HomeMy WebLinkAbout07162015 minutesEMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN
MINUTES
July 16, 2015, 3:30 PM.
151 Douglas Ave., 3`d floor Conf. Rm.
Elgin, Illinois
CALL MEETING TO ORDER
The meeting was called to order by Bill Wolf at 3:34 PM.
Present Absent Others Present
Pat Crawford John Mayer Mike Bayard
David Hudik Jamie Fleisner
Philip Laier
Bill Wolf
APPROVAL OF PREVIOUS MONTH MINUTES
Review minutes from the June 18, 2015 meeting, submit for approval.
Motion to accept the June 18, 2015 minutes as written by David
Hudik, seconded by Philip Laier, no discussion, motion carried
unanimously.
AUTHORIZE PAYMENT OF INVOICES
AT&T Invoice 630845240507, Account# 630 845-2405 773 1, Land Line
911 Trunk Lines; Jul 4, 2015 thru Aug 3, 2015 $1,540.81.
AT&T Invoice 630261323507, Account# 630 261-3235 471 6, Cellular 911
Truck Lines; Jul 4, 2015 thru Aug 3, 2015 $4,464.25.
State of IL, Central Management Services, Invoice T1538717, Account#
T8880539, ICN/IP Network, Hardware, T1; 05/31/15 $506.40.
A motion was made to approve all payments by Pat Crawford,
seconded by David Hudik, no discussion, motion carried
unanimously.
MONTHLY ACCOUNT ACTIVITY REPORT
Status of Fund 220, E9-1-1 Telephone System.
Budget activity report
OLD BUSINESS
None.
ETSB Meeting Minutes
July 16, 2015
Page 2
NEW BUSINESS
Cad Mobile Mapping Upgrades - $11,500.00. This request covers software and
service upgrades to the CAD mapping system, along with upgrade service fees
for ESRI 10.2. The $3,000 Aegis upgrade will be paid for out of the police
department budget.
A motion was made to approve funds for the CAD mapping upgrade
and service fees for ESRI 10.2 in the amount of $11,500.00 by David
Hudik, seconded by Pat Crawford, no discussion, motion carried
unanimously.
Quality Assurance Training - $987.00. The amount requested is to fund three
Emergency Communications Shift Supervisors to complete the PowerPhone call
assessment course. Once completed, this would allow for the shift supervisors
to do call assessments of their direct reports to make sure they are following the
protocol cards that are in place for all disciplines, and provide the
telecommunicators with regular and consistent feedback from their supervisors.
Certification that is received after completion of the course is valid for two years.
A motion was made to approve funds for training of three
Communications Supervisors in the amount of $987.00 by Pat
Crawford, seconded by Philip Laier, no discussion, motion carried
unanimously.
PowerPhone Certification - $2,207.00. This request is for reimbursement of
1,478.00 for training costs to certify three new employees in the three
PowerPhone disciplines (EMD, police, and fire), which has been paid out of the
Communications Division training budget. The remaining $729.00 will be paid
out of the ETSB budget line for training of a fourth individual, who will be hired in
September.
A motion was made to approve funds to reimburse the PowerPhone
training costs for four new employees in the amount of $2,207.00 by
Pat Crawford, seconded by David Hudik, no discussion, motion
carried unanimously.
UNSCHEDULED AGENDA ITEMS
Mike Bayard brought forward the following items for discussion:
Annual laptop purchase.
Radio project/Nessler site issues — build-out of receiver network.
These items will be listed on the August 20, 2015 meeting agenda for
consideration and approval of funding.
ADJOURNMENT
Meeting adjourned at 4:17 PM on a motion by David Hudik, seconded by Philip
Laier, no discussion, motion carried.
ETSB Meeting Minutes
July 16, 2015
Page 3
Respectfully submitted,
Sharon Pepke
Recording Secretary
Approved:
cc: Sean Stegall, City Manager
Jeff Swoboda, Chief of Police
John Fahy, Fire Chief
Debra Nawrocki, Finance
Kim Dewis, City Clerk