HomeMy WebLinkAbout02-20-2014M E911 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN
MINUTES
February 20, 2014, 3:30 PM.
151 Douglas Ave., 3rd floor Conf. Rm.
Elgin, Illinois
CALL MEETING TO ORDER
The meeting was called to order by Bill Wolf at 3:34 PM.
Present Absent Others Present
Pat Crawford John Mayer Mike Eckler
David Hudik Lynn Polhemus Adam Schuessler
Bill Wolf
APPROVAL OF PREVIOUS MONTH MINUTES
Review minutes from the January 16, 2014 meeting, submit for approval.
• Motion to accept the January 16, 2014 minutes as written by Pat
Crawford, seconded by David Hudik, no discussion, motion carried
unanimously.
AUTHORIZE PAYMENT OF INVOICES
• AT&T Invoice 630845240502, Account# 630 845-2405 773 1, Land Line 911
Trunk Lines; Feb 4 thru Mar 3, 2014 $2,144.20.
• AT&T Invoice 630261323501, Account# 630 261-3235 471 6, Cellular 911
Truck Lines; Jan 4 thru Feb 3, 2014 $4,906.36.
• AT&T Invoice 630261323502, Account# 630 261-3235 471 6, Cellular 911
Truck Lines; Feb 4 thru Mar 3, 2014 $4,999.37.
• State of IL, Central Management Services, Invoice T1420892, Account#
T8880539, ICN/IP Network, Hardware, Ti; 12/31/13 $734.40.
• A motion was made to approve all payments by David Hudik,
seconded by Pat Crawford, no discussion, motion carried
unanimously.
MONTHLY ACCOUNT ACTIVITY REPORT
• Status of Fund 220, E9-1-1 Telephone System.
• Budget activity report
ETSB Meeting Minutes
February 20, 2014
Page 2
OLD BUSINESS
• None.
NEW BUSINESS
• Power Phone purchase - $85,614.70. Mike Eckler provided information
on the RFP for the Emergency Medical Dispatch Software. Power Phone
was the only company to respond to the RFP by the deadline. The
proposed cost includes software for emergency medical, fire and police
protocol, all training, and the use and installation of integrated tablets for
every dispatch station (including the backup center if needed). After
reviewing the proposal, possible additional costs for an interface and an
increase in annual maintenance fees were identified. Mike was asked to
contact the listed references and a few others to obtain information on this
company's service and product, and report the findings to the board
before a decision will be made to purchase this product, or continue and
extend the current Priority Dispatch's contract. The Power Phone quote is
valid through June 30, 2014. A motion was made by David Hudik,
seconded by Pat Crawford to table this item until all information is
available for discussion at a future meeting. No discussion, motion
carried unanimously.
UNSCHEDULED AGENDA ITEMS
• Commissioner's appreciation event — the City Council would like to host
an appreciation event for all board commissioners. A tentative date has
been set for Saturday, April 19th at The Centre for a pancake breakfast.
Bill Wolf made a suggestion to take a photo of all E-911 board members at
the March meeting, so the members could be identified and introduced at
the appreciation event. More information will be forthcoming.
ADJOURNMENT
Meeting adjourned at 4:21 PM on a motion by David Hudik, seconded by Pat
Crawford, no discussion, motion carried.
Respectfully submitted,
Sharon Pepke
Recording Secretary
Approved: (Y\o,ccA-, Vic, I L
cc: Sean Stegall, City Manager
Colleen Lavery, Finance Director
Jeff Swoboda, Chief of Police
Kim Dewis, City Clerk
.lnhn Fahv_ Fire Chief