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HomeMy WebLinkAbout2011 Elgin Fire Pension Fund Agendas & Minutes Elgin Fire Pension Fund Tuesday, Jan. 25,2011 Agenda 08:30am 1st floor Conference room South Wing Roll: • Present: • Absent: • Council: • Guests: Minutes: • Minutes of the Dec. 7, 2010 Treasurer' Report: • Marquette report • Rebalancing • Updated Investment Policy • New Pension reform bill rSecretary report: • Fortin Appeal results • Credit union Proxy and Merger • C. Collins invoice for Jan. Feb. Mar. 2011 $900.00 Unfinished business: • New Business: • Retired Disabled F/F R. Wilkening Misc: • Adjournment: r ELGIN FIRE PENSION FUND MINUTES • January 25, 2011 Meeting was called to order at 8:30 am by J. Henrici Roll Call: Present: A. Bialek, J. Nowicki, J. Henrici, G. Steiner Treasurer: C. Lavery Council: C. Collins Absent: R. Tripoli Guest : Mike Pietroski (Marquette) Lt. D. Ryan EFD Minutes Minutes of the December 7, 2010 meeting were read and approved on a motion by G, Steiner, seconded by J. Nowicki. Carried. Treasurer Report Mike Pietroski presented the year end financial report to the Board. He pointed out that a new look is being developed and presented in this report. It should make it easier to review at future Board meetings. Our fund did very well over the last-2-years, earning io% in 2010 and 11.7% in 2009, (pg 7 of report). The rebalancing had taken place and we are very near our benchmark percentages per our investment policy. (pg 5 of report) The rebalancing will be watched and adjusted as the market continues to rally. Discussion centered on the new bill signed by the Governor. -2- of our funds were under scrutiny, the Hartford and Northern Trust. The Hartford had continued to under perform per their benchmark and this was due to ill timing of the market on their part. It was decided that a search was not needed as we had a fund that was performing well. After discussing this and other items concerning the Hartford account,the Board decided to close the Hartford and move the money to the Vanguard Index Fund. This was done on a motion by J. Nowicki, seconded by G. Steiner. Carried Next DFA was discussed and it was decided to put them on alert. However, Marquette and Assoc. was not too concerned at this time and they expected to see the Fund improve, over the next few months. Senate Bill 3538 was discussed concerning the Fixed Asset account within the fund. It was recommended that a manager be hired to control the holding and M. Pietroski brought along an analysis of how-3- different scenarios could benefit the fund by doing this. After discussing the pros and cons of the choices, it was decided on the Portfolio "C" choice, on a motion by J. Nowicki, seconded by A. Bialek. Carried. Next centered on and account manager to oversee the fund. J. Nowicki recused himself from this discussion as he was employed by one of the firms. The Northern Trust would be closed and the money moved to this manager. -4- separate firms were covered in detail from an analysis done by Marquette and Assoc. M. Pietroski and C. Collins discussed the differences rbetween the various firms. Harris was eliminated because they would not sign the Sub Standard lending Letter requested by the State Legislature. Mesirow and Segall, although having positive feedback, were not as attractive and MVT. It was also mentioned that the - 1 - Elgin Police Fund was using them with positive results and we could possibly get a lower fee rate because of this. Because of this it was decided that it would not be necessary to have MVT come in for an interview, using the results discussed on the Police Pension Fund. Discussing guidelines on investments, it was recommended that any Corp. Bonds should be a "AAA" rating for investing in. Along with this, a contract would be drawn up for council C. Collins to review, for the Board to sign, covering guidelines and Fiduciary responsibility. It was decided to hire MVT to take control of the Fixed account and move the money from the Northern Trust to them on a motion by A. Bialek, seconded by G. Steiner. Carried 4-yes -o- no. Next, M. Pietrowski was asked to structure a revised Investment Policy, for the Board to review and approve. This would be done and presented at the next meeting. A motion was made to approve the Treasurer report as given by Marquette, by A. Bialek, seconded by R. Tripoli. Carried Secretary Report The following invoices were approved for payment on a motion by G. Steiner, seconded by A. Bialek. Carried 5 yes, o no. Collins invoice for Jan., Feb., Mar. of 2011. $900.00 A list of the Board meetings were presented to the members for 2011. A reminder of Spring IPPAC Conference was being held in May 2011. More info follow. A decision was handed down from the Appeals Court, concerning Cherif Fortin. The appeal was denied and the report was placed in his file for future reference. It was mentioned that C. Fortin had been back on the job for approx-7- months and was doing very well. The Credit Union merger with Credit One had taken place and a copy of the e-mail responses from the Board members was filed. Along with this, all emails on the movement of money to rebalance at the end of 2010 were also placed on file. Each response was unanimous. Unfinished business. None New Business None Misc None Adjournment A motion was made to adjourn by J. Nowicki, seconded by A. Bialek. Carried. 9:50 - 2 - Attachments Invoices: filed Collins invoice $900.00 E-mail approvals on rebalancing: Attached Email approvals for Credit Union merger: attached Anthony Bialek, Recording Secretary Date approved - 3 - rbk Elgin Fire Fighters Pension Fund Please be advised that the regularly scheduled meeting of the Elgin Fire Fighters Pension Fund Board previously scheduled for Tuesday, February 22, 2011 has been cancelled. Next regular meeting will be held on March 29, 2011 Anthony Bialek Secretary Elgin Firefighter's Pension Board Elgin Fire Pension Fund Tuesday, Mar. 29,2011 Agenda 08:30am 1st floor Conference room South Wing Roll: • Present: • Absent: • Council: • Guests: Minutes: • Minutes of the Jan. 25, 2011 Treasurer' Report: • Marquette report • Operation change (Income Plus Funf)? • FMA letter on ETFs • Updated Investment Policy Secretary report: • IPPAC Spring conference May 18th, 19, 20, 2011 • Marquette invoice March 1st through May 31, 2011 $6500.00 • Collins Attorneys at Law invoice $900.00 Apr., May, June, 2011 • New Partnership with Thomas S. Radja • Pension Board election for active FF position at end of April 2011. Unfinished business: • New Business: • Death of widow Carolyn Pierce 1/25/2011 • -4- new FF Matthew Barreto (30), Andrew Winegarden (26), Arend Johnson (31), Soderberg, Joshua (26) • Timothy F. Scanlan CFA Misc: • Adjournment: ELGIN FIRE PENSION FUND MINUTES March 29, 2011 } Meeting was called to order at 8:3o am by J. Henrici Roll Call: Present: A. Bialek, J. Nowicki, J. Henrici, G. Steiner, R. Tripoli Treasurer: C. Lavery on vacation Council: C. Collins Absent: Guest : Mike Pietroski (Marquette) William Yocious from MVT Minutes Minutes of the January 25, 2011 meeting were read and approved on a motion by G, Steiner, seconded by J. Nowicki. Carried. Treasurer Report Mike Pietroski presented an Executive Summary for the beginning of the 2011 year. We are proceeding forward well, even with the setbacks globally, Japan, Libya, and Portugal. The Harford was eliminated as discussed previously and moved into the Vanguard Fund. We are presently @ $52 million. An e-mail was circulated about an operational change concerning the Income Plus Fund, however we had moved out of that area and it does not affect our fund. flow Also, a letter was received from FMA concerning ETFs and allowing them to do this type of investment. However, it was explained that this would be covered in the new Investment Policy and there was no need to sign the document. A motion was made to approve the report from Marquette by J. Nowicki, seconded by G. Steiner. Carried. Next the Board discussed in detail the revised investment policy. There were a few areas the members suggested to change. Each was noted in the policy and Mike Pietrowski would make the appropriate corrections. Mr. Collins reviewed the entire document and with a couple of wording changes that would be made in the policy, A motion was made to approve the policy as revised by, J. Nowicki, seconded by R.Tripoli. Carried. When these are finished, the Secretary was instructed to circulate the Policy for signatures. Next the contract of Mitchell Vaught and Taylor was reviewed and signed by the Board members. The monies will be starting to move into their management quickly, from the Fixed accounts. Secretary Report The following invoices were approved for payment on a motion by G. Steiner, seconded by R. Tripoli. Carried 5 yes, 0 no. risk Collins invoice for Apr., May, June of 2011. $900.00 Marquette invoice for March 1, through May 31, 2011. $6500.00 Collins invoice concerning Cherif Fortin appeal process. $526.33 - 1 - 1st quarter FMA invoice. $15,306.58 tk reminder of Spring IPPAC Conference was being held in May 18th, 19th,20th, 2011. Information was handed out on seminar and all members asked to contact secretary concerning attendance details. Mr. Collins discussed some details about a new partnership with Attorney Thomas J. Radja, A Pension Board election for G. Steiner position was coming up at the end of April. Mr. Steiner had expressed a desire to step down from the position. A memo has gone out to all the active members of the fund of the opening and nominations would be taken up until April 15th, 2011. After that an election would be run at the end of April for the position. The Credit Union merger with Credit One had taken place and a copy of the e-mail responses from the Board members was filed. Along with this, all emails on the movement of money to rebalance at the end of 2010 were also placed on file. Each response was unanimous. Unfinished business. None New Business The Board was informed of the death of Carolyn Pierce on 1/25/2011. No dependants. -4- new FFs were hired by the City of Elgin and a motion was made to accept them into the fund by R. Tripoli, seconded by G. Steiner. Carried. Matthew Barreto---Andrew Winegarden----Arend Johnson----Joshua Soderberg New FF Johnson has requested Reciprocity from his previous department, Freeport,IL. This was approved by a motion from A. Bialek, seconded by R. Tripoli. Carried. The appropriated documentation would be made to the State of Illinois, Freeport, and the City of Elgin. An e-mail inquiry from Timothy Scanlon was received about their firm and their specialty concerning management of Fixed Asset Accounts. This was tabled to a future date for review. Misc None Adjournment A motion was made to adjourn by J. Nowicki, seconded by G. Steiner. Carried. 9:35. Attachments Invoices: filed Collins invoice $900.00 Marquette invoice $6500.00 Collins invoice on Mr. Fortin $526. FMA $15,306.58 rik Anthony Bialek, Recording Secretary Date approved - 2 - Elgin Fire Pension Fund Tuesday, Apr. 26,2011 Agenda 08:30am 1st floor Conference room South Wing Roll: • Present: • Absent: • Council: • Guests: Minutes: • Minutes of the Mar. 29, 2011 Treasurer' Report: • Marquette report • Completed Investment Policy Secretary report: • Pension Board election for active FF position at end of April 2011. Unfinished business: • IPPAC Spring conference May 18th, 19, 20, 2011 • Pension Board election Mike Pryzbylski • New Business: • Timothy F. Misc: • Adjournment: r ELGIN FIRE PENSION FUND MINUTES April 27, 2011 Meeting was called to order at 8:30 am by J. Henrici Roll Call: Present: A. Bialek, J. Nowicki, J. Henrici, G. Steiner, R. Tripoli Treasurer: C. Lavery Council: Absent: Guest : Pat Krolak (Marquette) William Yocious from MVT Mike Przybylski Minutes Minutes of the April 27, 2011 meeting were read and approved on a motion by G, Steiner, seconded by J. Nowicki. Carried. Treasurer Report Pat Krolak presented the Summary for the beginning of the 2011 year. As of April 15, the NTQA Intermediate Govt. Fund had been transferred into the MVT account and was proceeding well.As of now, we are looking at rebalancing sometime in the Summer, if the markets continue to proceed as they are now. It was asked about the Mortgage Market and if we should move into this area. After some discussion, it was considered to be riskier than the Equities Market and we are doing very well in that area. It was decided not to look into this area at the present time. Presently,the Fund has only-2- remaining CDs outstanding. A motion was made to approve the report from Marquette by J. Nowicki, seconded by G. Steiner. Carried. Secretary Report A reminder of Spring IPPAC Conference was being held in May 18th, 19th,20th, 2011. Information was handed out on seminar and all members asked to contact secretary concerning attendance details. The Pension Board position of G. Steiner position up and , there being only one active Firefighter interested in running for the position, Mike Przybylski was elected, unnapposed. His term would run from May 1, 2011 through April 30, 2014. A motion to approve this was made by G. Steiner, seconded by R. Tripoli. Carried. Unfinished business. None New Business elk None - 1 - Misc , None Adjournment A motion was made to adjourn by J. Nowicki, seconded by G. Steiner. Carried. 9:25. Attachments None Anthony Bialek, Recording Secretary Date approved r - 2 - Elgin Fire Pension Fund Tuesday, June 28, 2011 Agenda r 08:30am 1st floor Conference room South Wing Roll: • Present: • Absent: • Council: • Guests: Minutes: • Minutes of the Apr. 29, 2011 Treasurer' Report: • Marquette report • Annual report • Annual Compliance Report Secretary report: • IPPAC Spring conference May 18`1', 19, 20, 2011 Przybylski $520.00 mileage, and room (-2-nights) Bialek $256.37 mileage and room (-1-night) • Cary Collins Quarterly invoice July, Aug., Sep. 2011 $900.00 • Marquette Quarterly invoice June, July, Aug. 2011 $6500.00 Unfinished business: • New Business: • Civil Union Law Misc: • Adjournment: ELGIN FIRE PENSION FUND MINUTES June 28, 2011 Meeting was called to order at 8:30 am by J. Henrici Roll Call: Present: A. Bialek, J. Nowicki, J. Henrici, M. Przybylski, R. Tripoli Treasurer: C. Lavery on vacation Council: Absent: Guest : Mike Pietroski (Marquette) William Yocious from MVT Minutes Minutes of the April 26, 2011 meeting were read and approved on a motion by G, Steiner, seconded by J. Nowicki. Carried. Treasurer Report Mike Pietroski presented an Executive Summary for the beginning as of May 31, 2011. Housing and unemployment was discussed and how it is affecting the overall financial situation. ETFs were briefly talked about, also. There was only-1- CD left at the Credit Union and it will mature in Sept. of 2011. The Intermediate Gov't Fixed Income fund was proceeding slowly with holdings due to being careful on when to position the purchases. A more detailed review will take place at the next Board meeting. A motion was made to approve the report from Marquette by J. Nowicki, seconded by G. R. Tripoli. Carried. A brief discussion ensued on the Annual Compliance and 2010 Annual report. The cost was a concern and that possibly the Finance Dept. could do the reports to save costs. This was tabled until next meeting as the Treasurer was not present. Secretary Report The following invoices were approved for payment on a motion by J. Nowicki, seconded by R. Tripoli. Carried 5 yes, o no. Collins invoice for July,Aug., and Sept. of 2011. $900.00 Marquette invoice for June, July, Aug. 2011. $6500.00 M. Przybylski reimbursement for recent seminar $520.00 A. Bialek reimbursement for the recent seminar $256.37 IPPAC Spring conference registration $370.00 Unfinished business. None New Business - 1 - The Civil Union Statute was passed and signed by the Gov. Quinn. This covers all pension plans in Illions as long as proper documentation has been received by the respective plans. Misc None Adjournment A motion was made to adjourn by J. Nowicki, seconded by A. Bialek. Carried. 9:35. Attachments Invoices: filed Collins invoice $900.00 Marquette invoice $6500.00 Bialek check $256.37 Przybylski $520.00 IPPAC Conference $370.00 Anthony Bialek, Recording Secretary Date approved - 2 - ELGIN FIRE PENSION FUND MINUTES July 26, 2011 Meeting was called to order at 8:3o am by J. Henrici Roll Call: Present: A. Bialek, J. Nowicki, J. Henrici, M. Przybylski, R. Tripoli Treasurer: C. Lavery Council: Absent: Guest : Mike Pietroski (Marquette) William Yocious from MVT Minutes Minutes of the June 28, 2011 meeting were read and approved on a motion by R. Tripoli, seconded by J. Nowicki. Carried. Treasurer Report Mike Pietroski presented an Executive Summary for the beginning as of May 31, 2011. Housing and unemployment was discussed and how it is affecting the overall financial situation. ETFs were briefly talked about, also. There was only-1- CD left at the Credit Union and it will mature in Sept. of 2011. The Intermediate Gov't Fixed Income fund was proceeding slowly with holdings due to being careful on when to position the purchases. A more detailed review will take place at the next Board meeting. rA motion was made to approve the report from Marquette by J. Nowicki, seconded by G. R. Tripoli. Carried. A brief discussion ensued on the Annual Compliance and 2010 Annual report. The cost was a concern and that possibly the Finance Dept. could do the reports to save costs. This was tabled until next meeting as the Treasurer was not present. Secretary Report The following invoices were approved for payment on a motion by J. Nowicki, seconded by R. Tripoli. Carried 5 yes, 0 no. Collins invoice for July, Aug., and Sept. of 2011. $900.00 Marquette invoice for June, July, Aug. 2011. $6500.00 M. Przybylski reimbursement for recent seminar $530.90 A. Bialek reimbursement for the recent seminar $256.37 IPPAC Spring conference registration $370.00 IPPAC Annual membership $500.00 Northern Trust $634.21 Unfinished business. rk None New Business - 1 - The Civil Union Statute was passed and signed by the Gov. Quinn. This covers all pension 'plans in Illions as long as proper documentation has been received by the respective plans. Misc None Adjournment A motion was made to adjourn by J. Nowicki, seconded by A. Bialek. Carried. 9:35. Attachments Invoices: filed Collins invoice $900.00 Marquette invoice $6500.00 Bialek check $256.37 Przybylski $530.90 IPPAC Conference $370.00 IPPAC Annual membership $5oo.00 Anthony Bialek, Recording Secretary Date approved - 2 - • Elgin Fire Fighters Pension Fund Please be advised that the regularly scheduled meeting of the Elgin Fire Fighters Pension Fund Board previously scheduled for Tuesday, September 27, 2011 has been cancelled. Next regular meeting will be held on October 25, 2011 Anthony Bialek Secretary Elgin Firefighter's Pension Board r Elgin Fire Pension Fund Tuesday, Oct.25 , 2011 Agenda 08:30am 1st floor Conference room South Wing Roll: • Present: • Absent: • Council: • Guests: Minutes: • Minutes of the July 26, 2011 Treasurer' Report: • Marquette report Secretary report: • Marquette invoice for Sep., Oct., Nov. 2011 $6500.00 • FMA 2nd quarter invoice $15,306.58 r • FMA 3rd quarter invoice $16,817.13 • MVT invoice July 1st through Sept. 30,2011 $13,210.00 • Mesirow Insurance $4700.00 Annual payment • Collins invoice Oct., Nov., Dec. 2011 $900.00 • Reimburse Tripoli and Przybylski for pension seminar. Tripoli $338.83 Przybylski $327.39 • Reimburse Fire Union Local 439 for seminar registration Unfinished business: New Business: • FF Winegarden refund $ • New FF Sean Fenwick start 9/26/2011 Misc: • Adjournment: ELGIN FIRE PENSION FUND MINUTES October 25, 2011 Meeting was called to order at 8:3o am by J. Henrici Roll Call: Present: A. Bialek, J. Nowicki, J. Henrici, R. Tripoli Treasurer: C. Lavery Council: Absent: M. Przybylski, Guest : Mike Pietroski (Marquette) William Yocious from MVT Minutes Minutes of the July 26, 2011 meeting were read and approved on a motion by J. Nowicki, seconded by J. Henrici. Carried. Treasurer Report Mike Pietroski presented the Executive Summary ending September 30, 2011. There has been a significant upturn, in the Market,because of the agreements reached by the European countries on their debt crisis. So much so that the losses that were realized, over the past few months,had been recovered. Although cautious, the outlook was very positive going forward. There were some rebalancing recommendations to be made and discussion of them ensued. To be in line with our Investment policy, -3- recommendations were made. -The Short Term Govt. Fixed Income Account would be closed and the amount moved to The Vangard Mid Cap Fund. -The Fortis Income Plus Fund would be closed and the amount moved as such: • $725K moved to FMA A motion was made to approve this recommendation by J. Nowicki, Seconded by A. Bialek. Carried. • $1,556,323 moved to MVT A motion was made to approve this recommendation by R.Tripoli, Seconded by A. Bialek. Carried. J. Nowicki recused. W.Yocious took the floor and discussed the direction the MVT Intermediate Govt. Fixed was taking. Although the market has been improving, short term investments are still the route to go,while waiting for the interest rate returns to go up. Investing in a longer term type investment would be ill advised, possibly missing out on a larger return, as rates go up. Overall the portfolio was outperforming within its benchmarks. However,the fund has shown a loss, due to the markets volatility and an expected recovery should quell these concerns. A motion was made to approve the report from Marquette by J. Nowicki, seconded by R. Tripoli. Carried. Secretary Report The following invoices were approved for payment on a motion by J. Nowicki, seconded by R. Tripoli. Carried 4 yes, o no. - 1 - Collins invoice for Oct., Nov., Dec. 2011. $ 900.00 Marquette invoice for Sep., Oct., Nov. $ 6,500.00 M. Przybylski reimbursement for IPPAC Pension seminar $ 327.39 R. Tripoli reimbursement IPPAC Pension seminar $ 256.37 IPPAC conference registration to Fire Union Local 439 $ 270.00 FMA 2nd quarter invoice $ 1,6660.41 FMA 3rd quarter invoice $16,817.13 FMA 4th quarter invoice $14,471.42 Mesirow invoice for insurance coverage $ 4,700.00 The following invoices were approved for payment on a motion by A. Bialek, seconded by R. Tripoli. Carried 3 yes, 0 no, 1 recused. (J. Nowicki) MVT invoice for July 1 through Sep. 30, 2011 $13,210.00 MVT invoice for Oct. 1 through Dec. 31, 2011 #13,448.00 Unfinished business. None New Business The Board received a request for a refund of contributions from FF Winegarden of $2,675.47. He resigned from the Elgin Fire Department with less than -1-year of service, receiving a job offer back near his home in another state. A motion was made to approve this request by A. Bialek, seconded by R. Tripoli. Carried. Along with this request, an application from new FF, replacing Winegarden, S. Fenwick was received by the Board. He started on 9/26/11. A motion was made to approve this application by A. Bialek, Seconded by J. Nowicki. Carried. Misc None Adjournment There being no further business, a motion was made to adjourn by J. Nowicki, seconded by A. Bialek. Carried. 9:45a. Attachments Collins invoice for Oct., Nov., Dec. 2011. $ 900.00 Marquette invoice for Sep., Oct., Nov. $ 6,500.00 M. Przybylski reimbursement for IPPAC Pension seminar $ 327.39 R. Tripoli reimbursement IPPAC Pension seminar $ 256.37 IPPAC conference registration to Fire Union Local 439 $ 270.00 FMA 2nd quarter invoice $ 1,6660.41 FMA 3rd quarter invoice $16,817.13 FMA 4th quarter invoice $14,471.42 Mesirow invoice for insurance coverage $ 4,700.00 - 2 - Anthony Bialek, Recording Secretary Date approved - 3 - • Elgin Fire Pension Fund Tuesday, Nov.29 , 2011 ik Agenda 08:30am 1st floor Conference room South Wing Roll: • Present: • Absent: • Council: • Guests: Minutes: • Minutes of the Oct.25, 2011 meeting Treasurer' Report: • Marquette report • Municipal Compliance report Secretary report: r"'' • IPPAC seminar on Friday, Dec. 2, 2011 Unfinished business: • New Business: • Disability application of FF Jakabauskas • Gail Cohen from HR for questions • Misc: • Adjournment: ELGIN FIRE PENSION FUND MINUTES November 29, 2011 ,, Meeting was called to order at 8:3o am by J. Henrici ri Roll Call: Present: A. Bialek, J. Nowicki, J. Henrici, R. Tripoli Treasurer: (absent) Council: Cary Collins Absent: C. Lavery Guest : Mike Pietroski (Marquette) Gail Cohen Minutes Minutes of the October 25, meeting were read and approved on a motion by J. Nowicki, seconded by R. Tripoli. Carried. Treasurer Report Mike Pietroski presented the Executive Summary ending October 31, 2011. The Economy is still moving along slowly, with many ups and downs, on a daily basis. October was a good month and pushed our portfolio above $5om, once again. All of our funds are producing above their benchmarks for the year. MVT is getting some improvements in the Fixed accounts mainly coming from the Corporate Bonds invested in. The rebalancing recommendations have been implemented approved. Discussion was directed toward the Municipal Compliance Report. A suggestion was made by J. eft Nowicki,to recommend to the City Council that the Fire Pension was willing to take the lower estimate per the new State Statute guidelines on estimating the Actuarial amount needed for the Fund. The last Actuarial report was obtained to see how the estimate was figured and it was determined that Mr. Sharpe was using the new guidelines. The Treasurer was not present for questions so, it was decided to leave the issue alone and make no recommendations at this time. A motion was made to approve the report by J. Nowicki, Seconded by A. Bialek. Carried. Secretary Report A reminder, was made, that the IPPAC seminar is on Friday 12/2/11. A motion was made by J. Nowicki, seconded by M. Przybylski to approve sending anyone that wants to go. Carried. Also, the Holiday event sponsored by MVT needed a response from anyone that was going. Unfinished business. An old issue concerning anything new on the Sudan issue, concerning investments, was brought up. There was nothing happening involving this at present. A letter was received from Mr. Duda, concerning the application of FF M. Jakabauskas. It basically asked that the application be put on hold at this time. It was noted that she had been placed on Light Duty and was scheduled to return to a Fire Academy, in the beginning of January 2012. G. Cohen, from the HR department of the City of Elgin, was present to answer some questions on Jakabauskas. Some of her history, while employed as a FF, was discussed. It seems to be very - 1 - confusing to the Board members as to her ultimate goal concerning her career. J. Henrici rgminded the Board members that each case is handled separately and we would follow the procedures as set down in the statute. The Board authorized C. Collins to request Jakabauskas' medical records, from the Elgin HR department, since she had initially filed for disability. A letter would be sent also, to her lawyer to clarify the situation concerning her and Workers Comp. This was made on a motion by J. Nowicki, seconded by A. Bialek. Carried. New Business None Misc None Adjournment There being no further business, a motion was made to adjourn by J. Nowicki, seconded by A. Bialek. Carried. 9:45a. Attachments none Anthony Bialek, Recording Secretary Date approved r - 2 -