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Home My WebLink About2014 E911 Agendas and Minutes Emergency Telephone System Board January 16, 2014 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 19, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice T1417282, Accou t# T8880539, ICN/IP Network, Hardware, Ti; 11/30/13 $734.40. r MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Police Legal Sciences — $2,640.00 invoice; Communications Training Subscr ption Renewal (August 2014 —July 2015) APCO International - $1,564.00 invoice; 2014 membership dues UNSCHEDULED AGENDA ITEMS C ADJOURNMENT Meeting adjourned at PM on a motion by , s conded by no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 16, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 PM. Present Absent Others Present Pat Crawford John Mayer Adam Schuessler David Hudik Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 19, 2013 meeting, submit for approval. • Motion to accept the December 19, 2013 minutes as written by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. Bill Wolf abstained. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice T1417282, Account# T8880539, ICN/IP Network, Hardware Ti; 11/30/13 $734.40 • A motion was made to approve all payments by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • None. C ETSB Meeting Minutes January 16, 2014 Page 2 NEW BUSINESS • Police Legal Sciences Communications Training Subscription Renewal (August 2014 — July 2015) $2,640.00 — this item was tabled and will be brought forward for discussion and consideration at the Jure or July meeting. • APCO International membership dues $1,564.00 — This co t for the renewal of annual memberships would cover 20 operat rs at an associate's level and 3 supervisors. A motion was made by Lynn Polhemus, seconded by Pat Crawford to fund the pu chase of memberships in the amount of $1,564.00, no discussio , motion carried unanimously. UNSCHEDULED AGENDA ITEMS • Bill Wolf introduced Sergeant Adam Schuessler. Sergeant Schuessler is now assigned and in charge of the Communications Division, replacing Sergeant Dennis Hood who has returned to the Patrol Division. • Power Phone Update — Mike Eckler is working with City staff.t move the r project forward. Sergeant Schuessler will provide an upda a on this project at the next meeting. ADJOURNMENT Meeting adjourned at 3:47 PM on a motion by David Hudik, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: A.ernc aq DO) 70l Li cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief Emergency Telephone System Board February 20,2014 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 16, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240502, Account# 630 845-2405 773 1, Land Line 11 Trunk Lines; Feb 4 thru Mar 3, 2014 $2,144.20. • AT&T Invoice 630261323501, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Jan 4 thru Feb 3, 2014 $4,906.36. • AT&T Invoice 630261323502, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Feb 4 thru Mar 3, 2014 $4,999.37. • State of IL, Central Management Services, Invoice T1420892, Account# `ifi8880539, ICN/IP Network, Hardware, Ti; 12/31/13 $734.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Power Phone purchase - $85,614.70 UNSCHEDULED AGENDA ITEMS r • CADJOURNMENT l Meeting adjourned at PM on a motion by , sconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r C -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 20, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Absent Others Present Pat Crawford John Mayer Mike Eckler David Hudik Lynn Polhemus Adam Schuessler Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 16, 2014 meeting, submit for approval. • Motion to accept the January 16, 2014 minutes as written by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240502, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Feb 4 thru Mar 3, 2014 $2,144.20. • AT&T Invoice 630261323501, Account# 630 261-3235 471 6, Cellula 911 Truck Lines; Jan 4 thru Feb 3, 2014 $4,906.36. • AT&T Invoice 630261323502, Account# 630 261-3235 471 6, Cellula 911 Truck Lines; Feb 4 thru Mar 3, 2014 $4,999.37. • State of IL, Central Management Services, Invoice T1420892, Account# T8880539, ICN/IP Network, Hardware, Ti; 12/31/13 $734.40. • A motion was made to approve all payments by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT r • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report ETSB Meeting Minutes February 20, 2014 Page 2 OLD BUSINESS • None. NEW BUSINESS • Power Phone purchase - $85,614.70. Mike Eckler provided information on the RFP for the Emergency Medical Dispatch Software. Po er Phone was the only company to respond to the RFP by the deadli e. The proposed cost includes software for emergency medical, fire nd police protocol, all training, and the use and installation of integrated ablets for every dispatch station (including the backup center if neede.). After reviewing the proposal, possible additional costs for an interfai e and an increase in annual maintenance fees were identified. Mike wa- asked to contact the listed references and a few others to obtain informat on on this company's service and product, and report the findings to he board before a decision will be made to purchase this product, or co tinue and extend the current Priority Dispatch's contract. The Power Pho e quote is valid through June 30, 2014. A motion was made by Da id Hudik, seconded by Pat Crawford to table this item until all infor ation is available for discussion at a future meeting. No discussio , motion carried unanimously. UNSCHEDULED AGENDA ITEMS • Commissioner's appreciation event — the City Council would lie to host an appreciation event for all board commissioners. A tentativ date has been set for Saturday, April 19th at The Centre for a pancake breakfast. Bill Wolf made a suggestion to take a photo of all E-911 board members at the March meeting, so the members could be identified and int oduced at the appreciation event. More information will be forthcoming. ADJOURNMENT Meeting adjourned at 4:21 PM on a motion by David Hudik, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Z-LL D n —c Sharon Pepke Recording Secretary Approved: Moss-0Ar, moo, &c,I L4 cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahv. Fire Chief Emergency Telephone System Board March 20, 2014 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 20, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES AT&T Invoice 630845240501, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jan 4 thru Feb 3, 2014 $2,060.75. AT&T Invoice 630845240503, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Mar 4 thru Apr 3, 2014 $2,092.27. AT&T Invoice 630261323503, Account# 630 261-3235 471 6, Cellular 9 1 Truck Lines; Mar 4 thru Apr 3, 2013 $4,990.41. State of IL, Central Management Services, Invoice T1424578, Account# 8880539, ICN/IP Network, Hardware, Ti; 01/31/14 $734.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS Power Phone discussion/purchase $85,614.70 (Item was tabled at the February me ting) NEW BUSINESS New World Maintenance - $67,506.00 Boards and Commissions Appreciation Breakfast—April 19, 2014 UNSCHEDULED AGENDA ITEMS ADJOURNMENT , w. EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN C MINUTES March 20, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:36 PM. Present Absent Others Present Pat Crawford John Mayer Mike Eckler David Hudik Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 20, 2014 meeting, submit for approval. • Motion to accept the February 20, 2014 minutes as written by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240501, Account# 630 845-2405 773 1, _and Line 911 Trunk Lines; Jan 4 thru Feb 3, 2014 $2,060.75. • AT&T Invoice 630845240503, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Mar 4 thru Apr 3, 2014 $2,092.27. • AT&T Invoice 630261323503, Account# 630 261-3235 471 6, C Ilular 911 Truck Lines; Mar 4 thru Apr 3, 2013 $4,990.41. • State of IL, Central Management Services, Invoice T1424578, Account# T8880539, ICN/IP Network, Hardware, Ti; 01/31/14 $734.40. • A motion was made to approve all payments by Davd Hudik, seconded by Pat Crawford, no discussion, motio carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report • ETSB Meeting Minutes March 20, 2014 Page 2 C OLD BUSINESS • Power Phone discussion/purchase — Mike Eckler provided infor ation and follow-up to last month's discussion of the proposal to purch se Power Phone for the dispatch center. Mike provided a list of references of companies that currently use this system and how the product and service was rated. Mike also provided additional information on the cost for Power Phone and Priority Dispatch in their entirety, so the b and could compare the two proposals and decide on which contract t approve. After a lengthy discussion, Pat Crawford made a motion t remove the item from the table so that a proposal could be ma a for the purchase of the software, seconded by David Hudik, no di cussion, motion carried unanimously. Board members agreed to provide funding to purchase the so are from Power Phone in the amount not to exceed $85,614.70, with th proposed payment schedule: PAYMENT SCHEDULE 1 Execution of MSA $21,403.68 25% Agreement(net 30) 2 Due June 2, 2014 $38,526.62 45% r 3 Installation $17,122.94 20% 4 Acceptance $8,561.46 10% TOTAL: $85,614.70 100% Motion to approve the purchase and installation of E ergency Medical Dispatch Software from Power Phone in the a ount of $85,614.70 and outlined by the payment schedule listed wa made by David Hudik, seconded by Pat Crawford, no discussio , motion carried unanimously. NEW BUSINESS • New World Maintenance - $67,506.00 — annual maintenance greement to New World Systems for CAD and Mobile effective 01/01/14 to 12/31/14. • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. • Boards and Commissions Appreciation Breakfast — the City Council, along with City staff is hosting an appreciation breakfast for all Boards and Commission members on Saturday, April 19, 2014 at 9:00 am at The Centre. Invitations were sent out via e-mail. UNSCHEDULED AGENDA ITEMS • None. ETSB Meeting Minutes March 20, 2014 Page 3 ADJOURNMENT Meeting adjourned at 4:31 PM on a motion by David Hudik, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, 0�V lL�l C�V1 IL2� Sharon Pepke Recording S cretary Approved: 1 7 000 `-/ I cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r r Emergency Telephone System Board April 17, 2014 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 20, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240504, Account# 630 845-2405 773 1, Land Une 911 Trunk Lines; Apr 4 thru May 3, 2014 $2,116.77. • AT&T Invoice 630261323504, Account# 630 261-3235 471 6, Cellul 911 Truck Lines; Apr 4 thru May 3, 2013 $4,990.91. • State of IL, Central Management Services, Invoice T1428272, Account# T8880539, ICN/IP Network, Hardware, Ti; 02/28/14 $734.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS APCO training - $2,985.00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 17, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 PM. Present Others Present Pat Crawford Jamie Fleisner David Hudik Adam Schuessler John Mayer Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the March 20, 2014 meeting, submit for approval. • Motion to accept the March 20, 2014 minutes as writteiby Pat Crawford, seconded byDavid Hudik, no discussion, motin carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240504, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Apr 4 thru May 3, 2014 $2,116.77. • AT&T Invoice 630261323504, Account# 630 261-3235 471 6, Cellulaf, 911 Truck Lines; Apr 4 thru May 3, 2013 $4,990.91. • State of IL, Central Management Services, Invoice T1428272, Account T8880539, ICN/IP Network, Hardware, Tl; 02/28/14 $734.40. • A motion was made to approve all payments by John Mayer, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report • ETSB Meeting Minutes April 17, 2014 Page 2 OLD BUSINESS • None. NEW BUSINESS • APCO training - $2,985.00. This is a twelve month online leadership certification program through the APCO Registered Public-Safe',ty Leader program. The cost would cover training for three comnhunication employees, and the certification is good for 4 years. This is a very in- depth and valuable course, and will assist in building leadership within the communication center. • A motion was made to approve funds for the APCO train ng in an amount not to exceed $2,985.00 by Lynn Polhemus, second d by Pat Crawford, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:54 PM on a motion by David Hudik, seconded by John Mayer, no discussion, motion carried. Respectfully submitted, j-k_12LAI)-F\ ap-V- Sharon Pepke Recording Secretary Approved: (\huLt \�, aC1` t _ cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r Emergency Telephone System Board May 15, 2014 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 17, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240505, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; May 4 thru Jun 3, 2014 $2,058.93. • State of IL, Central Management Services, Invoice T1432004, Accdunt# T8880539, ICN/IP Network, Hardware, Tl; 03/31/14 $734.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 15, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:36 PM. Present Absent Others Present Pat Crawford John Mayer Adam Schuessler David Hudik Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the April 17, 2014 meeting, submit for approval. • Motion to accept the April 17, 2014 minutes as written by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240505, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; May 4 thru June 3, 2014 $2,058.93. • State of IL, Central Management Services, Invoice T1432004, Account # T8880539, ICN/IP Network, Hardware, Ti; 03/31/14 $734.40. • A motion was made to approve all payments by Pat s#rawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report , ETSB Meeting Minutes May 15, 2014 (1116. Page 2 OLD BUSINESS • None. NEW BUSINESS • Board position opening — Lynn Polhemus has resigned from the ETSB effective May 16, 2014. Lynn will forward a recommendation for her replacement to Bill Wolf. The Board members thanked Lynn for her service on the ETSB and wished her well. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:43 PM on a motion by Pat Crawford, secpnded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Of2A3V-e- Sharon Pepke Recording Secretary Approved: ?ju.N.Q__ 1q cel y cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r Emergency Telephone System Board June 19, 2014 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 15, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240506, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jun 4 thru July 3, 2014 $2,118.76. • AT&T Invoice 630261323506, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Jun 4 thru Jul 3, 2013 $4,990.59. • State of IL, Central Management Services, Invoice T1435706, Account# T8880539, ICN/IP Network, Hardware, Ti; 04/30/14 $734.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS Police Legal Sciences Communications Training Subscription Renewal, August 2014—July 2015; $2,640.00. (item was tabled at the January meeting) NEW BUSINESS Presentation on fire station alerting equipment—Dave Schmidt UNSCHEDULED AGENDA ITEMS r ADJOURNMENT r Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 19, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 4:07 PM. Present Others Present Pat Crawford Dave Schmidt David Hudik Adam Schuessler John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the May 15, 2014 meeting, submit for approval. • Motion to accept the May 15, 2014 minutes as written by John Mayer, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240506, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Jun 4 thru July 3, 2014 $2,118.76. • AT&T Invoice 630261323506, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Jun 4 thru Jul 3, 2013 $4,990.59. • State of IL, Central Management Services, Invoice T1435706, Account# T8880539, ICN/IP Network, Hardware, T1; 04/30/14 $734.40. • A motion was made to approve all payments by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. rk • Budget activity report • ETSB Meeting Minutes June 19, 2014 Page 2 OLD BUSINESS • Police Legal Sciences Communications Training Subscription Renewal, $2,640.00. A motion was made by Pat Crawford, seconded by John Mayer to renew the subscription in the amount of$2,640.00 NEW BUSINESS • Presentation on fire station alerting equipment — Dave Schmidt gave a presentation to members regarding a proposal to use ETSB' funds to purchase alerting equipment for the fire stations. This equipment would help reduce response times, is NFPA compliant, would a$sist with improved ISO ratings and is energy efficient. The purchase would include the following equipment and features: o Turnout Timers — provide a visual readout of call time information. o Video Messenger— provide a visual alert for quicker response. o Satellight Controller — instant colored light assignment, night vision LED lighting for safety, ambient noise sensing speakers. o Active X-IT Lighting — aids crew during an alert with red night-vision directional lighting. o Automated Voice Dispatch — text to speech announcement of call details for consistent broadcasts. (additional cost for this feature) The total cost to purchase this equipment for the seven stations would be approximately $330,000 ($400,000 would include the Automated Voice Dispatch feature), and would take approximately one month to install. Questions from the board included: Is this an allowable expense for ETSB funds? Is there a yearly maintenance cost? Will the system improve the ISO rating? Dave will research this information and get a total Cost/quote for the project, and bring this back to the ETSB members at a future meeting for formal consideration. Bill Wolf cautioned the members on the possibility of funding this project since ETSB fund revenues have gone down significantly. Bill also mentioned the importance of ensuring support from the city manager's office and finance department before moving forward. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 4:45 PM on a motion by David Hudik, seconded by John Mayer, no discussion, motion carried. ETSB Meeting Minutes June 19, 2014 Page 3 Respectfully su miffed, kOtko- Sharon Pepke Recording Secretary Approved: ,,(,cd, I '1 30 ly cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r r Emergency Telephone System Board July 17, 2014 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 19, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240507, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; July 4 thru Aug 3, 2014 $2,147.51. • AT&T Invoice 630261323507, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; July 4 thru Aug 3, 2014 $4,997.01. • State of IL, Central Management Services, Invoice T1439361, Account# T8880539, ICN/IP Network, Hardware, Ti; 05/31/14 $734.40. • Esri, Inc. Quotation Number: 25633859 06/02/14, $1,500.00. Annual Maintenance Renewal (Mapping Software for New World/ CAD users) 09/01/14 through 08/31/15. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Consideration to purchase New World Cad to Cad interface - $19,000.00 (II Welcome new board member—Philip Laier UNSCHEDULED AGENDA ITEMS r ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN rh* MINUTES July 17, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 PM. Present Absent Pat Crawford John Mayer David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 19, 2014 meeting, submit for approval. • Motion to accept the June 19, 2014 minutes as written by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. Phil Laier abstained. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240507, Account# 630 845-2405 773 1, ',Land Line 911 Trunk Lines; July 4 thru Aug 3, 2014 $2,147.51. • AT&T Invoice 630261323507, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; July 4 thru Aug 3, 2014 $4,997.01. • State of IL, Central Management Services, Invoice T1439361, Account# T8880539, ICN/IP Network, Hardware, T1; 05/31/14 $734.40. • Esri, Inc. Quotation Number: 25633859 06/02/14, $1,500.00. Annual Maintenance Renewal (Mapping Software for New World / CAD users) 09/01/14 through 08/31/15. • A motion was made to approve all payments by Pat Crawford, seconded by Phil Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report • t' ETSB Meeting Minutes July 17, 2014 Page 2 OLD BUSINESS • None. NEW BUSINESS • Consideration to purchase New World Cad to Cad interface; $19,000. New feature from New World which allows a dispatcher to automatically transfer all Cad data to Kane County or QuadCom. This will decrease the time it takes to pick up a phone call and transfer the data. This feature will only work for us if Kane County, QuadCom and other agencies purchase the interface, so the systems can talk to each other. Mobile units will also be able to view the Cad data and any updates made to the original call. There will be a maintenance fee for this feature. • A motion was made by Pat Crawford, seconded by David ',Hudik to purchase the interface in the amount not to exceed $19,000, based on the contingency of Kane County or QuadCom agreeing to purchase the interface. • Welcome new board member— Philip Laier UNSCHEDULED AGENDA ITEMS • Bill Wolf discussed the City's strategic plan with the board members, and he will forward the information for their review. ADJOURNMENT Meeting adjourned at 4:15 PM on a motion by Pat Crawford, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved:(IAT1 ) �O k cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief �' Emergency Telephone System Board August 21, 2014 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the July 17, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323508, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Aug 4 thru Sep 3, 2014 $4,997.82. • State of IL, Central Management Services, Invoice T1443044, Account#T8880539, ICN/IP Network, Hardware, Tl; 06/30/14 $734.40. rik MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Warning Sirens - $195,442.03 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk L.d EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN ribb‘ MINUTES August 21, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Absent Others Present David Hudik Pat Crawford Mike Bayard Philip Laier Tim Maroder John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 17, 2014 meeting, submit for approval. • Motion to accept the July 17, 2014 minutes as written by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323508, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Aug 4 thru Sep 3, 2014 $4,997.82. • State of IL, Central Management Services, Invoice T1443044, Account# T8880539, ICN/IP Network, Hardware, T1; 06/30/14 $734.40. • A motion was made to approve all payments by John Mayer, seconded by David Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Cad to Cad Interface Update — within the month, the police department is ready to begin the process to move toward the purchase, installation and activation of the Cad to Cad Interface with Kane County. Bill Wolf will provide updates to the board members as the information becomes available. ETSB Meeting Minutes August 21, 2014 Page 2 NEW BUSINESS • Warning Sirens $195,442.03 — the warning sirens and equipment located within the city have not been updated in years. Some areas that have not yet been developed on the far west side have limited coverage. The total project cost includes adding equipment for one additional site, modify and upgrade 5 existing sites, and installing battery backup equipment to fifteen sites. This project was identified to be funded out of the Riverboat fund, but has recently been removed. According to current legislation, this is a permissible expense through ETSB funding. The members agreed to approve funding for part of the project, the purchase and phase in of the battery backup for the 15 current sites, for a total cost of $118,047.00. This will harden our warning capability by allowing the sites to communicate and set off the sirens in case of a loss of power citywide. Additional funding will be considered once the financial situation for ETSB becomes more clear in coming months. • A motion was made to approve funding for the battery backup portion in the amount of $118,047.00 by John Mayer, secpnded by Philip Laier, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 4:10 PM on a motion by David Hudik, seconded by Philip Laier, no discussion, motion carried. Respectfully submitted, j1k-CLUZ)4-\ Sharon Pepke Recording Secretary Approvedn,\1:\EA cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board September 18, 2014 3:30 P.M. C Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 21, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240508, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Aug 4 thru Sep 3, 2014 $2,120.78. • AT&T Invoice 630845240509, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Sep 4 thru Oct 3, 2014 $2,151.66. • AT&T Invoice 630261323509, Account# 630 261-3235 471 6, Cellular 911 Truck Lines; Sep 4 thru Oct 3, 2014 $4,997.07. • State of IL, Central Management Services, Invoice T1502894, Account# T8880539, ICN/IP Network, Hardware, Tl; 07/31/14 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 18, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:31 PM. Present Absent Others Present Pat Crawford Philip Laier Adam Schuessler David Hudik John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 21, 2014 meeting, submit for approval. • Motion to accept the August 21, 2014 minutes as writtenby John Mayer, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240508, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Aug 4 thru Sep 3, 2014 $2,120.78. • AT&T Invoice 630845240509, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Sep 4 thru Oct 3, 2014 $2,151.66. • AT&T Invoice 630261323509, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Sep 4 thru Oct 3, 2014 $4,997.07. • State of IL, Central Management Services, Invoice T1502894, Account# T8880539, ICN/IP Network, Hardware, Ti; 07/31/14 $506.40. • A motion was made to approve all payments by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • ETSB Meeting Minutes September 18, 2014 Page 2 MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:42 PM on a motion by John Mayer, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: (Jci- c . cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r Emergency Telephone System Board October 16, 2014 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the September 18, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240510, Account#630 845-2405 773 1, Land Line 911 Trunk Lines; Oct 4 thru Nov 3,2014 $2,146.76. • AT&T Invoice 630261323510,Account#630 261-3235 471 6, Cellular 911 Trunk Lines; Oct 4 thru Nov 3, 2014 $5,000.66. • State of IL, Central Management Services, Invoice T1506381, Account# T8880539,ICN/IP Network, Hardware, Ti; 08/31/14 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by ,no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 16, 2014, 3:30 PM. 151 Douglas Ave., 3`d floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:37 PM. Present Absent Others Present Pat Crawford Philip Laier Dave Larson David Hudik John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the September 18, 2014 meeting, submit for approval. • Motion to accept the September 18, 2014 minutes as written by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240510, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Oct 4 thru Nov 3, 2014 $2,146.76. • AT&T Invoice 630261323510, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Oct 4 thru Nov 3, 2014 $5,000.66. • State of IL, Central Management Services, Invoice T1506381, Account# T8880539, ICN/IP Network, Hardware, T1; 08/31/14 $506.40. ■ A motion was made to approve all payments by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report *Note: the contingency funds are identified in account #220-0000-791.91-50 Office Equipment. ETSB Meeting Minutes October 16, 2014 Page 2 OLD BUSINESS • An updated contact list was distributed and discussed. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • APCO International membership renewal - $1541.00. This item will be listed on the November 20, 2014 agenda for discussion and consideration. ADJOURNMENT Meeting adjourned at 3:55 PM on a motion by Pat Crawford, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, tr\IPV c . Sharon Pepke Recording S cretary Approved: ,k9 m bo,1 30 I'- . cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C Emergency Telephone System Board November 20, 2014 3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 16, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240511, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Nov 4 thru Dec 3, 2014 $2,110.58. • AT&T Invoice 630261323511, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Nov 4 thru Dec 3, 2014 $5,003.02. • State of IL, Central Management Services, Invoice T1510081, Account# T8880539, ICN/IP Network, Hardware, Ti; 09/30/14 $506.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS 2015 APCO International Membership Dues - $1,541.00 Purchase of Panasonic Toughbooks - $147,780.00 2015 CAD Maintenance for New World Systems - $70,623.00 2015 meeting dates UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 20, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:37 PM. Present Others Present Pat Crawford Joe Bush David Hudik Philip Laier John Mayer Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 16, 2014 meeting, submit for approval. • Motion to accept the October 16, 2014 minutes as written by John Mayer, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240511, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Nov 4 thru Dec 3, 2014 $2,110.58. • AT&T Invoice 630261323511, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Nov 4 thru Dec 3, 2014 $5,003.02. • State of IL, Central Management Services, Invoice T1510081, Account# T8880539, ICN/IP Network, Hardware, T1; 09/30/14 $506.40. ■ A motion was made to approve all payments by Pat Crawford, seconded by Philip Laier, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • None. ETSB Meeting Minutes November 20, 2014 Page 2 r NEW BUSINESS • 2015 APCO International Membership Dues — The cost for the renewal of annual memberships would cover 17 operators at an associate's level and 4 supervisors. A motion was made by Philip Laier, seconded by Pat Crawford to fund the purchase of memberships in the amount of $1,541.00, no discussion, motion carried unanimously. • Purchase of Panasonic Toughbooks — a revised quote of $121,920.00 was submitted for the purchase and replacement of 30 Panasonic Toughbooks. There is a reduction in cost due to the quote for different models. There is a possibility of an additional purchase next year for docking stations. A motion was made by David Hudik, seconded by John Mayer to approve the purchase of Toughbooks in the revised amount of$121,920.00, no discussion, motion carried unanimously. • 2015 CAD Maintenance for New World Systems — annual renewal of New World Systems CAD maintenance effective 01/01/15-12/31/15. A motion was made by Pat Crawford, seconded by David Hudik to approve payment in the amount of $70,623.00, no discussion, motion carried unanimously. r • 2015 meeting dates — ETSB meeting dates for 2015 were identified and distributed. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:52 PM on a motion by John Mayer, seconded by David Hudik, no discussion, motion carried. Respectfully su itted, -\ __j k cu o ' \t-z____. Sharon Pepke Recording Secretary Approved: WecQxY\ ems \ S 10Oli 4 r cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk Emergency Telephone System Board December 18, 2014 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the November 20, 2014 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512,Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Dec 4, 2014 thru Jan 3,2015 $2,089.55. • AT&T Invoice 630261323512,Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Dec 4, 2014 thru Jan 3,2015 $5,001.53. • State of IL, Central Management Services, Invoice T1513699, Account# T8880539, ICN/IP Network, Hardware, Ti; 10/31/14 $506.71. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 18, 2014, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:43 PM. Present Absent Pat Crawford John Mayer David Hudik Philip Laier Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 20, 2014 meeting, submit for approval. "' • Motion to accept the November 20, 2014 minutes as written by David Hudik, seconded by Philip Laier, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Dec 4, 2014 thru Jan 3, 2015 $2,089.55. • AT&T Invoice 630261323512, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; Dec 4, 2014 thru Jan 3, 2015 $5,001.53. • State of IL, Central Management Services, Invoice T1513699, Account# T8880539, ICN/IP Network, Hardware, Ti; 10/31/14 $506.71. • A motion was made to approve all payments by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes December 18, 2014 Page 2 OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Purchase of Panasonic Toughbooks — this item was discussed at the December 17, 2014 City Council meeting and the purchase has been tabled pending the testing of 4 Toughbooks configured with a different hard drive. Staff will report the findings after the testing period and make a recommendation on which Toughbook version should be purchased. A motion was made by David Hudik, seconded by Philip Laier to amend the original purchase of 30 Panasonic Toughbooks in the amount of $121,920.00, and purchase 4 Toughbooks with a solid state hard drive for testing, in an amount not to exceed $20,000.00, no discussion, motion carried unanimously. ADJOURNMENT Meeting adjourned at 4:05 PM on a motion by Philip Laier, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: cc: Sean Stegall, City Manager Jeff Swoboda, Chief of Police John Fahy, Fire Chief Debra Nawrocki, Finance Kim Dewis, City Clerk C