The URL can be used to link to this page

Home My WebLink About1995 Convention And Visitors Bueau t ELGIN AREA CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS O RAMDALL OAKS GOLF COURSE Q RETREAT MINUTES February 2, 1995 PRESENT: Greg Bayor, Carmelle Colcord, Jill Gewetzki, Rich Hirschberg, Terry Endrud, Dr. Eric Larson, Joanne Nesler, Clay Pearson, Ed Wolowiec, Nancy Epping, Randall Green, Margo Quick, Marie Yearman. GUESTS: Vicki Kirkland, V.K./PR; STAFF: Diane Ramsay, Luann Hachtel, Cort Carlson Michelle Jackson BOARD PACKET: Retreat Notebook 1) BUREAU HISTORY & STRUCTURE 2) BOARD OF DIRECTORS AND COMMITTEES 3)STATE OF ILLINOIS TOURISM GRANT MARKETING 4) BUDGETS & FINANCIALS 5) BUREAU PROGRAMS, ETC. Wolowiec called the meeting to order at 8:35 AM. loolok APPROVAL OF MINUTES A motion to approve Jan. minutes as presented was made by Larson. Seconded by Green. Motion carried. FINANCIAL REPORT A motion to approve December financials as presented was made by Yearman. Seconded by Larson. Motion carried. NEXT MEETING: Thursday, March 2, 1995 - 8:00 AM ADJOURNMENT: Meeting was adjourned at 9:07, Retreat program continued. Res ectfully submitted, 1�u�c� �t/ D ane Ramsay, Exe time D ctor ` - k M ELGIN AREA CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS BUREAU OFFICES 77 Riverside Dr. MINUTES March 2, 1995 PRESENT: Jill Gewetzki, Terry Endrud, Dr. Eric Larson, Joanne Nesler, Clay Pearson, Ed Spurr, Ed Wolowiec, Margo Quick, Pat Quillman, Marie Yearman. GUESTS: Vicki Kirkland, V.K./PR; Marilyn Spear, Haeger Potteries; Mike Danahey, Dundee Twp.Park District; Deborah Merhaut, Cardunal Chamber; Grant Dawke,Santa's Village; Dean Thornton, World Class Tours. STAFF: Diane Ramsay, Luann Hachtel, Cort Carlson Michelle Jackson BOARD PACKET: 1)Agenda 2)Retreat Minutes 3)Sales Manager - Cort Carlson -Report 4)Vis. Relations Mgr.-Michelle Jackson -Report 4)Director-Diane Ramsay -March Report 5) 1994-1995 Amended Budget-Breakdown of each department. Wolowiec called the meeting to order at 8:05 AM. APPROVAL OF MINUTES A motion to approve Feb. minutes as presented was made by Yearmam. Seconded by Quick. Motion carried. FINANCIAL REPORT A motion to approve January financials as presented was made by Quick. Seconded by Yearman. Motion carried. MONTHLY REPORTS No report was available from New Century Partnership. Carlson did an overview of his written. report. Jackson did an overview of her written report. Ramsay reported on the following: * A detailed report on meeting with City Manager, Mayor Yearman and Pearson about possible Gift Shop Move and VIC area. * Meetings with Studio 155 and VK/PR about the S/S Venture Magazine. Staff will check on other avenues . 1. 1 I. A) Ill to for producing this visitors guide. * Advertising programs are detailed on Ramsay's report. * Three separate amended budgets plus the total amended budget was discussed in detail. Suggestions were made to start a reserve fund. The finance committee will meet for further discussion. . A motion to approve the amended budget as presented was made by Endrud. Seconded by Kesler. Motion carried. * Met with Greg Hanis, Hospitality Marketers, Inc. for possibility of another budget motel being interested in our area. * Met with owners of "Grove Theater" for possible lessee. $EBT MEETING: Thursday, April 6, 1995 - 8:00 AM Bureau Office, 77 Riverside Drive, Elgin. ADJOURNMENT: ' Meeting was adjourned at 9:11. Resp tfully submitted, c t9 41,Dia a Ramsay, e�i ctor n ELGIN AREA CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS BUREAU OFFICES 77 Riverside Dr.MINUTES \ik\°6 April 6, 1995 PRESENT: Greg Bayor, Carmelle Colcord, Jill Gewetzki, Wende Whiston, Clay Pearson, Ed Wolowiec, Pat Quillman. GUESTS: Vicki Kirkland, V.K./PR; Marilyn Spear, Haeger Potteries; Mike Danahey, Dundee Twp.Park District; Deborah Merhaut, Cardunal Chamber; Jim Samborski, City Limits Cafe & Bar; Helga Stafford, City/Elgin; Jim Burns, City/Elgin Police Dept; Pattie Lund, Shady Lane Theater, Charles Kincaid, Elgin Area Historical Museum; Dean Thornton, World Class Tours. STAFF: Diane Ramsay, Luann Hachtel, Cort Carlson Michelle Jackson BOARD PACKET: 1)Agenda 2) Sales Manager - Cort Carlson -Report 3)Vis. Relations Mgr. -Michelle Jackson -Report 4) Director-Diane Ramsay -March Report 5)V.K./PR Media Report -March 6)Update Report S/S Venture Magazine. 7)Corr. 1995 Officers and Board of Directors Lists 8) Committees for 1995 , 9) 5 Tourism Articles. Wolowiec called the meeting to order at 8: 07 AM. APPROVAL OF MINUTES A motion to approve March minutes as presented was made by Pearson. Seconded by Bayor. Motion carried. FINANCIAL REPORT A motion to approve February financials as presented was made by Bayor. Seconded by Colcord. Motion carried. Endrud sent a report on salary adjustments to board members from the Executive Committee. MONTHLY REPORTS No report was available from New Century Partnership. Carlson did an overview of his written report. Jackson did an overview of her written report. • Ramsay reported on the following: * Research Grant/VIC -State did not authorize the expense. Tried to contact Peter Simon to do one with the Grand Victoria. Conversation with Mary Lou but no direction from Peter. * Part time help is needed at the VIC. * Cost Sheet has been updated for the S/S Magazine. Delivery schedule is done. * Bike Trail Map - Trying to work with Kane Co. Forrest Preserve. * Computer System - Detail summary of information from Company # 1 and Company # 2 . * By-law revisions sent to committee to review and respond. * LTCB 1996 Grant Application has been sent to I.B.O.T. * Received another check from Marengo on their H/M Tax for the B&B. 1st. Quarter $59+. * Pace transportation is working on a detailed brochure for use at the VIC and our office. It will be a four color including attractions along each route. * National Tourism Week is May 7-13 , 1995. We will sponsor a drawing for "Mid-Week Madness" Getaway for Two at the VIC. * Two articles from the Bureau of Tourism to read along with an employee incentive program, customer satisfaction, and regional tourism boundary map. * Illinois new slogan is "A Million Miles From Monday" NEXT MEETING: Thursday, May 4 , 1995 - 8: 00 AM Elgin Area Chamber of Commerce, 24 E.Chicago St. , Elgin (American Nat. Bank- 3rd Floor) ADJOURNMENT: Meeting was adjourned at 9 : 05. Respec ully submitted, c Diane Ramsay, Ex- utive D. %ecto