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Home My WebLink About2004 Foreign Fire Ins. Tax Agendas & Minutes FOREIGN FIRE INSURANCE TAX BOARD MEETING AGENDA ELGIN, ILLINOIS APRIL 4, 2004 CALL TO ORDER ROLL CALL Mike Falese Tim Ryan Chairman Pierre Soulier Vice Chairman Dave Fell Treasurer Scott Smith Secretary MINUTES OF PREVIOUS MEETING TREASURERS REPORT OUTSTANDING BILLS REPORT OF COMMITTEES OLD BUSINESS 1. Request by Michaels to revisit the commitment of the FFIT to cover insufficient funds put out by the City to buy TICs for the remaining front line suppression apparatus. NEW BUSINESS I. Presentation by a representative of Nextel related to emergency services and new business item 42. 2. Request by Rychtanek to purchase Nextel communications for all members of the Department below the rank of Captain. 3. Request by.1. Harris to reimburse for cost of tuition and attending costs for FDIC. 4. Request by Villella, Galli, Sardina, and B. Schmidt to purchase a complete set of workout equipment for Station 6 (not to include dumbbells and stability ball). 5. Request by Benson to purchase a DVD/VCR combo and necessary cables for the classroom at Station 1. 6. Request by Nangle to reimburse tuition for a fire service training course. 7. Request by Bradshaw to to purchase 3 FFD t-shirts for every current member of the Fire Department. 8. Request by D. Schmidt to purchase a television for the Station 6 exercise room. 9. Request by D. Schmidt to purchase a stereo (receiver, DVD/CD player) for Station 6 dayroom. 10. Request by D. Schmidt for newspaper and cable subscription for Station 6. l 1. Request by D. Schmidt to purchase a stereo for the exercise room at Station 6. 12. Request by Bradshaw to upgrade our cable service to include added channels, the digital service, and on-demand services. 13. Request by W. Smith to purchase a wireless cable router and hi-speed internet service for all stations. 14. Request by Galli for a dumbbell system and stability ball for the exercise room at station 6. 15. Clarify procedure of FF[T money collection and distribution as stated in City Ord. No. G66-93 16. Request by Soulier to hire independent legal and accounting counsel to assist the FFIT Board in acquiring lawful control and the ability to dispense funds in a timely fashion. ADJOURNMENT FOREIGN FIRE INSURANCE TAX BOARD MEETING MINUTES ELGIN, ILLINOIS APRIL, 7 2004 CALL TO ORDER The meeting was called to order at 08:54 by Villella. ROLL CALL Chairman: Joe Villella P Vice-chairman: Pierre Soulier P Treasurer: Tony Bialek P Secretary: Tim Ryan P Chief: Mike Falese P MINUTES OF PREVIOUS MEETING Each member reviewed the previous meeting minutes and a motion was made to accept as written. Bialek/Soulier TREASURERS REPORT Each member reviewed the treasurer's report and a motion was made to accept as written. Ryan/Falese OLD BUSINESS OUTSTANDING BILLS: *Matt Figas tuition reimbursement *Kane County Death Benefit payment AGENDA ITEMS New purchase requests: 1. Pat Hilbrich; Request to purchase Leather firefighting boots. Field test and survey results were 98 yes and 5 no. Individuals will be able to keep rubber boots and can use either pair. NO additional rubber boots will be purchased. Motion to purchase "Pro-Warrington No 3009" leather boots. Ryan/Soulier 5 yea 0 na 2. Tony Bialek; Request to participate in Kane County Death Benefit program. Two deaths occurred. Our portion is $484.00. 3. Tim Michaels; Request the purchase of 5 thermal imaging cameras for front line suppression vehicles. Falese will investigate the city funding this purchase. Motion to table. Soulier/Ryan 5 yea 0 na 4. Joe Mare//a; Request tuition reimbursement$225.00 for Fire Prevention Principals class. Motion to approve Ryan/Villella 5 yea 0 na 5. Tony Bialek; Request to purchase new radio for station 5 workout room. Request was withdrawn. 6. Pierre Soulier, Request one time purchase of extrication gloves, model and style to be determined, not to exceed $50.00 per pair. Motion to approve Soulier/Ryan 5 yea 0 na 7. Greg Benson; Request tuition reimbursement$1,265.90. Motion to approve Soulier/Ryan 5 yea 0 na 8. Sandra Taylor, Request funding to assist remodel of station one administrative offices. Motion made to fund the first$12,000 for phase one. Soulier/Bialek 4 yea 1 na ADJOURN 11:15 Motion to adjourn. Bialek/Ryan FOREIGN FIRE INSURANCE TAX BOARD MEETING MINUTES ELGIN, ILLINOIS JULY 7, 2004 CALL TO ORDER ROLL CALL Chairman: Joe Villella P Vice-chairman: Pierre Soulier P Treasurer: Tony Bialek P Secretary: Tim Ryan A Chief: Mike Falese A MINUTES OF PREVIOUS MEETING Read and approved as written. vilIellaIsoulier TREASURERS REPORT Read and approved as written. Bialek/Villella OUTSTANDING BILLS Benson request for tuition reimbursement. REPORT OF COMMITTEES OLD BUSINESS 1. Leather fire boots pending. 2. Extrication gloves to be purchased before next meeting. 3. Thermal imaging camera awaiting possible city budget approval. NEW BUSINESS 1. Mark Hryniewicz request for Honor guard items. Referred to union. 2. Chris Bradshaw requested Audio component for station 5. Approved Villella/Soulier 3. Patio furnature requested for station 4. Approved for all stations pending captain approval. vilIeIla/Soulier/Bialek FOREIGN FIRE INSURANCE TAX BOARD MEETING MINUTES ELGIN, ILLINOIS OCTOBER 6, 2004 CALL TO ORDER The meeting was called to order at 9:01 a.m. ROLL CALL Chairman: Joe Villella P Vice-chairman: Pierre Soulier P Treasurer: Tony Bialek P Secretary: Tim Ryan P Chief: Mike Falese A MINUTES OF PREVIOUS MEETING The minutes from the previous meeting were accepted as presented. Bialek/soufier TREASURERS REPORT The treasurers report was accepted as presented. Discussion occurred regarding timely payment of bills and who controls the funds collected by the city. Ryan/Villella REPORT OF COMMITTEES OLD BUSINESS 1. Patio furniture; Some stations are complete, some are not. 2. Thermal imaging cameras; This item is pending budget action. 3. Extrication Gloves; This item has been shipped and delivered to all department members. NEW BUSINESS 1. Tuition reimbursement L Robb Cagann request for $3,000 was approved. Ryan/soulier II. Scott Smith request for $200 was approved. Soulier/Ryan III. Tim Maroder request for $3,000 was approved. Ryan/Soulier IV. Joe Marella request for $450 was approved. Ryan/Bialek v. Bill Nangle request for $1,925 was approved Sourer/Ryan 2. Dress Uniforms request from Tim Ryan was presented and discussed. Motion did not pass 1 : 3 3. Station One logo request was presented by Robb Cagann. Request to pay set- up charge for all six stations pending captain approval. This item was tabled pending staff approval. 4. A motion was made to suspend funds pending resolution of financial concerns. Ryanisoulier Motion passed 3 : 1 This will be the subject of a special meeting, time and date TBA. Motion to Adjourn 10:10 a.m. villeuaIsou!er Motion passed 4 : 0 FOREIGN FIRE INSURANCE TAX BOARD SPECIAL MEETING MINUTES ELGIN, ILLINOIS October 18, 2004 CALL TO ORDER The meeting was called to order at 7:15 am ROLL CALL Chairman: Joe Villella P Vice-chairman: Pierre Soulier P Treasurer: Tony Bialek P Secretary: Tim Ryan P Chief: Mike Falese P AGEND ITEMS I. 2005 meeting schedule; A motion was made to meet the first Monday of each quarter at 9:00 am in the conference room at Fire station one. Soulier/Ryan 5-0 II. Education reimbursement; Discussion was centered on formal and informal education. It was agreed to continue to follow the city of Elgin policy for formal education and to reimburse informal education as funds are available. III. Ordinance No. G66-93 Foreign Fire Insurance Tax Board; After a review of current financial procedures it was agreed that the Chairman, Treasurer and Fire Chief will meet with city finance director to streamline the FFT finances. IV. Accounting practices; The Treasurer is not receiving copies of all receipts. This item will be addressed with the fire department Administrative Secretary, the Treasurer and the Fire Chief. V. Elections; The term of office for Tony Bialek and Joe Villella are up for reelection. The Chairman will follow up with B/C Bruce to coordinate the December election. ADJORNMENT The meeting was adjourned at 8:20 am Ryan/Soulier 5-0