HomeMy WebLinkAbout03-20-2014M E911 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN
MINUTES
March 20, 2014, 3:30 PM.
151 Douglas Ave., 3`d floor Conf. Rm.
Elgin, Illinois
CALL MEETING TO ORDER
The meeting was called to order by Bill Wolf at 3:36 PM.
Present Absent Others Present
Pat Crawford John Mayer Mike Eckler
David Hudik Lynn Polhemus
Bill Wolf
APPROVAL OF PREVIOUS MONTH MINUTES
Review minutes from the February 20, 2014 meeting, submit for approval.
• Motion to accept the February 20, 2014 minutes as written by Pat
Crawford, seconded by David Hudik, no discussion, motion carried
unanimously.
AUTHORIZE PAYMENT OF INVOICES
• AT&T Invoice 630845240501, Account# 630 845-2405 773 1, Land Line
911 Trunk Lines; Jan 4 thru Feb 3, 2014 $2,060.75.
• AT&T Invoice 630845240503, Account# 630 845-2405 773 1, Land Line
911 Trunk Lines; Mar 4 thru Apr 3, 2014 $2,092.27.
• AT&T Invoice 630261323503, Account# 630 261-3235 471 6, Cellular 911
Truck Lines; Mar 4 thru Apr 3, 2013 $4,990.41.
• State of IL, Central Management Services, Invoice T1424578, Account#
T8880539, ICN/IP Network, Hardware, T1; 01/31/14 $734.40.
• A motion was made to approve all payments by David Hudik,
seconded by Pat Crawford, no discussion, motion carried
unanimously.
MONTHLY ACCOUNT ACTIVITY REPORT
• Status of Fund 220, E9-1-1 Telephone System.
■ Budget activity report
ETSB Meeting Minutes
March 20, 2014
Page 2
OLD BUSINESS
• Power Phone discussion/purchase — Mike Eckler provided information and
follow-up to last month's discussion of the proposal to purchase Power
Phone for the dispatch center. Mike provided a list of references of
companies that currently use this system and how the product and service
was rated. Mike also provided additional information on the cost for
Power Phone and Priority Dispatch in their entirety, so the board could
compare the two proposals and decide on which contract to approve.
After a lengthy discussion, Pat Crawford made a motion to remove
the item from the table so that a proposal could be made for the
purchase of the software, seconded by David Hudik, no discussion,
motion carried unanimously.
Board members agreed to provide funding to purchase the software from
Power Phone in the amount not to exceed $85,614.70, with the proposed
payment schedule:
PAYMENT SCHEDULE
1 Execution of MSA $21,403.68 25%
Agreement(net 30)
2 Due June 2, 2014 $38,526.62 45%
3 Installation $17,122.94 20%
4 Acceptance $8,561.46 10%
TOTAL: $85,614.70 100%
Motion to approve the purchase and installation of Emergency
Medical Dispatch Software from Power Phone in the amount of
$85,614.70 and outlined by the payment schedule listed was made by
David Hudik, seconded by Pat Crawford, no discussion, motion
carried unanimously.
NEW BUSINESS
• New World Maintenance - $67,506.00 — annual maintenance agreement
to New World Systems for CAD and Mobile effective 01/01/14 to 12/31/14.
• Motion to approve payment by Pat Crawford, seconded by David
Hudik, no discussion, motion carried unanimously.
• Boards and Commissions Appreciation Breakfast —the City Council, along
with City staff is hosting an appreciation breakfast for all Boards and
Commission members on Saturday, April 19, 2014 at 9:00 am at The
Centre. Invitations were sent out via e-mail.
UNSCHEDULED AGENDA ITEMS
None.
ETSB Meeting Minutes
March 20, 2014
Page 3
ADJOURNMENT
Meeting adjourned at 4:31 PM on a motion by David Hudik, seconded by Pat
Crawford, no discussion, motion carried.
Respectfully submitted,
�" l 0 V-�
4b—
Sharon Pepke
Recording S cretary
Approved: � / -71 01 y
cc: Sean Stegall, City Manager
Colleen Lavery, Finance Director
Jeff Swoboda, Chief of Police
Kim Dewis, City Clerk
John Fahy, Fire Chief