The URL can be used to link to this page

Home My WebLink About2013 E-911 Agendas and Minutes Emergency Telephone System Board January 17, 2013 3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 20, 2012 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240501, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; January 4 thru February 3, 2013 ($1,964.33). • AT&T Invoice 630261323501, Account# 630 261-3235 471 6, Cellulae 911 Trunk Lines; January 4 thru February 3, 2013 ($4,834.43). • State of IL, Central Management Services, Invoice T1318931, Accoun # T8880539, ICN/IP Network, Hardware, Ti; 11/30/12 ($877.39). • MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS Referendum discussion Consideration of ESRI Software purchase NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT F EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 17, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:41 PM. Present Absent Others Present Pat Crawford David Hudik Jamie Fleisner JoAnn Foley Lacey Roberts Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 20, 2013 meeting, submit for approval. • Motion to accept the December 20, 2013 minutes as writte by Lynn Polhemus, seconded by JoAnn Foley, no discussion, moti•n carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240501, Account# 630 845-2405 773 1, L.;nd Line 911 Trunk Lines; January 4 thru February 3, 2013 ($1,964.33). • AT&T Invoice 630261323501, Account# 630 261-3235 471 6, C-Ilular 911 Trunk Lines; January 4 thru February 3, 2013 ($4,834.43). • State of IL, Central Management Services, Invoice T1318931, £ccount# T8880539, ICN/IP Network, Hardware, Ti; 11/30/12 ($877.39). • A motion was made to approve all payments by Pat Crawford, seconded by Lynn Polhemus, no discussion, moti•n carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report r ETSB Meeting Minutes January 17, 2013 Page 2 OLD BUSINESS • Referendum discussion — Bill Wolf met with Assistant City Man:ger Rick Kozal to discuss this issue. A referendum is still possib e, but a suggestion was made to wait until after the council elections in L pril. The board could choose to revisit this issue in May and make a det:rmination to move forward or not. • Consideration of ESRI software purchase — a recommendation as made to have staff access and use the city's existing license instead of an additional software purchase at this time. There could be an is..ue with 2 individuals using the system at the same time, and if this hapens, staff may come back to the board if funding is needed to make this p rchase. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • APCO membersip — this item will be listed on a future meeting agenda for discussion. • Absence - Bill Wolf will be absent for the April, May and June 013 ETSB meetings to attend the FBI Academy. Pat Crawford will be h.ndling the meetings during Bill's absence. ADJOURNMENT Meeting adjourned at 4:13 PM on a motion by Lynn Polhemus, se onded by JoAnn Foley, no discussion, motion carried. Respectfully su itted, Sharon Pepke Recording Secretary Approved: `A-.9\ocu.a ; cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief Emergency Telephone System Board February 21, 2013 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 17, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240502, Account# 630 845-2405 773 1, Land L ne 911 Trunk Lines; February 4 thru March 3, 2013 ($1,901.17). ellb* • AT&T Invoice 630261323502, Account# 630 261-3235 471 6, Cellula 911 Trunk Lines; February 4 thru March 3, 2013 ($4,804.55). • State of IL, Central Management Services, Invoice T1322843, Accou t#T8880539, ICN/IP Network, Hardware, Ti; 12/31/2012 ($877.39). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS APCO memberships for Telecommuncations Operators- $1,656 UNSCHEDULED AGENDA ITEMS C ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by rik , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r (Pk -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 21, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:35 PM. Present Others Present Pat Crawford Mike Bayard JoAnn Foley Dennis Hood David Hudik Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 17, 2013 meeting, submit for approva . • Motion to accept the revised January 17, 2013 minutes as writt-n by Pat Crawford, seconded by Lynn Polhemus, no discussion, moti•n carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240502, Account# 630 845-2405 773 1, Lani Line 911 Trunk Lines; February 4 thru March 3, 2013 ($1,901.17). • AT&T Invoice 630261323502, Account# 630 261-3235 471 6, Cell lar 911 Trunk Lines; February 4 thru March 3, 2013 ($4,804.55). • State of IL, Central Management Services, Invoice T1322843, ACC ount# T8880539, ICN/IP Network, Hardware, Tl; 12/31/2012 ($877.39). • A motion was made to approve all payments by Da id Hudik, seconded by JoAnn Foley, no discussion, motto carred unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report Information was not available. No update was given. ETSB Meeting Minutes February 21, 2013 Page 2 OLD BUSINESS • None. NEW BUSINESS ■ APCO memberships for Telecommunications Ope ators - $1,656.00. The costs for the annual memberships would cover 20 operators at an associate's level and 3 supervisors. S .ff could provide an annual report on Communication staffing, inclu.ing new employees, and request additional memberships if n_eded. A motion was made by JoAnn Foley, seconded by Lynn Pol emus to fund the purchase of memberships in the amount of $1,6.6.00, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • Communications update — Mike Bayard provided an updat: on the following: ➢ Radio system implementation schedule. ➢ Next Gen 911 system. ➢ Flooring issues/costs in the Communications Center — i- the cost for replacing the floor a permissable expense for ETSB? Mike will provide quotes and additional information at next month's eeting. ADJOURNMENT Meeting adjourned at 4:23 PM on a motion by David Hudik, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: a i cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk (11.' John Fahy, Fire Chief Emergency Telephone System Board March 21, 2013 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 21, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240503, Account# 630 845-2405 773 1, Land Li ne 911 Trunk Lines; March 4 thru April 3, 2013 ($2,034.42). • AT&T Invoice 630261323503, Account# 630 261-3235 471 6, Cellula 911 Trunk Lines; March 4 thru April, 2013 ($4,819.55). [ • State of IL, Central Management Services, Invoice T1326753, Acco # T8880539, ICN/IP Network, Hardware, Ti; 01/31/2013 ($734.40). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS Flooring costs for the Communications Center- NEW BUSINESS Consideration of Panasonic Mobile Computer Purchase - $139,470 UNSCHEDULED AGENDA ITEMS ADJOURNMENT r Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES March 21, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:46 PM. Present Absent Others Present Pat Crawford David Hudik Pete Sotos JoAnn Foley Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 21, 2013 meeting, submit for appro al. • Motion to accept the February 21, 2013 minutes as writt-n by Pat Crawford, seconded by JoAnn Foley, no discussio , motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240503, Account# 630 845-2405 77 1, Land Line 911 Trunk Lines; March 4 thru April 3, 2013 ($2,034.42) • AT&T Invoice 630261323503, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; March 4 thru April 3, 2013 ($4,819.55). • State of IL, Central Management Services, Invoice 1326753, Account# T8880539, ICN/IP Network, Hardware, T1; 111/31/2013 ($734.40). • A motion was made to approve all payments by Jo • nn Foley, seconded by Pat Crawford, no discussion, motio carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report Information was not available. No update was given. ETSB Meeting Minutes March 21, 2013 Page 2 OLD BUSINESS • Flooring costs for the Communications Center — Mike Bayard s working with the City Manager's Office on a direction for this project. This item was tabled and will be discussed at a future meeting. NEW BUSINESS • Consideration of Panasonic Mobile Computer Puchase, $139,4 0 — this is a quote to purchase and replace 30 mobile computers. In Febr ary, 2012, board members authorized 3 smaller payments over a peri.d of time rather than one large payment, to replace roughly 100 toug books for police and fire. This is the second purchase out of 3 total. • A motion was made to puchase 30 mobile computers at a cost of $139,470 by Pat Crawford, seconded by JoAnn Foley, no di-cussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • At a future date, staff will schedule a tour of the Communicati•ns Center as part of the ETSB monthly meeting. rk ADJOURNMENT Meeting adjourned at 4:08 PM on a motion by Lynn Polhemus, se onded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: a vv 1 \ cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r 1 Emergency Telephone System Board April 18, 2013 3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 21, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240504, Account# 630 845-2405 773 1, Land L ne 911 Trunk Lines; April 4 thru May 3, 2013 ($1,928.97). • AT&T Invoice 630261323504, Account# 630 261-3235 471 6, Cellul. 911 Trunk Lines; April 4 thru May 3, 2013 ($4,834.61). • State of IL, Central Management Services, Invoice T1330605, Accoun# T8880539, ICN/IP Network, Hardware, Ti; 02/28/2013 ($734.40). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS Backup Communications Center upgrades- $11,128.00 Anti-static carpeting for Backup Center- $9,175.00 Primary Communications Center upgrades- $35,976.00 Continued discussion for radio system project updates and potental use of contin;.ency funds • NEW BUSINESS Renewal of board member terms UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , s;conded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN (1' MINUTES April 18, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Pat Crawford at 3:41 PM. Present Absent Others Present Pat Crawford Lynn Polhemus Mike Bayard JoAnn Foley Bill Wolf Pete Sotos David Hudik APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the March 21, 2013 meeting, submit for approval. • Motion to accept the March 21, 2013 minutes as written i.y JoAnn Foley, seconded by David Hudik, no discussion, motio carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240504, Account# 630 845-2405 773 1, Land L ne 911 Trunk Lines; April 4 thru May 3, 2013 ($1,928.97). • AT&T Invoice 630261323504, Account# 630 261-3235 471 6, Cellula 911 Trunk Lines; April 4 thru May 3, 2013 ($4,834.61). • State of IL, Central Management Services, Invoice T1330605, Accoun # T8880539, ICN/IP Network, Hardware, Ti; 02/28/2013 ($734.40). • A motion was made to approve all payments by Da id Hudik, seconded by JoAnn Foley, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. r • Budget activity report Information was not available. No update was given. ETSB Meeting Minutes April 18, 2013 Page 2 C OLD BUSINESS • Backup communications center upgrades — $11,128.00 • Anti-static carpeting for backup center— $9,175.00 • Primary communications center upgrades — $35,976.00 • A motion was made to approve use of contingency unds for quoted amounts not to exceed $56,279.00 by JoA n Foley, seconded by David Hudik, no discussion, motio carried unanimously. • Continued discussion for radio system project updates and potential use of contingency funds: The radio system is progressing and is .tarting to be staged (assembled) at Motorola in Schaumburg. During this staging process system, components are assembled, wired, progra med and tested by Motorola staff. Sometime during the week of the 17th i June we will go to Motorola's staging facility and have the opportunity io test the equipment. During the course of structural analysis of tower sites it was determined that there were two sites that have failed structural analysis, t ose sites being the Airlite water tower and the Illinois State Police District Two tower. Due to the failure of the Airlite site we had to identify a alternate site as this water tower may have to be potentially removed or have a major reconstruction taking the water tower out of contention as a possible site. The new site was identified as the water tower at Randall a d College Green, which will result in a significant expense from the contingency fund. The State Police tower will be able to be remediated thro gh adding and/or structural elements of the tower, we should have final quotes for this for the next meeting. The other outstanding item we have at this time involves the replacement of the raised floor in the primary center, which is being quoted with the assistance of our Building Maintenance Superintendent, whi h will be complete for the next ETSB meeting. We are also in the plannin,; phase of moving up the conversion date for the backup center from September if feasible. NEW BUSINESS • Renewal of board member terms — Board members Pat Cr.wford and David Hudik's terms expire on May 1, 2013. Both members ere asked and agreed to serve another term. Notification will be made o the City Clerk for City Council approval. ETSB Meeting Minutes April 18, 2013 Page 3 UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 4:41 PM on a motion by David Hudik, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, 1_ Sharon Pepke Recording Secretary Approved: Thal \Lc X013 Thal cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r Emergency Telephone System Board May 16, 2013 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 18, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240505, Account# 630 845-2405 773 1, Land Li ne 911 Trunk Lines; May 4 thru June 3, 2013 ($2,011.48). • AT&T Invoice 630261323505, Account# 630 261-3235 471 6, Cellula 911 Trunk Lines; May 4 thru June 3, 2013 ($4,819.08). • State of IL, Central Management Services, Invoice T1334513, Acco # T8880539, ICN/IP Network, Hardware, Ti; 03/31/2013 ($734.40). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS Monitor purchase - $11,699.10 Replacement of primary dispatch floor- $31,908.47 Antistatic carpet flooring main dispatch center- $13,500.00 Randall/College Green tower modification- $143,500 State Police District 2 tower remediation- $23,525.00 Intrado NextGen 911 equipment modifications- $7,170.00(net $2,127.00) fik NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , s.conded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- r " EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 16, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Pat Crawford at 3:36 PM. Present Absent Others Present Pat Crawford Bill Wolf Mike Bayard JoAnn Foley David Hudik Lynn Polhemus APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the April 18, 2013 meeting, submit for approval. • Motion to accept the April 18, 2013 minutes as written •y JoAnn Foley, seconded by David Hudik, no discussion, motio carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240505, Account# 630 845-2405 773 1, Land L ne 911 Trunk Lines; May 4 thru June 3, 2013 ($2,011.48). • AT&T Invoice 630261323505, Account# 630 261-3235 471 6, Cellul. 911 Trunk Lines; May 4 thru June 3, 2013 ($4,819.08). • State of IL, Central Management Services, Invoice T1334513, Accoun # T8880539, ICN/IP Network, Hardware, Ti; 03/31/2013 ($734.40). • A motion was made to approve all payments by Da id Hudik, seconded by Lynn Polhemus, no discussion, moti•n carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. C . Budget activity report Information was not available. No update was given. ETSB Meeting Minutes May 16, 2013 Page 2 OLD BUSINESS • Monitor purchase - $11,699.10 • Replacement of primary dispatch floor - $31,908.47 • Antistatic carpet flooring main dispatch center- $13,500.00 • Randall/College Green tower modification - $143,500 • State Police District 2 tower remediation- $23,525.00 • Intrado NextGen 911 equipment modifications - $7,170.00 (net $2,127.10) • A motion was made to approve payments for the radi• system expenses in an amount not to exceed $226,259.57 (purch-se order #277599), by JoAnn Foley, seconded by Lynn Polhe us, no discussion, motion carried unanimously. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • JoAnn Foley mentioned that the EMS participation agreement needs to be approved. Mike Eckler is handling this. Mike Bayard will follow up on this issue. ADJOURNMENT Meeting adjourned at 4:17 PM on a motion by JoAnn Foley, secondee by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: !$ \?) cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r Emergency Telephone System Board June 20, 2013 3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 16, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 63045240506, Account# 630 845-2405 773 1, Lan. Line 911 Trunk Lines; June 4 thru July 3, 2013 ($1,983.71). • AT&T Invoice 630261323506, Account# 630 261-3235 471 6, Cel ular 911 Truck Lines; June 4 thru July 3, 2013 ($4,834.93). • State of IL, Central Management Services, Invoice T1338428, Acc.unt# T8880539, ICN/IP Network, Hardware, Ti; 04/30/13 ($734.40). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT O Meeting adjourned at PM on a motion by , seconded by , no discussion,motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- Kim Dewis om: Sharon Pepke ,,ent: Wednesday, June 19, 2013 3:46 PM To: Bill Wolf; Colleen Lavery; David H. Hudik;Jeffrey A. Swoboda; 'Jo.nn Foley';John P. Fahy; Kim Dewis; Lacey Roberts; 'Lynn Polhemus'; 'Pat Crawford'; Sean .tegall; Sharon Pepke Subject: June 20th ETSB meeting cancelled Good afternoon, Tomorrow's ETSB meeting has been cancelled, as there will be no quorum to conduct business. 'II issues listed on the June agenda will be moved to the July 18th meeting for discussion. If you have any questions reg.rding this matter, please let me know. Thank you, Sharon(Pephl Administrative Assistant Elgin Po&e Department 151 cDouglasAvenue Elgin, IL 60120 (847)289-2740 (847)289-2750(fad) Pepk s@cityo org OLI it LL(/IN IL. C 1 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGI June 20, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois Members were absent and therefore there was no quorum to conduit business. The meeting was cancelled and all issues listed on the agenda will b- moved to the July 18, 2013 meeting for discussion. Respectfully submitted, Sharon Pepke Recording Secretary Date: 0, cOl3 r cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r Emergency Telephone System Board July 18, 2013 3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 16, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 63045240506, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; June 4 thru July 3, 2013 ($1,983.71). • AT&T Invoice 630261323506, Account# 630 261-3235 471 6, Cel ular 911 Truck Lines; June 4 thru July 3, 2013 ($4,834.93). • AT&T Invoice 630261323507, Account# 630 261-3235 471 6, Cel ular 911 Truck Lines; July 4 thru August 3, 2013 ($4,840.97). • State of IL, Central Management Services, Invoice T1338428, Account# T8880539, ICN/IP Network, Hardware, Ti; 04/30/13 ($734.40). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Board position opening UNSCHEDULED AGENDA ITEMS r ADJOURNMENT Meeting adjourned at PM on a motion by , s;conded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 18, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Absent Pat Crawford JoAnn Foley David Hudik Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the May 16, 2013 meeting, submit for approval. • Motion to accept the May 16, 2013 minutes as written by Lynn Polhemus, seconded by Pat Crawford, no discussion, moti•n carried unanimously. Bill Wolf abstained. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 63045240506, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; June 4 thru July 3, 2013 ($1,983.71). • AT&T Invoice 630261323506, Account# 630 261-3235 471 6, C:Ilular 911 Truck Lines; June 4 thru July 3, 2013 ($4,834.93). • AT&T Invoice 630261323507, Account# 630 261-3235 471 6, C:Ilular 911 Truck Lines; July 4 thru August 3, 2013 ($4,840.97). • State of IL, Central Management Services, Invoice T1338428, A, count# T8880539, ICN/IP Network, Hardware, Ti; 04/30/13 ('.73 .40). • A motion was made to approve all payments by Lynn Polhemus, seconded by David Hudik, no discussio , motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report Information was not available. No update was given. ETSB Meeting Minutes July 18, 2013 Page 2 OLD BUSINESS • None. NEW BUSINESS • Board position opening — JoAnn Foley will be retiring from Sherman Hospital in November, and she has asked to step down as a board member for the ETSB at that time. Bill Wolf will talk to JoAnn to .ee if she has a recommendation for her replacement, possibly some•ne from Sherman Hospital. UNSCHEDULED AGENDA ITEMS • Updates — Bill Wolf provided the following updates: ➢ Priority Dispatch to Powerphone — Communications is ooking at the possibility of switching from Priority Dispatch to Po erphone. This information may be brought forw.:rd for discussion/consideration at a future meeting. ➢ The police department is looking at the possibility of a real time crime center. There may be potential to involve and •r ask the ETSB to help support the project if it moves forward. ➢ Radio project — this project is moving forward. Progres. is going well. ADJOURNMENT Meeting adjourned at 3:55 PM on a motion by David Hudik, secondee by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, k& ci Sharon Pepke Recording Speretary Approved: tU p1 L --)0/, 3 cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief Emergency Telephone System Board August 15,2013 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the July 18, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice T1346176, Accou t# T8880539, ICN/IP Network, Hardware, Ti; 06/30/13 ($734.40). • AT&T Invoice 630845240508, Account# 630 845-2405 773 1, Land ine 911 Trunk Lines; Aug 4 thru Sept 3, 2013 ($2,047.38). • AT&T Invoice 630261323508, Account# 630 261-3235 471 6, Cellul.; 911 Truck Lines; Aug 4 thru Sept 3, 2013 ($4,911.01). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS Police Legal Sciences: Communications Training Subscription Renewal - $2, 280 00 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 15, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:38 PM. Present Absent Guest Pat Crawford Lynn Polhemus John Mayer JoAnn Foley David Hudik Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 18, 2013 meeting, submit for approval. • Motion to accept the July 18, 2013 minutes as writte by Pat Crawford, seconded by David Hudik, no discussion, moti•n carried unanimously. AUTHORIZE PAYMENT OF INVOICES • State of IL, Central Management Services, Invoice T1346176, Account # T8880539, ICN/IP Network, Hardware, Ti; 06/30/13 ($734.40). • AT&T Invoice 630845240508, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; Aug 4 thru Sept 3, 2013 ($2,047.38). • AT&T Invoice 630261323508, Account #630 261-3235 471 6, C-llular 911 Trunk Lines; Aug 4 thru Sept 3, 2013 ($4,911.01). • A motion was made to approve all payments by Da id Hudik, seconded by JoAnn Foley, no discussion, motio carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report ETSB Meeting Minutes August 15, 2013 Page 2 OLD BUSINESS • None. NEW BUSINESS • Police Legal Sciences — Communications Training Subscription -enewal - $2,280.00. This training is realistic, hour long sessions that omployees can do at work. The subscription renewal will cover one year of t aining. • A motion was made to approve the renewal subscr ption for one year of training in the amount of $2,280.00 by Pat ' rawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS JoAnn Foley introduced John Mayer to those present. Mr. May:r is from Advocate Sherman Hospital, and JoAnn would like to recommend Mr. Mayer for consideration to serve on the ETSB once her position is vacated. The City Clerk will be notified so the process to fill JoAnn's position can move forward. • Updates — Bill Wolf provided the following updates: ➢ Continued discussion of the possibility of Comm nications switching from Priority Dispatch to Powerphone in the fu ure. The board members will be provided with costs associate• with this project in order to continue discussion before a proposal is brought forward for consideration. ➢ Continued discussion of the possibility of a real time cri e center for the police department. More information is forthcomin t ADJOURNMENT Meeting adjourned at 4:24 PM on a motion by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: 0.rr DA ,913 cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief Emergency Telephone System Board September 19,2013 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 15, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240509, Account# 630 845-2405 773 1, Land ine 911 Trunk Lines; Sept 4 thru Oct 3, 2013 ($2,100.07). • AT&T Invoice 630261323509, Account# 630 261-3235 471 6, Cellul. 911 Truck Lines; Sept 4 thru Oct 3, 2013 ($4,904.13). • State of IL, Central Management Services, Invoice T1402828, Accou t# T8880539, ICN/IP Network, Hardware, Ti; 07/31/13 ($734.40). • Esri, Inc. Invoice 96328392 ArcGIS for Desktop Standard (formerly • rcEditor) singe use primary maintenance. Start Date 09/01/13 —End Date 08/31/14; ($1,500.00) MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS r ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r tow -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 19, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:34 PM. Present Guests Others Pr-sent Pat Crawford John Mayer Joe Bush JoAnn Foley Lacey Ro•erts David Hudik Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 15, 2013 meeting, submit for approval. • Motion to accept the August 15, 2013 minutes as amended JoAnn Foley, seconded by David Hudik, no discussion, motio carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240509, Account# 630 845-2405 773 1, L. d Line 911 Trunk Lines; Sept 4 thru Oct 3, 2013 ($2,100.07). • AT&T Invoice 630261323509, Account# 630 261-3235 471 6, Ce lular 911 Truck Lines; Sept 4 thru Oct 3, 2013 ($4,904.13). • State of IL, Central Management Services, Invoice T1402828, Ac•ount# T8880539, ICN/IP Network, Hardware, Ti; 07/31/13 ($734.40). • A motion was made to approve payment for t e above invoices by JoAnn Foley, seconded by Pat Cra ford, no discussion, motion carried unanimously. • Esri, Inc. Invoice 96328392 ArcGIS for Desktop Standard (former y ArcEditor) single use primary maintenance. Start Date 09/01/13 —End Date 08/31/14; ($1,500.00) • A motion was made to approve payment for the abo e invoice by David Hudik, seconded by Lynn Polhemus, no di.cussion, motion carried unanimously. -ETSB Meeting Minutes September 19, 2013 Page 2 r MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. ■ Budget activity report OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Sergeant Dennis Hood and Mike Eckler will provide an upda e on the Powerphone project at the next scheduled meeting. ADJOURNMENT Meeting adjourned at 3:56 PM on a motion by David Hudik, secondee by Lynn Polhemus, no discussion, motion carried. Respectfully sub itted, c_ i \\c-t_k_c..--C\ Vsz_ Sharon Pepke Recording Secretary Approved: OC-1-60°A 1-1 ao l 3 cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r Emergency Telephone System Board October 17, 2013 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the September 19, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240510, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Sept 5 thru Oct 4, 2013 ($2,018.98). • AT&T Invoice 630261323510, Account# 630 261-3235 471 6, Cellul.r 911 Trunk Lines; Sept 5 thru Oct 4, 2013 ($4,906.12). • State of IL, Central Management Services, Invoice T1402828, Accou # T8880539, ICN/IP Network, Hardware, Ti; 08/31/13 ($734.40). MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS Power Phone Discussion NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT r Meeting adjourned at PM on a motion by , s-conded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 17, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:38 PM. Present Absent Others Present Pat Crawford Lynn Polhemus Mike Eckler JoAnn Foley Dennis Hood David Hudik Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the September 19, 2013 meeting, submit for approval. • Motion to accept the September 19, 2013 minutes as ritten by JoAnn Foley, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240510, Account# 630 845-2405 773 1, and Line 911 Trunk Lines; Sept 5 thru Oct 4, 2013 ($2,018.98). • AT&T Invoice 630261323510, Account# 630 261-3235 471 6, Cr Ilular 911 Trunk Lines; Sept 5 thru Oct 4, 2013 ($4,906.12). • State of IL, Central Management Services, Invoice T1402828, Account# T8880539, ICN/IP Network, Hardware, Ti; 08/31/13 ($734.40). • A motion was made to approve all payments by Pat I rawford, seconded by David Hudik, no discussion, motion carried unanimously. MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report r ETSB Meeting Minutes October 17, 2013 Page 2 ribs OLD BUSINESS • Power Phone discussion — Mike Eckler provided informatio on this system, and the system currently in use — Priority Dispatch. The Power Phone system is set up to be a much more user-friendly syste , offering flexibility for the dispatcher, with a flexible database. The curre t system penalizes a dispatcher if the programed protocol is not folio ed. The board members have asked staff to provide comparisons betwe:n the two systems, so that the members will have a better understanding of the costs associated with the two systems, what each system pro ides, and what would be the best system for the dispatchers to use. This issue will be on the November agenda for continued discussion. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Dispatch for South Elgin Police — staff is currently in discus%ions with South Elgin Police Department regarding a potential to provid: dispatch services for their department. Their contract will expire som:time next spring. More information is forthcoming. ADJOURNMENT Meeting adjourned at 4:55 PM on a motion by David Hudik, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording S.epretary Approved: o DJA c ( cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r Emergency Telephone System Board November 21, 2013 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 17, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240511, Account# 630 845-2405 773 1, Land ine 911 Trunk Lines; Nov 4 thru Dec 3, 2013 $2,019.99. • AT&T Invoice 630261323511, Account# 630 261-3235 471 6, Cellul.r 911 Trunk Lines; Nov 4 thru Dec 3, 2013 $4,906.23. • State of IL, Central Management Services, Invoice T1410066, Accou t# T8880539, ICN/IP Network, Hardware, Tl; 09/30/13 $734.40. • APCO International 2014 dues notice—Invoice #308480 10/17/13; $:9.00 per employee x 20 employees = $1,380.00. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS Power Phone Discussion NEW BUSINESS Ron Jones Electric - $4,765.00. Proposal to supply and install ladder rackin in 3`d floor dispatch server room, which includes hardware and material for future data cabling racks. Purchase of Dell Computers for Communication Center- $10, 226.70 2014 meeting dates UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , s;conded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 21, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Bill Wolf at 3:33 PM. Present Guest Others Present Pat Crawford JoAnn Foley Mike Bayard David Hudik Mike Eckler John Mayer Jamie Fleisner Lynn Polhemus Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 17, 2013 meeting, submit for approv.I. • Motion to accept the October 17, 2013 minutes as ritten by Pat Crawford, seconded by David Hudik, no di cussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240511, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Nov 4 thru Dec 3, 2013 $2,019.99. • AT&T Invoice 630261323511, Account# 630 261-3235 471 6, C:Ilular 911 Trunk Lines; Nov 4 thru Dec 3, 2013 $4,906.23. • State of IL, Central Management Services, Invoice T1410066, A, count# T8880539, ICN/IP Network, Hardware, Ti; 09/30/13 $734.40. • APCO International 2014 dues notice — Invoice #308480 10/17/13; $69.00 per employee x 20 employees = $1,380.00. • A motion was made to approve all payments by Jo n Mayer, seconded by Lynn Polhemus, no discussion, moti•n carried unanimously. ETSB Meeting Minutes November 21, 2013 Page 2 MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS • Power Phone discussion — Mike Eckler provided an overvie on the Power Phone and Priority Dispatch programs. Mike provided t e quotes he received from both companies, explained the difference- of each program and the costs associated to purchase the program. Th- contract for Priority Dispatch is due for renewal in January, 2014. Due t• the cost to purchase one of these programs, the project will need to go 'Lit for an RFP. • A motion was made by Lynn Polhemus for staff to start the RFP process in order to purchase a program for the dispatch center, seconded by David Hudik, no discussion, motion carried unanimously. NEW BUSINESS • Ron Jones Electric - $4,765 to supply and install ladder racking in the 3rd floor dispatch server room, which includes hardware and material for future data cabling racks. • A motion was made by John Mayer to approve pa ment of $4,765.00 out of the contingency fund to purc ase the materials and equipment for the dispatch sery•r room, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • Purchase of Dell Computers for Communication Center - $10,22..70. The current computers will not support the new video cards. • A motion was made by Pat Crawford to approve p.yment of $10,226.70 out of the contingency fund to purc ase Dell Computers for the Communications Center, sec•nded by David Hudik, no discussion, motion carried unanimo sly. • 2014 meeting dates — ETSB meeting dates for 2014 were ide tified and distributed. UNSCHEDULED AGENDA ITEMS • A plaque was presented to JoAnn Foley for her years of servi•e with the ETSB. FT B Meeting in Minutes . S November 21, 2013 Page 3 ADJOURNMENT Meeting adjourned at 4:25 PM on a motion by David Hudik, seconde by John Mayer, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: Ccm1ta{ \C1 ac)13. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r Emergency Telephone System Board December 19, 2013 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the November 21, 2013 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Account# 630 845-2405 773 1, Land line 911 Trunk Lines; Dec 4 thru Jan 3, 2013 $2,015.30. • AT&T Invoice 630261323512, Account# 630 261-3235 471 6, Cellul r 911 Truck Lines; Dec 4 thru Jan 3, 2013 $4,906.08. • State of IL, Central Management Services, Invoice T1413642, Account# T8880539, ICN/IP Network, Hardware, T1; 10/31/13 $734.40. MONTHLY ACCOUNT ACTIVITY REPORT Status of Fund 220, E9-1-1 Telephone System. • Budget activity report OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS r ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r r -2- EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 19, 2013, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Pat Crawford at 3:30 PM. Present Absent Others Present Pat Crawford Bill Wolf N/A David Hudik John Mayer Lynn Polhemus APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 21, 2013 meeting, submit for appr•val. • Motion to accept the November 21, 2013 minutes as writte by John Mayer, seconded by Lynn Polhemus, no discussion, moti•n carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; Dec 4 thru Jan 3, 2013 $2,015.30. • AT&T Invoice 630261323512, Account# 630 261-3235 471 6, Cr Ilular 911 Truck Lines; Dec 4 thru Jan 3, 2013 $4,906.08. • State of IL, Central Management Services, Invoice T1413642, A count# T8880539, ICN/IP Network, Hardware, T1; 10/31/13 $734.40. • A motion was made to approve all payments by Da e Hudik, seconded by Lynn Polhemus, no discussion, motio carried unanimously. r ETSB Meeting Minutes December 19, 2013 Page 2 MONTHLY ACCOUNT ACTIVITY REPORT • Status of Fund 220, E9-1-1 Telephone System, budget activity report • The budget activity report was reviewed; there were no •uestions concerning the report. OLD BUSINESS • Pat Crawford suggested that discussions be tabled for the nex meeting; the board unanimously agreed. NEW BUSINESS • There was no discussion concerning new business. UNSCHEDULED AGENDA ITEMS • No unscheduled items were brought to the meeting. ADJOURNMENT Meeting adjourned at 3:40 PM on a motion by John Mayer, secondee• by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, ► ,t Katie Johnston Acting Recordin Se retary Approved: C'I/ Inc /I4 cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief r