HomeMy WebLinkAbout06-19-2014M E911 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN
MINUTES
June 19, 2014, 3:30 PM.
151 Douglas Ave., 3rd floor Conf. Rm.
Elgin, Illinois
CALL MEETING TO ORDER
The meeting was called to order by Bill Wolf at 4:07 PM.
Present Others Present
Pat Crawford Dave Schmidt
David Hudik Adam Schuessler
John Mayer
Bill Wolf
APPROVAL OF PREVIOUS MONTH MINUTES
Review minutes from the May 15, 2014 meeting, submit for approval.
• Motion to accept the May 15, 2014 minutes as written by John Mayer,
seconded by Pat Crawford, no discussion, motion carried
unanimously.
AUTHORIZE PAYMENT OF INVOICES
AT&T Invoice 630845240506, Account# 630 845-2405 773 1, Land
Line 911 Trunk Lines; Jun 4 thru July 3, 2014 $2,118.76.
AT&T Invoice 630261323506, Account# 630 261-3235 471 6, Cellular
911 Truck Lines; Jun 4 thru Jul 3, 2013 $4,990.59.
• State of IL, Central Management Services, Invoice T1435706,
Account# T8880539, ICN/IP Network, Hardware, T1; 04/30/14
734.40.
■ A motion was made to approve all payments by Pat Crawford,
seconded by David Hudik, no discussion, motion carried
unanimously.
MONTHLY ACCOUNT ACTIVITY REPORT
• Status of Fund 220, E9-1-1 Telephone System.
■ Budget activity report
ETSB Meeting Minutes
June 19, 2014
Page 2
OLD BUSINESS
• Police Legal Sciences Communications Training Subscription Renewal,
$2,640.00. A motion was made by Pat Crawford, seconded by John
Mayer to renew the subscription in the amount of$2,640.00
NEW BUSINESS
• Presentation on fire station alerting equipment — Dave Schmidt gave a
presentation to members regarding a proposal to use ETSB funds to
purchase alerting equipment for the fire stations. This equipment would
help reduce response times, is NFPA compliant, would assist with
improved ISO ratings and is energy efficient. The purchase would include
the following equipment and features:
• Turnout Timers — provide a visual readout of call time information.
• Video Messenger— provide a visual alert for quicker response.
• Satellight Controller — instant colored light assignment, night vision
LED lighting for safety, ambient noise sensing speakers.
• Active X-IT Lighting — aids crew during an alert with red night-vision
directional lighting.
• Automated Voice Dispatch — text to speech announcement of call
details for consistent broadcasts. (additional cost for this feature)
The total cost to purchase this equipment for the seven stations would be
approximately $330,000 ($400,000 would include the Automated Voice
Dispatch feature), and would take approximately one month to install.
Questions from the board included: Is this an allowable expense for ETSB
funds? Is there a yearly maintenance cost? Will the system improve the
ISO rating? Dave will research this information and get a total cost/quote
for the project, and bring this back to the ETSB members at a future
meeting for formal consideration. Bill Wolf cautioned the members on the
possibility of funding this project since ETSB fund revenues have gone
down significantly. Bill also mentioned the importance of ensuring support
from the city manager's office and finance department before moving
forward.
UNSCHEDULED AGENDA ITEMS
• None.
ADJOURNMENT
Meeting adjourned at 4:45 PM on a motion by David Hudik, seconded by John
Mayer, no discussion, motion carried.
ETSB Meeting Minutes
June 19, 2014
Page 3
Respectfully su mitted,
Sharon Pepke
Recording Secretary
Approved: I
cc: Sean Stegall, City Manager
Colleen Lavery, Finance Director
Jeff Swoboda, Chief of Police
Kim Dewis, City Clerk
John Fahy, Fire Chief