary -present Crag McMahon(M) present Dave Gartrell (G) present READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved 5/0 REPORT OF TREASURER Station funding was discussed and it was moved and approved to increase the amount given each station to $2,500. During discussion it was found that not all stations are receiving the services the funds were intended for. Lehnhardt will send an e-mail to all station Captains letting them know of the increase and clarify that and shortage in services should be a decision made by all personnel not just the Captain. Status of yearly FFIT deposit-The deposit was received and deposited. ONGOING BILLS • Comcast cable • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal Vote to continue funding ongoing bills. A vote was taken and ongoing bills will be funded for 2015. It was also discussed to include Education/training and fitness reimbursements in ongoing bills. Motion passed 5/0 AGENDA ITEMS Explorers funding- Chief Fahy will provide a detail of funds paid by the Cultural diversity committee. Direct fitness solutions—Problems with service provided on the stretcher order was discussed. Chief Fahy will ask Assistant Chief Maroder to speak with His contacts at Direct Fitness about the problem. Hotel Stay requirements—The subject of distance for Hotel reimbursement was discussed. It was decided to stay with the 100 mile rule. Station funding—Was raised to $2,500 per year 5/0 Evaluate board positions—No positions were changed. CONSENT AGENDA REQUESTS Consent agenda was approved 5/0 Requests numbered 1518, 1532, 1536, 1539, 1543, 1547, 1548, 1550, 1551, 1558 were removed for discussion. 1501- Hryniewicz, Fitness reimbursement 2014. $612.00 1502- Clausen, Preapproval Fire training courses. $6,000 1503- Messineo, Funding for Tactical EMS intro course. $379.00 1504- Steiner, Preapproval college tuition. $6,000 1505- Wayde Smith, Funding for RIT under fire. $378.40 1506- Ed Hanson, Funding to attend ALTS seminar. No to exceed $6,000 1507- Lehnhardt, Funding to attend IAFF convention and AFFI Leg. Conf. Not to exceed $6,000 1508- Lehnhardt, Fitness reimbursement. $612.00 1509- Meier, Preapproval college tuition. $6,000 1510- DeCarlo, Preapproval college tuition. $6,000 1511- McMeel, Reimbursement for EMS educators Instructor 1. $295.00 1512- McMeel, Funding for RIT under fire. $1741.15 1513- Przybylski, Fitness reimbursement.$$612.00 1514- Przybylski, Preapproval college tuition. $6,000 1515- Wilmington, Fitness reimbursement. $612.00 1516- Joe Marella, reimbursement for Tactics & Strategy 2. $340.27 1517- Josh Smith, Reimbursement for Public sector Labor relations conference. $280.00 1518-Joe Marella, Funding for new EMS jackets. $10,000.Approved for a maximum of$5,000 1519- Soulier, funding to attend EVT certification conference. Not to exceed $6,000 1520- Rasmussen, Fitness reimbursement 2014. $612.00 1521- Scott Smith, Reimbursement for Fire Investigation and Discipline class. $295.00 1522- Scott Smith, Preapproval for F.O.2 classes. $1680.00 1523- Scott Smith, Fitness reimbursement. $120.00 1524- Scott Smith, Preapproval for F.O.2 coursework. $330.20 1525- Craig McMahon, Fitness reimbursement. $612.00 1526- Koop, Fitness reimbursement 2015. $612.00 1527- Koop,preapproval for college tuition. $6,000 1528- Ehas, Fitness reimbursement. $440.00 1529- Freise, Fitness reimbursement. $359.00 I, 1530- Murtagh, Fitness reimbursement. $458.00 1531- Vogel, Fitness reimbursement. $612.00 1532-Koop, Hotel reimbursement. $344.96 Denied 4/1 (L) 1533- Soderberg, Fitness reimbursement 2014. $612.00 1534- Soderberg, Fitness reimbursement 2015. $612.00 1535- Soderberg, Preapproval for College tuition. $6,000 1536- Clausen,Fitness reimbursement 2014. $612.00. Denied 4/1 (L) 1537- Clausen, Mileage reimbursement for Fire behavior class. $93.24 1538- Gartrell, Fitness reimbursement- $612.00 1539- McCaulley, Bluetooth speaker for Station One Apparatus floor. $242.48. Approved 5/0 1540- McCaulley, Preapproval for Fire and EMS classes. $6,000 1541- Wagner, Preapproval for OSFM and IADRS classes. $6,000 1542- Wagner, Fitness reimbursement. $612.00 1543-Wagner, Funding for ceremonial flags, poles, stands. $4,000. Approved 5/0 1544- Herrera, Fitness reimbursement. $612.00 1545- Walczak, Reimbursement for EMS certified Educator class. $385.00 1546- Pagels, Fitness reimbursement. $612.00 1547- Lynskey, Spanish lessons. Not to exceed. $6,000. Approved 5/0 1548- Christiansen, Concept 2 rower for Station Seven. $1,100. Approved 5/0 1549- Pleva, Fitness reimbursement. $612.00 1550- Rink, Landscaping for new Station signs. $4,760-$16,600 depending on vendor. Approved $5,000.00. 5/0 1551-Walczak, Funding to have Sarah Gura speak to Members and spouses. $600.00. Denied 5/0. Chief Fahy will pay for this item out of budget. 1552- Wayde Smith, Fitness Reimbursement. $80.00 1553- Walczak, Fitness reimbursement. $612.00 1554- Widtfeldt, Funding to attend Honor Guard Memorials. $820.00 1555- Widtfeldt, preapproval for Cardiac Classes. $194.95 1556- Widtfeldt, Funding to attend FDIC classes. $1,820 1557- Villarreal, Fitness reimbursement. $612.00 1558-Wagner, Funding for Three new refrigerators for Station One. $2,200. Denied 5/0 1559- O'Connor, Fitness reimbursement. $612.00 1560-Zawada, Fitness reimbursement. $504.00 1561- Mulvihill, Fitness reimbursement. $612.00 1562- Ramirez, Preapproval for college tuition. $6,000 OLD BUSINESS No old business NEW BUSINESS No new business ANNOUNCEMENT OF NEXT MEETING April 14, 2015 ADJOURNMENT 09:54 - 5/0 . _ NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: April 14th, 2015 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 8:00 am, April 14th in the conference room at Fire station one. FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N" 1 550 Summit Ave. Elgin, IL April 14, 2015 CALL TO ORDER ROLL CALL John Fahy Fire Chief Brian Domaracki Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary David Gartrell Member Craig McMahon Member READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • InsuranceBond bill • T.V. repair/replacement • Accountant • Legal • Fitness • Tuition AGENDA ITEMS Announce elections Activate election committee 1563 - Hryniewicz, Vitamix blender. $400-$500.00 1564—Bialek, 2 Hose testers. $4600.00 1565 —Chris Marella, 4 Life Cycles. $1,179.28 each 1566—Bryan McMahon- lettering for new EMS jackets. $12.00 each 1567—Wayne Smith, Interspiro surface supplied diving system. $41,582.37 1568 —Pump, Vitamix blender. $499.99 1569—Pump, Bose soundlink for Station Seven. $199.00 FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N° 1 550 Summit Ave. Elgin, IL April 14, 2015 CALL TO ORDER- 0806 hrs. /O ROLL CALL 11/014 John Fahy(F) Fire Chief- absent Brian Domaracki (D) Chairman—present at 0834 hrs. Dave Olkowski (0) Vice Chairman- present Mike Przybylski (P) Treasurer—present until 0903 hrs. Randy Lehnhardt(L) Secretary - present David Gartrell (G) Member-present Craig McMahon(G) Member- present READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved— 5/0 REPORT OF TREASURER Report was discussed and approved—6/0 McMahon asked for a total spent this year on education. Lehnhardt will provide by next meeting. ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal • Fitness • Tuition Motion was made and passed to continue funding ongoing bills—6/0 AGENDA ITEMS Announce elections Activate election committee It was determined that election announcements and committee activation occurs in the July meeting.No action was taken. 1563 - Hryniewicz, Vitamix blender. $400-$500.00—Approved 5/0 1564—Bialek, 2 Hose testers. $4600.00ea—One hose tester, one gauge was Approved. 3/2. (L,P) 1565—Chris Marella, 4 Life Cycles. $1,179.28 each—Denied 4/1 (L) 1566—Bryan McMahon- lettering for new EMS jackets. $12.00 each—Denied 5/0 1567—Wayne Smith, Interspiro surface supplied diving system. $41,582.37. Approved 5/1 (L) 1568—Pump, Vitamix blender. $499.99 - Approved 5/0 1569—Pump, Bose soundlink for Station Seven. $199.00—Approved 5/0 1570—Figas, Matching frames for Station One. $400.00—Denied 5/0 OLD BUSINESS Explorer funding break down. Chief Fahy was not present to give this information. NEW BUSINESS There was discussion to no longer fund special teams. This item will be put on July's agenda for discussion and action. ANNOUNCEMENT OF NEXT MEETING July 14th. 0800hrs. 2015. Station One ADJOURNMENT 0944 hrs. • -'. FORF1GN FIRE INSURANCF TAX I3OARI) Meeting Agenda Fire Station N 1 550 Summit Ave. Elgin, IL July 14 , 2015 CALL TO ORDER ROLL CALL John Fahy Fire Chief Brian Domaracki Chairman Dave Olkowski Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Craig McMahon Dave Gartrell READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER Added Portion: Amount Spent on Education per FF McMahon from April ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal Vote to Fund Ongoing Bills AGENDA ITEMS Announce elections Activate election committee Funding of Special Teams—Carryover from April 2015 Meeting 1571 —Talbot, Rowing Machine for Station 4. $1735.64 OLD BUSINESS Explorer Funding Breakdown NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING October 6, 2015 @ Station 1 0800 ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N° 1 550 Summit Ave. Elgin, IL July 14 , 2015 (‘/O CALL CALL TO ORDER /l 0800 hrs. i ROLL CALL ` John Fahy (F) Fire Chief frig Brian Domaracki (D) Chairman Dave Olkowski (0) Vice Chairman Mike Przybylski (P) Treasurer Randy Lehnhardt(L) Secretary Craig McMahon(M) ABSENT Dave Gartrell (G) READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved 6/0 REPORT OF TREASURER Added Portion: Amount Spent on Education per FF McMahon from April Report approved 6/0 Education and fitness expenses were discussed. Current limits will be discussed and adjusted if needed at the September meeting. ONGOING BILLS • Station Funds • Retirement axes • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal Vote to Fund Ongoing Bills. Approve 6/0 AGENDA ITEMS Announce elections. Gartrell, Domaracki and Olkowski seats are up for election Activate election committee. Domaracki to contact the elections committee Funding of Special Teams—Carryover from April 2015 Meeting. Lehnhardt to provide a dollar amount spent on special teams at the next meeting. 1571 —Talbot, Rowing Machine for Station 4. $1,735.64. Approved 6/0 OLD BUSINESS Explorer Funding Breakdown. The balance of the$15,000 dedicated to the Fire Explorers will be reaffirmed each January meeting until it is used up. NEW BUSINESS None ANNOUNCEMENT OF NEXT MEETING September 29,2015 @ Station 1, 1000 ADJOURNMENT 0835 NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: September 29th, 2015 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 10:00 am, September 29th in the conference room at Fire station one. r t FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N° 1 550 Summit Ave. Elgin, IL September 29th, 2015 CALL TO ORDER ROLL CALL John Fahy Fire Chief Brian Domaracki Chairman Craig McMahon Mike Przybylski Treasurer Randy Lehnhardt Secretary Dave Gartrell Dave Olkowski Vice Chairman READING OF MINUTES OF PREVIOUS MEETING Minutes from July 2015 REPORT OF TREASURER Station funding status AGENDA ITEMS 1572 — Scott Smith, All weather duty jackets for the investigation team members. $3,000.00 1573 —Clausen, fitness reimbursement. $200.00 ONGOING BILLS Comcast cable Retirement axes Kane Co. Death Benefit Office Supplies Insurance/Bond bill T.V. repair/replacement Accountant Legal Fitness Education OLD BUSINESS Accept election results. Joe Marella ran unopposed for the Domaracki seat. NEW BUSINESS Discuss the scope of mandatory training. ANNOUNCEMENT OF NEXT MEETING Create a schedule for 2016 ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N° 1 550 Summit Ave. Elgin, II_ September 29th, 2015 CALL TO ORDER /11141 1003hrs. / .� ROLL CALL John Fahy Fire Chief- absent Brian Domaracki Chairman Craig McMahon Member Mike Przybylski Treasurer- absent Randy Lehnhardt Secretary ] Dave Gartrell Member- absent ` Dave Olkowski Vice Chairman READING OF MINUTES OF PREVIOUS MEETING Minutes from July 2015. Minutes were read and approved 4/0 REPORT OF TREASURER Station funding status. Przybylski was absent, no report given AGENDA ITEMS 1572— Scott Smith, All weather duty jackets for the investigation team members. $3,000.00. Request was approved 4/0 1573 —Clausen, fitness reimbursement. $200.00. Request was approved for 2015 for $100.00 ONGOING BILLS Comcast cable—current. Retirement axes—no order needed Kane Co. Death Benefit - none Office Supplies - none Insurance/Bond bill - current T.V. repair/replacement -none Accountant- none Legal -none Fitness - current Education- current OLD BUSINESS Election results were accepted Joe Marella will replace Domaracki. r i NEW BUSINESS The board discussed the scope of mandatory training. There have been instances in which department members have been asked to use FFIT education money for training related to "Department assignments". While this training falls within the parameters for reimbursement and is beneficial to the department it puts these members at a disadvantage in that it takes away available money for education needed to be competitive during the upcoming promotional processes. Several ideas were discussed and it was decided that such training request will need to be approved at a FFIT meeting. 4/0 ANNOUNCEMENT OF NEXT MEETING The following dates were set for the 2016 schedule. January 5th April 5th July 12th October 4th All meetings will be at Fire Station One, 8am ADJOURNMENT 1052 hrs.