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Home My WebLink About2015 E911 Agendas and Minutes Emergency Telephone System Board rJanuary 15,2015 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 18, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240501, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jan 4, 2015 thru Feb 3, 2015 $2,135.84. r • AT&T Invoice 630261323501, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Jan 4, 2015 thru Feb 3, 2015 $5,002.72. • State of IL, Central Management Services, Invoice T1517330, Account# T8880539, ICN/IP Network, Hardware, Ti; 11/30/14 $506.40. (Credit applied from a 2011 invoice - -$877.39, zero payment due). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS r ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 15, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Others Present Pat Crawford Katy Potts David Hudik Philip Laier John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 18, 2014 meeting, submit for approval. r • Motion to accept the December 18, 2014 minutes as written by John Mayer, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240501, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jan 4, 2015 thru Feb 3, 2015 $2,135.84. • AT&T Invoice 630261323501, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Jan 4, 2015 thru Feb 3, 2015 $5,002.72. • State of IL, Central Management Services, Invoice T1517330, Account# T8880539, ICN/IP Network, Hardware, Ti; 11/30/14 $506.40. (Credit applied from a 2011 invoice --$877.39, zero payment due). • A motion was made to approve all payments for the AT&T invoices by John Mayer, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT rk • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes January 15, 2015 Page 2 OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Bill Wolf introduced Sergeant Katy Potts. Sergeant Potts is now assigned and in charge of the Communications Division, replacing Sergeant Adam Schuessler who has been promoted to Lieutenant, assigned to the Patrol Division. ADJOURNMENT Meeting adjourned at 3:45 PM on a motion by John Mayer, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, ,__31/uu -ft\ 0-Q-pke- Sharon Pepke Recording Secretary Approved:hr1a . 19� 3015- cc: vlScc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board rk February 19,2015 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 15, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240502, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Feb 4, 2015 thru Mar 3, 2015 $2,297.54. • AT&T Invoice 630261323502, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Feb 4, 2015 thru Mar 3, 2015 $5,101.41. • State of IL, Central Management Services, Invoice T1520945, Account# T8880539, ICN/IP Network, Hardware, Ti; 12/31/14 $506.40. (Credit applied from a 2011 invoice --$370.99) $135.41 Due. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS APCO RPL training - $995.00 UNSCHEDULED AGENDA ITEMS (111.1 ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- A EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 19, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:32 PM. Present Absent Others Present Pat Crawford John Mayer Katy Potts David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 15, 2015 meeting, submit for approval. • Motion to accept the January 15, 2015 minutes as written by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240502, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Feb 4, 2015 thru Mar 3, 2015 $2,297.54. • AT&T Invoice 630261323502, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Feb 4, 2015 thru Mar 3, 2015. $5,101.41. • State of IL, Central Management Services, Invoice T1520945, Account# T8880539, ICN/IP Network, Hardware, T1; 12/31/14 $506.40. (Credit applied from a 2011 invoice --$370.99) $135.41 Due. • A motion was made to approve all payments by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes February 19, 2015 r Page 2 OLD BUSINESS • None. NEW BUSINESS • APCO RPL training - $995.00. This is a twelve month online leadership certification program through the APCO Registered Public-Safety Leader program. The cost would cover training for one communication employee who submitted a request for the training. There is a scholarship available for this class, and if the employee is selected to receive scholarship money, those funds would be reimbursed back to the ETSB once the course has been completed. • A motion was made to approve funds for the APCO training in an amount not to exceed $995.00 by Pat Crawford, seconded by Philip Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • The police department will be hiring 3 new Telecommunication Operators on February 23, 2015 and a new Emergency Medical Dispatch Coordinator on February 24, 2015. Staff is currently in the process of interviewing candidates for a Telecommunication Supervisor position, with the anticipation of hiring someone for this position in the near future. ADJOURNMENT Meeting adjourned at 3:54 PM on a motion by Pat Crawford, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, \)-klc3 Sharon Pepke Recording S retary Approved: • t I � Jo 15 cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief • Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board March 19,2015 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 19, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240503, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Mar 4, 2015 thru Apr 3, 2015 $2,266.03. • AT&T Invoice 630261323503, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Mar 4, 2015 thru Apr 3, 2015 $5,095.86. • State of IL, Central Management Services, Invoice T1524526, Account# T8880539, ICN/IP Network, Hardware, Tl; 01/31/14 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS 2015 APCO International Conference - $4,713.47 UNSCHEDULED AGENDA ITEMS ADJOURNMENT EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN March 19, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois Members were absent and therefore there was no quorum to conduct business. The meeting was cancelled and all issues listed on the agenda will be moved to the April 16, 2015 meeting for discussion. Respectfully submitted, OVI Sharon Pepke Recordingecretary Date: `c), l S cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board April 16, 2015 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 19, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240503, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Mar 4, 2015 thru Apr 3, 2015 $2,266.03. • AT&T Invoice 630845240504, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Apr 4, 2015 thru May 3, 2015 $2,222.89. • AT&T Invoice 630261323503, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Mar 4, 2015 thru Apr 3, 2015 $5,095.86. • AT&T Invoice 630261323504, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Apr 4, 2015 thru May 3, 2015 $5,094.95. • State of IL, Central Management Services, Invoice T1524526, Account# T8880539, ICN/IP Network, Hardware, Tl; 01/31/15 $506.40. • State of IL, Central Management Services, Invoice T1528127, Account# T8880539, ICN/IP Network, Hardware, Ti; 02/28/15 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS 2015 APCO International Conference - $4,713.47 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk -2- f EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 16, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:30 PM. Present Others Present Pat Crawford Katy Potts David Hudik Philip Laier John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 19, 2015 meeting, submit for approval. • Motion to accept the February 19, 2015 minutes as written by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240503, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Mar 4, 2015 thru Apr 3, 2015 $2,266.03. • AT&T Invoice 630845240504, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Apr 4, 2015 thru May 3, 2015 $2,222.89. • AT&T Invoice 630261323503, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Mar 4, 2015 thru Apr 3, 2015 $5,095.86. • AT&T Invoice 630261323504, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Apr 4, 2015 thru May 3, 2015 $5,094.95. • State of IL, Central Management Services, Invoice T1524526, Account# T8880539, ICN/IP Network, Hardware, Ti; 01/31/15 $506.40. • State of IL, Central Management Services, Invoice T1528127, Account# T8880539, ICN/IP Network, Hardware, Ti; 02/28/15 $506.40. • A motion was made to approve all payments by John Mayer, seconded by David Hudik, no discussion, motion carried unanimously. ETSB Meeting Minutes April 16, 2015 Page 2 MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS • At the February 19, 2015 meeting, the board members approved funding APCO RPL training for one communication employee in the amount of $995.00. This employee has chosen not to attend the training. No funds have been allocated for this purpose, and will stay in the budget line for future use. NEW BUSINESS • 2015 APCO International Conference - $4,713.47. A request was submitted for 4 communications employees to attend the APCO conference in Washington DC in August. The amount requested covers the conference, flight and hotel costs. Any additional costs incurred would be funded out of the department training budget. • A motion was made to approve funds for the APCO Conference in an amount not to exceed $4,713.47 by John Mayer, seconded by Philip Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • Renewal of board member terms - board members Philip Laier and John Mayer's terms expire on May 1, 2015. Both members were asked and agreed to serve another term. Notification will be made to the City Clerk for Mayor and City Council consideration. ADJOURNMENT Meeting adjourned at 3:50 PM on a motion by David Hudik, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: -Men_ \ ) cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board May 21, 2015 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 16, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240505, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; May 4, 2015 thru Jun 3, 2015 $2,358.48. • State of IL, Central Management Services, Invoice T1531718, Account# T8880539, ICN/IP Network, Hardware, Ti; 03/31/15 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN rbk MINUTES May 21, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:31 PM. Present Absent Others Present Pat Crawford David Hudik Katy Potts Philip Laier John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the April 16, 2015 meeting, submit for approval. • Motion to accept the April 16, 2015 minutes as written by John Mayer, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240505, Account #630 845-2405 773 1, Land Line 911 Trunk Lines; May 4, 2015 thru June 3, 2015 $2,358.48 • State of IL, Central Management Services, Invoice T1531718, Account #T8880539, ICN/IP Network, Hardware, T1; 03/31/15 $506.40 • A motion was made to approve all payments by Pat Crawford, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report r • ETSB Meeting Minutes May 21, 2015 Page 2 OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:58 PM on a motion by Pat Crawford, seconded by John Mayer, no discussion, motion carried. Respectfully submitted, 0-Cf Sharon Pepke Recording Secretary Approved: y,ufv,s_ c-3 015- cc: 1Scc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board June 18, 2015 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 21, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240506, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jun 4, 2015 thru Jul 3, 2015 $2,278.08. • AT&T Invoice 630261323505, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; May 4, 2015 thru Jun 3, 2015 $5,095.03. • AT&T Invoice 630261323506, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Jun 4, 2015 thru Jul 3, 2015 $5,094.04. • State of IL, Central Management Services, Invoice T1535297, Account# T8880539, ICN/IP Network, Hardware, Ti; 04/30/15 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Discussion on new law governing ETSB/PSAP —Bill Wolf UNSCHEDULED AGENDA ITEMS r ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 18, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:32PM. Present Absent Others Present David Hudik Pat Crawford Katy Potts Philip Laier John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the May 21, 2015 meeting, submit for approval. • Motion to accept the May 21, 2015 minutes as written by Philip Laier, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240506, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jun 4, 2015 thru Jul 3, 2015 $2,278.08. • AT&T Invoice 630261323505, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; May 4, 2015 thru Jun 3, 2015 $5,095.03. • AT&T Invoice 630261323506, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Jun 4, 2015 thru Jul 3, 2015 $5,094.04. • State of IL, Central Management Services, Invoice T1535297, Account# T8880539, ICN/IP Network, Hardware, Ti; 04/30/15 $506.40. • A motion was made to approve all payments by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes June 18, 2015 Page 2 OLD BUSINESS • None. NEW BUSINESS • Discussion on new law governing ETSB/PSAP — Bill Wolf provided information on the proposed changes to the current 911 system, and the plan for a state-wide 911 system by 2020. Some of the highlights of the proposed legislation include: o Unified 911 system throughout the state. o Increased wireless surcharge, which will increase revenues. o Assurance of ubiquitous 9-1-1 services statewide. The final report and proposed legislation is awaiting the Governor's review and signature. More information will be forthcoming as it becomes available. UNSCHEDULED AGENDA ITEMS • None. elk ADJOURNMENT Meeting adjourned at 3:55 PM on a motion by David Hudik, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, �a n0-CfALC-- Sharon Pepke Recording Secretary Approved: ), J LF � 3615— cc: 3U1Scc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board July 16,2015 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 18, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240507, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jul 4, 2015 thru Aug 3, 2015 $1,540.81. • AT&T Invoice 630261323507, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Jul 4, 2015 thru Aug 3, 2015 $4,464.25. • State of IL, Central Management Services, Invoice T1538717, Account# T8880539, ICN/IP Network, Hardware, Ti; 05/31/15 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS CAD Mobile Mapping Upgrades - $11,500 Quality Assurance Training - $987.00 PowerPhone Certification - $2,207.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 16, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Absent Others Present Pat Crawford John Mayer Mike Bayard David Hudik Jamie Fleisner Philip Laier Bill Wolf • APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 18, 2015 meeting, submit for approval. • Motion to accept the June 18, 2015 minutes as written by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240507, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jul 4, 2015 thru Aug 3, 2015 $1,540.81. • AT&T Invoice 630261323507, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Jul 4, 2015 thru Aug 3, 2015 $4,464.25. • State of IL, Central Management Services, Invoice T1538717, Account# T8880539, ICN/IP Network, Hardware, T1; 05/31/15 $506.40. ■ A motion was made to approve all payments by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS None. J ETSB Meeting Minutes July 16, 2015 Page 2 NEW BUSINESS Cad Mobile Mapping Upgrades - $11,500.00. This request covers software and service upgrades to the CAD mapping system, along with upgrade service fees for ESRI 10.2. The $3,000 Aegis upgrade will be paid for out of the police department budget. • A motion was made to approve funds for the CAD mapping upgrade and service fees for ESRI 10.2 in the amount of $11,500.00 by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. Quality Assurance Training - $987.00. The amount requested is to fund three Emergency Communications Shift Supervisors to complete the PowerPhone call assessment course. Once completed, this would allow for the shift supervisors to do call assessments of their direct reports to make sure they are following the protocol cards that are in place for all disciplines, and provide the telecommunicators with regular and consistent feedback from their supervisors. Certification that is received after completion of the course is valid for two years. • A motion was made to approve funds for training of three Communications Supervisors in the amount of $987.00 by Pat Crawford, seconded by Philip Laier, no discussion, motion carried elk unanimously. PowerPhone Certification - $2,207.00. This request is for reimbursement of $1,478.00 for training costs to certify three new employees in the three PowerPhone disciplines (EMD, police, and fire), which has been paid out of the Communications Division training budget. The remaining $729.00 will be paid out of the ETSB budget line for training of a fourth individual, who will be hired in September. • A motion was made to approve funds to reimburse the PowerPhone training costs for four new employees in the amount of $2,207.00 by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS Mike Bayard brought forward the following items for discussion: • Annual laptop purchase. • Radio project/Nessler site issues— build-out of receiver network. These items will be listed on the August 20, 2015 meeting agenda for consideration and approval of funding. ADJOURNMENT Meeting adjourned at 4:17 PM on a motion by David Hudik, seconded by Philip Laier, no discussion, motion carried. ETSB Meeting Minutes July 16, 2015 Page 3 Respectfully submitted, Sharon Pepke Recording Wretary Approved: "14.15-i— c) I (3 L1 cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C • r l Emergency Telephone System Board August 20, 2015 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the July 16, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240508, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Aug 4, 2015 thru Sep 3, 2015 $1,557.51. rik • AT&T Invoice 630261323508, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Aug 4, 2015 thru Sep 3, 2015 $4,504.12. • State of IL, Central Management Services, Invoice T1542335, Account# T8880539, ICN/IP Network, Hardware, Ti; 06/30/15 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Annual laptop purchase - $283,488.00 Training funding request- $890.00 UNSCHEDULED AGENDA ITEMS r 1 ADJOURNMENT r Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r C -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 20, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:36 PM. Present Absent Others Present Pat Crawford John Mayer Mike Bayard David Hudik Katy Potts Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 16, 2015 meeting, submit for approval. C • Motion to accept the July 16, 2015 minutes as written by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. • AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240508, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Aug 4, 2015 thru Sep 3, 2015 $1,557.51. • AT&T Invoice 630261323508, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Aug 4, 2015 thru Sep 3, 2015 $4,504.12. • State of IL, Central Management Services, Invoice T1542335, Account# T8880539, ICN/IP Network, Hardware, Ti; 06/30/15 $506.40. ■ A motion was made to approve all payments by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. r' • Budget activity report OLD BUSINESS None. ETSB Meeting Minutes August 20, 2015 Page 2 NEW BUSINESS Annual laptop purchase - $283,488.00. In November, 2014, the board approved the purchase of 30 Panasonic Toughbooks for normal equipment rotation, with the anticipation of purchasing docking stations in 2015. This purchase was put on hold in December, 2014 per the recommendations from City Council to research the functionality and costs of laptops with solid state drives. Mike Bayard received several quotes from CDS Office Technologies, which included the purchase costs for 56 Panasonic Toughbooks and docking stations with various equipment and warranty options. After review and discussion on the many equipment options, a recommendation was made to purchase 56 solid state drive semi rugged Toughbooks and certified docking stations, with a 3 year protection plus warranty on the laptops, and a 5 year warranty on the docking stations. The minimum warranty on the docking stations is 5 years. • A motion was made to approve funds for the purchase of 56 Panasonic Toughbooks and docking stations, including equipment and warranties in the amount of $270,480.00 by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. Training funding request - $890.00. This request includes the reimbursement of $690.00 which will be used for State Certifications for each Telecommunicator. The remaining $200.00 reimbursement request is for the CPR certification for EMD Coordinator Arnold Zabran, which will allow him to teach CPR to all Telecommunicators. Bill Wolf made a motion to amend the total funding request reimbursement to $690.00 for the State Certification. The remaining $200.00 funding request for CPR certification will be paid out of the police department's budget. • A motion was made to approve funds for the State Certifications in the amount of $690.00 by Philip Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. The funding request of$987.00 for the PowerPhone call assessment course that was approved at the July meeting is not needed because the training cost is being covered by PowerPhone. These funds have not been encumbered, therefore the transaction will not be processed, and the funds will remain in the ETSB account. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 4:23 PM on a motion by David Hudik, seconded by Philip Laier, no discussion, motion carried. ETSB Meeting Minutes August 20, 2015 Page 3 Respectfully submitted, Sharon Pepke Recording Secretary Approved: C -tb. i IS ;3615-- cc: 61rcc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r • r Emergency Telephone System Board September 17, 2015 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 20, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323509,Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Sep 4, 2015 thru Oct 3, 2015 $4,505.24. • State of IL, Central Management Services, Invoice T1603148, Account# T8880539, ICN/IP Network, Hardware, Tl; 07/31/15 $506.40. • ESRI Renewal Quotation#25686910, ArcGIS for desktop standard single use primary maintenance. Start Date 09/01/2015 —End Date 08/31/15 $1,500.00. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Training Expense for new telecommunication operator- $750 UNSCHEDULED AGENDA ITEMS ADJOURNMENT r Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN (k MINUTES . September 17, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:33 PM. Present Absent Others Present Pat Crawford John Mayer Katy Potts David Hudik Lacey Roberts Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 20, 2015 meeting, submit for approval. • The July 16, 2015 minutes were reviewed in error. The August 20, 2015 minutes will be submitted at the October meeting for review and approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323509, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Sep 4, 2015 thru Oct 3, 2015 $4,505.24. • State of IL, Central Management Services, Invoice T1603148, Account# T8880539, ICN/IP Network, Hardware, T1; 07/31/15 $506.40. • ESRI Renewal Quotation #25686910, ArcGIS for desktop standard single use primary maintenance. Start Date 09/01/2015 — End Date 08/31/15 $1,500.00. ✓ Lacey Roberts advised of a correction to change the 'End Date' to the ESRI Renewal Quotation #25686910, ArcGIS for desktop standard single use primary maintenance. Start Date 09/01/2015 — End Date 08/31/16 $1,500.00. • A motion was made to approve all payments by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. ' ETSB Meeting Minutes September 17, 2015 Page 2 MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS None. NEW BUSINESS Training expense for new telecommunications operator - $750.00. On October 5, 2015, the Communications Center will be hiring a Telecommunicator to bring staffing to full capacity. PowerPhone certification for this individual will not exceed $750.00, to receive certification for all three disciplines. Invoice is requested to be paid for by ETSB funds when training is completed. • A motion was made to approve funds to reimburse the PowerPhone training costs in the amount not to exceed $750.00 by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 3:52 PM on a motion by Philip Laier, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, #2- (-27 't Z-7 y Katy Potts Acting Recording Secretary Approved: (f -)kw, cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk • - Emergency Telephone System Board October 15,2015 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 20 and September 17, 2015 meetings, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240509, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Sep 4, 2015 thru Oct 3, 2015 $1,573.70. • AT&T Invoice 630845240510, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Oct 4, 2015 thru Nov 3, 2015 $1,517.02. r • AT&T Invoice 630261323510, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Oct 4, 2015 thru Nov 3, 2015 $4,505.85. • State of IL, Central Management Services, Invoice# T1606858, Account# T8880539, ICN/IP Network, Hardware, Ti; 08/31/15 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Antenna Installation Site Work, College Green- $8,420.00 Antenna Installation Site Work, Shales Parkway - $6,480.00 Antennas and Related Hardware - $5,309.74 rVoting Interconnection System - $19,995.55 2016 Meeting Dates - UNSCHEDULED AGENDA ITEMS r ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 15, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 PM. Present Absent Others Present Pat Crawford David Hudik Katy Potts Philip Laier John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 20 and September 17, 2015 meetings, submit for approval. • Motion to accept the August 20, 2015 minutes as written by Pat Crawford, seconded by Phil Laier, no discussion, motion carried elk unanimously. • Motion to accept the September 17, 2015 minutes as written by Phil Laier, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240509, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Sep 4, 2015 thru Oct 3, 2015 $1,573.70. • AT&T Invoice 630845240510, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Oct 4, 2015 thru Nov 3, 2015 $1,517.02. • AT&T Invoice 630261323510, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Oct 4, 2015 thru Nov 3, 2015 $4,505.85. • State of IL, Central Management Services, Invoice# T1606858, Account# T8880539, ICN/IP Network, Hardware, T1; 08/31/15 $506.40. • A motion was made to approve all payments by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund*220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes October 15, 2015 Page 2 OLD BUSINESS None. NEW BUSINESS • Antenna Installation Site Work, College Green - $8,420.00 • Antenna Installation Site Work, Shales Parkway - $6,480.00 • Antennas and Related Hardware - $5,309.74 • Voting Interconnection System - $19,995.55 Proposals for site work at Nessler, College Green and Shales Parkway to remove and relocate the antenna and equipment were submitted for approval. Installation Services Inc., is the approved vendor for the site work, and the proposed quotes for the equipment expenses to complete the work is the lowest quote received. A motion was made to approve funds for the removal of the antenna and equipment at the Nessler site, and relocating the equipment to the College Green and Shales Parkway sites including equipment costs in the amount of $40,205.29 by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. 2016 Meeting Dates — ETSB meeting dates for 2016 were identified and discussed. A motion was made by Phil Laier, seconded by Pat Crawford to accept the 2016 meeting dates as presented. UNSCHEDULED AGENDA ITEMS None. • ADJOURNMENT Meeting adjourned at 4:09 PM on a motion by Pat Crawford, seconded by Phil Laier, no discussion, motion carried. Respectfully sub itted, kCZ�CU Sharon Pepke Recording SecFretary rb' Approved: No)embm 19 (9016- cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim fPwic City rIPrk Emergency Telephone System Board November 19,2015 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 15, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240511, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Nov 4, 2015 thru Dec 3, 2015 $1,542.67 • AT&T Invoice 630261323511, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Nov 4, 2015 thru Dec 3, 2015 $4,505.36. • State of IL, Central Management Services, Invoice# T1610560, Account# T8880539, ICN/IP Network, Hardware, Ti; 09/30/15 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Software and equipment to provide GPS capabilities for public safety radios - $29,329.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. r • .- cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 19, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:26 PM. The board members welcomed new board member Steve Baron to the meeting. Present Others Present Steve Baron Lacey Roberts Pat Crawford David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 15, 2015 meeting, submit for approval. • Motion to accept the October 15, 2015 minutes as written by Pat Crawford, seconded by Philip Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240511, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Nov 4, 2015 thru Dec 3, 2015 $1,542.67 • AT&T Invoice 630261323511, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Nov 4, 2015 thru Dec 3, 2015 $4,505.36. • State of IL, Central Management Services, Invoice# T1610560, Account# T8880539, ICN/IP Network, Hardware, T1; 09/30/15 $506.40. • A motion was made to approve all payments by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes November 19, 2015 Page 2 OLD BUSINESS None. NEW BUSINESS Software and equipment to provide GPS capabilities for public safety radios - $29,329.00. A quote was submitted by police department staff from Motorola Solutions for equipment and service work in the amount of $29,329.00. This work will add a Real Time Information Console position in the dispatch room, and will allow dispatchers to view GPS data from the radios and incorporate the information into CAD, (Computer Aided Dispatch). A motion was made to approve funds for the purchase of equipment and service work in the amount of $29,329.00 by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 4:00 PM on a motion by David Hudik, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board December 17,2015 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the November 19, 2015 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Account#630 845-2405 773 1, Land Line 911 Trunk Lines; Dec 4, 2015 thru Jan 3, 2016 $1,534.18 • AT&T Invoice 630261323512, Account#630 261-3235 471 6, Cellular 911 Truck Lines; Dec 4, 2015 thru Jan 3, 2016 $4,506.95. • State of IL, Central Management Services, Invoice#T1614344, Account#T8880539, ICN/IP Network, Hardware, Ti; 10/31/15 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Discussion regarding the release of contingency funds. UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. r • I cc: Sean Stegall, City Manager r Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- s EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 17, 2015, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Absent Others Present Steve Baron David Hudik Lacey Roberts Pat Crawford Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 19, 2015 meeting, submit for approval. • Motion to accept the November 19, 2015 minutes as written by Philip Laier, seconded by Steve Baron, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Dec 4, 2015 thru Jan 3, 2016 $1,534.18 • AT&T Invoice 630261323512, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Dec 4, 2015 thru Jan 3, 2016 $4,506.95. • State of IL, Central Management Services, Invoice# T1614344, Account# T8880539, ICN/IP Network, Hardware, Ti; 10/31/15 $506.40. • A motion was made to approve all payments by Philip Laier, seconded by Steve Baron, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes December 17, 2015 Page 2 ell** OLD BUSINESS None. NEW BUSINESS Discussion regarding the release of contingency funds — board members discussed releasing the remaining balance of the contingency funds for the radio project back to the general ETSB fund due to the completion of the radio project; therefore, there is no need to keep the funds encumbered. A motion was made by Pat Crawford, seconded by Philip Laier to release the remaining balance of contingency funds back to the ETSB general fund, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at•3:59 PM on a motion by Steve Baron, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: N-LivActl. a!� ,dol by . cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r