HomeMy WebLinkAbout061616 minutesEMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN
MINUTES
June 16, 2016, 3:30 PM.
Elgin Police Department, third floor conference room
151 Douglas Avenue, Elgin, Illinois
CALL MEETING TO ORDER
The meeting was called to order by Bill Wolf at 3:31 PM.
Pracant
Steve t3aron
Pat Crawford
David Hudik
Philip Laier
Bill Wolf
Others Present
Mike Bayard
APPROVAL OF PREVIOUS MONTH MINUTES
Review minutes from the May 19, 2016 meeting, submit for approval.
• Motion to accept the May 19, 2016 minutes as written by Steve
Baron, seconded by David Hudik, no discussion, motion carried
unanimously.
AUTHORIZE PAYMENT OF INVOICES
• State of IL, Central Management Services, Invoice# T1636675,
Account# T8880539, ICN /I P Network, Hardware, T1; 04/30/2016 $506.40.
■ A motion was made to approve payment by David Hudik,
seconded by Pat Crawford, no discussion, motion carried
unanimously.
MONTHLY ACCOUNT ACTIVITY REPORT
• Status of Fund 220, E9 -1 -1 Telephone System.
■ Budget activity report
OLD BUSINESS
None.
ETSB Meeting Minutes
June 16, 2016
Page 2
NEW BUSINESS
PowerPhone Certification - $2,187.00. The amount requested is for certification
course and online training costs for three Communications employees.
• A motion was made to approve funds to reimburse the PowerPhone
training costs in the amount of $2,187.00 by Pat Crawford, seconded
by Philip Laier, no discussion, motion carried unanimously.
Power system upgrade - $500,000.00. In December, 2015, the Uninterruptable
Power Supply (UPS) system feeding the communications center experienced
equipment failure and total loss of power. After a temporary equipment fix, the
system failed again this week. This is now a critical issue, as the UPS Company
is no longer in business, and the replacement of failed parts is no longer a
temporary solution. A proposal was discussed at the March ETSB meeting with
the board tabling the item until there was a better understanding of the financial
status from the state and how it would affect the ETSB fund. Unfortunately, with
the second failure of the UPS, a complete system upgrade is now critical.
• A motion was made to approve funding of the power system upgrade
in the amount not to exceed $500,000.00 by David Hudik, seconded
by Philip Laier, no discussion, motion carried unanimously.
UNSCHEDULED AGENDA ITEMS
None.
ADJOURNMENT
Meeting adjourned at 4:20 PM on a motion by David Hudik, seconded by Steve
Baron, no discussion, motion carried.
Respectfully submitted,
I-at, 6 V1
Sharon Pepke
Recording Secretary
Approved: -L4 � - I I , �) 6
cc: Sean Stegall, City Manager
Jeff Swoboda, Chief of Police
John Fahy, Fire Chief
Debra Nawrocki, Finance
Kim Dewis, City Clerk