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Home My WebLink About2017 E911 Agendas and Minutes Emergency Telephone System Board January 19,2017 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 15, 2016 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1717597, Account#T8880539, ICN/IP Network, Hardware, Tl; 11/30/2016 $506.40 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r 4. EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 19, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:30 PM. Present Absent Others Present Pat Crawford Steve Baron Russ Matson David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 15, 2016 meeting, submit for approval. • Motion to accept the December 15, 2016 minutes as written by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1717597, Account #T8880539, ICN/IP Network, Hardware, Ti; 11/30/2016 $506.40 • A motion was made to approve payment by David Hudik, seconded by Phillip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. NEW BUSINESS None. • ETSB Meeting Minutes January 17, 2017 Page 2 r UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:39 PM on a motion by David Hudik, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief r Debra Nawrocki, Finance Kim Dewis, City Clerk r t Emergency Telephone System Board February 16,2017 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 19, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T1721258, Account#T8880539, ICN/IP Network, Hardware, Tl; 12/31/2016 $506.40 MONTHLY ACCOUNT ACTIVITY REPORT (""' Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS APCO Membership Dues - Request for funding in the amount of$1,403 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r { EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 16, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 PM. Present Absent Others Present Steve Baron David Hudik Russ Matson Pat Crawford Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 19, 2017 meeting, submit for approval. • Motion to accept the January 19, 2017 minutes as written by Steve Baron, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1721258, Account #T8880539, ICN/IP Network, Hardware, T1; 12/31/2016 $506.40 • A motion was made to approve payment by Pat Crawford, seconded by Steve Baron, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report Due to the annual audit of city accounts, the activity report was not available. Updated information will be available for review and discussion at the March meeting. rk OLD BUSINESS None. ETSB Meeting Minutes . February 16, 2017 .' Page 2 f NEW BUSINESS APCO Membership Dues - $1,403.00. The cost for the memberships would cover training, education and model policies for 20 Communications employees. A motion was made by Philip Laier, seconded by Pat Crawford to fund the memberships in the amount of $1,403.00, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:40 PM on a motion by Pat Crawford, seconded by Steve Baron, no discussion, motion carried. Respectfully submitted, Katie Johnston Acting Recording Secretary Approved: cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board March 16,2017 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 16, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1724802, Account#T8880539, ICN/IP Network, Hardware, Ti; 1/31/2017 $506.40 MONTHLY ACCOUNT ACTIVITY REPORT ". Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN rib* MINUTES March 16, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 PM. Present Others Present Steve Baron Russ Matson Pat Crawford David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 16, 2017 meeting, submit for approval. • Motion to accept the February 16, 2017 minutes as written by Pat Crawford, seconded by Steve Baron, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1724802, Account #T8880539, ICN/IP Network, Hardware, T1; 01/31/2017 $506.40 • A motion was made to approve payment by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS r None. NEW BUSINESS None. ETSB Meeting Minutes Ir March 16, 2017 Page 2 UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:46 PM on a motion by Pat Crawford, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board April 20, 2017 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 16, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T1728318, Account #T8880539, ICN/IP Network, Hardware, Ti; 02/28/2017 $490.40 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS PowerPhone certifications - $2,476.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 20, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:33 PM. Present Absent Others Present Steve Baron Philip Laier Russ Matson Pat Crawford David Hudik Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the March 16, 2017 meeting, submit for approval. • Motion to accept the March 16, 2017 minutes as written by Pat Crawford, seconded by Steve Baron, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1728318, Account #T8880539, ICN/IP Network, Hardware, Ti; 02/28/2017 §S490.40 ▪ A motion was made to approve payment by Steve Baron, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. * Budget activity report OLD BUSINESS None. ETSB Meeting Minutes . April 20, 2017 Page 2 NEW BUSINESS PowerPhone certifications - $2,476.00. This cost is for the certification training in PowerPhone for four new Communication employees. Staff is anticipating a future request to the ETSB to cover certification training for three additional new Communication employees. • A motion was made to approve funds for the PowerPhone certification training for four Communications employees in the amount of $2,476.00 by Pat Crawford, seconded by Steve Baron, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:45 PM on a motion by Pat Crawford, seconded by Steve Baron, no discussion, motion carried. Respectfully submitted, '11 AUJ .-VALL) V'kk Katie Johnston Acting Recording Secretary Approved: _v Qo rl cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r • Emergency Telephone System Board May 18, 2017 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 20, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1731816, Account#T8880539, ICN/IP Network, Hardware, Ti; 03/31/2017 $490.40 MONTHLY ACCOUNT ACTIVITY REPORT flik Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Tyler Technology (Formerly New World)—CAD /Mobile software maintenance - $79,120 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 18, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:37 PM. Present Absent Others Present Pat Crawford Steve Baron Russ Matson David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the April 20, 2017 meeting, submit for approval. • Motion to accept the April 20, 2017 minutes as written by Philip Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1731816, Account #T8880539, ICN/IP Network, Hardware, Ti; 03/31/2017 $490.40 • A motion was made to approve payment by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. C ETSB Meeting Minutes May 18, 2017 r Page 2 NEW BUSINESS Tyler Technology (Formerly New World) — CAD/Mobile software maintenance - $79,120.00. Annual renewal of CAD maintenance for the police department. Due to a software issue that Tyler experienced, the invoice was submitted late. This payment will cover the period of 01/01/17 to 12/31/17. A motion was made by David Hudik, seconded by Philip Laier to approve payment in the amount of$79,120.00, no discussion motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:50 PM on a motion by Pat Crawford, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: ?stA.,n_Q_ ao 1 1 cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C 1 Emergency Telephone System Board June 15, 2017 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 18, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1735419, Account#T8880539, ICN/IP Network, Hardware, Ti; 04/30/2017 $490.40 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 15, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:42 PM. Present Absent Others Present Pat Crawford Steve Baron Russ Matson David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the May 18, 2017 meeting, submit for approval. • Motion to accept the May 18, 2017 minutes as written by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice T1735419, Account #T8880539, ICN/IP Network, Hardware, Ti; 04/30/2017 $490.40 • A motion was made to approve payment by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. NEW BUSINESS None. ETSB Meeting Minutes June 15, 2017 Page 2 UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:50 PM on a motion by Pat Crawford, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: O,ur54- I - a o 1 "1 cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C r Emergency Telephone System Board NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the July 20, 2017, regularly scheduled meeting of the Emergency Telephone System Board (ETSB) is cancelled. The next meeting is scheduled for August 17, 2017, at 3:30 pm at the Elgin Police Department. DATED: July 13, 2017 By Sharon Pepke Recording Secretary r Emergency Telephone System Board August 17,2017 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 15, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1742502, Account#T8880539, ICN/IP Network, Hardware, Ti; 06/30/2017 $1,354.40 MONTHLY ACCOUNT ACTIVITY REPORT '" Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Dispatch training - $2,400.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 17, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:38 PM. Present Absent Others Present David Hudik Steve Baron Russ Matson Philip Laier Pat Crawford Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 15, 2017 meeting, submit for approval. • Motion to accept the June 15, 2017 minutes as written by Philip Laier, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice T1742502, Account #T8880539, ICN/IP Network, Hardware, Ti; 06/30/2017 $1,354.40 The T1 line has been converted from copper to fiber, but the monthly bill has not been adjusted to reflect the change in this cost, and what the monthly charge will be. Once this issue is resolved, the bill should reflect a monthly charge for the fiber optic line only. The board decided to pay this current bill to avoid falling behind in payment, with an expectation of the issue being resolved within the next month or two and a corrected bill being issued. ■ A motion was made to approve payment by Philip Laier, seconded by David Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS None. ETSB Meeting Minutes I August 17, 2017 Page 2 C NEW BUSINESS Dispatch training - $2,400.00. Police Legal Sciences annual subscription (August 2017 — July 2018). This annual subscription is for the monthly online training completed by telecommunicators. This reality-based training for Police, Fire and EMS calls provides dispatchers an opportunity to maintain their call taking skills during various emergency situations. A motion was made by David Hudik, seconded by Philip Laier to approve payment in the amount of $2,400.00, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:50 PM on a motion by Philip Laier, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, C Sharon Pepke Recording Secretary Approved: cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C Emergency Telephone System Board filw September 21, 2017 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 17, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1802893, Account#T8880539, ICN/IP Network, Hardware, Tl; 07/31/2017 $907.40 • ESRI annual maintenance for mapping software, 09/01/2017 to 08/31/2018 $1,500.00 r MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN September 21, 2017, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois Present Absent Others Present Bill Wolf Steve Baron Russ Matson Pat Crawford David Hudik Philip Laier Members were absent and therefore there was no quorum to conduct busines. The meeting was cancelled and all issues listed on the agenda will be moved to the October 19th meeting for discussion. Respectfully submitted, -�P Sharon Pepke Recording Secretary Date: \_<)ova2A' \t A a\ cDo\—► cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board October 19,2017 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 17, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T1802893, Account#T8880539, ICN/IP Network, Hardware, TI; 07/31/2017 $907.40 • State of IL, Central Management Services, Invoice #T1806210, Account#T8880539, ICN/IP Network, Hardware, T1; 08/31/2017 $908.45 • ESRI annual maintenance for mapping software, 09/01/2017 to 08/31/2018 $1,500.00 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS PowerPhone Training - $6004.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN October 19, 2017, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois Present Absent Others Present Bill Wolf Steve Baron Russ Matson David Hudik Pat Crawford Philip Laier Members were absent and therefore there was no quorum to conduct busines. The meeting was cancelled and all issues listed on the agenda will be moved to a special meeting on Tuesday, October 31, 2017 for discussion. Respectfully submitted, Sharon Pepke Recording Secretary Date: (�X� -ri�aQ.1 ��1 l 1 cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board October 31,2017 11:00 A.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 17, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice#T1802893, Account#T8880539, ICN/IP Network, Hardware, TI; 07/31/2017 $907.40 • State of IL, Central Management Services, Invoice #T1806210, Account#T8880539, ICN/IP Network, Hardware, Ti; 08/31/2017 $908.45 • ESRI annual maintenance for mapping software, 09/01/2017 to 08/31/2018 $1,500.00 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS PowerPhone Training- $6004.00 Future meeting dates/times—Bill Wolf UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk I EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 31, 2017, 11:00 AM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 11:03 AM. Present Absent Others Present Pat Crawford David Hudik Jamie Fleisner Steve Baron Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 17, 2017 meeting, submit for approval. • Motion to accept the August 17, 2017 minutes as written by Philip Laier, seconded by Steve Baron, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1802893, Account #T8880539, ICN/IP Network, Hardware, T1; 07/31/2017 $907.40 • State of IL, Central Management Services, Invoice #T1806210, Account #T8880539, ICN/IP Network, Hardware, Tl; 08/31/2017 $908.45 • ESRI annual maintenance for mapping software, 09/01/2017 to 08/31/2018 $1,500.00 • A motion was made to approve all payments by Pat Crawford, seconded by Philip Laier no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report There was no current report to review. • OLD BUSINESS None. ETSB Meeting Minutes October 31, 2017 Page 2 NEW BUSINESS PowerPhone Training — $6004.00. This cost is for the certification and recertification of online training for new and existing Telecommunication Operators. The certifications are good for two years. • A motion was made to approve funds for the PowerPhone certification training in the amount of $6,004.00 by Steve Baron, seconded by Philip Laier, no discussion, motion carried unanimously. Future meeting dates/times — Bill Wolf asked the members present if the current ETSB meetings (third Thursday at 3:30 pm) work for everyone's schedule. Everyone agreed those dates and time will work, so Sharon will draft the dates for 2018, and this will be discussed at the November meeting. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 11:16 AM on a motion by Pat Crawford, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, LJka,,o(-\ Sharon Pepke Recording Se retary, Approved: f 51)-e rn �i1 i lot D011 cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board November 16, 2017 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 31, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1809580, Account#T8880539, ICN/IP Network, Hardware, Ti; 09/30/2017 $908.45 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS 2018 meeting dates UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r f r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 16, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 PM. Present Absent Steve Baron David Hudik Pat Crawford Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 31, 2017 meeting, submit for approval. • Motion to accept the October 31, 2017 minutes as written by Philip Laier, seconded by Steve Baron, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1809580, Account #T8880539, ICN/IP Network, Hardware, Ti; 09/30/2017 $908.45 • A motion was made to approve payment by Pat Crawford, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. r ETSB Meeting Minutes November 16, 2017 (11114 Page 2 NEW BUSINESS 2018 meeting dates — ETSB meeting dates for 2018 were identified and discussed. • A motion was made to approved the 2018 ETSB meeting dates as presented by Steve Baron, seconded by Philip Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:46 PM on a motion by Pat Crawford, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board December 21, 2017 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the November 16, 2017 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1812851, Account#T8880539, ICN/IP Network, Hardware, Ti; 10/31/2017 $908.45 MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 21, 2017, 3:30 PM. Elgin Police Department, third floor conference room 151 Douglas Avenue, Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Absent Others Present Pat Crawford Steve Baron Russ Matson Philip Laier David Hudik Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 16, 2017 meeting, submit for approval. • Motion to accept the November 16, 2017 minutes as written by "' Pat Crawford, seconded by Philip Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice #T1812851, Account #T8880539, ICN/IP Network, Hardware, Ti; 10/31/2017 $908.45 • A motion was made to approve payment by Philip Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. NEW BUSINESS rk None. - ETSB Meeting Minutes November 16, 2017 Page 2 UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:50 PM on a motion by Pat Crawford, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: cc: Richard Kozal, City Manager Jeff Swoboda, Chief of Police Dave Schmidt, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C