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HomeMy WebLinkAbout2018 E 911 Agendas & Minutes r- Emergency Telephone System Board January 18, 2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 21, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1816094, Account#T8880539, ICN/IP Network, Hardware, Tl; 11/30/2017 $908.45 MONTHLY ACCOUNT ACTIVITY REPORT l°Plk Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk f ' EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 18, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:43 PM. Present Others Present Pat Crawford Russ Matson Steve Baron David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 21, 2017 meeting, submit for approval. r • Motion to accept the December 21, 2017 minutes as written by Philip Laier, seconded by Steve Baron, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1816094, Account #T8880539, ICN/IP Network, Hardware, T1; 11/30/2017 $908.45 • A motion was made to approve payment by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS r None. NEW BUSINESS None. ETSB Meeting Minutes January 18, 2018 Page 2 UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:55 PM on a motion by David Hudik, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief �s• Debra Nawrocki, Finance [ Kim Dewis, City Clerk r Emergency Telephone System Board February 15,2018 3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 18, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1819327, Account#T8880539, ICN/IP Network, Hardware, Tl; 12/31/2017 $908.45 MONTHLY ACCOUNT ACTIVITY REPORT (Fa' Status of Fund 220,E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Tyler Technologies (formerly New World) annual CAD Maintenance - $70,307.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 15, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:39 PM. Present Absent Pat Crawford Steve Baron Philip Laier David Hudik Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 18, 2018 meeting, submit for approval. • Motion to accept the January 18, 2018 minutes as written by Pat Crawford, seconded by Philip Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #11819327, Account #18880539, ICN/IP Network, Hardware, Ti; 12/31/2017 $908.45 • A motion was made to approve payment by Philip Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report There was no current report to review. OLD BUSINESS None. ETSB Meeting Minutes February 15, 2018 Page 2 NEW BUSINESS Tyler Technologies (formerly New World) annual CAD maintenance - $70,307.00. This charge is for the annual renewal of CAD maintenance for the police department. This payment will cover the period of 01/01/18 to 12/31/18. • A motion was made by Philip Laier, seconded by Pat Crawford to approve payment to Tyler Technologies in the amount of $70,307.00, no discussion motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:47 PM on a motion by Pat Crawford, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, C Sharon Pepke Recording Secretary Approved: cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C Emergency Telephone System Board March 15, 2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 15, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1822542, Account#T8880539, ICN/IP Network, Hardware, Tl; 01/31/2018 $908.45 MONTHLY ACCOUNT ACTIVITY REPORT rStatus of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Rave 911 License Annual Fee - $19,948.00 Laptop replacement for GIS mapping for CAD system (Fire) - $2,540.72 Squad laptop replacements (Police Department) - $80,060.00 2018 NENA Conference - $4,690.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board April 19,2018 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 15, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T1825851, Account#T8880539, ICN/IP Network, Hardware, Tl; 2/28/2018 $908.45 MONTHLY ACCOUNT ACTIVITY REPORT '' Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Board member terms expiring 05/01/2018 —Steve Baron, Philip Laier UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES March 15, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:30 PM. Present Others Present Steve Baron Mike Bayard Pat Crawford Russ Matson David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 15, 2018 meeting, submit for approval. • Motion to accept the February 15, 2018 minutes as written by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1822542, Account #T8880539, ICN/IP Network, Hardware, Ti; 01/31/2018 $908.45 • A motion was made to approve payment by David Hudik, seconded by Steve Baron, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. r ETSB Meeting Minutes March 15, 2018 Page 2 NEW BUSINESS Rave 911 License Annual Fee - $19,948.00. This charge is for the annual license fee for the Smart911 service. This covers March 1, 2018 through February 28, 2019, and is the second installment of a 3 year agreement. • A motion was made by Pat Crawford, seconded by David Hudik to approve funding in the amount of $19,948.00 for Smart911, no discussion, motion carried unanimously. Laptop replacement for GIS mapping for CAD system (Fire) - $2,540.72. A proposal was submitted to purchase a replacement laptop for Fire Chief Schmidt. His current laptop is used for updating mapping for the City of Elgin, and the software and equipment needs to be updated to function properly. • A motion was made by David Hudik, seconded by Steve Baron to approve funding in the amount of $2,540.72 for the laptop purchase, no discussion, motion carried unanimously. Squad laptop replacements (Police Department) - $80,060.00. This funding request is for the purchase of 20 Panasonic Toughbooks and docking stations for normal equipment rotation for the police department, which includes a 3 year public sector service and support package for the laptops and a 5 year warranty for the docking stations. elk • A motion was made by David Hudik, seconded by Philip Laier to approve funds for the purchase of 20 Panasonic Toughbooks and docking stations, including equipment and warranties in the amount of$80,060.00, no discussion, motion carried unanimously. 2018 NENA Conference - $4,690.00. A request was submitted for consideration for two communications staff members to attend the 2018 National Emergency Number Association (NENA) Conference. The cost includes the conference registration, hotel, airfare costs and per diem. • A motion was made by Pat Crawford, seconded by Philip Laier to approve funding for the NENA Conference in the amount not to exceed $4,690.00, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:43 PM on a motion by Steve Baron, seconded by David Hudik, no discussion, motion carried. r ETSB Meeting Minutes March 15, 2018 Page 3 Respectfully submitted, Sharon Pepke Recording Secretary Approved: apALL cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 19, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:31 PM. Present Absent Others Present Steve Baron Pat Crawford Russ Matson David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the March 15, 2018 meeting, submit for approval. • Motion to accept the March 15, 2018 minutes as written by David Hudik, seconded by Steve Baron, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1825851, Account #T8880539, ICN/IP Network, Hardware, T1: 02/28/2018 $908.45 • A motion was made to approve payment by David Hudik, seconded by Steve Baron, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. NEW BUSINESS Board member terms expiring 05/01/2018 — Board members Steve Baron and Philp Laier terms will expire on May 1, 2018. Both members have agreed to continue to serve on the ETSB and be reappointed. Sharon will contact City Clerk Kim Dewis to start the process for both members to be reappointed. ETSB Meeting Minutes April 19, 2018 Page 2 r UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:34 PM on a motion by Steve Baron, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: e D 1 1 o1 $ . cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief r Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board May 17, 2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 19, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1829175, Account#T8880539, ICN/IP Network, Hardware, Ti; 03/31/2018 $908.45 MONTHLY ACCOUNT ACTIVITY REPORT r' Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS PowerPhone Training— $1,567.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r t Emergency Telephone System Board r Meeting Minutes May 17,2018 3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 pm. Present Absent Others Present Pat Crawford David Hudik Russ Matson Phil Laier Steve Baron Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES In light of Pat Crawford and Phil Laier not being present at the April 19, 2018 meeting, a motion was made to table the minutes for the next meeting so that David Hudik and Steven Baron have an opportunity to review and approve of the minutes. Motion to table by Phil Laier and seconded by Pat Crawford, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES State of IL, Central Management Services, Invoice#T1829175, Account#T8880539, ICN/IP Network, Hardware, Tl; 03/31/2018 $908.45 Motion to approve the payment by Pat Crawford and seconded by Phil Laier,no discussion,motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None NEW BUSINESS Russ Matson briefly explained the use of PowerPhone in the 911 Center and went over the PowerPhone invoice for the amount of$1,567.00. rA motion was made to approve of the payment by Phil Laier and seconded by Pat Crawford, motion carried unanimously. ` UNSCHEDULED AGENDA ITEMS CPhil Laier inquired if the 911 Center was aware of the new state mandated sexual assault investigation training. Russ Matson relayed that the department recently received the PowerPoint and associated test; the training material was provided by the Illinois Law Enforcement Training and Standards Board. We are in the process of reviewing the information for dissemination to Communications Division staff. ADJOURNMENT Meeting adjourned at 3:47 pm, motioned by Pat Crawford and seconded by Phil Laier, no discussion, motion carried unanimously. 6Re pectfully sub ' 'ed, 4 ri Katie Joht on Acting Recording Secretary Approved: 0\ 1 c�o1R. cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief r Debra Nawrocki, Finance Kim Dewis, City Clerk r • -2- Emergency Telephone System Board rJune 21, 2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 19, 2018 meeting, submit for approval. Review minutes of the May 17, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1832389, Account#T8880539, ICN/IP Network, Hardware, Ti; 04/30/2018 $908.45 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS AT&T final bill 01/16/2016 - $354.60 NEW BUSINESS Replacement of mobile computers for the Fire Department - $76,864.00 Departure of Interim Chief Bill Wolf UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Bill Wolf, Interim Chief of Police r Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 21, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Absent Others Present Pat Crawford Steve Baron Fire Chief Dave Schmidt David Hudik Russ Matson Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the April 19 and May 17, 2018 meetings, submit for approval. • Motion to accept the April 19 and May 17, 2018 minutes as written by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES State of IL, Central Management Services, Invoice #T1832389, Account #T8880539, ICN/IP Network, Hardware, Ti; 04/30/2018 $908.45 • A motion was made to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS AT&T final bill 01/16/2016 - $354.60 — When the state was changing over to the new billing process, this invoice was lost in the shuffle and is now submitted for payment. • A motion was made to approve payment by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. • ETSB Meeting Minutes June 21, 2018 Page 2 NEW BUSINESS Replacement of mobile computers for the Fire Department - $76,864.00. Chief Schmidt submitted a proposal for the purchase of mobile computers for the fire department squads, and the proposed cost for the removal and installation of computer mounting in eight ambulances and two battalion chief squads. • A motion was made by Pat Crawford, seconded by Philip Laier to approve funding in the amount of $76,864.00 for the replacement of mobile computers for the fire department, no discussion, motion carried unanimously. Departure of Interim Chief Bill Wolf — Interim Chief Wolf will be retiring from the Elgin Police Department, taking a Deputy Chief position at the Schaumburg Police Department in August. With his departure, the chairman position will be open on the E911 board. IC Wolf recommended that Russ Matson be considered for this position, since he works closely with the communications division, fire department and other key individuals who also work with the E911 board. Russ will contact City Clerk Kim Dewis to proceed with the process of joining the board. In the future, the current board members will determine who will be appointed to the chairman position. ADJOURNMENT Meeting adjourned at 3:45 PM on a motion by David Hudik, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, I Katie Johnston On behalf of 13.ecording Secretary�i Sharon Pepke Approved: t p cc: Richard Kozal, City Manager Bill Wolf, Interim Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r • Emergency Telephone System Board July 19,2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 21, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1835725, Account#T8880539, ICN/IP Network, Hardware, Ti; 05/31/2018 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT "'' Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Police Legal Science annual subscription - $2400.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r Emergency Telephone System Board NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the July 19, 2018, regularly scheduled meeting of the Emergency Telephone System Board (ETSB) is cancelled. The next meeting is scheduled for August 16, 2018, at 3:30 pm at the Elgin Police Department. DATED: July 18, 2018 By Sharon Pepke Recording Secretary r Emergency Telephone System Board August 16,2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 21, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1838970, Account#T8880539, ICN/IP Network, Hardware, T1; 06/30/18 $956.15 • Police Legal Services (PLS), renew Dispatch Pro subscription, Aug 2018 —July 2019, Invoice#8438, PLS ID #IL2167, Billing Date: 07/17/18 $2,400.00 • ESRI annual maintenance for mapping software, 09/01/18—08/31/19 $1,500.00 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 16, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Russ Matson at 3:29 PM. Present Absent Others Present Steve Baron Jamie Fleisner Pat Crawford Dave Hudik Phil Laier Russ Matson APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 21, 2018 meeting, submit for approval. • Motion to accept the June 21, 2018 minutes as written by Dave Hudik, seconded by Phil Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1838970, Account #T8880539, ICN/IP Network, Hardware, Ti: 06/30/18 $956.15 • A motion was made to approve payment by Phil Laier, seconded by Steve Baron, no discussion, motion carried unanimously. • Police Legal Services (PLS), renew Dispatch Pro subscription, Aug 2018 —July 2019, Invoice #8438, PLS ID #IL2167, Billing Date: 07/17/18 $2,400.00 • A motion was made to approve payment by Dave Hudik, seconded by Steve Baron, no discussion, motion carried unanimously. r • ETSB Meeting Minutes August 16, 2018 Page 2 • ESRI annual maintenance for mapping software, 09/01/18 -08/31/19 $1,500.00 • A motion was made to approve payment by Pat Crawford, seconded by Dave Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. NEW BUSINESS Deputy Director of Communications Jamie Fleisner will attend future meetings and is available to answer questions. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:42 PM on a motion by Dave Hudik, seconded by Steve Baron, no discussion, motion carried. Respectfully submitted, 3thnbtsro Katie Johnston Acting Recordi Se rte ry Approved: 9 2©/1 cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board September 20, 2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 16, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL. Central Management Services, Invoice#T1835725, Account#T8880539, ICN/IP Network, Hardware, Ti; 05/31/18 $956.15 • State of IL, Central Management Services, Invoice#T1902667, Account#T8880539, ICN/IP Network, Hardware, Ti; 07/31/18 $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS PowerPhone certifications - $6,739.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk ETSB Meeting Minutes September 20, 2018 Page 2 NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:46 PM on a motion by Pat Crawford, seconded by Dave Hudik, no discussion, motion carried. Respectfully submitted, Lacey Roberts Acting Recording Secretary Approved: cc: Richard Kozal, City Manager Ana La!ley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 20, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Russ Matson at 3:34 PM. Present Absent Others Present Pat Crawford Steve Baron Jamie Fleisner Phil Laier Dave Hudik Russ Matson APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 16, 2018 meeting, submit for approval. • Motion to accept the August 16, 2018 minutes as written by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1835725, Account #T8880539, ICN/IP Network, Hardware, T1; 05/31/18 $956.15 • A motion was made to approve payment by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice #T1902667, Account #T8880539, ICN/IP Network, Hardware, T1; 07/31/18 $956.15 • • A motion was made to approve payment by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes September 20, 2018 Page 2 r OLD BUSINESS None. NEW BUSINESS • PowerPhone certifications - $6,739.00 ■ A motion was made to approve payment by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS Steve Baron has resigned due to conflicts with other scheduled meetings. Russ Matson reached out to Steve to see if there is anyone he recommended to take his place on the board. ADJOURNMENT Meeting adjourned at 3:45 PM on a motion by Pat Crawford, seconded by Phil Laier, no discussion, motion carried. Respectfully submitted, Katie Johnston Acting Recording Secretary Approved: cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board October 18, 2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the September 20, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #(T1905793), Account #T8880539, ICN/IP Network, Hardware, Tl; (08/31/18) $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 18, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Russ Matson at 3:32 PM. Present Absent Others Present Dave Hudik Pat Crawford Phil Laier Russ Matson APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the September 20, 2018 meeting, submit for approval. • Motion to accept the September 20, 2018 minutes as written by Phil Laier, seconded by Russ Matson, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1905793, Account #T8880539, ICN/IP Network, Hardware, Ti; 08/31/18 $956.15 • A motion was made to approve payment by Phil Laier, seconded by Dave Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. ETSB Meeting Minutes September 20, 2018 Page 2 NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:40 PM on a motion by Dave Hudik, seconded by Phil Laier, no discussion, motion carried. Respectfully submitted, 4111116W, Lacey Ro• its Acting Recording Secretary Approved: t t I Is) 20115 cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board November 15, 2018 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 18, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #(T1908914), Account #T8880539, ICN/IP Network, Hardware, TI; (09/30/18) $956.15 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r . f EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 15, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Russ Matson at 3:39 PM. Present Absent Others Present Dave Hudik Phil Laier Pat Crawford Russ Matson APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 18, 2018 meeting, submit for approval. • Motion to accept the October 18, 2018 minutes as written by Dave Hudik, seconded by Russ Matson, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1908914, Account #T8880539, ICN/IP Network, Hardware, Ti; 09/30/18 $956.15 • A motion was made to approve payment by Pat Crawford, seconded by Dave Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. ETSB Meeting Minutes September 20, 2018 Page 2 NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:46 PM on a motion by Pat Crawford, seconded by Dave Hudik, no discussion, motion carried. Resp-ctfully • • ed, 41110110. yr give, r Lace - oberts Acting Recording Secretary Approved: I2. ) 20 I IR' cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board December 20, 2018 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the November 15, 2018 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #(T1912023), Account #T8880539, ICN/IP Network, Hardware, Tl; (10/31/18) $956.15 • APCO International, 2019 Annual Dues Notice, Invoice# 308480; (11/19/18) $1,449.00 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS 2019 Meeting Dates UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 20, 2018, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Russ Matson at 3:33 PM. Present Absent Others Present Dave Hudik Jamie Fleisner Pat Crawford Phil Laier Russ Matson APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 15, 2018 meeting, submit for approval. • Motion to accept the November 15, 2018 minutes as written by Dave Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1912023, Account #T8880539, ICN/IP Network, Hardware, Ti; 10/31/18 $956.15 • APCO International, 2019 Annual Dues Notice, Invoice# 308480; (11/19/18) $1,449.00 • A motion was made to approve payments by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report r ETSB Meeting Minutes December 20, 2018 Page 2 r OLD BUSINESS None. NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:46 PM on a motion by Dave Hudik, seconded by Phil Laier, no discussion, motion carried. Respectfully submitted, Lacey Roberts Acting Recor•i Secret Approves/ g .,r cc: Richard Kozal, City Manager Ana Lalley, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r