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HomeMy WebLinkAbout2006 Foreign Fire Ins Tax Agendas & Minutes FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N" 1 550 Summit Avenue, Elgin, Illinois January 3rd, 2006 at 9:00 a.m. CALL TO ORDER ROLL CALL Mike Falese Fire Chief Tim Ryan Chairman Pierre Soulier Vice Chairman Dave Fell Treasurer Scott Smith Secretary APPOINTMENT OF NEW MEMBERS MINUTES OF PREVIOUS MEETING— 10/05 TREASURERS REPORT OUTSTANDING BILLS REPORT OF COMMITTEES OLD BUSINESS 1. Status of Station No. 6 Kitchen Supply Fund request 2. Status of wireless internet request 3. Status of request for legal and accounting counsel to ensure adherence to Illinois State law and City of Elgin ordinance regarding FFIT 4. Status of 2006 FFIT budget NEW BUSINESS 1. Request by Galli for a Station 5 dayroom television in the amount of$2500.00. 2. Request by Galli for a Station 5 workout room TV/DVD combo in the amount of $400.00. 3. Request by Hicks for training reimbursement for a Truck Co. Operations class in for his crew in the amount of$2052.00. 4. Request by Maroder for tuition reimbursement in the amount of$3000.00 5. Request by Hanks for reimbursement of books for promotional exam in the amount of$178.25. 6. Request by Hanks for training reimbursement for IFCA workshop on employee counseling in the amount $85.00. (Pik 7. Request by Hryniewicz for training reimbursement for IFCA workshop on interviewing in the amount$85.00. . _. . r 8. Request by S. Smith for training reimbursement for IFCA workshops on interviewing and employee counseling in the amount $170.00. 9. Request by C. Harris for 3 laptop computers for the Maintenance Dept. in the amount of$4200.00. 10. Request by Lehnhardt for a Station 1 workout room TV/VCR/DVD combo in the amount of$100.00-$1000.00. 11. Request by Gartrell for training reimbursement for FFIII class in the amount of $375.00. 12. Request by Bialek for Dive Team equipment to complement the equipment just purchased by the Department in the amount of$445.00. 13. Request by Villella for a reimbursement program for physical fitness memberships. ADJOURNMENT r r Foreign Fire Insurance Tax Board MEETING MINUTES Fire Station #1 550 Summit Street, Elgin, Illinois January 3rd, 2006 The meeting was called to order at 09:05 hours at Elgin Fire Department Station No. 1 ROLL CALL Chairman Tim Ryan A Vice Chairman Pierre Soulier A Treasurer Dave Fell P Secretary Scott Smith P Chief Mike Falese P APPOINTMENT OF NEW MEMBERS: The Board welcomed new members Chris Harris and Chris Bradshaw. Harris and Bradshaw were elected in accordance with Elgin City Ordinance G66-93 after the election was declared valid. Each will serve a term of two years. After the appointment of the new members the board elected the following officers in accordance with FFIT Board Policy 1-94: Chairman— Scott Smith Vice Chairman—Dave Fell Treasurer—Chris Harris Secretary—Chris Bradshaw PREVIOUS MINUTES: Motion made to approve 10/05 minutes as submitted. Falese/Harris 5-0 TREASURERS REPORT: Fell distributed a spreadsheet report detailing the financial transactions of the FFIT accounts for the year 2005. According to his information the FFIT fund has $245,457.85. The FFIT fund received $87,713.92 and paid out $49,931.78. Fell is still balancing his numbers in comparison to the numbers in the City's AS400 system. There was a question as to the amount paid to Kane County Death Benefit for our new members. That fee was almost half of the fee we pay for the entire Department for the year. Fell will follow up on that. Fell reported on the items that are still to be paid. COMMITTEE REPORTS: The Election Committee had already reported the results of the election for the two seats open. All election materials were turned over to the Secretary of the FFIT Board. Harris suggested the idea of email balloting for those interested, in addition to the traditional balloting for those who wanted to remain anonymous. Harris will write the proposal. Chief Falese proposed we consider the request by Hicks before other business because he was present to make his request. NEW BUSINESS • 06-03: Hicks was present to request training reimbursement of tuition, lodging, transportation, and meal per diem for Truck Co. Operations class in the amount of $2567.22. Hicks, Cagann, and Sardina attended class and are part of this request. All required materials and receipts were provided. Motion made to APPROVE— Falese/Bradshaw—5:0 OLD BUSINESS 1. We received Lundy's request to remove the Station 6 reimbursement request. After discussion about the difficulties in reimbursing this request Chief Falese suggested that we call Eric Bahe a final time. Bahe relayed that if we produced some receipts for the purchases it shouldn't be a problem to reimburse. 2. The answer about wireless interne access from the City Manager's Office is no, at this time. The Chief stated that he has been continuing with this issue. He was asked by Assistant Manager Stegall to hold this discussion until the end-of-the-year business was concluded. At the appropriate point the Chief stated that he will further the issue. 3. Information is still needed from Ryan as to his report from the meeting with Mr. Nowicki, and the issue of the adherence to the State Law and City Ordinance regarding the FFIT. Harris suggested that using the requisition system and making some changes to the credit card could streamline the payment of FFIT monies to individuals and vendors. Fell will work with Chief Falese on using the requisition system and changes to the FFIT credit card. 4. Fell will use the information in the Treasurer's Report and information from past years to complete the 2006 budget. He will submit the budget to the Board for approval and then forward it to the City's Clerk Office. NEW BUSINESS • 06-01 Discussion regarding the need for specific information needed on the equipment being requested. Motion made to APPROVE the purchase of the most cost effective replacement Station 5 dayroom TV up to $2500.00 - S. Smith/Harris 5- 0 • 06-02 Motion made to APPROVE the purchase of a Station 5 workout room 27-- TV/DVD 7"TV/DVD Combo up to $400 —Fell/Harris 5-0 • 06-14 Motion made to APPROVE the reimbursement of Nangle's actual expenses of tuition, lodging, airfare, transport, and meal per diem of$40 for a Swift Water Rescue course up to $5000.00 (once documentation is produced) —Bradshaw/S. Smith 5-0 • 06-04 Maroder produced all required documentation and receipt for request. Motion made to APPROVE Maroder's tuition reimbursement for college courses completed in the amount of$3000.00 — S. Smith/Fell 4-0 • 06-05 Discussion regarding the request for personal copies of the fire service books required for the Lieutenants promotional exam. One of the main factors was the fact that the Department has already provided a set of the books at each Station. Motion to DENY—Fell/Harris 4-0 • 06-06 Discussion regarding the benefits to the Department. Motion made to APPROVE the reimbursement of Hanks' tuition for the IFCA seminar on employee counseling in the amount of$85.00—Fell/Harris 4-0 • 06-07 Discussion regarding the benefit to the Department. Motion made to APPROVE the reimbursement of Hryniewicz's tuition for the IFCA seminar on interviewing in the amount of$85.00—Harris/Fell 4-0 • 06-08 Discussion regarding the benefit to the Department. Motion made to APPROVE the reimbursement of Smith's tuition for the IFCA seminars on employee counseling and interviewing in the amount of$170.00 —Harris/Fell 4-0 • 06-09 Harris present to make his request. Discussion regarding the Department's responsibility to purchase the equipment and the need for the computers. Motion made to APPROVE purchase of 3 laptop computers for the Maintenance Dept. if the Staff can not approve the items in the capital budget meeting on 01/04/06 — Fell/S. Smith 4-0 • 06-10 Discussion regarding the need for specific information on the equipment being requested and the amount to be consistent with the similar request by Station 5. Motion made to APPROVE the purchase of a Station 1 workout room TV/DVD/VCR combo in the amount of$400 —Fell/S. Smith 4-0 • 06-11 Discussion regarding the Department's responsibility for Gartrell's FFIII certification. Motion made to APPROVE reimbursement of tuition for FFIII certification in the amount of$375.00—Harris/Fell 4-0 • 06-12 Discussion regarding the request and what the Department has already purchased towards the new Dive Team equipment. Motion made to purchase the Dive Team equipment that was not covered by the Departments budget due to cost increases in the amount of$445.00 plus shipping—Harris/Fell 4-0 • 06-13 Discussion regarding the specifics of the request to mirror the City's reimbursement for health club memberships. The Board called Villella to get clarification on the request. Motion made to APPROVE the fitness membership reimbursement, by which the FFIT fund will reimburse up to $219 above the $219 paid by the City for fitness memberships, upon proof of payment and proof that individual has received the City reimbursement. The FFIT reimbursement is for the individual only. - S. Smith/Harris 4-0 The Board wanted to thank Chairman Tim Ryan for his years of service to the Foreign Fire Insurance Tax Board. A motion was made to adjourn at 12:08 hours—Fell/Falese 4-0 FOREIGN FIRE INSURANCE TAX BOARD Special Meeting Agenda Fire Station N" 2 650 Big Timber Dr., Elgin, Illinois February 27th, 2006 at 7:30 a.m. CALL TO ORDER ROLL CALL Mike Falese Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary AGENDA ITEM 1. Discuss upcoming meeting with Mr. Nowicki regarding the operation of the Foreign Fire Insurance Tax ADJOURNMENT r r FOREIGN FIRE INSURANCE TAX BOARD Fire Station N" 1 550 Summit Avenue, Elgin, Illinois April 4, 2006 at 9:00 a.rn. CALL TO ORDER ROLL CALL Mike Falese Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER BILLS COMMITTEE REPORTS OLD BUSINESS 1. Appointment of new members and the assignments 2. FF Lundy's request to remove the Station 6 reimbursement request 3. The issue of wireless internet access 4. Discussion with Mr. Nowicki NEW BUSINESS 1. Request by Lt. Bialek to purchase a new Water Rescue Recovery Boat to replace Boat#2 in the amount of$18,350.00 2. Request by Lt. Bialek to purchase Dive, Search and Recovery Equipment for a new Boat#2 in the amount of$2,100.00 3. Request by FF Hinds to purchase 3 Reflective Vests for every Engine and Ambulance (11) in the amount of $330 up to $1320 4. Request by FF Bradshaw to upgrade Comcast Digital Service for all 6 fire stations in the amount of an additional $18/ station/month 5. Request by FF Bradshaw to purchase a Reverse Osmosis System for every fire station in the amount of"see request" 6. Request by Capt. Schmidt to purchase Photo's and Art Work for station 6 in the amount of$250.00 7. Request by Lt. Pleva to purchase a Stereo for the workout room at station 1 in the amount of$200.00 8. Request by FF Whalen to purchase Microsoft X-box 360 multi-media entertainment system for every fire station in the amount of$3,330.00 , . . r 9. Request by Capt. Covert for Fire tools and equipment to fully equip 1 reserve engine (minus AED, Amkus and radios) in the amount of approx. $25,000 10. Request by Capt. Schmidt for educational reimbursement for completion of bachelor's degree in the amount of$1750.21 11. Request by FF Kick for educational reimbursement for promotional exam classes in the amount of$170.00 12. Request by FF Nangle for educational reimbursement for Ice Dive class in the amount of$350.00 13. Request by FF Nangle for fitness membership reimbursement in the amount of$219.00 14. Request by FF O'malley for fitness membership reimbursement in the amount of$83.00 15. Request by FF Craig McMahon for fitness membership reimbursement in the amount of$219.00 16. Request by Lt. Rychtanek for fitness membership reimbursement in the amount of$187.50 17. Request by FF Clausen for fitness membership reimbursement in the amount of$131.00 18. Request by FF Fortin for fitness membership reimbursement in the amount of $269.70 19. Request by FF Bradshaw for fitness membership reimbursement in the amount of$200.00 r 20. Request by FF Przybylski for fitness membership reimbursement in the amount of$153.00 21. Request by FF John Harris for educational reimbursement for promotional exam classes in the amount of$170.00 22. Request by FF Kenneally for reimbursement for purchased software for fire department mapping systems in the amount of$1020.00 23. Review Draft Policies by Chairman Scott Smith 24. Update on requisition and procurement card changes 25. Questions for Legal Dept. ANNOUNCEMENT OF NEXT MEETING • July 11, 2006 ADJOURNMENT r Foreign Fire Insurance Tax Board Meeting Minutes Fire Sta. #1 550 Summit Street Elgin, IL April 4, 2006 The meeting was called to order at 09:05 hours at Elgin Fire Station No. 1 ROLL CALL Chairman Scott Smith A Vice Chairman Dave Fell P Treasurer Chris Harris P Secretary Chris Bradshaw P Chief Mike Falese P PREVIOUS MINUTES Motion was made to approve 1/3/06 minutes as submitted. Bradshaw/Harris 4-0 TREASURERS REPORT Dave Fell reported that the balance in the FFIT fund is $227,745.36. Dave Fell is transferring all treasurer duties to Chris Harris. Motion to approve treasurers report Chief/Harris 4-0 COMMITTEE REPORTS It was suggested that we remove "committee reports" from the agenda. OLD BUSINESS • FF Lundy's station 6 reimbursement request will be removed, per FF Lundy. • There has not been any positive updates on the wireless internet request. It is to be removed. NEW BUSINESS • 06-14 Lt. Bialek was present to request the FFIT board to purchase a new Water Rescue Recovery Boat to replace Boat 2. Lt. Bialek informed us that the city will replace Boat 5. The present Boat 2 is the same kind of boat that involved the 2 Elgin FF death's (Capt. Balsis & FF Whalen). There will be a replacement program implemented that the FD budget (city) will maintain. Motion made to APPROVE Lt. Bialek's request for a new boat and dive, search and recovery equipment and any additional fee's in the amount of up to $25,000.00. Chief/Harris 3-1 • 06-15 Request by FF Hinds to purchase 3 reflective vests for every Engine and Ambulance. Chief informed us that the Safety Committee is in the process of implementing the same idea. Motion made to DENY—Chief/Fell 4-0 • 06-16 Discussion regarding that there will not be any pay per view channels. Motion made to APPROVE upgrade of Comcast Digital service for all fire stations in the amount of an additional $18 /station/month—Fell/Harris 4-0 • 06-17 Discussion regarding the type of art work. Motion made to APPROVE photo's and art work for station 6 in the amount of$250 —Bradshaw/Harris 4-0 • 06-18 Discussion regarding the benefit to the department. Would there be an} maintenance costs, also the choice of rental vs. owning. Chief would like each station Captain's approval before it is installed. Motion made to APPROVE a reverse osmosis system for every fire station—Fell/Harris 4-0 • 06-19 Motion made to APPROVE a stereo for sta. 1 workout room in the amount of$200 —Bradshaw/Fell 4-0 • 06-20 Discussion regarding the benefit to the department. Motion made to APPROVE a Microsoft xbox 360 multi-media entertainment system for every fire station in the amount of$3,300—Bradshaw/Fell 1-3 • 06-21 Agreement made to table Capt. Coverts request to fully equip 1 reserve engine. There will be a meeting for all tabled items. • 06-22 Motion made to APPROVE Capt. Schmidt's educational reimbursement in the amount of$1,750.21 —Harris/Fell 4-0 • 06-23 Motion made to APPROVE FF Kick's educational reimbursement in the amount of$170 —Chief/Bradshaw 4-0 • 06-24 Motion made to APPROVE FF Nangle's educational reimbursement in the amount of$350 —Chief/Bradshaw 4-0 • 06-25 thru 06-32 Motion made to APPROVE all fitness membership reimbursement for the following people — FF Nangle $219, FF O'malley $83. FF C. McMahon $219, Lt. Rychtanek $187.50, FF Clausen $131, FF Fortin $219. FF Bradshaw $200, FF Przybylski $153 —Chief/Harris 4-0 • 06-33 Motion made to APPROVE FF J.Harris educational reimbursement in the amount of$170 —Chief/Fell 4-0 • 06-34 Agreement made to table FF Kenneally's request for reimbursement for purchased software for fire dept. mapping system. There will be a meeting for all tabled items. • 06-35 Agreement made to table Lt. B. McMahan's (2) request's for educational reimbursement. There will be a meeting for all tabled items. • Other tabled items include FF S. Smith's review Draft Policies, an update on requisition and procurement card changes, and questions we have for the Legal Dept. regarding our attempt to secure funds. A motion was made to adjourn at 10:27 hours—Fell/Chief 4-0 r''"' FOREIGN FIRE INSURANCE TAX BOARD Fire Station No. 1 550 Summit Ave. Elgin, Illinois May 31, 2006 at 7:30 a.m. CALL TO ORDER ROLL CALL Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasure Chris Bradshaw Secretary Mike Falese Fire Chief READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER BILLS OLD BUSINESS • The following items were tabled from previous meeting • Request by Capt. Covert to fully equip 1 reserve engine • Request by FF Kenneally for reimbursement for purchased software for fire dept. mapping system • Request by Lt. B. McMahan for educational reimbursement • Review Draft Policies • Update on requisition and procurement card changes • Question we have for Legal dept. NEW BUSINESS • Funds needed for operating expenses (file box, folders,envelopes,etc) Foreign Fire Insurance Tax Board MEETING MINUTES Fire Station #1 550 Summit Street Elgin, IL May 31, 2006 The meeting was called to order at 0800 hours at Elgin Fire Station No. 1 ROLL CALL Chairman Scott Smith P @ 0825 Vice Chairman Dave Fell P Treasurer Chris Harris A Secretary Chris Bradshaw P Chief Mike Falese P PREVIOUS MINUTES Discussion for future minutes to reflect the Item, Who brought it forward, Dollar amount. Voting result and a Pass or Fail Motion was made to approve 4/4/06 minutes as submitted. Fell/Harris 3-0 Pass TREASURERS REPORT Dave Fell is working with Chris Harris through transition. BILLS No bills to report OLD BUSINESS 06-34 Request made by Lt. Kenneally for reimbursement of PC software he purchased for fire department mapping systems. Discussion about FFIT funds being used on Lt. Kenneally's personal computer. The City of Elgin computers have the same software that Lt. Kenneally purchased. Motion was made to DENY - Fell/Bradshaw 3-0 Pass 06-21 Request made by Capt. Covert to fully equip 1 reserve engine. Discussion on its benefit to the Fire Dept. Chief states that it was denied through the budget process by the City of Elgin. Benefits to the Dept. are less time an engine co. is O.O.S. and when there is a need to staff a reserve an engine from call back. Motion to Deny —Fell/Smith 1-3 Failed - Motion to Approve request for up to $25,000 — Smith/Bradshaw 3-1 Pass 06-35 Request made by Lt. McMahan for educational reimbursement. Motion to Approve for $3,000 Smith/Fell 4-0 Pass NEW BUSINESS • Chief submitted a request for Legal Dept. to review the situation with the control of funds for the FFIT board. • Chris Harris will need office supplies. Discussion about his authority to purchase what he needs. It was decided that he should have the ability to purchase supplies. • Discussion on a standard format of submitting requests to the FFIT board via email. Dave Fell will talk with Capt. Benson on setting up a FFIT email account. Motion was made to adjourn at 09:20 Smith/Chief 4-0 Pass Foreign Fire Insurance Tax Board Agenda Fire Station No. 1 550 Summit Ave. Elgin, IL 60120 July 11, 2006 @ 9 a.m. CALL TO ORDER ROLL CALL Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary Mike Falese Chief READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER BILLS OLD BUSINESS • Chief submitted questions to the "Legal Dept." pertaining the funds of the FFIT • Review Draft Policies proposed by Scott Smith • Reverse Osmosis Systems for all fire stations • FFIT email account NEW BUSINESS • 06-36 Request by Lt. Hudik for upgrade 112 MTS2000 portable radios with MDC 1200 encoding in the amount of$305/radio for a total of$36,600 • 06-37 Request by Lt. Hudik for 3 Motorola CDM 1250 VHF mobile radios and 3 Motorola XTS5000 VHF portable radios for Dive 5, Brush 3 and the backup Battalion Chief vehicle, in the amount of $730 for the CDM 1250 - $4,550 for the XTS5000 for a total amount of$15,840 • 06-38 Request by Capt. Benson for funding to complete a space needs analysis of Fire Station # 1 in the amount of approximately $10,000 • 06-39 Request by Capt. Schmidt for a wireless pointer for Station 6 classroom in the amount of$35 • 06-40 Request by Capt. Schmidt for 6 Fire Service Flags to be used during non-line of duty firefighter funerals, in the amount of$60/ flag for a total of$360 • 06-41 Request by FF Ed Hanson for a 2006 Golden Tee Video Golf for each fire station in the amount of$26,970.70 (plus shipping) • 06-42 Request by FF John Harris for educational reimbursement for attending fire service training at the FDIC in the amount of$1,639 plus mileage • 06-43 Request by FF Przybylski for educational reimbursement for PADI Divemaster Certification in the amount of$550 • 06-44 Request by Lt. Nelson for (2) laptop or tablet computers and (2) licenses for the Mobile Fire Inspection application to be utilized by personnel for the Fire Prevention Bureau during fire code inspections, in the amount of$15,000 • 06-45 Request by FF Soulier for a new stereo/CD player for Station 2 workout room, in the amount of$400 • 06-46 Request by FF Gomez for educational reimbursement for tuition paid to attend (3) Illinois Fire Chiefs Association training classes, in the amount of$255 • 06-47 Request by FF Schlesinger for travel expenses to Darien, Illinois to attend a Vehicle machinery operations course that was paid for by the EFD training division, for a total amount of 490 miles • 06-48 Request by FF Marella for educational reimbursement for Illinois Fire Chiefs oral assessment center workshops 1 & 3, in the amount of$170 • 06-49 Request by BC Wagner for (10) EFD custom cast bronze axe's by Liberty Art Works, Inc. as a career appreciation award for retiring members of the fire department, in the amount of$310/ axe plus $20 shipping, for a total amount of$3,300 • 06-50 Request by BC Wagner for reimbursement to local 439 for cost of the 2006 Honor Guard Convention, in the amount of$200 • 06-51 Request by BC Bruce for Scheduling software from Principal Decision Systems International, in the amount of$42,400 ( demo scheduled for 10:30) • 06-52 Request by Capt. Benson for educational reimbursement in the amount of$857.88 • 06-53 Request by Capt. Benson for educational reimbursement in the amount of$606.30 • 06-54 Request by Lt. Fahy for airfare, hotel, meals and registration fees for the IAFF annual convention for 4 members of the department in the amount of$6,375.85 • 06-55 Request by FF Marella for a portable air conditioner for Station 1, in the amount of$499 • 06-55 Request by FF Whalen for a television for Station 3 day room in the amount of up to $2,500 • 06-56 Request by FF Sardina for fitness reimbursement in the amount of$219 • 06-57 Request by Lt. Hudik for fitness reimbursement in the amount of$219 • 06-58 Request by FF Curt Hanson for fitness reimbursement in the amount of$219 • 06-59 Request by FF Lamka for fitness reimbursement in the amount of$219 • 06-60 Request by FF Mulvihill for educational reimbursement for Illinois Fire Chief's Association workshop class, in the amount of$85 r FOREIGN FIRE INSURANCE TAX BOARD MEETING MINUTES Fire Station No. 1 550 Summit Ave. July 11, 2006 CALL TO ORDER Meeting was called to order at 0905 ROLL CALL Scott Smith Chairman P Dave Fell Vice Chairman A Chris Harris Treasurer P Chris Bradshaw Secretary P Mike Falese Chief P MINUTES OF PREVIOUS MEETING Motion made to approve previous minutes Chief/Bradshaw 4-0 Pass TREASURERS REPORT Dave Fell and Chris Harris are working together in transition of information on office positions and account status. BILLS Bills are being paid more efficiently OLD BUSINESS • Chief submitted questions to the Legal Dept. pertaining the funds of the FFIT. on June 10, 2006 —no reply —Chief will follow up • Review of Draft Policies —Tabled to next meeting • Reverse Osmosis Systems for all fire stations —Question as to the benefit to cost factor—Tabled to next meeting • FFIT email account—ask Sandy Taylor to form a FFIT email group NEW BUSINESS • 06-36 Request by Lt. Hudik for upgrade of 112 MTS2000 portable radios with MDC 1200 encoding in the amount of$305/radio for a total of$36,600. This request was submitted in the budget and was not approved. Through discussion, it was determined that these radios will be obsolete in approx. 3-4 years. There will be a new radio system in 2008. Motion to Deny Harris/Bradshaw 3-1 • 06-37 Request by Lt. Hudik for 3 Motorola CDM 1250 VHF mobile radios and 3 Motorola XTS5000 VHF portable radios for Dive 5, Brush 3 and the backup Battalion Chief vehicle, in the amount of$730 for the CDM1250 - $4,550 for the XTS5000 for a total amount of$15,840. This request was submitted in the budget and was not approved. The required change of radio systems is not until 2011. These are new radios that will be compatible with the new radio system. Discussion on the possibility of Federal Grant's. Motion to Approve Bradshaw/Harris 4-0 Pass • 06-38 Request by Capt. Benson for funding to complete a space needs analysis of Fire Sta. 1 in the amount of approximately $10,000. Capt. Benson stated this is a seed" in hope that any needs identified would be approved through the city budget, and would give a comprehensive, experienced and professional evaluation of our immediate and future station needs. Question was made as to the analysis be made for all stations upon Sta. Captain's approval. Chief made a phone call to get a more accurate estimation of an analysis for Stations 1-5, the estimate was around $3,000. Motion to Approve analysis for stations 1-5 for up to 510,000 Harris/Smith 3-1 Pass • 06-39 Request by Capt. Schmidt for a wireless pointer for station 6 classroom in the amount of$35. Chief stated that this should be a dept. expense. Motion to Deny Harris/Chief 4-0 Pass • 06-40 Request by Capt. Schmidt for 6 Fire Service Flags to be used during non- line of duty firefighter funerals, in the amount of$60/ flag for a total of$360. Discussion regarding an amendment to the request for it to include a flag case in the amount of$100/ case . Motion to Approve 6 Fire Service Flags and 6 Flag Display Cases Chief/Harris 4-0 Pass • 06-41 Request by FF Ed Hanson for a 2006 Golden Tee Video Golf for each fire station in the amount of$26,970.70. Discussion as to the benefit for the fire department. Motion to Deny Bradshaw/Harris 4-0 Pass • 06-42 Request by FF John Harris for training incentive for attending fire service training at the FDIC in the amount of$1,639 plus mileage. FF Harris needs to submit a dollar figure for the mileage. Motion to Approve Harris/Bradshaw 4-0 Pass • 06-43 Request by FF Przybylski for training incentive for PADI Divemaster Certification in the amount of$550. FF Przybylski needs to submit receipts for classes. Motion to Approve Harris/Chief 4-0 Pass • 06-44 Request by Lt. Nelson for 2 laptop or tablet computers and 2 licenses for the Mobile Fire Inspection application to be utilized by personnel for the Fire Prevention Bureau during fire code inspections, in the amount of$15,000. Chief informed us that Fire Marshall Dunne would like us to hold off until further notice. Motion to Deny Bradshaw/Harris 4-0 Pass • 06-45 Request by FF Soulier for a new stereo/CD player for Station 2 workout room, in the amount of$400. Motion to Approve Harris/Chief 4-0 Pass • 06-46 Request by FF Gomez for training incentive for tuition paid to attend 3 Illinois Fire Chiefs Association training classes, in the amount of$255. Motion to Approve Harris/Chief 4-0 Pass • 06-47 Request by FF Schlesinger for travel mileage to Darien, Illinois to attend a Vehicle Machinery Operations course that was paid for by the EFD training division. FF Schlesinger needs to figure the dollar amount owed. Motion to Approve Harris/Bradshaw 4-0 Pass • 06-48 Request by FF Marella for training incentive to attend (2) Illinois Fire Chiefs Assessment training classes in the amount of$170. Motion to Approve Bradshaw/Harris 4-0 Pass • 06-49 Request by BC Wagner for 10 EFD custom cast bronze axe's by Liberty Art Works, Inc. as a career appreciation award for retiring members of the tire department, in the amount of$310/axe plus $20 shipping, for a total amount of $3,300. Motion to Approve Harris/Chief 4-0 Pass • 06-50 Request by BC Wagner for reimbursement to local 439 for cost of the 2006 Honor Guard Convention, in the amount of$200. Motion to Approve Bradshaw/Harris 4-0 Pass • 06-51 Request by BC Bruce for scheduling software from Principal Decision Systems International, in the amount of$42,400. BC Bruce organized a demonstration with sales rep. in basement of sta. 1. Discussion on the many positive benefits of this program affecting everyone from firefighters to chief officers. The MIS dept. has given its approval of the software. No need for open bid due to "sole source". Motion to Approve Harris/Bradshaw 4-0 Pass • 06-52 Request by Capt. Benson for educational incentive in the amount of $857.88. Motion to Approve Chief/Harris 4-0 Pass • 06-53 Request by Capt. Benson for educational incentive in the amount of $606.30. Motion to Approve Chief/Harris 4-0 Pass • 06-54 Request by Lt. Fahy for airfare, hotel, meals and registration fees for the IAFF annual convention for 4 members of the department in the amount of $6375.85. FF Tripoli was present to give his support for the request. Discussion to the benefit of the Fire dept. Referred to the FFIT rules. Chief will abstain from voting due to a conflict of interest. Motion to Approve Bradshaw/Harris 3- 0 Pass • 06-55 Request by FF Marella for a portable air conditioner for Station 1, in the amount of$499. FF Marella was present to answer any questions to the reason for the request. FF Marella would like to amend the request to 2 air conditioners for an amount of$1,000. FF Marella informed that this is contingent upon station Captain's approval. Motion to Approve Harris/Smith 4-0 Pass • 06-56 Request by FF Sardina for fitness incentive in the amount of$219. Motion to Approve Bradshaw/Harris 4-0 Pass • 06-57 Request by Lt. Hudik for fitness incentive in the amount of$219. Motion to Approve Harris/Bradshaw 4-0 Pass • 06-58 Request by FF Curt Hanson for fitness incentive in the amount of$219. Motion to Approve Harris/Bradshaw 4-0 Pass • 06-59 Request by FF Lamka for fitness incentive in the amount of$219. Motion to Approve Bradshaw/Harris 4-0 Pass • 06-60 Request by FF Whalen for a television for station 3 day room in the amount of up to $2,500. FF Whalen needs to have a specific model in his request. Motion to Approve Bradshaw/Harris 4-0 Pass FOREIGN FIRE INSURANCE TAX BOARD Meeting Agenda Fire Station N 1 550 Summit St. Elgin, Illinois October 9, 2006 at 0800 hrs. CALL TO ORDER ROLL CALL Mike Falese Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary READING OF MINUTES OF PREVIOUS MEETING REPORT OF TREASURER BILLS OLD BUSINESS • Review Draft Policies proposed by Scott Smith 1. Educational & Training Incentive Concerning Daily Expenses 2. Fitness Incentive for Health Club Membership 3. Educational Incentive Concerning Tuition, Books and Fees • Discussion on hiring an attorney and accountant • Review the FFIT bylaws NEW BUSINESS • Upcoming elections for seats occupied by Chairman Scott Smith and Vice Chairman Dave Fell • Dates for the 2007 FFIT meetings • 06-62 Request by Capt. Benson for the purchase of(2) Wedge-it brand doorstops for each firefighter and a sufficient supply to maintain stock for replacements. Retail cost of $7.95 x 300 = $2,385.00 Price could be lower due to volume order. • 06-63 Request by FF Kick for the purchase of 7 vending machines (1 for each fire station) all of which will accept dollar bills and give change back. 7 machines @ $2,649 = $18,543 + shipping of$675 for a total of$19,218.00 • 06-64 Request by FF Gomez for reimbursement for the purchase of an automotive electrical training and diagnostic book at the cost of$61.56 r • 06-65 Request by FF Wayne Smith for the purchase of(3) Dive Team Mabas Division 2 T-shirts for dive related duties. 30 blue diver shirts @ $10.50 and 6 grey team leader shirts @ $9.50 for a total of $372.00 • 06-66 Request by FF Gomez for the purchase of(2) spare fuel tanks for the new Boat 2, in the amount of$145.90 • 06-67 Request by FF Gomez for the purchase of a Stainless Steel Propeller for the new Boat 2 as a backup, in the amount of$225.00 • 06-68 Request by FF Gomez for the reimbursement for gas (use of personal vehicle) and food expenses for attending a 40 hr Vehicle Machinery Operations course in Darien-Woodridge. Total for mileage and food is $198.42 • 06-69 Request by Capt. Schmidt for educational reimbursement of required books purchased for National Fire Academy Class—Executive Planning, in the amount of$33.49 • 06-70 Request by Capt. Schmidt for educational reimbursement towards completion of Bachelor's Degree in the amount of$388.45 • 06-71 Request by FF Wayne Smith for reimbursement for attendance to the 2006 international water rescue conference Sept 20-23 in Indianapolis. This request is for mileage and meals only, the city paid for registration and hotel. The mileage total is $193.60 • 06-72 Request by Lt. McMahan for educational reimbursement for tuition,books and fees for the spring 2006 semester @ SIU for Fire Science Management. This request is for $338.95 • 06-73 Request by Lt. Bedard for fitness membership reimbursement @ Kim's Black Belt Academy, in the amount of$219.00 • 06-74 Request by FF Olkowski for fitness membership reimbursement @ Buffalo Grove Fitness Center, in the amount of$219.00 • 06-75 Request by Lt. McMahan for fitness membership reimbursement @ the Centre, in the amount of$216.58 • 06-76 Request by Lt. Cagann for approval of funds for Live Fire Training at the Carol Stream Training Center. This request is in the amount of$800.00 • 06-77 Request by Lt. Cagann for funds for an Incident Safety Officer course. This request is in the amount of$300.00 • 06-78 Request by FF Josh Smith for fitness membership reimbursement @ Lifetime Fitness, in the amount of$219.00 • 06-79 Request by FF O'Malley for fitness membership reimbursement @ the Centre, in the amount of$219.00 • 06-80 Request by FF Scott Smith for a voice recorder for use by FFIT Board to record meetings for more accurate minutes and to allow Secretary to participate more in discussions, in the amount of between $35 and $65 plus tax. • 06-81 Request by FF Galli for the purchase of Life Fitness dumbbells, two tier weight rack, and adjustable bench. This request is for 5 of each, in order to equip stations 1-5. The amount is $12,676.75 which includes the $1,136.75 freight and installation cost. • • 06-82 Request by FF Scott Smith for educational reimbursement for a Fire Findings class. The amount is $850 tuition, $160 meals, $240 lodging, $155.75 travel, for a total of 1,405.75 ANNOUNCEMENT OF NEXT MEETING ADJOURNMENT FOREIGN FIRE INSURANCE TAX MEETING MINUTES Fire Station No. 1 550 Summit St. October 9, 2006 CALL TO ORDER The meeting was called to order at 0818 ROLLCALL Mike Falese Chief P Scott Smith Chairman P Dave Fell Vice Chairman P Chris Harris Treasurer P Chris Bradshaw Secretary P READING OF PREVIOUS MINUTES Request 06-40 — should reflect that the Fire Service Flags are for Elgin Fire Department members. Request 06-55 — for the portable air conditioners, has been withdrawn by FF Marella, due to further information he received which made the request non- conducive. Motion made to approve Minutes for the July 11, 2006 meeting with changes to previously mentioned requests. Motion to Approve Chief/Fell 5-0 Pass REPORT OF TREASURER There is a temporary "hold" on all payments from the FFIT account. This is so that Chris Harris can get an accurate total of our account status. Chris Harris is working with Sandy Taylor on getting a detailed account of all payments made for 2006. BILLS Discussion on "Comcast" cable bills for all fire stations. The prepaid amount is near zero balance. The attorney "Carmel, Charone, Widmer, Moss, & Barr" will bill the FFIT board for their part in the review of the deposit of funds transferred from the City into an account that the board has established. Discussion on the FFIT board having a P.O. Box for all incoming mail and bills. OLD BUSINESS Decision to Table the Draft Policies until the next meeting. NEW BUSINESS Motion made for hiring Hopp Accounting for the FFIT board. Harris/Fell 5-0 Pass Motion made for establishing an account for the FFIT at the Elgin Employees Credit Union Harris/Fell 5-0 Pass Motion made for the use of attorney "Carmel, Charone, Widmer, Moss, & Barr" for the establishment of necessary procedures and documents. The FFIT board has agreed to retain this law firm until the 2nd meeting in 2007. Upon which the board will review, and decide to keep this law firm or choose another. Harris/Fell 5-0 Pass Elections for the seats currently occupied by FF Smith and FF Fell. FF Smith will appoint an election committee within the next 7 days, in accordance with Article V Sec. 2A . Motion to appoint an election committee. Fell/Harris 5-0 Pass 06-62 Request by Capt. Benson for the purchase of(2) Wedge-it Brand doorstops for each firefighter. Chief recommended that this request should attempt to go through the Dept. budget process. Motion to Deny Fell/Harris 5-0 Pass 06-63 Request by FF Kick for the purchase of 7 vending machines. Discussion on the benefits and necessity for such machines. The board has some questions for FF Kick. Motion to Table until next meeting Fell/Bradshaw 5-0 Pass 06-64 Request by FF Gomez for the reimbursement for the purchase of an automotive electrical training and diagnostic book. Chief recommended that this go through the Dept. budget. Motion to Deny Chief/Fell 5-0 Pass 06-65 Request by FF Wayne Smith for the purchase of Dive Team Mabas Division 2 T-shirts. Discussion on the need and requirement of these shirts. Motion to Deny Bradshaw/Fell 5-0 Pass 06-66 Request by FF Gomez for the purchase of spare fuel tanks for boat 2. This request has been withdrawn by FF Gomez. 06-67 Request by FF Gomez for the purchase of a Stainless Steel Propeller for boat 2. This request has been withdrawn by FF Gomez. 06-68 Request by FF Gomez for the reimbursement for gas and food expenses for attending a 40 hr Vehicle Machinery Operations course in Darien-Woodridge. Total amount of$198.42 Motion to Approve Harris/Bradshaw 5-0 Pass 06-69 Request by Capt. Schmidt for educational reimbursement of required books purchased for National Fire Academy Class. Total amount of$33.49. Chief recommended that this should be covered in Dept. budget process. Motion to Deny Chief/Harris 5-0 Pass 06-70 Request by Capt. Schmidt for educational reimbursement towards completion of Bachelor's Degree in the amount of$388.45 Motion to Approve Bradshaw/Fell 5-0 Pass 06-71 Request by FF Wayne Smith for reimbursement for attendance to the 2006 international water rescue conference Sept 20-23 in Indianapolis. This request is for mileage and meals only, the city paid for registration and hotel. The total amount is $247.60 Motion to Approve Chief/Fell 5-0 Pass 06-72 Request by Lt. McMahan for educational reimbursement for tuition, books and fees for the spring 2006 semester, in the amount of$338.95. Motion to Approve Chief/Bradshaw 5-0 Pass 06-73 Request by Lt. Bedard for fitness membership reimbursement @ Kim's Black Belt Academy, in the amount of$219.00 Motion to Approve Harris/Fell 5-0 Pass 06-74 Request by FF Olkowski for fitness membership reimbursement @ Buffalo Grove Fitness Center, in the amount of$219.00 Motion to Approve Fell/Harris 5-0 Pass 06-75 Request by Lt. McMahan for fitness membership reimbursement u, the Centre, in the amount of$216.58 Motion to Approve Chief/Fell 5-0 Pass 06-76 Request by Lt. Cagann for approval of funds for Live Fire Training at the Carol Stream Training Center. This request is in the amount of$800. The recommendation that this go through the Dept. budget process. Motion to Deny Harris/Bradshaw 5-0 Pass 06-77 Request by Lt. Cagann for funds for an Incident Safety Officer course, in the amount of$300. Motion to Deny Chief/Harris 5-0 Pass 06-78 Request by FF Josh Smith for fitness membership reimbursement a Lifetime Fitness, in the amount of$219 Motion to Approve Harris/Chief 5-0 Pass 06-79 Request by FF O'Malley for fitness membership reimbursement @ the Centre, in the amount of$200 Motion to Approve Harris/Fell 5-0 Pass 06-80 Request by FF Scott Smith for a voice recorder for use by FFIT board to record meetings for more accurate minutes, in the amount of between $35 - $65 plus tax. Motion to Approve Chief/Harris 5-0 Pass 06-81 Request by FF Galli for the purchase of Life Fitness Dumbells, two tier weight rack, and adjustable bench. This request is for 5 of each in order to equip stations 1-5. The amount is $12,676.75. Motion to Approve Bradshaw/Fell 5-0 Pass 06-82 Request by FF Scott Smith for educational reimbursement for a fire findings class. The amount is for a total of$1,405.75 Motion to Approve Chief/Harris 5-0 Pass ANNOUNCEMENT OF NEXT MEETING TBA ADJOURNMENT Motion to adjourn meeting at 11:15 Harris/Fell 5-0 Pass FOREIGN FIRE INSURANCE TAX BOARD Special Meeting Agenda Fire Station N 2 650 Bier Timber, Elgin, Illinois October 30th, 2006 at 8:00 a.m. CALL TO ORDER ROLL CALL Mike Falese Fire Chief Scott Smith Chairman Dave Fell Vice Chairman Chris Harris Treasurer Chris Bradshaw Secretary PREVIOUS MINUTES REPORT OF TREASURER AGENDA ITEM 1. Election Report/Results from Election Committee 2. Request 06-69 3. Request 06-77 4. Discussion of meeting with Mr. Nowicki BILLS COMMITTEES • None OLD BUSINESS • None NEW BUSINESS ANNOUNCEMENT OF NEXT MEETING • Regularly scheduled for 01/08/07 ADJOURNMENT Foreign Fire Insurance Tax Board Special Meeting Minutes Fire Station 2 650 Big Timber Elgin, IL October 30, 2006 0800 Meeting called to order at 0815 Roll Call Mike Falese Fire Chief Present Scott Smith Chairman Present Dave Fell Vice Chairman Present Chris Harris Treasurer Present Chris Bradshaw Secretary Absent Previous Minutes To be reviewed at January Meeting Treasurer's Report To be reviewed at January Meeting Agenda Items Election Report/Results Dave Fell and Scott Smith ran un-opposed and therefore retain their positions. Motion to approve results made by Falese and seconded by Harris. Passed 4/0. Request 06-69 The added paper work gives answers to questions from previous meeting. Motion to approve made by Fell and seconded by Falese. Passed 4/0. Request 06-77 Tabled pending additional info. Discussion of Meeting with Mr. Nowicki Meeting to be set for 11/6 if Mr. Nowicki is available. Bills To be discussed in January Meeting Committees To be discussed in January Meeting Old Business To be discussed in January Meeting New Business To be discussed in January Meeting Announcement of Next Meeting Regularly scheduled for January 8 2007 Adjournment Motion to adjourn made by Fell at 0837, Seconded by Falese. Approved 4/0.