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Home My WebLink About2011 Foreign Fire Ins Tax Agendas & Minutes • NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: January 11th, 2011 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 8:00 am, , in the conference room at Fire station one. FORI-iIGN FIRE 1NSURANCI: "LAX BOARD Meeting Agenda Fire Station N 1 550 Summit Ave. Elgin. IL, January 11. 2011 CALL TO ORDER ROLL CALL John Fahy Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Brian Domaracki Craig McMahon READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER Status of the yearly FFIT deposit BILLS • • Comcast cable - ongoing • Newspapers - ongoing • Kane Co. Death Benefit - ongoing • Office Supplies • Insurance/Bond bill—ongoing • T.V. repair/replacement AGENDA REQUESTS 1101 —Brill —Fitness reimbursement—$345.00 1102—Whalen—Tuition reimbursement—B.A. - $600.00 1103 —Eric McMahon—Tuition reimbursement—$825.00 1104—Rychtanek—Mileage reimbursement - $ 1105 —Fahy—Fitness reimbursement- $345.00 1106—Hudik—Fitness reimbursement - $339.00 1107—Whalen—Preapproval tuition - $3,000.00 1108 —Przybylski—Preapproval Tuition - $3,000.00 1109—Brian Schmidt—Preapproval Tuition - $3,000 1110—Spann - Fitness Reimbursement - $345.00 1111 —Ehas —Training reimbursement—Trench Tech. - $775.00 plus millage 1112—Ehas—Training reimbursement—Mgmt.2 - $275.00 1113 —Sardina—Preapproval, tuition reimbursement - $3,000 1114—DeCarlo—Preapproval—Training. F.0.1&2 —$1,000 1115 - DeCarlo —Preapproval—Tuition. - $3,000 1116—Scott Smith—Preapproval fire officer school - $1,100 1117 —Joe Marella- Preapproval fire officer school - $1,100 1118 —Baker—Tuition reimbursement, Masters - $2,508.74 1119 —Josh Smith—Fitness reimbursement - $345.00 1120—Hryniewicz—Training reimbursement. RIT - $448.95 1121 —Caggan- Training reimbursement. RIT - $448.95 1122—Gomez—Preapproval tuition reimbursement - $3,000 1123 —Fell— Stereo for Station two workout room - $ 1124—Domaracki —T.V. for station two workout room - $ 1125 —Lynskey—Training, FDIC conference - $1,000 1126—Villarreal- Fitness reimbursement - $345.00 1127 —Pump - Fitness reimbursement - $345.00 1128—Hartman—Donation to Firefighters for Chile - $1,000 1129—Clausen - Fitness reimbursement - $297.00 1130—Clausen—Training request. Wild land firefighting - $168.51 1131 —Clausen—Training request. IFSI truck Co. ops - $1170.84 Vote on ongoing bills Accept new board members Evaluate board positions OLD BUSINESS Station funding NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING April 12th, 8am, Station one ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N' 1 550 Summit Ave. Elgin, IL 11 -� '✓ January 11, 2011 Com / • J v CALL TO ORDER 0813 Hrs ROLL CALL Pluo&d.:*41111_,LJohn Fahy (JF) Fire ChiefScott Smith (S) Chairman Dave Fell (DF) Vice Chairman Mike Przybylski (P) Treasurer Randy Lehnhardt (L) Secretary Brian Domaracki (D) Craig McMahon (M) All members were present. Guest were Bedard, Hartman, Walczak READING OF MINUTES OF PREVIOUS MEETING Minutes from the January 2010 meeting were read and accepted (DF, D) 7/0 REPORT OF TREASURER Status of the yearly FFIT deposit Check was received and deposited. Report read and accepted (DF, JF) 7/0 BILLS • Comcast cable - ongoing • Newspapers - ongoing • Kane Co. Death Benefit - ongoing • Office Supplies • Insurance/Bond bill—ongoing • T.V. repair/replacement Motion made and approved, to pay bills (JF, DF) 7/0 AGENDA REQUESTS Motion was made to approve all fitness reimbursement requests pending proper paper work. (DF, D) Fahy abstained from vote. Approved 6/0 Motion was made to approve all tuition preapproval requests. (JF, D). Przybylski abstained from vote. Approved 6/0 1101 —Brill—Fitness reimbursement—$345.00 1102—Whalen—Tuition reimbursement—B.A. - $600.00. Approved 7/0 (JF, P) 1103 —Eric McMahon—Tuition reimbursement—$825.00. Approved 7/0 (JF, P) 1104—Rychtanek—Mileage reimbursement form Haz Mat class. $380.00. Approved 7/0 (DF,P) 1105 —Fahy— Fitness reimbursement - $345.00 1106—Hudik—Fitness reimbursement - $339.00 1107—Whalen—Preapproval tuition - $3,000.00 1108 —Przybylski—Preapproval Tuition- $3,000.00 1109—Brian Schmidt—Preapproval Tuition - $3,000 1110— Spann - Fitness Reimbursement - $345.00 1111 —Ehas—Training preapproval—Trench Tech. - $775.00 plus millage. 1112—Ehas—Training reimbursement—Mgmt.2 - $275.00. Approved 7/0. (L, DF) 7/0 1113 — Sardina—Preapproval, tuition reimbursement - $3,000 1114—DeCarlo —Preapproval—Training. F.0.1&2—$1,000 1115 - DeCarlo —Preapproval—Tuition. - $3,000 1116— Scott Smith—Preapproval fire officer school- $1,100 1117—Joe Marella- Preapproval fire officer school- $1,100 1118 —Baker—Tuition reimbursement, Masters - $2,508.74. 1119—Josh Smith—Fitness reimbursement - $345.00 1120—Hryniewicz—Training reimbursement. RIT - $448.95. Approved 7/0. (P, F) 1121 —Caggan- Training reimbursement. RIT - $448.95. Approved 7/0. (P, F) 1122— Gomez—Preapproval tuition reimbursement - $3,000 1123 —Fell— Stereo for Station two workout room- Fell requested this item be removed. 1124—Domaracki—T.V. for station two workout room—Domaracki requested this item be removed 1125 —Lynskey—Training, FDIC conference - $1,000. Approved 7/0. (DF, P) 1126—Villarreal- Fitness reimbursement - $345.00 1127—Pump - Fitness reimbursement - $345.00 1128 —Hartman—Donation to Firefighters for Chile - $5,000. Motion was made to approve up to $5,000 to be used for E.F.D. members only. Members will provide receipts for reimbursement. Approved. 7/0. (JF, P) 1129—Clausen- Fitness reimbursement - $297.00 1130—Clausen—Training request. Wild land firefighting - $168.51 Clausen requests this item be removed. 1131 —Clausen—Training request. IFSI truck Co. ops - $1170.84. Approved 7/0. (JF, L) Accept new board members Chief Fahy was welcomed to the board. Evaluate board positions It was decided to keep members in their current duties OLD BUSINESS Station funding. Station funding plan is nearing completion. Domaracki is checking addresses with The Daily Harold. Monies have been deposited in individual station accounts. NEW BUSINESS None ANNOUNCEMENT OF NEXT MEETING April 12th, 8am, Station one ADJOURNMENT 0915 NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: April 12th, 2011 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 8:00 am, in the conference room at Fire Station One. FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N° 1 550 Summit Ave. Elgin, IL Apri112, 2011 CALL TO ORDER ROLL CALL John Fahy Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Brian Domaracki Craig McMahon READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER AGENDA ITEMS Announce elections Activate election committee for the November elections. B. Schmidt requests discussion to raise the limit on tuition reimbursement to $4,500. This would make up for the City's removal of tuition reimbursement. Another option would be to allow members to use training allowance for tuition. 1132 - Domaracki—Fitness reimbursement - $345.00 1133 - Galli—Treadmill - $5,377.32 1134 - Galli—elliptical - $4,49.96 1135 —T. Bruce—Fitness reimbursement- $110.00 1136—Dunne—Tuition reimbursement - $552.94 1137 - A. Bruce—Fitness reimbursement - $236.00 1138—Craig McMahon—Fitness reimbursement - $200.00 1139 - Eric McMahon—training reimbursement, FO1 - $550.00 1140—O'Connor—Fitness reimbursement - $31.00 1141 —Murtagh— Preapproval for tuition reimbursement- $3,000 1142—Murtagh—Training reimbursement - $400.00 1143 —Craig McMahon—Preapproval for Tuition reimbursement- $3,000 1144—Ehas—Preapproval for Tuition reimbursement - $3,000 1145 —Baker—Funding for one Clinical Clean sanitizing system - $8,899.95 1146—Meier—Preapproval for Tuition reimbursement - $3,000 1147—B. Schmidt—Fitness reimbursement- $181.00 1148 —Wagner—Fitness reimbursement - $315.00 1149—Przybylski—fitness reimbursement - $ 345.00 1150—C. Hanson— Training reimbursement for TRX training- $250.00 plus millage 1151 —C. Hanson—Training reimbursement, cross fit football - $795.00 1152- McCauley - fitness reimbursement- $345.00 1153 —McCauley—Tuition reimbursement, Instructor 1 - $400.00 1154-McCauley—Tuition reimbursement, Leadership 1 — $325.00 1155 —J. Miller—Fitness reimbursement - $236.00 1156—A. Bruce—Training reimbursement. FDIC - $1,500.00 1157—A. Bruce—Tuition reimbursement - $1,770.00 1158—Gomez— Fitness reimbursement- $253.44 1159—Pagels—Training reimbursement - $758.77 plus mileage 1160—McCauley—Training reimbursement. FDIC - $75.00 1161 —McCauley—Training reimbursement—Advanced SCBA - $750.00 1162—Wagner—Request to reallocate Combat Challenge funds ON GOING BILLS • Station Funds • Newspapers • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal OLD BUSINESS **agenda items and business carried over from previous meetings** NEW BUSINESS **no entries in this section, used for items not on the agenda—no decisions made** ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT FOREIGN FIRE INSURA'\CF 'I AX BOARD Meeting Minute:: Fire Station N' I 550 Summit Ave. Elgin. IL April 12, 2,011 CALL TO ORDER ypc/0 ROLL CALL John Fahy(Fa) Fire Chief / Scott Smith(S) Chairman I I, 1 Dave Fell (Fe) Vice Chairman Mike Przybylski (P) Treasurer Randy Lehnhardt(L) Secretary bil,/ Brian Domaracki (D) Craig McMahon (M) READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved. P/F REPORT OF TREASURER Report was read and approved. Fe/D AGENDA ITEMS Announce elections. Motion was made to activate the elections committee for a November election. Two year Positions held by Smith, Fell and Domaracki are up for election. B. Schmidt requests discussion to raise the limit on tuition reimbursement to $4,500. This would make up for the City's removal of tuition reimbursement. Another option would be to allow members to use training allowance for tuition. No movement made on this item. Chief Fahy will confirm with the City that the reimbursement program is still on hold. All fitness request were approved in bulk. L/P 1132 - Domaracki—Fitness reimbursement- $345.00 1133 - Galli—Treadmill - $5,377.32. Both 1133 and 1134 were approved Fe/P 1134 - Galli—elliptical - $4,490.96 1135 —T. Bruce—Fitness reimbursement- $110.00 1136—Dunne—Tuition reimbursement- $552.94. All tuition request were approved in bulk Fa/M 1137 -A. Bruce—Fitness reimbursement- $236.00 1138 —Craig McMahon—Fitness reimbursement - $200.00 1139 - Eric McMahon—training reimbursement, FOl - $550.00. Approved F/P 1140—O'Connor—Fitness reimbursement- $31.00 1141 —Murtagh—Preapproval for tuition reimbursement- $3,000 1142—Murtagh—Training reimbursement- $400.00. Approved Fa/Fe 1143 —Craig McMahon—Preapproval for Tuition reimbursement- $3,000 1144—Ehas—Preapproval for Tuition reimbursement- $3,000 1145 —Baker—Funding for one Clinical Clean sanitizing system - $8,899.95. Tabled until more information from maintenance. Fa/L 1146—Meier—Preapproval for Tuition reimbursement- $3,000 1147—B. Schmidt—Fitness reimbursement- $181.00 1148—Wagner—Fitness reimbursement- $315.00 1149—Przybylski—Fitness reimbursement- $ 345.00 1150—C. Hanson—Training reimbursement for TRX training - $250.00 plus mileage. Approved Fe/P 1151 —C. Hanson—Training reimbursement, cross fit football - $795.00. Approved L/Fe 6-1 (P) 1152- McCauley- Fitness reimbursement- $345.00 1153 —McCauley—Tuition reimbursement, Instructor 1 - $400.00 1154-McCauley—Tuition reimbursement, Leadership 1 —$325.00 1155 —J. Miller—Fitness reimbursement- $236.00 1156—A. Bruce—Training reimbursement. FDIC - $1,500.00. Approved Fe/P 1157—A. Bruce—Tuition reimbursement - $1,770.00 1158 —Gomez—Fitness reimbursement- $253.44 1159—Pagels—Training reimbursement- $758.77 plus mileage. Approved P/S 1160—McCauley—Training reimbursement. FDIC - $75.00. Approved Fa/P 1161 —McCauley—Training reimbursement—Advanced SCBA - $750.00. Approved M/Fe 1162—Wagner—Request to reallocate Combat Challenge funds. Approved Fa/p ON GOING BILLS • Station Funds • Newspapers - This item will be included with station funding in the future. • Kane Co. Death Benefit -New members paid for. • Office Supplies • Insurance/Bond bill - $250.00 paid in February • T.V. repair/replacement—$219.00 to station five for repair of dayroom TV. • Accountant—Decision made to stop using Hopp accounting. • Legal OLD BUSINESS No old business reported NEW BUSINESS No new business reported ANNOUNCEMENT OF NEXT MEETING July 12th 0800 Hrs. Station one. ADJOURNMENT Motion to adjourn by Fahy, second by McMahon 0907 hrs. FOREIGN FIRE IISURANCF "LAX BOARD Meeting Agenda Fire Station N° l 550 Summit Ave. Elgin. IL July 13th . 2011 CALL TO ORDER ROLL CALL John Fahy Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Brian Domaracki Craig McMahon READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER Evaluate the current banking situation CONSENT AGENDA ITEMS Close nominations for upcoming elections 1163 —Bialek—Water filtration for stations one thru five - $127.00 per station 1164—Trant—Tuition preapproval - $3,000 1165 —Schlesinger—Fitness reimbursement for 2010 - $345.00 1166—Bialek—Grill and cover for station 2 - $500.00 1167—Clausen—IFSI class, truck ops. - $1170.84 1168 —Nelson—interne for all stations - $563.40 per station, per year. One time modem fee of $100.00 per station. $4,643.00 total for first year, $3,943.80 every year after barring raise in fees. 1169—Craig McMahon—Pool membership - $50.00 1170—O'Malley—Fitness reimbursement - $ 1171 —Mulvihill —Fitness reimbursement - $307.00 1172 - Nangle—axe reimbursement for the Chile trip. - $330.00 1173 —Pump—Medicine balls for all stations - $1,803.43 1174—Oine—CO detectors for all ambulances - $1,395.00 1175 —Caggan—Fitness reimbursement - $177.00 1176—Clausen— IFSI company officer school $1,296.88 1177 —Galli—Training reimbursement per fitness- $250.00 ONGOING BILLS • Station Funds • Newspapers • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal OLD BUSINESS 1145 —Baker request tabled from April meeting NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING October 11, 2011 ADJOURNMENT r FOREIGN FIRE INSURANCE "FAX BOARD Meeting Minutes Fire Station N" I 550 Summit Ave. Elgin. IL July 1 3th . _'()I I A CALL TO ORDER 8:06 am ROLL CALL John Fahy (JF) Fire Chief Absent Scott Smith (S) Chairman Dave Fell (DF) Vice Chairman Mike Przybylski (P) Treasurer Randy Lehnhardt (L) Secretary Brian Domaracki (D) Craig McMahon (M) READING OF MINUTES OF PREVIOUS MEETING Motion to approve, L/P Approved 6/0 REPORT OF TREASURER Report was an estimate sine Przybylski was busy with His new born baby. Motion made to accept L/F 6/0 Evaluate the current banking situation—The wrong checks and debit cards were sent to the FFIT. Smith will look into alternative Banking solutions. The June report to the City was delayed while Przybylski secures software for the report. Smith will speak to Colleen about how FFIT taxes are dealt with. AGENDA ITEMS Nominations for upcoming elections were closed. Fell, Smith, Gartrell and Domaracki are running for the three open positions. Items 1164,1176,1169,1170,1171,1175,1177 were approved by consent agenda. 1163 —Bialek—Water filtration for stations one thru five - $127.00 per station—Tabled pending more info. L/F 6/0 1164—Trant—Tuition preapproval - $3,000 1165 — Schlesinger—Fitness reimbursement for 2010 - $345.00—Denied 6/0 request was for 2010 which missed the April deadline. 1166—Bialek—Grill and cover for station 2 - $500.00—Tabled pending more info. L/F6/0 1167—Clausen—IFSI class, truck ops. - $1170.84. Clausen requested this item be removed from consideration. 1168—Nelson—internet for all stations - $563.40 per station, per year. One time modem fee of $100.00 per station. $4,643.00 total for first year, $3,943.80 every year after barring raise in fees. Denied P/F 6/0 1169—Craig McMahon—Pool membership - $50.00 1170—O'Malley—Fitness reimbursement - $201.00 • • 1171 —Mulvihill—Fitness reimbursement- $307.00 1172 - Nangle—axe reimbursement for the Chile trip. - $330.00. approved S/D 6/0 1173 —Pump—Medicine balls for all stations - $1,803.43. Approved L/F 6/0 1174—Oine—CO detectors for all ambulances - $1,395.00. Denied F/P 6/0 1175 —Caggan—Fitness reimbursement- $177.00 1176—Clausen—IFSI company officer school $1,296.88 1177—Galli—Training reimbursement per fitness- $250.00 ONGOING BILLS • Station Funds • Newspapers • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement • Accountant • Legal No news for ongoing bills OLD BUSINESS 1145 —Baker request tabled from April meeting. Item once again tabled. Chief Fahy was to get more info on this request. NEW BUSINESS None ANNOUNCEMENT OF NEXT MEETING October 11, 2011. 8am Fire Station One ADJOURNMENT 9:43 am L/F 6/0 NOTICE OF MEETING FROM: Foreign Fire Tax Committee DATE: October 11th, 2011 RE: Foreign Fire Tax Meeting The meeting of the Foreign Fire Insurance tax committee will be held at 8:00 am, , in the conference room at Fire station one. FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N 1 550 Summit Ave. Elgin, IL October 11. 2011 CALL TO ORDER ROLL CALL John Fahy Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Mike Przybylski Treasurer Randy Lehnhardt Secretary Brian Domaracki Craig McMahon READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER CONSENT AGENDA ITEMS -Accept election results 1178 —Bradshaw—New workout room T.V. - $599.00 1179—Hillgoth—Smoke diver reimbursement - $1,110.45 1180—C. Marella—Fitness reimbursement - $ 1181 —Kathalynas—Fitness reimbursement - $60.00 1182 —Freise—Fitness reimbursement- $140.00 1183 —Bedard—Tobin reimbursement for N.Y. trip - $875.55 1184—Talbot—Rower for station 5 - $1320.00 1185 —Jakubauskas—Fitness reimbursement for 2010 - $354.00 1186—Schlesinger—Fitness reimbursement - $232.00 1187—C. McMahon—t.v. and holder for Station 5 workout room - $650.00 1188 —C. McMahon—training reimbursement , crossfit - $795.00 1189—Murtaugh—training reimbursement , Leadership 1 - $400.00 1190—Vandorpe—Tuition reimbursement, Columbia Southern- $1,200.00 BILLS • Station Funds • Newspapers • Kane Co. Death Benefit • Office Supplies • Insurance/Bond bill • T.V. repair/replacement I • Accountant • Legal OLD BUSINESS Tabled items 1145 - Bakers request for ambulance sanitizer. 1163 —Bialeks request for water filters for all stations 1166—Bialeks request for a grill at station two NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING -Set schedule for 2012 ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD Meeting Minutes Fire Station N° 1 550 Summit Ave. Elgin, IL: October 11, 2011 s- 4\ 0-- 46 Meeting was called to order at 8:18am ROLL CALL John Fahy Fire Chief Absent Scott Smith Chairman Absent Dave Fell (F) Vice Chairman Mike Przybylski (P) Treasurer— Randy Lehnhardt(L) Secretary Brian Domaracki (D) Craig McMahon(M) READING OF MINUTES OF PREVIOUS MEETING Minutes were read and approved 5/0 REPORT OF TREASURER Report was read and approved 5/0 Election results were accepted. Fell, Smith and Domaracki were welcomes back to the committee CONSENT AGENDA ITEMS Item numbers 1179, 1180, 1181, 1182, 1185, 1186,1188, 1189, 1190 were approved thru consent. 5/0 1178—Bradshaw—New workout room T.V. - $599.00. Approved 4-1 (P) 1183 —Bedard—Tobin reimbursement for N.Y. trip - $875.55. Approved 5/0 1184—Talbot—Rower for station 5 - $1320.00 Tabled pending more information 5/0 1187—C. McMahon—t.v. and holder for Station 5 workout room - $650.00. Approved 5/0 BILLS • Station Funds- Discussion on social security numbers on accounts. • Newspapers—no discussion • Kane Co. Death Benefit—no discussion • Office Supplies—no discussion • InsuranceBond bill—no discussion • T.V. repair/replacement—no discussion • Accountant—no discussion • Legal—no discussion OLD BUSINESS Tabled items 1145 - Bakers request for ambulance sanitizer. Denied5/0 1163 —Bialeks request for water filters for all stations. Denied5/0 1166—Bialeks request for a grill at station two. Denied5/0 NEW BUSINESS None ANNOUNCEMENT OF NEXT MEETING -Set schedule for 2012 January 10, April 10, July 17, October 9. Station One ADJOURNMENT 9:23am