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HomeMy WebLinkAbout13-194 Resolution No. 13-194 RESOLUTION AUTHORIZING MEMORIAL AS ACCEPTANCE L JUSTICE D EDWARD ISTANCE GRANT AND RATIFY NG THE BYRNE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF AURORA, THE CITY OF ELGIN AND THE COUNTY OF KANE, ILLINOIS-JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD REGARDING TECHNOLOGY- RELATED PURCHASES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin, Illinois hereby accepts the Department of Justice FY2013 Edward Byrne Memorial Justice Assistance Grant in the amount of$18,959.50 and ratifying the execution of an Intergovernmental agreement between the City of Aurora, the City of Elgin and the County of Kane, Justice Assistance Grant (JAG) Program Award by Jeffrey A. Swoboda, Chief of Police, and Kristie Hilton, Senior Management Analyst, regarding technology-related purchases, a copy of which is attached hereto and made a part hereof by reference. s/David J Kaptain David J. Kaptain, Mayor Presented: December 4, 2013 Adopted: December 4, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk STATE OF ILLINOIS CITY CLERK COUNTY OF KANE CONTRACT NO. KNOW ALL BY THESE PRESENT INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF AURORA, THE CITY OF ELGIN, AND THE COUNTY OF KANE, ILLINOIS JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This agreement is made and entered into this 16th day of September, 2013, by and between the COUNTY OF KANE, hereinafter referred to as COUNTY, the CITY OF AURORA, and the CITY OF ELGIN, all of KANE County, State of Illinois, witnesseth: WHEREAS, this Agreement is made under the authority of the Intergovernmental Cooperation Act, 5 ILCS 220/1 et sea.; and WHEREAS, each party finds that the performance of this Agreement is in the best interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this Agreement; and WHEREAS, the CITY OF AURORA agrees to provide the COUNTY $ 25,853.70 from the JAG award; and WHEREAS, the CITY OF AURORA agrees to provide the CITY OF ELGIN $ 18,959.50 from the JAG award; and WHEREAS, the CITY OF AURORA, the CITY OF ELGIN, and the COUNTY believe it to be in their best interests to reallocate the JAG funds accordingly, NOW THEREFORE, the COUNTY, the CITY OF AURORA, and the CITY OF ELGIN agree as follows: Section 1. The CITY OF AURORA agrees to pay COUNTY a total of$ 25,853.70 JAG funds. The CITY OF AURORA agrees to pay the CITY OF ELGIN a total of$ 18,959.50 JAG funds. The CITY OF AURORA, the CITY OF ELGIN, and COUNTY all agree that the amounts are subject to change should the grant award be less than or more than the anticipated total JAG fund award of$86,179.00. Section 2. COUNTY agrees to use $25,853.70 for the Training Category until 09-30-2016. The CITY OF ELGIN agrees to use $ 18,959.50 for the Technical Assistance Category until 09-30-2016. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by law. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against the CITY OF AURORA other than claims for which liability may be imposed by law. Section 5. Nothing in the performance of this Agreement shall impose any liability for claims against the CITY OF ELGIN other than claims for which liability may be imposed by law. Section 6. Each party to this Agreement will be responsible for its own actions in providing services under this Agreement and shall not be liable for any liability that may arise from the furnishing of the services by the other party. Section 7. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Section 8. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. CITY OF AURORA CITY OF ELG COUNTY OF KA ,,,AL��-,�-� City of AiOora, Chief of Police gin, hief of Police ane ounty Sheriff Gregory S. Thomas effrey A. Swo Patrick B. Pere ATTEST: r� �, i Department of Justice _ Office of Justice Programs Bureau of Justice Assistance PACE I OF 8 Grant I.RECIPIENT NAME AND ADDRESS(Including Zip Coda) 4.AWARD NUMBER: 2013-DJ-BX-1043 City of Aurora 44 East Downer Place Aurora,IL 60507 5.PROJECT PERIOD:FROM IG/01/2012 TO 09/30/2016 BUDGET PERIOD:FROM 10/01/2012 TO 09/30/2016 6.AWARD DATE 09/05/2013 7.ACTION IA.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial 366005779 100 9.PREVIOUS AWARD AMOUNT so 3.PROJECT TITLE 2013 JAG Grant Award 10.AMOUNT OF THIS AWARD $96,179 11.TOTAL AWARD S86,179 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE ATTACHED PAGE(S), i i 13,STATUTORY AUTHORITY FOR GRANT This project Is supported under FY 13(BJA-JAG)42 USC 3750,at seq. 15.METHOD OF PAYMENT OPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16.TYPED NAME AND TTTLfi OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL I Denise O'Donnell Michael Abba D'aector Lieutenant 17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE AUTH RECIPIENT OFFICIAL 19A.DATE AGENCY USE ONLY 20•ACCOUNTING CLASSIFICATION CODES 21. MDJUGTI269 FISCALYFUNDC BUDA OFC. DIV.RE SUB, POMS AMOUNT EAR ODE CT. G. X B DJ 80 00 00 86179 OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 400012(REV.4-88) 1 i Department of Juatice Office of Justice Programs AWARD orfs Bureau of Justice Assistance CONTINUATIONSHEET PAGE 2 OF 8 Grant PROJECTNUMBER 2013•DJ—BX-1043 AWARD DATE 09/05/2013 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of fimding,until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States, Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements maybe imposed,if outstanding audit issues(if any)from ON13 Circular A-133 audits(and any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OJP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraude, abuse,or misconduct should be reported to the OIG by- ,wast mail: i Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania Avenue,N.W. Room 4706 Washington,DC 20530 e-mail:oig.hotline@usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries,without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grata performance period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. OJP FORM 4000/2(REV.-4-88) l•v` i f , Department of Justice Office of Justice Programs AWARD Bureau of Justice Assistance CONTINUATIONSHEET FAa� 3 of s Grant PROJECTNUMMER 2013-DJ-BX-1043 AWARD DATE 09/05/2013 SPECIAL CONDITIONS 8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award Management(SAM)(or with a successor government-wide system officially designated by OMB and OJP). The recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal Numbering System(DUNS)number.The details of recipient obligations are posted on the Office of Justice Programs web site at httpJlwww.ojp•gov/funding/sain.htm(Award condition:Registration with the System for Award Management and Universal Identifier Requirements),and are incorporated by reference here.This special condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving;'74 Fed.Reg, 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text Messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 10. The recipient agrees to comply With all applicable laws,regulations,policies,and guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences,meetings,trainings,and other events,including the provision of food and/or beverages at such events,and costs of attendance at such events. Information on pertinent laws,regulations,policies,and guidance is available at www.ojp.gov/funding/confcostlrtrn. 11. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available at httPJ/www.OjP.Usdoj.gov/funding/ojptrainingguidingprinciples.htm. 12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this OJP award,and those award funds have been,are being,or are to be used,in whole or in part,for one or more of the identical cost items for which funds are being provided under this OJP award,the recipient will promptly notify,in writing,the grant manager for this OJP award,and,if so requested by OJP,seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. 13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds,or of the parents or legal guardians of such students. I4. The recipient understands and agrees that-(a)No award funds may be used to maintain or establish a computer network unless such network blocks the viewing,downloading,and exchanging of pornography,and(b)Nothing in subsection(a)limits the use of funds necessary for any Federal,State,tribal,or local law enforcement agency or any other entity carrying out criminal investigations,prosecution,or adjudication activities. 15. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with BIA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks,including documentation related to any subawards made under this award. Further,the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to grant funds;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk grantee;or termination of an award(s). OJP FORM 4000/2(REV.4-88) Department of Justice Office of Justice Programs AWARD Bureau of Justice Assistance CONTINUATIONSHEET PADS 4 OF 8 Grant PROJECrNUMBER 2013-DJ-BX-1043 AWARD DATE 09/05/2013 SPLCUL CONDITIONS 16. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-der subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at http://www.Ojp.gov/funding/ffate,htm(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 17. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All Program income earned must be accounted for and used for the purposes of funds provided under this award,including such use being consistent with the conditions of the award,the effective edition of the OJP Financial Guide and,as applicable,either(1)28 C.F.R.Part 66 or(2)28 C.F.R Part 70 and 2 C.F.R.Part 215(OMB Circular A-110). Further, the use of program income must be reported on the quarterly Federal Financial Report,SF 425. 18. To avoid duplicating existing networks or IT systems in any initiatives finded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the firactionality of an existing or proposed IT system. 19. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community,OJP requires the grantee to comply with DOD's Global Justice Information Sharing Initiative �J`s Global)guidelines and recommendations for this particular grant.Grantee shall conform to the Global standards Package(GSP)and all constituent elements,where applicable,as described at- http:!/Www.iLOjp.gov/gsp_gmtconditiorL Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed justification for why an alternative approach is recommended. I I I OJP FORM 400012(REV.4-88) Department of Justice Office of Justice Programs AWARD Bureau Of Justice Assistance CONTINUATIONSHEET PAOE 5 OF a Grant PROJECTNUMBER 2013-DJ-BX-1043 AWARD DATE 09/05/2013 j SPECIAL CONDITIONS 11 20. The grantee agrees to assist BJA in complying with the National Environmental policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to fast determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following ne activities whether or not they are being specifically funded with these grant funds. That is,as long as the activity is bew ing conducted by the grantee,a. subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special condition must fast be met. The activities covered by.this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain;a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a:funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at httP://www.cjp.usdoj.govBJA/resouree/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 21. The recipient is required to establish a trust fund account. account.)The (The trust fund may or may not be an interest-bearing fund,including any interest,•may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byme Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant fimds in the trust fund(including any interest earned)during the period of the grant.Grant finds (including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal Financial Report(SF-425). 22. JAG finds may be used to purchase bulletproof vests for an agency,but may not be used as the 5001a match for Purposes of the Bulletproof Vest Partnership(BVP)program. 23. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased with JAG funds have a written"mandatory wear"policy in effect.Fiscal agents and state agencies must keep signed certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab resistant body armor purchases.This policy must be in place for at least all uniformed officers ballistic-resistant any nt 2013 funding can od used by the agency for vests.There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. OJP FORM 400012(REV.4-08) Department of Justice Office of Justice Programs AWARD Bureau of Justice Assistance CONTINUATIONSHEET PAGE 6 OF 8 Grant PROJECTNUMBER 2013-DJ-BX-1043 AWARD DATE 09105/2013 SPECIAL COND177ONS 24. Ballistic-resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level,make or model,from any distributor or manufacturer,as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Amcor Model List(http://nij.gov).In addition,ballistic-resistant and stab-resistant body armor purchased must be American- made.The latest NU standard information can be found here:http://www.nij.gov/topics/technology/body-armor/safety- initiative.htm. 25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable. Should OJP determine 28 C.P.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the sys per the regulation. Should any violation of tem,as 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C. 3789g(c){d). Recipient may not satisfy such a fine with federal funds. 26. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology i projects Ong conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For a list of State Information Technology Points of Contact,go to http:/Avww.it.ojp.gov/default.aspx?area–policyAndPractice&page=1046. 27. The I grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities,such as worship,religious instruction,or Proselytization.Recipients of direct grants may still engage in inherently religious activities,but such activities must be separate in time or place from the Department of Justice funded program,and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith- based organizations may,in some circumstances,consider religion as a basis for employment. See http://www.bjp.gov/about/—/equal_fbo.htm. 28. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must conform to the grant program requirements as stated in BJA program guidance. 29. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of hunum research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C,section 3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. 31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations, OMB circulars,and guidelines,including the OJP Financial Guide,and to include the applicable conditions of this award in any subaward.The recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients.The recipient agrees to submit,upon request, documentation of its policies and procedures for monitoring of subawards under this award. OJP FORM 4000/2(REV.4-88) IV Department of Justice Ofce of Justice Programs AWARD Bureau of Justice Assistance CONTINUATIONSHEET PAGE 7 OF s Grant PROJECTNUMBER 2013-DJ-BX-1043 AWARD DATE , 09/05/2013 SPECIAL CONDITIONS 32. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be enforcement activities. used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law 33. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool(PMT)website(www,bjaperformancetools.org). For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 34. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. i 35. The grantee agrees that within 120 days of award acceptance,each current member of a law enforcement task force funded with these funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank,will complete required online(intemet-based)task force training.Additionally,all future task force members are required to complete this training once during the life of this award,or once every four years if multiple awards include this requirement.The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership(www.cttli,org).This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.When BJA fimding supports a task force,a task force personnel roster should be compiled and maintained,along with course completion certificates,by the grant recipient.Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). j 36. No JAG fiords may be expended on unmanned aircraft,unmanned aircraft systems,or aerial vehicles(US,UAS,or UAV)unless the BJA Director certifies that extraordinary and exigent circumstances exist,making them essential to the maintenance of public safety and good order.Additionally,any JAG funding approved for this purpose would be subject to additional reporting,which would be stipulated by BJA post-award. 37. BJA strongly encourages the recipient submit annual(or more frequent)JAG success stories at JAG.Showcase@ojp,usdoj.gov or via the online form at https://www.bja.gov/contactus,aspx.JAG success stories should include the:name and location of program/project;point of contact with phone and e-mail;amount of JAG funding received and in which fiscal year,and a brief summary describing the program/project and its impact. 38. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has received and approved the signed Memorandum of Understanding(MOU)between the disparate jurisdictions and has issued a Grant Adjustment Notice(GAN)releasing this special condition. 39. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance(BJA)has received documentation demonstrating that the state or local governing body review requirements have been met and a Grant Adjustment Notice(GAN)has been approved releasing this special condition. OJP FORM 4000/2(REV.4-s8) 1'" I 1 I Department of Justice Office of Justice Programs AWARD Bureau of Justice Assistance CONTUNUATIONSHEET PAGE 8 OF e Grant PROJECT NUMBER 2013-DJ-BX-1043 AWARD DATE 04105/2013 SPECIAL CONDITIONS ' 40. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance(BJA)has received documentation demonstrating that the recipient jurisdiction's public comment requirements have been met and a Grant Adjustment Notice(GAN)has been approved releasing this special condition. 41. The recipient may not obligate,expend,or draw down any award funds until:(1)the recipient obtains active registration with the System for Award Management(SAM)database,(2)the recipient notifies the program office in writing of its registration,and(3)a Grant Adjustment Notice(GAN)is issued removing this special condition. 1 a , I i i I OJP FORM 4000n(REV.488)