HomeMy WebLinkAbout082015 MinutesEMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN
MINUTES
August 20, 2015, 3:30 PM.
151 Douglas Ave., 3rd floor Conf. Rm.
Elgin, Illinois
CALL MEETING TO ORDER
The meeting was called to order by Bill Wolf at 3:36 PM.
Present Absent Others Present
Pat Crawford John Mayer Mike Bayard
David Hudik Katy Potts
Philip Laier
Bill Wolf
APPROVAL OF PREVIOUS MONTH MINUTES
Review minutes from the July 16, 2015 meeting, submit for approval.
Motion to accept the July 16, 2015 minutes as written by David
Hudik, seconded by Philip Laier, no discussion, motion carried
unanimously.
AUTHORIZE PAYMENT OF INVOICES
AT&T Invoice 630845240508, Account# 630 845-2405 773 1, Land Line
911 Trunk Lines; Aug 4, 2015 thru Sep 3, 2015 $1,557.51.
AT&T Invoice 630261323508, Account# 630 261-3235 471 6, Cellular 911
Truck Lines; Aug 4, 2015 thru Sep 3, 2015 $4,504.12.
State of IL, Central Management Services, Invoice T1542335, Account#
T8880539, ICN/IP Network, Hardware, T1; 06/30/15 $506.40.
A motion was made to approve all payments by David Hudik,
seconded by Pat Crawford, no discussion, motion carried
unanimously.
MONTHLY ACCOUNT ACTIVITY REPORT
Status of Fund 220, E9-1-1 Telephone System.
Budget activity report
OLD BUSINESS
None.
ETSB Meeting Minutes
August 20, 2015
Page 2
NEW BUSINESS
Annual laptop purchase - $283,488.00. In November, 2014, the board approved
the purchase of 30 Panasonic Toughbooks for normal equipment rotation, with
the anticipation of purchasing docking stations in 2015. This purchase was put
on hold in December, 2014 per the recommendations from City Council to
research the functionality and costs of laptops with solid state drives. Mike
Bayard received several quotes from CDS Office Technologies, which included
the purchase costs for 56 Panasonic Toughbooks and docking stations with
various equipment and warranty options. After review and discussion on the
many equipment options, a recommendation was made to purchase 56 solid
state drive semi rugged Toughbooks and certified docking stations, with a 3 year
protection plus warranty on the laptops, and a 5 year warranty on the docking
stations. The minimum warranty on the docking stations is 5 years.
A motion was made to approve funds for the purchase of 56
Panasonic Toughbooks and docking stations, including equipment
and warranties in the amount of $270,480.00 by David Hudik,
seconded by Philip Laier, no discussion, motion carried
unanimously.
Training funding request - $890.00. This request includes the reimbursement of
$690.00 which will be used for State Certifications for each Telecommunicator.
The remaining $200.00 reimbursement request is for the CPR certification for
EMD Coordinator Arnold Zabran, which will allow him to teach CPR to all
Telecommunicators. Bill Wolf made a motion to amend the total funding request
reimbursement to $690.00 for the State Certification. The remaining $200.00
funding request for CPR certification will be paid out of the police department’s
budget.
A motion was made to approve funds for the State Certifications in
the amount of $690.00 by Philip Laier, seconded by Pat Crawford, no
discussion, motion carried unanimously.
The funding request of $987.00 for the PowerPhone call assessment course that
was approved at the July meeting is not needed because the training cost is
being covered by PowerPhone. These funds have not been encumbered,
therefore the transaction will not be processed, and the funds will remain in the
ETSB account.
UNSCHEDULED AGENDA ITEMS
None.
ADJOURNMENT
Meeting adjourned at 4:23 PM on a motion by David Hudik, seconded by Philip
Laier, no discussion, motion carried.
ETSB Meeting Minutes
August 20, 2015
Page 3
Respectfully submitted,
Sharon Pepke
Recording Secretary
Approved: ____________________
cc: Sean Stegall, City Manager
Jeff Swoboda, Chief of Police
John Fahy, Fire Chief
Debra Nawrocki, Finance
Kim Dewis, City Clerk