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HomeMy WebLinkAbout2007 Foreign Fire Ins Tax Agendas & Minutes ELGIN FIRE DEPARTMENT FOREIGN FIRE INSURANCE TAX BOARD NOTICE OF RESCHEDULED MEETING Date: 01/03/07 Notice is hereby given that the Foreign Fire Insurance Tax Board has changed the time of its meeting on 01/08/07 at 8:00 a.m. to 01/11/07 at 8:00 a.m., in Fire Station#1, 550 Summit Street in Elgin, Illinois. The purpose of this meeting is to discuss the matters set forth in the agenda below. Scott Smith Chairman Foreign Fire Insurance Tax Board FOREIGN FIRE INSURANCE TAX BOARD AGENDA A. Call to Order B. Roll Call C. Reading of Minutes — October Meetings of 2006 D. Agenda Items E. Bills F. Committee Report G. Old Business H. New Business I. Announcement Of Next Meeting J. Adjournment r FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N' 3 2455 Royal I3lti-d. Elgin, II.. January 20. 2007 0700 hrs. CALL TO ORDER ROLL CALL Mike Falese Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER AGENDA ITEMS • 07-23 Request by FF Nangle for reimbursement for mileage while commuting to Management 4 class at SUFD academy during 11/27/06— 12/01/06—in the amount of$222.50 • 07-24 Request by FF Scott Smith for the subscription to the Courier News for all stations. BILLS COMMITTEE REPORTS OLD BUSINESS NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING • April 9, 2007 ADJOURNMENT r FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N' 1 550 Summit Ave. Elgin, IL. April 9, 2007 0800 hrs. CALL TO ORDER ROLL CALL Mike Falese Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER AGENDA ITEMS 07-24 Request by Lt. Ryan for the purchase and installation of a Stereo Receiver and cables for the Living room of Station 5, as well as, a T.V. stand to replace the current one. This request is in the amount of$350.00 for the stereo, $150.00 for the installation, and from $170 - $350 for the T.V. stand. 07-25 Request by FF Galli for(4) LifeFitness Cable Crossovers (as seen in Fire Sta. No. 6) to replace Paramount Multistation equipment currently used at Fire Sta. 1,3,4, and 5. This request is in the amount of$17,661.56. 07-26 Request by FF Waesche for reimbursement of expenses incurred while attending FF3 program. This request is in the amount of$558.63 07-27 Request by FF Domaracki for reimbursement of expenses incurred while attending FF3 program. This request is in the amount of$653.90 07-28 Request by FF O'Malley for reimbursement of expenses incurred while attending FF3 program. This request is in the amount of$295.00 07-29 Request by FF Hanks for fitness membership reimbursement. This request is in the amount of$141.00 07-30 Request by FF Miller for fitness membership reimbursement. This request is in the amount of$199.94 07-31 Request by FF Villarreal for fitness membership reimbursement. This request is in the amount of$219.00 07-32 Request by FF Newby to repair the soda machine at station#2. This request is in the amount of$261.00 07-33 Request by Lt. Wahl for the purchase of(1) Motorola XTS5000 VHF portable radio & (1) Motorola XTS5000 800MHz portable radio for the Fire Investigation Unit. This request is in the amount of$8,627.51 07-34 Request by FF Scott Smith for the purchase of a CD player, Cables & CD Wallet for Station 1. This request is in the amount of$203.00 07-35 Request by Lt. Bialek for the purchase of(1) hand held range finder for the Dive Team. This request is in the amount of$300 07-36 Request by FF Scott Smith & Lt. Frazier for the purchase of Stream light upright flashlights for all suppression personnel. The proposed flashlight will come with an extra battery and a piggyback battery charger. The initial cost is substantial, and by splitting the cost with the FD budget, we can avoid depleting the unifoini/equipment budget for the year. This request is in the amount of$6,337.50 07-37 Request by FF Scott Smith for the purchase of a 3rd badge for the issue to all personnel. To date, we are issued only(2)badges, and have to swap the badges on the different uniform pieces. This request is in the amount of$7,162.50 07-38 Request by Capt. Benson for the purchase of a replacement television in the basement of Station 1. This request is in the amount of up to $4,000 07-39 Request by FF Olkowski for reimbursement of expenses incurred while attending FF3 program. This request is in the amount of$487.27 07-40 Request by Lt. Hopp for fitness membership reimbursement. This request is in the amount of$80.00 07-41 Request by FF Nangle for fitness membership reimbursement. This request is in the amount of$219.00 07-42 Request by FF Nangle for educational reimbursement for Dive Rescue International class "Public Safety Diver Survival". This request is in the amount of$350.00 07-43 Request by FF Nangle for approval for costs associated with the attendance at a swifiwater class by Dive Rescue International. This request is in the approx. amount of $2,000.00 07-44 Request by FM Dunne for funding for(2) members of the EFD to attend the Illinois Fire Inspectors Association's 31 Annual Public Education Conference. This request is in the amount of$741.00 07-45 Request by Lt. Wahl for the purchase of(3) Fire Files Licenses & Software support for the Fire Investigation Team. This request is in the amount of$1,949.94 07-46 Request by FM Dunne for the purchase of(40) carbon monoxide detectors for the distribution to disadvantaged members of the Elgin community. This request is in the amount of$1,200.00 07-47 Request by FF Freise for fitness membership reimbursement. This request is in the amount of$57.00 07-48 Request by FF Scott Smith for the purchase of(6) digital voice recorders for the Fire Investigation Unit. This request is in the amount of$450 BILLS • Station 3 courier paper($100) COMMITTEE REPORTS OLD BUSINESS • Outstanding approved request's • Revise By Laws r • f NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING July 9, 2007 ADJOURNMENT r r FOREIGN FIRE INSURANCE TAX BOARD MEETING MINUTES ELGIN, ILLINOIS APRIL, 9 2007 CALL TO ORDER - Meeting called to order at 08:12 ROLL CALL Mike Falese Fire Chief P Scott Smith Chairman P Dave Fell Vice Chairman P Chris Harris Treasurer P Chris Bradshaw Secretary P MINUTES OF PREVIOUS MEETING TREASURERS REPORT - Chris Harris provided a current report of the FFIT accounts. - Checking account balance $5,000 - Savings account balance $ 166,440.72 Motion made to approve Chief/Fell 5/0 Pass AGENDA ITEMS 07-24 Request by Lt. Ryan for the purchase and installation of a Stereo Receiver and cables for the Living room of Station 5, as well as, a T.V. stand to replace the current one. This request is in the amount of$350.00 for the stereo, $150.00 for the installation, and from $170 - $350 for the T.V. stand. Motion made to approve Chief/Harris 5/0 Pass 07-25 Request by FF Galli for (4) LifeFitness Cable Crossovers (as seen in Fire Sta. No. 6) to replace Paramount Multistation equipment currently used at Fire Sta. 1,3,4, and 5. This request is in the amount of$17,661.56. Discussion on the need for replacement of the current equipment. The fitness budget does not have the funds for replacement of the machines. FF Galli was phoned and asked questions regarding the results of the fitness survey. A large majority of the EFD survey's expressed the approval of these Cable Crossovers. Also, the info from the fitness committee that the Paramount Multistation equipment is outdated and considered to be biomicanically incorrect/unsafe. The maintenance on the new machines is less due to fewer moving parts. The fitness committee will provide a fitness video/cd/wall chart for in-service info for how to use the machines. This is considered to be increased benefit to the F.D. Motion made to approve Bradshaw/Fell 5/0 Pass 07-26 Request by FF Waesche for reimbursement of expenses incurred while attending FF3 program. This request is in the amount of$558.63. Discussion on the draft policy for mileage reimbursement. For consistency purposes it was determined that the mileage should be figured from either Sta. 1 or the individual's home address, whichever is the closer of the two. Payment will be made upon refigure for the amendment to the policy. Motion made to approve Fell/Bradshaw 5/0 Pass 07-27 Request by FF Domaracki for reimbursement of expenses incurred while attending FF3 program. This request is in the amount of$653.90. Discussion on the draft policy for mileage reimbursement. For consistency purposes it was determined that the mileage should be figured from either Sta. 1 or the individual's home address, whichever is the closer of the two. Payment will be made upon refigure for the amendment to the policy. Motion made to approve Fell/Bradshaw 5/0 Pass 07-28 Request by FF O'Malley for reimbursement of expenses incurred while attending FF3 program. This request is in the amount of$295.00. Discussion on the draft policy for mileage reimbursement. For consistency purposes it was determined that the mileage should be figured from either Sta. 1 or the individual's home address, whichever is the closer of the two. Payment will be made upon refigure for the amendment to the policy. Motion made to approve Fell/Bradshaw 5/0 Pass 07-29 Request by FF Hanks for fitness membership reimbursement. This request is in the amount of$141.00. Motion made to approve Harris/Chief 5/0 Pass 07-30 Request by FF Miller for fitness membership reimbursement. This request is in the amount of$199.94. Motion made to approve Harris/Chief 5/0 Pass 07-31 Request by FF Villarreal for fitness membership reimbursement. This request is in the amount of$219.00. Motion made to approve Harris/Chief 5/0 Pass 07-32 Request by FF Newby to repair the soda machine at station #2. This request is in the amount of$261.00. Discussion on weather the candy fund should cover the cost for the soda machine. FF Newby was not present to answer any questions from the board. Motion made to deny Fell/Bradshaw 4/1 Harris dissent Pass 07-33 Request by Lt. Wahl for the purchase of(1) Motorola XTS5000 VHF portable radio & (1) Motorola XTS5000 800MHz portable radio for the Fire Investigation Unit. This request is in the amount of$8,627.51. Lt. Wahl was present to answer any questions. Discussion on the need for the radio's and if they are transferable to any replacement FIU. It was asked if there are any radio's available from the B/C vehicle and/or Code Dept. Chief stated that he will follow up on this question. Motion made to approve pending the availability of radio's from the above mentioned source Bradshaw/Fell 5/0 Pass 07-34 Request by FF Scott Smith for the purchase of a CD player, Cables & CD Wallet for Station 1. This request is in the amount of$203.00. This is an item for the benefit for the F.D. members. Motion made to approve Chief/Bradshaw 5/0 Pass 07-35 Request by Lt. Bialek for the purchase of(1) hand held range finder for the Dive Team. This request is in the amount of$300. Discussion on the request—it was not clear as to a specific range finder. Also, it was not asked for in a budget or line item request. A/C Rudy informed the Chief that currently there are not an., more funds for this item. Motion made to approve Harris/Fell 5/0 Pass 07-36 Request by FF Scott Smith& Lt. Frazier for the purchase of Stream light upright flashlights for all suppression personnel. The proposed flashlight will come with an extra battery and a piggyback battery charger. The initial cost is substantial. and by splitting the cost with the FD budget, we can avoid depleting the uniform/equipment budget for the year. This request is in the amount of $6,337.50. Discussion on the need for these flashlights vs. the current issued flashlights. The proposed flashlight is rechargeable and more user friendly especially during firefighting activities. Harris asked the question if we need to purchase these via Darley or possibly another vender with a similar bid. Fell stated that he does not agree with the need to spend this amount of money for a flashlight, especially since we are already issued one. Bradshaw/Smith already has this flashlight and personally feels that these flashlights are far superior to those that are currently issued, and consider this to be an improvement in firefighter safety. A/C Baker stated that the new firefighter gear will have a designated space for this type of flashlight. Motion made to approve pending pricing from other vendors and the appropriate paperwork Bradshaw/Chief 4/1 Fell in dissent Pass 07-37 Request by FF Scott Smith for the purchase of a 3rd badge for the issue to all personnel. To date, we are issued only (2) badges, and have to swap the badges on the different uniform pieces. This request is in the amount of$7,162.50. Discussion on the need and if the F.D. should provide these badges. Fell asked if we have a situation where we need to wear a uniform with the need for 3 badges at one time —answer is "NO". Motion to deny Bradshaw/Fell 4/1 Smith in dissent Pass 07-38 Request by Capt. Benson for the purchase of a replacement television in the basement of Station 1. This request is in the amount of up to $4,000. Discussion on the need for a T.V. for training in the basement. It is agreed that this T.V. is old and not in the best of working conditions, however, this T.V. is not used often. Also, the potential for the overhead projector to be used for all necessary training. This has not been asked for in the budget process. Motion to deny Fell/Bradshaw 5/0 Pass 07-39 Request by FF Olkowski for reimbursement of expenses incurred while attending FF3 program. This request is in the amount of$487.27. Discussion on the draft policy for mileage reimbursement. For consistency purposes it was determined that the mileage should be figured from either Sta. 1 or the individual's home address, whichever is the closer of the two. Payment will be made upon refigure for the amendment to the policy. Motion made to approve Fell/Bradshaw 5/0 Pass 07-40 Request by Lt. Hopp for fitness membership reimbursement. This request is in the amount of$80.00. Motion made to approve Chief/Fell 5/0 Pass 07-41 Request by FF Nangle for fitness membership reimbursement. This request is in the amount of$219.00. Motion made to approve Chief/Harris 5/0 Pass 07-42 Request by FF Nangle for educational reimbursement for Dive Rescue International class "Public Safety Diver Survival". This request is in the amount of$350.00. Motion made to approve Harris/Fell 5/0 Pass 07-43 Request by FF Nangle for approval for costs associated with the attendance at a swift water class by Dive Rescue International. This request is in the approx. amount of$2,000.00 Motion made to approve Fell/Chief 5/0 Pass 07-44 Request by FM Dunne for funding for(2) members of the EFD to attend the Illinois Fire Inspectors Association's 31 Annual Public Education Conference. This request is in the amount of$741.00. Discussion on the request. Issue brought up about a request approved from a previous meeting that had similar circumstances. Discussion on weather we should approve the cost for 1 vs. 2. Motion made to approve Harris/Bradshaw 4/1 Smith in dissent Pass 07-45 Request by Lt. Wahl for the purchase of(3) Fire Files Licenses & Software support for the Fire Investigation Team. This request is in the amount of $1,949.94. Lt. Wahl was present to answer any questions. Discussion on the need for the licenses and software support and if the F.D. should pay for this. It was denied in the budget process. This is an item that makes reporting easier than hand written reports. Motion made to approve Harris/Chief 3/1 Smith descent Fell not present for vote Pass 07-46 Request by FM Dunne for the purchase of(40) carbon monoxide detectors for the distribution to disadvantaged members of the Elgin community. This request is in the amount of$1,200.00 Discussion on the various questions of how the program would be organized. Motion made to deny Fell/Bradshaw 5/0 Pass 07-47 Request by FF Freise for fitness membership reimbursement. This request is in the amount of$57.00. Motion made to approve Harris/Fell 5/0 Pass 07-48 Request by FF Scott Smith for the purchase of(6) digital voice recorders for the Fire Investigation Unit. This request is in the amount of$450. Discussion on the need for the recorders. Interviews, Photo Logs, or Scene Notes are the main needs. FM Dunne has enough funds for 2 recorders. These 6 recorders would give every other F.I. a recorder. Motion made to approve Bradshaw/Harris 4/0 Fell not present for vote Pass 07-49 Request by FF Craig McMahon for reimbursement of expenses incurred while attending FF3. This request is in the amount of$688.85. Discussion on the draft policy for mileage reimbursement. For consistency purposes it was determined that the mileage should be figured from either Sta. 1 or the individual's home address, whichever is the closer of the two. Payment will be made upon refigure for the amendment to the policy. Motion made to approve Fell/Bradshaw 5/0 Pass 07-50 Request by BC Wagner for the purchase of(5) EFD custom axes for career appreciation. This request is in the amount of$1,650.00 Motion made to approve Chief/Harris 5/0 Pass 07-51 Request by BC Wagner for fitness membership reimbursement. This request is in the amount of$219.00. Motion made to approve Fell/Bradshaw 5/0 Pass 07-52 Request by FF Roehrig for the purchase of(1) hat for each EFD member. This request is in the amount of$1,310.00 Motion made to approve Fell/Bradshaw 5/0 Pass OUTSTANDING BILLS REPORT OF COMMITTEES OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion made to adjourn @ 11:47 Harris/Bradshaw 5/0 Pass FOREIGN FIRE INSURANCE TAX BOARD Meeting 1-1inutes Fire Station N 1 550 Summit St. E huin, II Jul) 9, 2007 CALL TO ORDER Meeting called to order at 0813 ROLL CALL Mike Falese Fire Chief P Scott Smith Chairman P Dave Fell Vice Chairman P Chris Harris Treasurer P Chris Bradshaw Secretary A READING OF MINUTES OF PREVIOUS MEETING Motion made to approve "Minutes" from previous meeting Chief/Fell 4-0 Pass REPORT OF TREASURER AGENDA ITEMS 07-53 Request by FF Curt Hanson for reimbursement for meal expenses incurred during Rope Operations class from 4/30/07 —5/04/07. This request is in the amount of $65. Motion to approve. Falese/Fell—Passed 4-0 07-54 Request by FF Curt Hanson for reimbursement for fitness membership at XSport Fitness. This request is in the amount of $219 Motion to approve. Falese/Fell—Passed 4-0 07-55 Request by FF Craig McMahon for reimbursement for fitness membership at Snap Fitness. This request is in the amount of$219. Motion to approve. Fell/Falese—Passed 4-0 07-56 Request by FF Homuth for reimbursement for fitness membership at LifeTime Fitness. This request is in the amount of$219 Motion to approve. Falese/Fell—Passed 4-0 07-57 Request by FF Meier for educational reimbursement for attending OSFM Vehicle Machinery Operations class in North Aurora on March 19-23. This request is in the amount of$652.15 (see request for breakdown of expenses). Discussion as to the completeness of back-up documentation. Motion to approve. Falese/C. Harris—Passed 4-0 07-58 Request by FCIP Ron Sessions for educational reimbursement for Fire Prevention class from ICC. This request is in the amount of$229. Discussion as to the requirement of this class by the FD. Information was that this is a study/help class to assist in passing the certification class. FM Dunne verified no FD funds. Motion to approve. Falese/Fell—Passed 4-0 07-59 Request by Lt. Cagann for expenses to attend an ICS course in Phoenix, AZ. This request is in the amount of$1,840 (see request for breakdown of expenses). All supporting documents present. Discussion as to a training reimbursement limit per year. Motion to approve. C. Harris/Falese—Passed 4-0 07-60 Request by Capt. Schmidt to repair Sta. 6 T.V. in the weight room. This request is in the amount of$119. Motion to approve. Fell/Falese—Passed 4-0 07-61 Request by FF Galli for the purchase of(4) Life Fitness Power Racks. Included with each rack is a bench, Olympic bar, curl bar, and weight plates. This will replace workout equipment at Sta. 1,3,4 & 5. This request is in the amount of $16,375.12. Discussion as to the FD supplying more fitness budget money as is necessary to provide the level of fitness needed and desired by FD operations and FD policy. Motion to approve. Falese/Fell—Passed 4-0 07-62 Request by Capt. Maroder for registration fee's to send a team of Elgin Firefighters to Milwaukee on September 7 & 8 to compete in the Firefighter Combat Challenge. This request is in the amount of$485 (see request for breakdown of expenses). Motion to approve request including registration and per diem. Falese/Fell — Passed 4-0 07-63 Request by Lt. Zierk for reimbursement for out of pocket attorney fees needed for application for disability pension. Money needed is non-refundable and an attorney is required for this process. This request is in the amount of$2,500 Discussion as to the legality of the reimbursement, if the request was in the FFIT scope and if the reimbursement opens the door for issues with legal fee reimbursement. Request tabled so as to get an opinion from our legal counsel and a pension lawyer. Request tabled while more information is gathered. 07-64 FF Homuth was present to explain any questions about his request. Request by FF Homuth for reimbursement for out of pocket attorney fees needed for application for disability pension. Money needed is non-refundable and an attorney is required for this process. Harris asked if the Local 439 was asked to contribute. This request is in the amount of$2,500. Discussion as to the legality of the reimbursement, if the request was in the FFIT scope and if the reimbursement opens the door for issues with legal fee reimbursement. Request tabled so as to get an opinion from our legal counsel and a pension lawyer. Request tabled while more information is gathered. 07-65 Request by FF Marella for the donation to the Fire Barn No. 5 Museum annual Corporate membership. Discussion as to the FD benefits the Museum provides through public education, preservation of history, and public relations. This request is in the amount of$500. Motion made to approve. Falese/Fell - Passed 4-0 BILLS Treasurer continuing bill payments upon receiving required receipts/documents. COMMITTEE REPORTS No committees OLD BUSINESS No old business discussed. NEW BUSINESS No new business brought forward. ANNOUNCEMENT OF NEXT MEETING October 8, 2007 ADJOURNMENT . t FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N 1 550 Summit St. Elgin. Illinois October 8, 2007 at 0800 hrs. CALL TO ORDER ROLL CALL Jack Henrici Director Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER BILLS 1. 07-57 Meier/VMO class 2. 07-58 Sessions/FP class 3. 07-59 Cagann/IC class 4. 07-60 Schmidt/St.6 TV repair 5. 07-62 Maroder/Combat Challenge 6. FGM Invoice 7. 07-65 Marella/FB5 request OLD BUSINESS 1. Tabled 07-63 2. Tabled 07-64 NEW BUSINESS • Upcoming elections for seats occupied by Chris Harris and Chris Bradshaw • Dates for the 2008 FFIT meetings • Evaluate current Board positions. • 07-66 Wayne Smith—Dive Team cold weather suits - $5517.05 • 07-67 J. P. Fahy—Redmond Symposium - @$4022.16 • 07-68 J. P. Fahy—Pension Seminar- @$1789.76 • 07-69 Maroder—Peer Fitness Certification for 6- $ • 07-70 Zawada—Sirius boom box and service for all Stations - $4552.00 • 07-71 S. Smith—IFSI Truck Ops Course for 3 - $3114.16 • 07-72 Newby— Used pop machine for 2's - $266.25 • 07-73 McCauley—Audio/video system for 3's workout room - @$200.00 • 07-74 Nangle—Polaris 6X6 utility vehicle - @$25,000 r - rk • 07-75 Nangle—Comcast service upgrade (annual) - $3600.00 • 07-76 J.P. Fahy—4 union t-shirts for personnel- @$4000.00 • 07-77 Zawada—Replacement TV for workout room —under$2000.00 • 07-78 Clausen—Per diem for instructor I- $85.47 • 07-79 Lamz—Fitness reimbursement- $219.00 • 07-80 Waesche - Fitness reimbursement- $219.00 • 07-81 Gagliano - Fitness reimbursement- $219.00 • 07-82 Olkowski - Fitness reimbursement- $219.00 • 07-83 J. Smith - Fitness reimbursement- $219.00 • 07-84 Oine - Fitness reimbursement- $219.00 • 07-85 Sessions—FPB Class - $239.00 ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT r r • FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N I 550 Summit St. Elgin. Illinois October 22, 2007 at 0800 hrs. CALL TO ORDER ROLL CALL Jack Henrici Director Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER BILLS 1. 07-44 Dunne/FPB class 2. 07-57 Meier/VMO class 3. 07-58 Sessions/FPB class 4. 07-59 Cagann/IC class 5. 07-60 Schmidt/St.6 TV repair 6. 07-62 Maroder/Combat Challenge 7. FGM Invoice 8. 07-65 Marella/FB5 request OLD BUSINESS 1. Tabled 07-63 2. Tabled 07-64 NEW BUSINESS • Upcoming elections for seats occupied by Chris Harris and Chris Bradshaw • Dates for the 2008 FFIT meetings • Evaluate current Board positions. • Investing some of the funds. • 07-66 Wayne Smith—Dive Team cold weather suits - $5517.05 • 07-67 J. P. Fahy—Redmond Symposium - @$4022.16 • 07-68 J. P. Fahy—Pension Seminar - @$1789.76 • 07-69 Maroder—Peer Fitness Certification for 6- $ • 07-70 Zawada—Sirius boom box and service for all Stations - $4552.00 • 07-71 S. Smith—IFSI Truck Ops Course for 3 - $3114.16 • 07-72 Newby— Used pop machine for 2's - $266.25 r • 07-73 McCauley—Audio/video system for 3's workout room - @$200.00 • 07-74 Nangle—Polaris 6X6 utility vehicle - @$25,000 • 07-75 Nangle—Comcast service upgrade (annual) - $3600.00 • 07-76 J.P. Fahy—4 union t-shirts for personnel- @$4000.00 • 07-77 Zawada—Replacement TV for workout room—under$2000.00 • 07-78 Clausen—Per diem for instructor I- $85.47 • 07-79 Lamz—Fitness reimbursement- $219.00 • 07-80 Waesche - Fitness reimbursement- $219.00 • 07-81 Gagliano - Fitness reimbursement- $219.00 • 07-82 Olkowski - Fitness reimbursement- $219.00 • 07-83 J. Smith - Fitness reimbursement- $219.00 • 07-84 Oine - Fitness reimbursement- $219.00 • 07-85 Sessions—FPB Class - $239.00 • 07-86 Hudik—Fitness reimbursement - $219.00 • 07-87 Dunne—FPB Safety Seminar - $155.00 • 07-88 Rink—Historical hat badges - $5750.00 • 07-89 Pump—Fitness reimbursement- $219.00 • 07-90 S. Smith—Fatal Fire Investigation class - $301.63 • 07-91 Wahl—Fatal Fire Investigation class - $301.63 • 07-92 Kick—Fatal Fire Investigation class - $301.63 • 07-93 Talbot—Fatal Fire Investigation class - $301.63 r • 07-94 Figas—Fatal Fire Investigation class - $301.63 • 07-95 Hopp—Fatal Fire Investigation class - $301.63 • 07-96 Soulier—Fitness reimbursement- $219.00 ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT r FOREIGN FIRE INSURANCE "FAX BOARD • Meeting Minutes Fire Station N 1 [ 550 Summit St. Elgin, IL October 22nd. 2007 CALL TO ORDER Meeting called to order at 0815 hrs. ROLL CALL Jack Henrici Director A Scott Smith Chairman P Dave Fell Vice Chairman P Chris Harris Treasurer P Chris Bradshaw Secretary A READING OF MINUTES OF PREVIOUS MEETING Minutes from previous meeting were read. Motion to APPROVE—Fell/Harris 3-0 REPORT OF TREASURER Harris was still compiling the Treasurer's report and will disseminate when it is completed. COMMITTEE REPORTS No committee reports. BILLS 1. 07-44 Receipt submitted and Harris to pay immediately. 2. 07-57 Harris to follow up 3. 07-58 Check already written. 4. 07-59 Check already written. 5. 07-60 Receipt submitted and Harris to pay immediately. 6. 07-62 Request was removed by Maroder. 7. FGM paid today. 8. 07-65 check already written. OLD BUSINESS 1. Tabled 07-63 Discussion regarding the tabled request for attorney fee reimbursement. Recommendation from FFIT legal counsel and pension attorney was not to approve this request due to the greater issues it would create with future legal fees. In addition legal counsel did not think this request was in the scope of what the FFIT could use the fund for. Motion to DENY—Fell/Harris 3-0 r 2. Tabled 07-64 Discussion regarding the tabled request for attorney fee reimbursement. Recommendation from FFIT legal counsel and pension attorney was not to approve this request due to the greater issues it would create with future legal fees. In addition legal counsel did not think this request was in the scope of what the FFIT could use the fund for. Motion to DENY—Fell/Harris 3-0 AGENDA ITEMS 1. Election details discussed regarding the positions held by Harris and Bradshaw. Nomination will be held until Nov. 30th with the elections to be held by vote on Dec. 3rd, 4th, 5th Election committee is FF Waesche, Lt. Nelson, Cpt. Covert, and BC Bruce. 2. Meeting dates set for 2008. Meetings are scheduled for 0800 hrs at Station 1 on Jan. 8th, April 3rd, July 8th and Oct. 7th. Meeting date, time and place are subject to change with sufficient notice as it complies with the Open Meetings Act. 3. After discussion, Fell is going to assume the Treasurers position after Harris' term is up. Smith will remain Chairman. Newly elected members will fill Vice Chairman and Secretary. 4. Discussion regarding investment of some of the funds. Will follow the Public Funds Investment Act with a portion of the fund to increase the funds ability to benefit the Fire Department. Motion to invest$50,000 in a certificate of deposit—Harris/Fell 3-0 5. 07-69 Wayne Smith present to discuss his dive team request. This request just came up as new cold weather gear became known. Currently the dive team does not have any cold weather shore gear that is made for water rescue. Initial purchase by the FFIT with any new gear and replacement taken over by the FD budget. Proof of insufficient FD funds was requested. Motion to APPROVE—Fell/Harris 3-0 6. 07-70 Request by Fahy for reimbursement for 2 FD members to attend the Redmond Symposium. Discussions were had with the attendees, which stated that they were going to attend only certain portions of the symposium. In addition we discussed the request for paying duty relief, which we don't approve to date. The request included per diems for all days and duty relief. Motion made to APPROVE PENDING actual expenses—Fell/Harris 7. 07-71 Request by Fahy to reimburse L439 in sending 2 members to the pension seminar. Discussion was had with the attendees, which stated that the Pension Committee has an operating budget for this seminar and that the 2 people attending will not have to have shift coverage. Motion to DENY—Harris/Fell 3-0 8. 07-72 Request by Maroder for 6 FD members to be certified as fitness trainers. There was discussion about the priority that the FD puts on fitness and the disparity with the priority of funds to support. Also, there was information that the fitness budget may have some funds to accomplish this request. Motion made to TABLE so as to find out what money is actually needed—Fell/Harris 3-0 9. 07-73 Request by Zawada for sirius audio in the work out rooms of all stations. There was discussion that the request had no Station Captain approval outside Station 4. There was also discussion as to the dollar amount of the request as opposed to the cost of CD radios and the possibility sirius merging/folding which would leave the system useless. Motion to DENY—Harris/Fell 3-0 10. 07-74 Smith present to request reimbursement for a Truck Company Operations course. There was discussion on the FD budget denial and the relevance of the course. Motion to APPROVE—Harris/Fell 3-0 11. 07-75 Request by Newby to repair the Station 2 pop machine. There was discussion about the request last meeting to purchase a new pop machine that was denied. Also, this machine is used by the Academy and it was felt that the Academy and the Station fund would be a better funding source. Motion to DENY—Fell/Harris 3-0 12. 07-76 McCauley requested a replacement audio for the Station 3 work out room. There was discussion regarding the Station Captain approval and a reasonable cost. Motion to APPROVE—Fell/Harris 3-0 13. 07-77 Nangle present to make his request for an all terrain rescue/utility vehicle. Bill presented benefits, common questions, brochures and other material regarding this request. Supporting paperwork completely explained the request and the fact that is has been denied in the budget process for the 3 past years and also denied in a grant request. Assurances were given that the ongoing cost of the vehicle would be taken on by the FD. Motion to APPROVE PENDING Fire Chief approval—Harris/Fell 3-0 14. 07-78 Nangle present to request a Comcast service upgrade to all stations. There was discussion to the approval of the Fire Chief on the upgraded box. Motion made to APPROVE PENDING Fire Chief's approval—Harris/Fell 3-0 15. 07-79 Fahy requested 4 union made t-shirts for every FD member. There was discussion about the somewhat recent FFIT purchase oft-shirts for FD members. In addition, there is the possibility of a new approved t-shirt(s) and the issuance by the quartermaster. Motion to DENY—Harris/Fell 3-0 16. 07-80 Request by Zawada for a workout room replacement TV. There was discussion about the large cost range for this TV. In addition, we discussed what has been bought for similar work out rooms. Recently past work out room TVs have been purchased for $250. Also, there is the ability to put a tube television in the work out room and save cost. We need to have a more specific request for this TV, the research needs to be done prior to the request. Motion to APPROVE UP TO$300. 17. 07-81 Clausen requesting reimbursement for FO1 class per diem. There was discussion that all needed paperwork was submitted. Motion to APPROVE—Fell/Harris 3-0 18. 07-82 Lamz requested fitness reimbursement. There was discussion regarding the required paperwork submitted. Motion made to APPROVE PENDING the submittal of required paperwork—Fell/Harris 3-0 19. 07-83 Waesche requested fitness reimbursement. There was discussion regarding the required paperwork submitted. Motion made to APPROVE PENDING the submittal of required paperwork—Fell/Harris 3-0 20. 07-84 Gagliano requested fitness reimbursement. All paperwork in order. Motion to APPROVE—Fell/Harris 3-0 21. 07-85 Olkowski requested fitness reimbursement. All paperwork in order. Motion made to APPROVE—Fell/Harris 3-0 22. 07-86 J. Smith requesting fitness reimbursement. All paperwork in order. Motion to APPROVE—Fell/Harris 3-0 23. 07-87 Oine requesting fitness reimbursement. All paperwork in order. Motion to APPROVE—Fell/Harris 3-0 24. 07-88 Sessions removed request. 25. 07-89 Hudik requested fitness reimbursement. All paperwork in order. Motion to APPROVE—Fell/Harris 3-0 26. 07-90 Dunne requesting registration reimbursement to the FPB Safety Seminar. Motion to APPROVE—Harris/Fell 3-0 27. 07-91 Rink requested money to buys historic hat badges to replace our current hat badge system. There was discussion as to the actual approval to go to this hat badge system. Conversation with Rink was that it was OK, but we had nothing from staff. Similarity of this request was noted with leather boots, helmet shields, etc... FD budget would not be able to cover this. Motion to TABLE until the January meeting to affirm approval and the actual system details —Harris/Fell 3-0 28. 07-92 Pump requested a fitness reimbursement. There was discussion regarding the required paperwork submitted. Motion made to APPROVE PENDING the submittal of required paperwork—Fell/Harris 3-0 29. 07-93 Smith requested reimbursement for fire investigation course. There was discussion regarding the lack of FD budget. Motion to APPROVE—Fell/Harris 3-0 30. 07-94 Wahl requested reimbursement for fire investigation course. There was discussion regarding the lack of FD budget. Motion to APPROVE—Fell/Harris 3-0 31. 07-95 Kick requested reimbursement for fire investigation course. There was discussion regarding the lack of FD budget. Motion to APPROVE—Fell/Harris 3-0 32. 07-96 Talbot requested reimbursement for fire investigation course. There was discussion regarding the lack of FD budget. Motion to APPROVE—Fell/Harris 3-0 33. 07-97 Figas requested reimbursement for fire investigation course. There was discussion regarding the lack of FD budget. Motion to APPROVE—Fell/Harris 3-0 34. 07-98 Hopp requested reimbursement for fire investigation course. There was discussion regarding the lack of FD budget. Motion to APPROVE—Fell/Harris 3-0 35. 07-99 Soulier requested fitness reimbursement. All paperwork was in order. Motion to APPROVE—Fell/Harris 3-0 NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING January 8th, 2008 at Station 1 at 0800hrs. ADJOURNMENT Minutes were approved in the 12/07 meeting—submitted by Scott Smith. r FOREIGN FIRE INSURANCE TAX BOARD Special Meeting Agenda Fire Station N 1 550 Summit St. Elgin. Illinois December 21, 2007 at 0830 hrs. CALL TO ORDER ROLL CALL Jack Henrici Director Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER BILLS OLD BUSINESS 1. Tabled 07-91 —Rink/Historical Badges NEW BUSINESS • Election results • Bylaws Amendments - Reviewed • 07-100 Mardy Jakabauskas—FitnessReimbursement- $219.00 • 07-101 Tim Beulow—Fitness Reimbursement- $219.00 • 07-102 Vickie Rigney—Fitness Reimbursement- $219.00 • 07-103 Scott McCloud—Fitness Reimbursement- $219.00 • 07-104 Michele Trant—FFIII Reimbursement- $513.43 • 07-105 Chris Harris—Maintenance Tools - $3599.28 • 07-106 Chris Harris—Maintenance Tools - $5427.50 ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT r FOREIGN FIRE INSURANCE TAX BOARD Meeting Miflutes Fire Station N' 1 550 Summit St. LIgin, IL December 2!st. 20t)7 CALL TO ORDER Meeting called to order at 0815 hrs. ROLL CALL Jack Henrici Director P Scott Smith Chairman P Dave Fell Vice Chairman P Chris Harris Treasurer P Chris Bradshaw Secretary P READING OF MINUTES OF PREVIOUS MEETING Minutes from previous meeting were read. Motion to APPROVE—Fell/Henrici 5-0 REPORT OF TREASURER To be discussed at the regularly scheduled meeting in January. COMMITTEE REPORTS No committee reports. BILLS To be discussed at the regularly scheduled meeting. OLD BUSINESS None AGENDA ITEMS 1. Election committee results were discussed. Lehnhardt and Przybylski obtained the most votes. Motion to accept election results—Fell/Harris 5-0 2. Re-discussion regarding the by-law updates that were reviewed previously. Updates centered on the adherence to the Illinois compiled statute. Motion made to amend by-laws—Fell/Harris 5-0 3. 07-100 Jakabauskas requesting fitness reimbursement of$219.00. Motion made to approve pending proper paperwork—Henrici/Bradshaw 5-0 4. 07-101 Beulow requesting fitness reimbursement of$219.00. Motion made to approve pending proper paperwork—Henrici/Bradshaw 5-0 5. 07-102 Rigney requesting fitness reimbursement of$219.00. Motion made to approve (has all paperwork) —Henrici/Bradshaw 5-0 6. 07-103 McCloud requesting fitness reimbursement of$219.00. Motion made to approve pending proper paperwork—Henrici/Bradshaw 5-0 1 7. 07-104 Trant requested training reimbursement for FFIII of$513.43 Motion made to approve (has all paperwork) —Fell/Bradshaw 5-0 8. 07-105 C. Harris requested maintenance hand tools - $3599.28 there was discussion regarding the need for another 2 sets of tools. C. Harris stated that there was not enough money in their budget for the additional, but the additional set would increase efficiency and productivity. Chief Henrici wanted to investigate available funds through the fire department budget. Motion made to table—Henrici/Fell 5-0 9. 07-106 C. Harris requested maintenance hand tools - $5427.50 there was discussion regarding the need for another 2 sets of tools. C. Harris stated that there was not enough money in their budget for the additional, but the additional set would increase efficiency and productivity. Chief Henrici wanted to investigate available funds through the fire department budget. Motion made to table—Henrici/Fell 5-0 NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING April 7th, 2008 at Station 1 at 0830hrs. ADJOURNMENT r These minutes were approved in the 01/08 meeting—submitted by Scott Smith. r 2