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HomeMy WebLinkAbout2020 E-911 Board Agendas & Minutes 4 Emergency Telephone System Board January 16,2020 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue. Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 19, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management'Services, Invoice#T2013877, Account#T8880539, ICN/IP Network, Hardware, T 1; 11/30/19 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS - • Status update—new State of Illinois ETSB rules. NEW BUSINESS Payment consideration for the following expense: • Tyler Technologies—Custom interface—2-way station based alerting interface between New World CAD Enterprise and the Phoenix G2 Fire Station Alerting System. Total= $25,600 UNSCHEDULED AGENDA ITEMS ADJOURNMENT • cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk • -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 16, 2019 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER \ The meeting was called to order by David Hudik at 3:34 PM. Present Absent Others Present Phil Laier Pat Crawford Robb Cagann Jamie Fleisner Chris Jensen Colin Fleury David Hudik APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 19, 2019 meeting, submit for approval. • Motion to accept the December 19, 2019 minutes as written by Jamie Fleisner, seconded by Colin Fleury, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2013877, Account#T8880539, ICN/IP Network, Hardware, 'T1; 11/30/19 $956.15. • A motion was made to approve payments by Jamie Fleisner, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activityreport 9 ETSB Meeting Minutes January 16, 2019 Page 2 OLD BUSINESS Status Update— new State of Illinois ETSB rules. • The Second draft was published for comment, no approval of the new rules at this time. NEW BUSINESS Payment consideration for the following expense: • Tyler Technologies — Custom interface — 2-way station based alerting interface between New World CAD Enterprise and the Phoenix G2 Fire Station Alerting System. Total = $25,600 • .A motion was made to approve payments by Colin Fleury, seconded by Phil Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at 3:41 PM on a motion made by Phil Laier, seconded by ' Colin Fleury, no discussion, motion carried. *Lacey Roberts was absent for the 01/16/2020 meeting, the minutes were recorded by David Hudik Resp ctfu ed, acey oberts Acting Recording Secretary Approved: oZl 20 ` 20 2.0 cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk • Emergency Telephone System Board February 20,2020 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois ' AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 16, 2020 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T2016718, Account#T8880539, 01/13/2020; ICN/IP Network Hardware (T1) - 12/31/2019 = $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. ' • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. ' if NEW BUSINESS Payment consideration for the following expense: •• Tyler Technologies—Annual New World Maintenance agreement- CAD Interface. Agreement period—01/01/2020— 12/31/2020; Invoice#030-17837. 12/31/2019;Total= $73,142.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk -2-. EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 20, 2019 3:30 PM. ocbeZO Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by David Hudik at 3:32 PM. Present Absent Others Present Phil Laier Colin Fleury Lacey"Roberts Jamie Fleisner Chris Jensen Pat Crawford David Hudik APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 16, 2020 meeting, submit for approval. • Motion to accept the January 16, 2020 minutes as written by Jamie Fleisner, seconded by David Hudik, no discussion, motion carried unanimously. . AUTHORIZE PAYMENT OF INVOICES • State of IL; Central Management Services, Invoice #T2016718, Account#T8880539, 01/13/2020; ICN/IP Network, Hardware (T1) • — 12/31/2019 = $956.15. • A motion was made to approve payment by Jamie Fleisner, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report ETSB Meeting Minutes February 20, 2019 Page 2 OLD BUSINESS Status Update — new State of Illinois ETSB rules. • An updated bill has been sent to the house for approval. NEW BUSINESS Payment consideration for the following expense: • Tyler Technologies —Annual New World Maintenance Agreement CAD Interface. Agreement period — 01/01/2020 — 12/31/2020. Invoice #030-17837; 12/31/2019 = $73,142.00 • .A motion was made to approve payments by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:41 PM on a motion made by Jamie Fleisner, seconded by Phil Laier, no discussion, motion carried. Resp tful mi d, cey berts Acting ecording Secretary Approved: 061 ►g J 2O Z0 cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board NOTICE OF CANCELLATION OF MEETING. NOTICE IS HEREBY GIVEN that the March 19, 2020, regularly scheduled meeting of the Emergency Telephone System Board (ETSB) is cancelled. The next meeting is scheduled for April 16, 2020 at 3:30 pm at the Elgin Police Department. DATED: March 16, 2020 By: Lacey Roberts Recording Secretary Emergency Telephone System Board NOTICE OF CANCELLATION OF MEETING. NOTICE IS HEREBY GIVEN that the May 21, 2020, regularly scheduled meeting of the Emergency Telephone System Board (ETSB) is cancelled. The next meeting is scheduled for June 18, 2020 at 3:30 pm at the Elgin Police Department. • DATED: May 19, 2020 By: Lacey Roberts Recording Secretary , Emergency Telephone System Board June 18,2020 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 20, 2020 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T2028007, Account#T8880539, 05/11/2020; ICN/IP Network Hardware(T1)—04/30/2020= $956.15. • State of IL, Central Management Services, Invoice#T2025199, Account#T8880539, 04/13/2020; ICN/IP Network Hardware(T1)—03/31/2020= $956.15 • State of IL, Central Management Services, Invoice#T2022378,cAccount#T8880539, 03/16/2020; ICN/IP Network Hardware(T1)—02/29/2020= $956.15 • State of IL, Central Management Services, Invoice#T2019532, Account#T8880539, 02/10/2020; ICN/IP Network Hardware(T1)—01/31/2020= $956.15 • State of IL, Central Management Services, Invoice#T2013877, Account#T8880539, 12/16/2019; ICN/IP Network Hardware (T1)— 11/30/2019 = $956.15 • State of IL, Central Management Services, Invoice#T1738973, Account#T8880539, 06/12/2017; ICN/IP Network Hardware(T1)—05/31/2020= $956.15 • MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. NEW BUSINESS Payment consideration for the following expenses: • Agreement with Motorola Solutions for the purchase of CallWorks Next Generation 9-1-1 Call Taking, Call Mapping, IP Based Telecommunications Systems and Integration Services. 10 year agreement= $1,289,715.00. The Elgin Police Department has been approved for a grant from the State of Illinois in the amount of$333,713.50 associated with this project. • Nelson Systems Incorporated—This equipment and software was paid from the police general fund due to Covid19 and the ETSB meetings being cancelled. It is being requested that the E911 fund reimburse account 010-2306-731.40-08 within the police general fund. QUOTE#EPD911-20-0311 05/06/2020 NEXLOG 740 BASE SYSTEM - EMBEDDED LINUX-WEB BASED CONFIGURATION= $7,995.00 SINGLE PORT 100 GB PCI NETWORK CARD = $188.00 RACK MOUNT KIT= $360.00 ANALOG TELEPHONE 2-WAY RADIO CHANNEL= $4,000.00 -2- INTERNAL IP RECORDER 8 G.711 = $3,850.00 PSAP 911 INTERFACE AND INTEGRATIONS = $3,495.00 INSTALL KITS = $300.00 SOFTWARE - MEDIA WORKS PLUS = $995.00 INSTALLATION, TRAINING, PROJECT MANAGEMENT= $5,000.00 SUB TOTAL= $26,183.32 DISCOUNT=-($6,183.32) TOTAL=$19,999.68 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk -3- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 18, 2020 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by David Hudik at 3:40 PM. Present Absent Others Present *Phil Laier Lacey Roberts *Jamie Fleisner Chris Jensen *David Hudik *Mike Bayard Colin Fleury *Indicates board members that attended the meeting via zoom. APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 20, 2020 meeting, submit for approval. • Motion to accept the February 20, 2020 minutes as written by Jamie Fleisner, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2028007, Account #T8880539, 05/11/2020; ICN/IP Network, Hardware (T1) — 04/30/2020 = $956.15. • State of IL, Central Management Services, Invoice #T2025199, Account #T8880539, 04/13/2020; ICN/IP Network, Hardware (T1) 03/31/2020 = $956.15. • State of IL, Central Management Services, Invoice #T2022378, Account #T8880539, 03/16/2020; ICN/IP Network, Hardware (T1) — 02/29/2020 = $956.15. • State of IL, Central Management Services, Invoice #T2019532, Account #T8880539, 02/10/2020; ICN/IP Network, Hardware (T1) — 01/31/2020 = $956.15. ETSB Meeting Minutes June 18, 2020 Page 2 • State of IL, Central Management Services, Invoice #T1738973, Account#T8880539, 06/12/2017; ICN/IP Network, Hardware (F1) = 05/31/2017 = $956.15. ***The date for this invoice was noted incorrectly on the agenda as 05/31/2020. A motion was made to amend the date to 05/31/2017 by Colin Fleury and seconded by Jaime Fleisner, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice #T2013877, Account#T8880539, 12/16/2019; ICN/IP Network, Hardware (T1) — 11/30/2019 = $956.15. ***This invoice was previously approved at the January 16, 2020 meeting. • A motion was made to approve payment by Jamie Fleisner, seconded by Colin Fleury, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS Status Update — new State of Illinois ETSB rules. • The third revision, 40 pages of comments and questions has been sent to the State Police for review. . ETSB Meeting Minutes June 18, 2020 Page 3 NEW BUSINESS Payment consideration for the following expenses: • Agreement with Motorola Solutions for the purchase of CallWorks Next Generation 9-1-1 Call Taking, Call Mapping, IP Based Telecommunicaitons Systems and Integration Services. 10 year agreement = $1,289,715.00. The Elgin Police Department has been approved for a grant from the State of Illinois in the amount of $333,713.50 associated with this project. A change order has been made to this project removing $40,000 of equipment that was not needed. • • .A motion was made to approve payments by Jamie Fleisner, seconded by Phil Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS Phil Laier will be resigning from the board, a specific date has not been given. A replacement has not been named at this time. ADJOURNMENT Meeting adjourned at 4:07 PM on a motion made by Colin Fleury, seconded by Phil Laier, no discussion, motion carried. Resp u submitted, Lac y Roberts Acti g Recording Secretary Approved: (11. I I%J 2,0240 cc: _ Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board July 16,2020 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 18, 2020 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T2030798, Account#T8880539, 06/15/2020;.ICN/IP Network Hardware (T1)=05/31/2020= $956.15... MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager • Ana Lalley, Chief of Police Robert Cagann,Fire Chief.. Debra Nawrocki, Finance Kim Dewis, City Clerk • -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 16, 2020 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by David Hudik at 3:32 PM. Present Absent Others Present *Phil Laier Lacey Roberts *Jamie Fleisner Chris Jensen *David Hudik *Mike Bayard Colin Fleury *Pat Crawford *Indicates board members that attended the meeting via zoom. APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 18, 2020 meeting, submit for approval. • Motion to accept the June 18, 2020 minutes as written by Jamie Fleisner, seconded by Colin Fleury, no discussion, motion carried unanimously. • AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2028007, Account #T8880539, 05/11/2020; ICN/IP Network, Hardware (T1) — 04/30/2020 = $956.15. • A motion was made to approve payment by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report ETSB Meeting Minutes July 16, 2020 Page 2 OLD BUSINESS Status Update — new State of Illinois ETSB rules. • There has been no forward movement with the draft. The committee is still reviewing questions. The existing rules will be in effect until . December 31, 2021. NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:39 PM on 'a motion made by Jamie Fleisner, seconded by Pat Crawford, no discussion, motion carried. Res a tfull submitted, Lacey oberts Acting Recordin Secretary Approved: O% z 1 ZrZo cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board August 20,2020 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 16, 2020 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T2033598, Account#T8880539, 07/13/2020; ICN/IP Network Hardware (T1)-06/30/2020 =$956.15. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220,E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. _ � NEW BUSINESS Payment consideration for the following expense: •. ESRI—ArcGIS desktop standard single us primary annual maintenance agreement. 09/01/2020—08/31/2021 = $1,500.00. UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 20, 2020 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by David Hudik at 3:33 PM. Present Absent Others Present *Pat Crawford Phil Laier Lacey Roberts *Jamie Fleisner Colin Fleury Chris Jensen *David Hudik *Indicates board members that attended the meeting via zoom. APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 16, 2020 meeting, submit for approval. • Motion to accept the July 16, 2020 minutes as written by Jamie Fleisner, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2033598, Account #T8880539, 07/13/2020; ICN/IP Network, Hardware (T1) — 06/30/2020 = $956.15: • A motion was made to approve payment by Pat Crawford, seconded by Jamie Fleisner, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes August 20, 2020 Page 2 OLD BUSINESS Status Update — new State of Illinois ETSB rules. • No new information or updates. NEW BUSINESS Payment consideration for the following invoice: • ESRI —ArcGIS desktop standard single use primary annual maintenance agreement. 09/01/2020 — 08/31/2021 = $1;500.00 • A motion was made to approve payment by Jamie Fleisner, seconded by Pat Crawford, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. • ADJOURNMENT Meeting adjourned at 3:40 PM on a motion made by Pat Crawford, seconded by Jamie Fleisner, no discussion, motion carried. Respect Ily sub ed, cey Roberts Acting Recording Secretary Approved: 09 1 I+l 702o cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk 1 Emergency Telephone System Board September 17,2020 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 20, 2020 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T2102301, Account#T8880539, 08/24/2020; ICN/IP Network Hardware (T1)—07/31/2020 = $956.15. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220,E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT • cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk -2- EMERGENCY TELEPHONE SYSTEM.BOARD OF ELGIN MINUTES September 17, 2020,3:30 PM:, Elgin Police Department,"third:floor conference room . 151 Douglas Avenue, Elgin, Illinois CALL.MEETING:TO:ORDER. The meeting was called to order by David Hudik at 3:35 PM. Present ::.: Absent".:.• .: : Others Present *Phil'Laier.` Pat Crawford LaceY_Roberts *Jamie Fleisner *David.Hudik • *Colin Fleury *Indicates board members that attended the meeting via zoom. APPROVAL OF PREVIOUS MONTH MINUTES' • Review minutes from the August 20,2020 meeting, submit for approval. • Motion to accept.the August 20, 2020 minutes as written by Jamie Fleisner,,seconded by Dave Hudik, no discussion, emotion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T2102301, Account#T8880539, 08/24/2020; ICN/IP Network,:Hardware (T1) — :07/31/2020" $956.15. • A motion was made to:approve;.payment by Colin Fleury, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status'of.Fund 220; E9-1-1 TelephoneSystem. • Budget activity report ' • ETSB Meeting:-Minutes:; September 17, 2020 Page 2 OLD`BUSINESS `. .: .; Status Update new State of Illinois ETSB rules. No new information or updates:: .:NEW BUSINESS: t ine UNSCHEDULED,,AGENDA ITEMS • ADJOURNMENT- - hil' •Laier seconded b. Meeting adjourned:..at 3 42 PM on. a.motion ma• de by P y Jamie Fleisner, no discussion;.motion.carried:. Respe, fly,s u Lace obertS Actin ,Rcording Secretary Approve _+ . cc.• Richard'Kozal, City Manager Ana Lalley, Chief of Police. • Robert Cagann, Fire Chief • Debra,'Nawrocki; Finance:. Kim Dewis, City. Clerk Emergency Telephone System Board October 15,2020 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the September 17, 2020 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL; Central Management Services, Invoice#2105051, Account#T8880539, 09/22/2020; ICN/IP Network Hardware (T1)—08/31/2020 =$956.15. MONTHLY ACCOUNT ACTIVITY REPORT . Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki,,Finance Kim Dewis, City Clerk • -2- 4 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES , October .15, 2020:3:30 PM. Elgin•Police Department; third floor conference room 151 Douglas Avenue, Elgin, Illinois, CALL MEETING:.TO ORDER The meeting was:called to order by David Hudik at 3:30_PM. Present Absent Others Present *Phil Laier *Jamie Fleisner *David Hudik *Colin Fleury *Pat;Crawford *Indicates board members that:attended the meeting via zoom:. APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the September 17, 2020:rneeting, submit for approval. Motion to accept the September 17, ,2020 minutes;as written by Phil Laier, 'seconded by Colin: 'Fleury, no :discussion, motion carried unanimously.... AUTHORIZE PAYMENT OF INVOICES • State.of IL, Central;Management.Services; Invoice #T2105051, cc A ount#T8880539, 09/22/2020;.ICN/IP Network, Hardware.(T1)- 08/31/2020; $956.15. • A motion was made:to approve payment by Pat Crawford, seconded .by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT. • Status of Fund 220, E9-1-1 Telephone System. Budget activity report • ETSB Meeting Minutes October 15,2020 Page 2 OLD BUSINESS Status Update - new State of Illinois•ETSB.rules. • No new information or updates. • NEW BUSINESS None.' UNSCHEDULED AGENDA ITEMS None.' ADJOURNMENT . Meeting adjourned at 3:46: PM on a motion made by Colin Fleury, ..seconded by Jamie Fleisner, no discussion,.motion,carried: .Respec tl ;. . i e.. Lac y , + berta Acting:Recording 'Secretary, Approved ,c j try 'rry cc: Richard Kozal;, City Manager. Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Derails, City Clerk Emergency Telephone System Board November 19;2020 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 15, 2020 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#2107800, Account#T8880539, 10/13/2020; ICN/IP Network Hardware (T1)—09/30/2020=$956.15. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. • NEW BUSINESS Payment consideration for the following expenses: Tyler Technologies.—Custom interface for Smart911 (one-way); Quote: Smart911 Interface, Total= $16,800.00 • Rave Mobile Safety—Rave 911 suite interface for New World annual license, Total=$3,600.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 17, 2020 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois • CALL MEETING TO ORDER The meeting was called to order by David Hudik at 3:35 PM. Present Absent .Others Present *Phil Laier Colin Fleury *Jamie Fleisner *David Hudik *Pat Crawford *Indicates board members that attended the meeting via zoom. APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 15, 2020 meeting, submit for approval. • Motion to accept the October 15, 2020 minutes as written by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2107800, Account#T8880539, 10/13/2020; ICN/IP Network, Hardware (T1) — 09/30/2020 = $956.15. • A motion was made to approve payment by Jamie Fleisner, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report • ETSB Meeting Minutes November 19, 2020 Page 2 OLD BUSINESS Status Update — new State of Illinois ETSB rules. • No new information or updates. NEW BUSINESS Tyler Technologies custom interface = $16,800.00 • A motion was made to approve payment by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. Rave Mobility Safety interface = $3,600.00 • A motion was made to approve payment by Jamie Fleiser, seconded by Pat Crawford, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:45 PM on a motion made by Phil Laier, seconded by Pat Crawford, no discussion, motion carried. ETSB Meeting Minutes November 19, 2020 Page 3 Respectfully submitted, Lacey Roberts Acting Recording Secretary Approved: cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk 1 Emergency Telephone System Board December 17, 2020 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois • AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 19, 2020 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • • State of IL, Central Management Services, Invoice#T2110662,Account#T8880539, 11/16/2020; ICN/IP Network Hardware(T1)— 10/31/2020 =$956.15. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220,E9-1-1 Telephone System. . • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. NEW BUSINESS Payment consideration for the following expenses: Motorola Solutions—CallWorks nomad package, call station equipment and system support, Total=$13,786.06 Rave Mobile Safety—Rave 911 primary PSAP annual fee,Total=$1,800.00 Rave Mobile Safety—Rave 911 backup PSAP annual fee,Total=$1,600.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann,Fire Chief Debra Nawrocki,Finance Kim Dewis, City Clerk -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 17, 2020 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by David Hudik at 3:33 PM. Present Absent Others Present *Phil Laier Pat Crawford Christian Jensen *Jamie Fleisner Lacey Roberts *David Hudik Michael Bayard *Colin Fleury *Indicates board members that attended the meeting via zoom. APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 19, 2020 meeting, submit for approval. • Motion to accept the November 19, 2020 minutes as written by David Hudik, seconded by Colin Fleury, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2110662, Account #T8880539, 11/16/2020; ICN/IP Network, Hardware (T1) — 10/31/2020 = $956.15. • A motion was made to approve payment by Jamie Fleisner, seconded by Colin Fleury, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report ETSB Meeting Minutes December 17, 2020 Page 2 OLD BUSINESS Status Update— new State of Illinois ETSB rules. • No new information or updates. NEW BUSINESS Payment consideration for the following expenses: Motorola Solutions — C llWorks a nomad package, call station equipment and system support, Total = $13,786.06 • A motion was made to approve payment by Phil Laier, seconded by Colin Fleury, no discussion, motion carried unanimously. Rave Mobile Safety— Rave 911 primary PSAP annual fee, Total = $1,800.00 Rave Mobile Safety— Rave 911 backup PSAP annual fee, Total = $1,600.00 • A motion was made to approve payment by Jamie Fleiser, seconded by Colin Fleury, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:45 PM on a motion made by Colin Fleury, seconded by Jamie Fleisner, no discussion, motion carried. ETSB Meeting Minutes December 17, 2020 Page 3 Resp ctfully sub ' ed, Lace oberts Acting Recording Secretary Approved: M 12 11 2.6 2 k, cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Robert Cagann, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk E911 TELEPHONE SYSTEM 12-17-2020 ETSB Meeting 2020 ADJUSTED 2020 YTD ACCOUNT NUMBER BUDGET ACTUAL 2020 AVAILABLE 220-0000-422.01-00 STATE OF IL E911 SURCHARGE $1,500,000.00 $786,695.00 [A] $713,305.00 220-0000-645.01-00 INVESTMENT INCOME $30,000.00 $17,030.00 $12,970.00 I TOTAL REVENUES $1,530,000.00 $803,725.00 $726,275.00 _ 220-0000-791.09-00 PERSONNEL SERV. RECOVERED $325,000.00 $325,000.00 [B] $0.00 220-0000-791.15-07 COMPUTER SOFTWARE $6,200.00 $0.00 $6,200.00 220-0000-791.17-18 MINOR EQUIPMENT,TOOLS ' $7,700.00 $0.00 $7,700.00 220-0000-791.30-99 MISC PROFESSIONAL SERVICE $11,500.00 $9,004.00 $2,496.00 220-0000-791.36-01 TRAINING $12,600.00 $1,500.00 $11,100.00 220-0000-791.38-01 TELEPHONE $0.00 $0.00 $0.00 220-0000-791.40-08 SERVICE-OTHER EQUIP. $223,820.00 $113,090.00 $110,730.00 220-0000-791.61-10 TO GENERAL FUND $0.00 $0.00 ' $0.00 220-0000-791.84-01 CONTINGENCIES $0.00 .$0.00 $0.00 220-0000-791.91-47 COMMUNICATIONS EQUIP. $0.00 $0.00 $0.00 220-0000-791.91-50 OFFICE EQUIPMENT $0.00 $0.00 $0.00 220-0000-791.92-46 OTHER EQUIPMENT $0.00 $0.00 $0.00 220-0000-791.92-47 COMMUNICATIONS EQUIP $33,440.00 $0.00 $33,440.00 220-0000-791.92-48 MOBILE EQUIPMENT $0.00 $0.00 0.00 E911 TELEPHONE SYSTEM 12-17-2020 ETSB Meeting TOTAL EXPENDITURES $448,594.00 DIFFERENCE $355,131.00 NOTES [A] Represents revenue received from the State of Illinois-Landline and Wireless [B] Represents the salary expense of two telecommunication operators, 1 telecommunication supervisor, 1 emergency medical dispatch coordinator, 1 T1 telecommunication position and 1 systems specialist.