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Home My WebLink AboutE-911 2019 Agendas & Minutes Emergency Telephone System Board January 17, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 20, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1915214, Account#T8880539, ICN/IP Network, Hardware, Ti; 11/30/2018 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 17, 2019, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Russ Matson at 3:37 PM. Present Absent Others Present Dave Hudik Pat Crawford Phil Laier Russ Matson APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 20, 2018 meeting, submit for approval. • Motion to accept the December 20, 2018 minutes as written by Dave Hudik, seconded by Phil Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1915214, Account #T8880539, ICN/IP Network, Hardware, T1; 11/30/18 $956.15 • A motion was made to approve payments by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report r OLD BUSINESS ETSB Meeting Minutes January 17, 2019 Page 2 None. NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:52 PM on a motion by Dave Hudik, seconded by Phil Laier, no discussion, motion carried. Respectfully submitted, Lacey Roberts Actin• �• •roved: 011innr:gr !DAP cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board February 21, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 17, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #1918357, Account#T8880539, ICN/IP Network, Hardware, Ti; 12/31/2018 $956.15 • Tyler Technologies, Invoice #030-16623-B, Customer#49926, Annual New World Maintenance Agreement; Contract Dates—01/01/19-12/31/19 $71,707.00 r MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance r Kim Dewis, City Clerk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 21, 2019, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Russ Matson at 3:36 PM. Present Absent Others Present Dave Hudik Lacey Roberts Pat Crawford Phil Laier Russ Matson APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 17, 2019 meeting, submit for approval. • Motion to accept the January 17, 2019 minutes as written by Dave Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1918357, Account #T8880539, ICN/IP Network, Hardware, Ti; 12/31/18 $956.15 • A motion was made to approve payments by Phil Laier, seconded by Dave Hudik, no discussion, motion carried unanimously. • Tyler Technologies, Invoice #030-16623-B, Customer #49926, Annual New World Maintenance Agreement; Contract Dates — 01/01/19-12/31/19 $71,707.00 • A motion was made to approve payments by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. r ETSB Meeting Minutes February 21, 2019 Page 2 MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS None. NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:48 PM on a motion by Dave Hudik, seconded by Phil Laier, no discussion, motion carried. Respectfully submitted, Lacey Roberts Actin - or•i App : +►+�- cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board March 21, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 21, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1921498, Account #T8880539, ICN/IP Network, Hardware, Tl; 01/31/19 $956.15 • PowerPhone, master service agreement and certification training; Invoice #60971, 01/03/19 $8,561.46 • Rave Mobility Safety, 3rd year of a 4 year agreement, Smart 911 license fee; Invoice #INV-08475, 02/01/19 $19,948.00 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief r' Debra Nawrocki, Finance Kim Dewis, City Clerk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES March 21, 2019, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Russ Matson at 3:30 PM. Present Absent Others Present Dave Hudik Lacey Roberts Pat Crawford Allen Young Phil Laier Jamie Fleisner Russ Matson APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 21, 2019 meeting, submit for approval. • Motion to accept the February 21, 2019 minutes as written by Dave Hudik, seconded by Phil Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1921498, Account #T8880539, ICN/IP Network, Hardware, Ti; 01/31/18 $956.15 • A motion was made to approve payment by Phil Laier, seconded by Dave Hudik, no discussion, motion carried unanimously. • PowerPhone, master service agreement and certification training; Invoice #60971, 01/03/19 $8,561.46 • A motion was made to approve payment by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. • Rave Mobility Safety, 3rd year of a 4 year agreement, Smart 911 license fee; Invoice #INV-08475, 02/01/19 $19,948.00 • A motion was made to approve payment by Dave Hudik, seconded by Phil Laier, no discussion, motion carried unanimously. ETSB Meeting Minutes March 21, 2019 Page 2 r MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS None. NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS This will be Russ Matson's last meeting, he has accepted an employment opportunity with the City of Naperville. There will be training expenses forthcoming for PowerPhone: 2 new TC's and a recertification for a current employee. Dave Hudik — the first draft for comment of new ETSB rules and permissible expenses is being reviewed by the State of Illinois. Salary reimbursement may be removed. More details will be forthcoming. ADJOURNMENT Meeting adjourned at 3:41 PM on a motion by Dave Hudik, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Lacey Roberts - - Acting Re • •" Appr• ed: cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board April 18, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 21, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1924632, Account#T8880539, ICN/IP Network, Hardware, Tl; 02/28/19 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r Emergency Telephone System Board NOTICE OF CANCELLATION OF MEETING. NOTICE IS HEREBY GIVEN that the April 18, 2019, regularly scheduled meeting of the Emergency Telephone System Board (ETSB) is cancelled. The next meeting is scheduled for May, 16, 2019 at 3:30 pm at the Elgin Police Department. DATED: April 18, 2019 . 4v By: Lac:1r Roberts Recording Secretary r Emergency Telephone System Board May 16, 2019 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 21, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1924632, Account #T8880539. ICN/IP Network, Hardware, T1; 02/28/19 $956.15 • State of IL, Central Management Services, Invoice#T1927792, Account #T8880539. ICN/IP Network, Hardware, TI; 03/31/19 $956.15 r MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Payment consideration for the following requests: • ESRI GIS Single Use License $5,950.00; ESRI GIS secondary maintenance $550.00, Total = $6,500.00 • PowerPhone online certification course—Shanna Hoffman = $1,058.00 • US Digital Designs—replacement of fire station alerting system = $533,591.19 UNSCHEDULED AGENDA ITEMS ADJOURNMENT r cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r C -2- r Emergency Telephone System Board NOTICE OF CANCELLATION OF MEETING. NOTICE IS HEREBY GIVEN that the May 16, 2019, regularly scheduled meeting of the Emergency Telephone System Board (ETSB) is cancelled. The next meeting is scheduled for June, 20, 2019 at 3:30 pm at the Elgin Police Department. DATED: ay 16, 2019 diart By: Lace Roberts Recording Secretary r Emergency Telephone System Board June 20, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 21, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1924632, Account#T8880539, ICN/IP Network, Hardware, TI; 02/28/19 $956.15 • State of IL, Central Management Services, Invoice #T1927792, Account#T8880539, ICN/IP Network, Hardware, Ti; 03/31/19 $956.15 • State of IL, Central Management Services, Invoice #T1930875, Account#T8880539, ICN/IP Network, Hardware, Ti; 04/30/19 $956.15 • State of IL, Central Management Services, Invoice#T1933947, Account#T8880539, ICN/IP Network, Hardware, T1; 05/31/19 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Payment consideration for the following requests: • ESRI GIS Single Use License $5,950.00; ESRI GIS secondary maintenance $550.00, Total = $6,500.00 • PowerPhone online certification course—Shanna Hoffman = $1,058.00 • PowerPhone online certification course—Sarah Manrique = $729.00 • PowerPhone online certification course—Antoinette Bryant, Vanessa Garcia and Miriam Jimenez = $787.00 • New World/Tyler Technologies—BOLO Software One Time Fee $11,580.00; and Recurring Annual Fee $2,310.00, Total = $13,890.00 • US Digital Designs—replacement of fire station alerting system = $533,591.19 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 20, 2019, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Dave Hudik at 3:33 PM. Present Absent Others Present Dave Hudik Lacey Roberts Pat Crawford Zach McCorkle Phil Laier Jamie Fleisner Mike Bayard Dave Schmidt Colin Fleury APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the March 21, 2019 meeting, submit for approval. • Motion to accept the March 20, 2019 minutes as written by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1924632, Account #T8880539, ICN/IP Network, Hardware, Ti; 02/28/19 $956.15 • State of IL, Central Management Services, Invoice #T1927792, Account #T8880539, ICN/IP Network, Hardware, Ti; 03/31/19 $956.15 • State of IL, Central Management Services, Invoice #T1930875, Account #T8880539, ICN/IP Network, Hardware, Ti; 04/30/19 $956.15 • State of IL, Central Management Services, Invoice #T1933947, Account #T8880539, ICN/IP Network, Hardware, Ti; 05/31/19 $956.15 • A motion was made to approve payment by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. r ETSB Meeting Minutes June 20, 2019 Page 2 r MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS None. NEW BUSINESS Payment consideration for the following requests: • ESRI GIS Single Use License $5,950.00; ESRI GIS secondary maintenance $550.00, Total = $6,500.00 • A motion was made to approve payment by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. • PowerPhone online certification course — Shanna Hoffman = $1,058.00 • A motion was made to approve payment by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. • PowerPhone online certification course —Sarah Manrique = $729.00 • A motion was made to approve payment by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. • PowerPhone online certification course —Antoinette Bryant, Vanessa Garcia and Miriam Jimenez = $787.00 • A motion was made to approve payment by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. • A request was submitted for a software purchase from New World /Tyler Technologies — BOLO Software One Time Fee $11,580.00; and Recurring Annual Fee $2,310.00, Total = $13,890.00. Jamie Fleisner will clarify pricing at next meeting. • A motion was made to approve payment by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. ETSB Meeting Minutes June 20, 2019 Page 3 r • A request was submitted for payment from US Digital Designs — replacement of fire station alerting system = $533,591.19. Per the memo from Chief Schmidt, the new expense will be $482,013.79. • A motion was made to approve payment by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS Presented by Chief Schmidt: New World / Tyler Technologies software expense for custom interface USDD (two-way). Total purchase = $25,600; South Elgin will reimburse the City of Elgin $20,000 for this expense. ADJOURNMENT Meeting adjourned at 4:22 PM on a motion by Pat Crawford, seconded by Phil Laier, no discussion, motion carried. Respectfully submitted, Lacey Roberts Op —� Acting R- •Appr•ved: , _ cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board July 18,2019 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 20, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report r OLD BUSINESS Now World /Tyler Technologies—BOLO Software expense. Jamie Fleisner to clarify what the purchase cost and annual fee will be. NEW BUSINESS Payment consideration for the following request: • New World /Tyler Technologies; Custom Interface to USDD (two-way), Quote#2019-28288 06/21/19 Total = $25,6000 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance rk Kim Dewis, City Clerk EMERGENCY TELEPHON SYSTEM BOARD OF ELGIN MI UTES July 18, 2 19, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Av nue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Dave Hudik at 3:36 PM. Present Absent Others Present Colin Fleury Lacey Roberts Dave Hudik Jamie Fleisner Pat Crawford Phil Laier APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 20, 2019 meeting, submit for approval. • Motion to accept the June 20, 2019 minutes as written by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS New World / Tyler Technologies — BOLO software expense. Jamie Fleisner clarified what the purchase cost and annual fee will be. There have been no new updates from the State of Illinois regarding the new permissible purchasing requirements for ETSB — update provided by Dave Hudik. ETSB Meeting Minutes July 18, 2019 Page 2 NEW BUSINESS Payment consideration for the following request: • New World / Tyler Technologies; custom interface to USDD (two-way), Quote# 2019-28288 06/21/19 — total = $$25,600 • A motion was made to approve payment by Colin Fleury, seconded by Jamie Fleisner, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:49 PM on a motion by Pat Crawford, seconded by Jamie Fleisner, no discussion, motion carried. Respec/ sphm-itted, rdaraw4vir.• areab-.41 Lace 444oberts Acting Recording Secretary Approved: Qg 1 I (e, I IA cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C Emergency Telephone System Board August 15,2019 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 18, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1937071, Account#T8880539. ICN/IP Network, Hardware, T1; 06/30/19 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. NEW BUSINESS Payment consideration for the following request: • Target Solutions—Career Tracking Platform; LMS / RMS platform capabilities/ applications PLUS online course library EMS recertification course bundles. 07/31/19—07/30/20—31 users @ $49.00 ea. = $1,519.00 UNSCHEDULED AGENDA ITEMS None. r ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 15, 2019, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Dave Hudik at 3:40 PM. Present Absent Others Present Dave Hudik Colin Fleury Lacey Roberts Jamie Fleisner Pat Crawford Phil Laier APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 18, 2019 meeting, submit for approval. • Motion to accept the July 18, 2019 minutes as written by Phil Laier, seconded by Jamie Fleisner, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1937071, Account #T8880539, ICN/IP Network, Hardware, Ti; 06/30/19 $956.15. • A motion was made to approve payments by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report ETSB Meeting Minutes August 15, 2019 Page 2 r OLD BUSINESS Status Update — new State of Illinois ETSB rules. • To date, only the definitions pertaining to the Emergency Telecommunications System Board have been updated, not the rules. Dave Hudik has tried to make contact at the state level for a status update, however he has not yet received a response. NEW BUSINESS Payment consideration for the following request: • Target Solutions — Career Tracking Platform; LMS / RMS platform capabilities / applications PLUS online course library EMS recertification course bundles. 07/31/19 — 07/30/20 — 31 users @ $49.00 ea. = $1,519.00 • Per the request of Deputy Chief Fleury, this request has been tabled pending further clarification. • ESRI —ArcGIS desktop standard single use primary maintenance; 09/01/19 — 08/31/20 = $1,500.00. • A motion was made to approve payments by Jamie Fleisner, seconded by Phil Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. r ETSB Meeting Minutes August 15, 2019 Page 3 r ADJOURNMENT Meeting adjourned at 3:51 PM on a motion by Phil Laier, seconded by Pat Crawford, no discussion, motion carried. Resper, ully submitted, i11M�' - acey R•berts Acting Recording Secretary Approved: 04/20II°1 cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board September 19, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 18, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2002408, Account#T8880539, ICN/IP Network, Hardware, T1; 07/31/19 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT rStatus of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. NEW BUSINESS Payment Consideration for the following request: • Motorola—Callworks; Next Generation 911 call taking, mapping, IP based telecommunications system integration services. 10 year annual payment schedule —please see attached. UNSCHEDULED AGENDA ITEMS None. r ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 19, 2019, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Dave Hudik at 3:36 PM. Present Absent Others Present Dave Hudik Phil Laier Lacey Roberts Jamie Fleisner Mike Bayard Pat Crawford Zach McCorkle Colin Fleury APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 15, 2019 meeting, submit for approval. • Motion to accept the August 15, 2019 minutes as written by Pat Crawford, seconded by Jamie Fleisner, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2002408, Account #T8880539, ICN/IP Network, Hardware, Ti; 07/31/19 $956.15. • A motion was made to approve payments by Jamie Fleisner, seconded by Colin Fleury, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes September 19, 2019 Page 2 r OLD BUSINESS Status Update — new State of Illinois ETSB rules. • Approval of the draft minutes still has not taken place. The Illinois State Police have not advised on a time frame. NEW BUSINESS Payment consideration for the following request: Motorola — Callworks; Next Generation 911 call taking, mapping, IP based telecommunications system integration services. 10 year annual payment schedule. • A motion was made to approve payment by Jamie Fleisner, seconded by Colin Fleury, no discussion, motion carried unanimously. Grant funds are available through the State of Illinois for the primary center. The grant application will open in December, 2019 and close in January, 2020. UNSCHEDULED AGENDA ITEMS Discussion regarding Target Solutions — Career Tracking Platform; additional information is needed from Sherman Hospital and Arnold Zabran to see if the EMS recertification can be used by police department. r ETSB Meeting Minutes September 19, 2019 Page 3 ADJOURNMENT Meeting adjourned at 4:15 PM on a motion by Pat Crawford, seconded by Colin Fleury, no discussion, motion carried. Resp- tfully submitted, mow Lacey berts Acting Recording Secretary Approved: s o l 11- I 11 cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r Emergency Telephone System Board October 17, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the September 19, 2019 meeting, submit for approval. r AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2005302, Account #T8880539, ICN/IP Network, Hardware, Ti; 08/31/19 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. r NEW BUSINESS Payment consideration for the following request: • Fire station alerting system—lighting; Raney's —4" round ultra-thin fleet series LED light with twist on bezel by grand general. 45 @ $18.95 ea. = $852.78. This will be an online purchase paid with a city procurement card (Lacey Roberts). UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT r cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 17 2019, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Dave Hudik at 3:35 PM. Present Absent Others Present Dave Hudik Lacey Roberts Jamie Fleisner Chris Jensen Pat Crawford Colin Fleury Phil Laier APPROVAL OF PREVIOUS MONTH MINUTES �r► Review minutes from the September 19, 2019 meeting, submit for approval. • Motion to accept the September 19, 2019 minutes as written by Pat Crawford, seconded by Jamie Fleisner, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2005302, Account #T8880539, ICN/IP Network, Hardware, Ti; 08/31/19 $956.15. • A motion was made to approve payments by Phil Laier, seconded by Jamie Fleisner, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report ETSB Meeting Minutes October 17, 2019 Page 2 r OLD BUSINESS Status Update — new State of Illinois ETSB rules. • There are no new updates at this time, no changes have been made or approved. Jamie Fleisner will be attending the 2019 IPSTA conference the first week in November, she will see if there is any new information available at that time. NEW BUSINESS Payment consideration for the following request: Fire Station alerting system lighting from Raney's. 4" round ultra-thin fleet series LED light with twist on bezel by grand general. 45 @ $18.95 ea = $852.78. This will be an online purchase paid with a city procurement card (Lacey Roberts). • A motion was made to approve payment by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS Legal is currently reviewing the Motorola Call Works Contract, some revisions are being made. Once the revisions have been approved, DC Fleury will submit the COW memo for city council to review. ADJOURNMENT Meeting adjourned at 3:48 PM on a motion Colin Fleury, seconded by Jamie Fleisner, no discussion, motion carried. r ETSB Meeting Minutes October 17, 2019 Page 3 r Resp• u 'mi :d, WZ — Lacey i1.berts Acting -ecording Secretary Approved: It 12 I 1 cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r • Emergency Telephone System Board November 21, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 17, 2019 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T2008153, Account#T8880539, ICN/IP Network, Hardware, TI; 09/30/19 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update—new State of Illinois ETSB rules. r . . NEW BUSINESS Payment consideration for the following requests: • US Digital Designs—(2) message signs; G2 FSAS components system = $1,932.00. • CDW—Bogen 70V 6 Near Armadillo Speakers—3 @ $137.29 ea. = $411.87 • CDW—Bogen 70V 6 Near Armadillo Speakers— 31 @ $137.29 ea. = $4,255.99 UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT r cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 21, 2019 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Dave Hudik at 3:31 PM. Present Absent Others Present Dave Hudik Phil Laier Lacey Roberts Jamie Fleisner Chris Jensen Pat Crawford Colin Fleury APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 17, 2019 meeting, submit for approval. • Motion to accept the October 17, 2019 minutes as written by Pat Crawford, seconded by Jamie Fleisner, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2005302, Account #T8880539, ICN/IP Network, Hardware, Ti; 08/31/19 $956.15. • A motion was made to approve payments by Jamie Fleisner, seconded by Colin Fleury, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes November 21, 2019 Page 2 r OLD BUSINESS Status Update — new State of Illinois ETSB rules. • There are no new updates at this time, no changes have been made or approved. NEW BUSINESS Payment consideration for the following request: US Digital Designs — (2) message signs; G2 FSAS components system, ($945.00 each + $42.00 shipping) Total = $1,932.00. • A motion was made to increase the cost to $2,898.00 (3 signs, $945.00 each + $63.00 shipping) by Jamie Fleisner, seconded by Colin Fleury, no discussion, motion carried unanimously. • CDW— Bogen 70V 6 Near Armadillo Speakers — 3 @ $137.29 ea. Total = $411.87 CDW— Bogen 70V 6 Near Armadillo Speakers — 31 @ $137.29 ea. Total = $4,255.99 • A motion was made to approve payment for both invoices (total $4,667.86) by Jamie Fleisner, seconded by Pat Crawford, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at 3:42 PM on a motion made by Colin Fleury, seconded by Pat Crawford, no discussion, motion carried. ETSB Meeting Minutes November 21, 2019 Page 3 r Res• = ltlly_•• tiliitilth 41111°' '=- rik�.i�_ . — •cey - • • -rts Acting -ecordin Secretary Approved: 12 19 j zo 11 cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r Emergency Telephone System Board December 19, 2019 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 21, 2019 meeting, submit for approval. r AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T, Account#T8880539, ICN/IP Network, Hardware, Tl; 10/31/19 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Status update —new State of Illinois ETSB rules. r • NEW BUSINESS Payment consideration for the following expense: Digicom Installations, Inc. —Installation and modification of the G2 Fire Station Alerting System for Stations: #1 = $3,910.00 #2 = $3,890.00 #3 = $3,765.00 #4 = $3,765.00 #5 = $3,765.00 #6 = $3,985.00 #7 = $4,860.00 Supplies and Materials (Extron XPA 2001-70V Amplifier& Shelving Unit) = $5,500.18 Total= $33,440.18 UNSCHEDULED AGENDA ITEMS r ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 19, 2019 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jamie Fleisner at 3:41 PM. Present Absent Others Present Phil Laier Dave Hudik Dave Schmidt Jamie Fleisner Colin Fleury Pat Crawford APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 21, 2019 meeting, submit for approval. • Motion to accept the November 21, 2019 minutes as written by Pat Crawford, seconded by Jamie Fleisner, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T2011007, Account #T8880539, ICN/IP Network, Hardware, Ti; 10/31/19 $956.15. • A motion was made to approve payments by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. rik ■ Budget activity report ETSB Meeting Minutes December 19, 2019 Page 2 OLD BUSINESS Status Update — new State of Illinois ETSB rules. • There are no new updates at this time, no changes have been made or approved. NEW BUSINESS Payment consideration for the following request: Digicom Installations, Inc. — Installation and modification of the G2 Fire Station Alerting System for Stations: #1 = $3,910.00 #2 = $3,890.00 #3 = $3,765.00 #4 = $3,765.00 #5 = $3,765.00 #6 = $3,985.00 #7 = $4,860.00 Supplies and Materials (Extron XPA 2001-70V Amplifier & Shelving Unit) = $5,500.18 Total = $33,440.18 • A motion was made to approve payments by Phil Laier, seconded by Jamie Fleisner, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at 3:47 PM on a motion made by Pat Crawford, seconded by Phil Laier, no discussion, motion carried. ETSB Meeting Minutes December 19, 2019 Page 3 r Respectfully submitted, Lacey Roberts Acting Recording Secretary Approved: cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r