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Home My WebLink About2011 E-911 Emergency Telephone System Board Thursday, January 20 2011, 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 16, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323512, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Dec 4, 2010 thru Jan 3, 2011 ($5,058.97). • AT&T Invoice 630261323501, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Jan 4 thru Feb, 2011 ($5,058.97). • AT&T Invoice 630845240501, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Jan 4 thru Feb 3, 2011 ($2,532.20). • State of IL, Central Management Services, Invoice Ti 119714, Acc't T8880539, ICN/IP Network, Hardware, Ti; 11/30/10 ($877.39) • State of IL, Central Management Services, Invoice Ti 111564, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 11/30/10 ($903.88 STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS 1/19/2011 NEW BUSINESS Renewal of CAD and PMDC service contracts with Motorola IJ Elgin,City of PCAD, PMDC SA 187_00203 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk John Fahy, Fire Chief -2- 1/19/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 20, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:35 PM. Present Robert Beeter Pat Crawford JoAnn Foley David Hudik Lynn Polhemus APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 16, 2010 meeting, submit for approval. • Motion to accept the December 16, 2010 minutes as written by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323512, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; December 4, 2010 thru January 3, 2011 ($5,058.97) • Motion to approve payment by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323501, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; January 4 thru February 3, 2011 ($5,058.97) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240501, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; January 4 thru February 3, 2011 ($2,532.20) • Motion to approve payment by David Hudik, seconded by JoAnn Foley, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1119714, Acc't T8880539, ICN/IP Network, Hardware, T1; 11/30/10 ($877,39) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes January 20, 2011 Page 2 • State of IL, Central Management Services, Invoice T1111564, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 11/30/10 ($903.88) • Motion to approve payment by JoAnn Foley, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet These items were tabled until the February meeting because the data was not available. The final numbers for 2010 are being calculated, and the information will be distributed at the next meeting. OLD BUSINESS • None. NEW BUSINESS • CAD and PMDC service contracts with Motorola — the information was reviwed and discussed by the committee members. This information will be listed on the February meeting agenda for final approval. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:45 PM on a motion by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: qizilo run \ o.\ cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk John Fahy, Fire Chief Emergency Telephone System Board Thursday, February 17 2011, 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 20, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240501, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Feb 4 thru Mar 3, 2011 ($2,548.86). • AT&T Invoice 630261323502, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Feb 4 thru Mar 3, 2011 ($5,058.97). • State of IL, Central Management Services, Invoice T1123812, Acc't T8880539, ICN/IP Network, Hardware, TI; ($877.39). • State of IL, Central Management Services, Invoice T1123951, Acc't T8889030, IWIN Client Maintenance/Mobile Service, ($903.88). • VPI Inc. 24/7 Software Support and Maintenance with Priority Replacement Hardware Coverage for 1 Year 02/28/11 thru 02/28/12, ($9,214.00). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS r 2/15/2011 NEW BUSINESS tok UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk John Fahy, Fire Chief r r -2- 2/15/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 17, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Pat Crawford at 3:39 PM. Present Absent Pat Crawford Robert Beeter David Hudik JoAnn Foley Lynn Polhemus Others Present Joe Bush Dennis Hood Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 20, 2011 meeting, submit for approval. • Motion to accept the January 20, 2011 minutes as written by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240501, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; February 4 thru March 3, 2011 ($2,548.86) • Motion to approve payment by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323502, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; February 4 thru March 3, 2011 ($5,058.97) • Motion to approve payment by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1123812, Acc't T8880539, ICN/IP Network, Hardware, Ti; ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by r` David Hudik, no discussion, motion carried unanimously. ETSB Meeting Minutes February 17, 2011 Page 2 r • State of IL, Central Management Services, Invoice T1123951, Acc't T8889030, IWIN Client Maintenance/Mobile Service, ($903.88) • Motion to approve payment by Lynn Polhemus, seconded by David Hudik, no discussion, motion carried unanimously. • VPI Inc. 24/7 Software Support and Maintenance with Priority Replacement Hardware Coverage for 1 Year 02/28/11 thru 02/28/12, ($9,214.00) • Motion to approve payment by Lynn Polhemus, seconded by David Hudik, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet These items were tabled until the March meeting because the data was not avaiable. The final numbers for 2010 are being calculated, and the information will be distributed at the next meeting. OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:47 PM on a motion by Lynn Polhemus, seconded by David Hudik, no discussion, motion carried. Respectfully s mitted, r jt\ -3 — Sharon Pepke Recording Secretary Approved: -\ ci ce \"1) coo\\ rcc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk John Fahy, Fire Chief I EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES March 17, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:35 PM. Present Absent Robert Beeter David Hudik Pat Crawford JoAnn Foley Lynn Polhemus Others Present Mike Bayard Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 17, 2011 meeting, submit for approval. • Motion to accept the February 17, 2011 minutes as written by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240503, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; March 4 thru April 3, 2011 ($2,531.27) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323503, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; March 4 thru April 3, 2011 ($5,058.97) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1127906, Acc't T8880539, ICN/IP Network, Hardware, T1; 01/31/11 ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes March 17, 2011 Page 2 • State of IL, Central Management Services, Invoice T1128045, Acc't T8889030, TWIN Client Maintenance/Mobile Service: 01/31/11 ($46.88) • Motion to approve payment by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. • Extension to Maintenance and Support for Premier CAD — Premier MDC, cost of$119,844.00. • Motion to authorize staff to submit information to City Council for approval by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:51 PM on a motion by JoAnn Foley, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk John Fahy, Fire Chief Emergency Telephone System Board Thursday, March 17,2011, 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 17, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240503, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Mar 4 thru Apr 3, 2011 ($2,531.27). • AT&T Invoice 630261323503, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Mar 4 thru Apr 3, 2011 ($5,058.97). • State of IL, Central Management Services, Invoice T1127906, Acc't T8880539, ICN/IP Network, Hardware, T 1; 01/31/11 ($877.39). • State of IL, Central Management Services, Invoice T1128045, Acc't T8889030, IWIN Client Maintenance /Mobile Service; 01/31/11 ($46.88). • Extension to Maintenance and support for Premier CAD—Premier MDC, cost of $119,844. STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS 3/16/2011 r NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk John Fahy, Fire Chief r r -2- 3/16/2011 Emergency Telephone System Board Thursday, April 21, 2011, 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 17, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240504, Account# 630 845-2405 773 1, Land Line 911 Trunk ribk Lines; March 5 —April 4, 2011 in the amount of$2,538.99 • AT&T Invoice 630261323504, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; March 5 —April 4, 2011 in the amount of$5058.97 • State of IL, Central Management Services, Invoice T1132012, account# T8880539, ICN/IP Network, Hardware, T 1; February 2011 in the amount of$877.39 • State of IL, Central Management Services, Invoice T1132150, Account# T8889030, IWIN Client Maintenance/Mobile Service; February 2011 in the amount of$46.52 STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS 4/20/2011 r NEW BUSINESS Additional Software for Servers new CAD system—Lieutenant Bill Wolf UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk John Fahy, Fire Chief r r -2- 4/20/2011 I EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 21, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:37 PM. Present Absent Others Present Robert Beeter David Hudik Mike Bayard Pat Crawford Dennis Hood JoAnn Foley Bill Wolf Lynn Polhemus APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the March 17, 2011 meeting, submit for approval. • Motion to accept the March 17, 2011 minutes as written by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240504, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; March 5 thru April 4, 2011 ($2,538.99) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323504, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; March 5 thru April 4, 2011 ($5,058.97) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1132012, Acc't T8880539, ICN/IP Network, Hardware, T1; 02/2011 ($877.39) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1132150, Acc't T8889030, IWIN Client Maintenance/Mobile Service; 02/2011 ($46.52) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes April 21, 2011 Page 2 STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet These items were tabled until the May meeting because the data was not available. The information will be distributed at the next meeting. OLD BUSINESS • None. NEW BUSINESS • Additional Software for Servers new CAD system — information was presented to the mebers by Lieutenant Bill Wolf regarding the purchase of additional window licences and interface for the new CAD system. The information was reviewed and discussed by the committee members. • A motion was made by JoAnn Foley to approve the purchase for server licences from CDW-G in the amount of $8,866.63, seconded by Lynn Polhemus, no further discussion, motion carried unanimously. • A motion was made by Pat Crawford to approve the purchase of the SMS Interface Deployment for New World CAD from Zoll Data Systems, Inc., in the amount of $1,500.00, seconded by Lynn Polhemus, no further discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:55 PM on a motion by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, "l_CttOYI TQ-101-1-- Sharon Pepke Recording Secretary Approved: `tom \c-'\ cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk John Fahy, Fire Chief . Emergency Telephone System Board Thursday, May 19, 2011,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 21, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240505, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; May 4 thru June 3, 2011 ($2,606.16). • AT&T Invoice 630261323505, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; May 4 thru June 3, 2011 ($5,064.00). • State of IL, Central Management Services, Invoice T1136089, Account# T8880539, ICN/IP Network, Hardware, Ti; 03/31/11 ($877.39). • State of IL, Central Management Services, Invoice T1136228, Account# T8889030, IWIN Client Maintenance /Mobile Service; 03/31/11 ($46.52). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS r 5/16/2011 r NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Jennifer Quinton, Acting City Clerk r -2- 5/16/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MEETING MINUTES May 19, 2011, at 3:30 p.m. 151 Douglas Avenue, 3rd Floor Conference Room Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:50 p.m. Present Absent Others Present Robert Beeter Pat Crawford None JoAnn Foley David Hudik Lynn Polhemus APPROVAL OF PREVIOUS MONTH'S MINUTES Review minutes from the April 21, 2011 meeting, submit for approval. • Motion to accept the April 21, 2011 minutes as written by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240505, Account #630 845-2405 773 1, Land Line 911 Trunk Lines, May 4 thru June 3, 2011 ($2,606.16). o Motion to place invoice on hold by JoAnn Foley, seconded by Lynn Polhemus, motion carried unanimously. Board members inquired on the status of the April 5 thru May 3, 2011 invoice. Robert Beeter will follow up to determine the status of said invoice. • AT&T Invoice 630261323505, Account #630 261-3235 471 6, Cellular 911 Trunk Lines, May 4 thru June 3, 2011 ($5,064.00). o Motion to approve payment by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. • State of Illinois, Central Management Services, Invoice T1136089, Account #T8880539, ICN/IP Network, Hardward, T1, 03/31/11 ($877.39). o Motion to approve payment by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. • State of Illinois, Central Management Services, Invoice T1136228, Account #T8889030, IWIN Client Maintenance / Mobile Service, 03/31/11 ($46.52). o Motion to approve payment by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. ETSB Meeting Minutes May 19, 2011 Page 2 STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet. o These items were tabled until the June meeting because the data was not available. Robert Beeter will follow-up to determine the status of this information. OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 4:00 p.m. on a motion by Robert Beeter, seconded by JoAnn Foley, motion carried unanimously. Respectfully submitte• .6tt Katie Johnston Acting Recording Secretary Approved: cc: John Fahy, Fire Chief Colleen Lavery, Finance Director Jennifer Quinton, Acting City Clerk Sean Stegall, City Manager Jeffrey Swoboda, Chief of Police r Emergency Telephone System Board Thursday, June 16, 2011, 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 19, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240506, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; June 4 thru July 3, 2011 (S2,657.21). • AT&T Invoice 630261323506, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; June 4 thru July 3, 2011 ($5,059.15). • State of IL, Central Management Services, Invoice T1140051, Account# T8880539, ICN/IP Network, Hardware, Ti; 04/30/11 ($877.39). • State of IL, Central Management Services, Invoice T1140190, Account# 18889030, IWIN Client Maintenance /Mobile Service; 04/30/11 ($46.52). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS 6/14/2011 OP NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Jennifer Quinton, Acting City Clerk rik -2- 6/14/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN June 16, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois Present Absent Pat Crawford Robert Beeter David Hudik JoAnn Foley Lynn Polhemus Others Present Dennis Hood Lacey Roberts Members were absent and therefore there was no quorum to conduct busines. The meeting was cancelled and all issues listed on the agenda will be moved to the July 21s meeting for discussion. Respectfully submitted, apAcc-- Sharon Pepke Recording Secretary Date: rip . Up, ao11 cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Jennifer Quinton, Acting City Clerk John Fahy, Fire Chief Emergency Telephone System Board Thursday, July 21, 2011,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 16, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323506, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; June 4 thru July 3, 2011 ($5,059.15). r • AT&T Invoice 630261323507, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; July 4 thru Aug 3, 2011 ($5,059.06). • AT&T Invoice 630845240506, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; June 4 thru July 3, 2011 ($2,657.21). • AT&T Invoice 630845240507, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; July 4 thru Aug 3, 2011 ($2,654.37). • State of IL, Central Management Services, Invoice T1140051, Acc't T8880539, ICN/IP Network, Hardware, Ti; 05/16/11 ($877.39). • State of IL, Central Management Services, Invoice T1144137, Acc't T8880539, ICN/IP Network, Hardware, Ti; 06/20/11 ($877.39). • State of IL, Central Management Services, Invoice T1140190, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 05/16/11 ($46.52). • State of IL, Central Management Services, Invoice T1144275, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 06/20/11 ($46.52). r 7/22/2011 STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS Lieutenant Bill Wolf will provide an update on CAD/RMS project. UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion,motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r -2- 7/22/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 21, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:32 PM. Present Absent Others Present Robert Beeter JoAnn Foley Dennis Hood Pat Crawford Bill Wolf David Hudik Lynn Polhemus APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the May 19, 2011 meeting, submit for approval. "' • Motion to accept the May 19, 2011 minutes as written by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. The June 16, 2011 meeting was cancelled. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323506, Account # 630 261-3235 471 6, Cellular 911 Trunk Lines; June 4 thru July 3, 2011 ($5,059.15) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. • AT&T Invoice 630261323507, Account # 630 261-3235 471 6, Cellular 911 Trunk Lines; July 4 thru Aug 3, 2011 ($5,059.06) • Motion to approve payment by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240506, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; June 4 thru July 3, 2011 ($2,657.21) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. ETSB Meeting Minutes July 21, 2011 Page 2 • AT&T Invoice 630845240507, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; July 4 thru Aug 3, 2011 ($2,654.37) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1140051, Account # T8880539, ICN/IP Network, Hardware, T1; 05/16/11 ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by David Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1144137, Account # T8880539, ICN/IP Network, Hardware, T1; 06/20/11 ($877.39) • Motion to approve payment by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1140190, Account # T8889030, IWIN Client Maintenance / Mobile Service; 05/16/11 ($46.52) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1144275, Account # T8889030, IWIN Client Maintenance / Mobile Service; 06/20/11 ($46.52) • Motion to approve payment by Lynn Polhemus, seconded by David Hudik, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • A motion was made by Lynn Polhemus, and seconded by David Hudik to bring forward the following invoice for discussion, which was place on hold at the May 19, 2011 meeting: • AT&T Invoice 630845240505, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines, May 4 thru June 3, 2011 ($2,606.16). • Motion to approve payment by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. NEW BUSINESS • Lieutenant Bill Wolf provided an update on the CAD/RMS project to the members present. The go live date for the project is scheduled for October 24, 2011. Lieutenant Wolf also mentioned future expenditures for the ETSB. All of the figures are very rough estimates based on similar purchases in the past. [ Y ETSB Meeting Minutes July 21, 2011 Page 3 D October of 2011 — New World CAD maintenance - $52,500 ➢ End of 2011 — Battery backup replacements on the radio towers - $20,000 x 3 = $60,000 > End of 2011/Beginning of 2012 — Replacement of the voiceprint recording system for radio and telephone calls - $75,000. ➢ Beginning 2012 —Tape back up system - $20,000 > 2012 — Start phasing in new mobile computers to replace existing Toughbooks. Discussed was a three year phase in which approximately 33 being bought each year. Estimate is about $150,000 per year. > 2013-2014 — Next generation phone system. Last phone system replacement was around $1,000,000. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:56 PM on a motion by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: CL& \R ac_)l l r cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 18, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:35 PM. Present Absent Others Present Robert Beeter Lynn Polhemus Dennis Hood Pat Crawford Joe Bush JoAnn Foley David Hudik APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 21, 2011 meeting, submit for approval. • Motion to accept the July 21, 2011 minutes as written by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323506, Account # 630 261-3235 471 6, Cellular 911 Trunk Lines; July 4 thru August 4, 2011 ($5,094.08) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. • AT&T Invoice 630845240506, Account # 630 845-2405 773 1, Land Lines 911 Trunk Lines; July 4 thru August 4, 2011 ($3,484.75) • Motion to amend amount and authorize payment of $2,697.93 by JoAnn Foley, seconded by David Hudik, no discussion, motion carried unanimously. Robert Beeter will research the difference in the amounts and provide an update at the September meeting. • State of IL, Central Management Services, Invoice T1140051, Account # T8880539, ICN/IP Network, Hardware, T1; 07/25/11 ($877.39) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes August 18, 2011 Page 2 • State of IL, Central Management Services, Invoice T1140190, Account # T8889030, IWIN Client Maintenance/Mobile Service, 07/25/11 ($46.52) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. • ESRI ArcEditor Single Use Primary Maintenance Order #2404750 August 10, 2011; ($1,500.00) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Staff is exploring dispatching options for Pingree Grove. Currently, the county handles their calls, which average about 1600 per year. Staff is researching what the costs would be, and if additional equipment is necessary to dispatch and handle their calls. ADJOURNMENT Meeting adjourned at 4:02 PM on a motion by Pat Crawford, seconded by David Hudik, no discussion, motion carried. Respectfully s mitted, Sharon Pepke Recording Secretary Approved: CDCAo\ &O) cO« (111' cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk { n tow Emergency Telephone System Board Thursday, September 15, 2011,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 18, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323506, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; August 5 — September 4, 2011, in the amount of($5,090.08) • AT&T Invoice 630845240506, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; August 5 — September 4, 2011, in the amount of($2,747.38) • State of IL, Central Management Services, Invoice T1140051, Acc't T8880539, ICN/IP Network, Hardware, T1 08/22/2011 in the amount of($877.39) • State of IL, Central Management Services, Invoice T1140190, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 08/22/2011 in the amount of($46.52) • Motorola Solutions Invoice #78176443, CAD and Premier MDC Maintenance, 09/01/2001, in the amount of($9,987.00) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet r 9/13/2011 ; • - OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police ribk John Fahy, Fire Chief Kim Dewis, City Clerk r -2- 9/13/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN September 15, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois Present Absent Pat Crawford Robert Beeter Lynn Polhemus JoAnn Foley David Hudik Others Present Dennis Hood Lacey Roberts Members were absent and therefore there was no quorum to conduct business. The meeting was cancelled and all issues listed on the agenda will be moved to the October 20th meeting for discussion. Respectfully submitted, Sharon Pepke Recording Secretary Date: mkaei cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r ern Emergency Telephone System Board Thursday, October 20, 2011, 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 18, 2011 Meeting, submit for approval. (The September 15th meeting was cancelled) AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323509, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; September 4—October 3, 2011, in the amount of($5,090.96). • AT&T Invoice 630261323510, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; October 4—November 3, 2011, in the amount of($5,086.37). • AT&T Invoice 630845240509, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; September 4—October 3, 2011, in the amount of($2,747.38). • AT&T Invoice 630845240510, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; October 4—November 3, 2011, in the amount of($2,650.10). • State of IL, Central Management Services, Invoice T1203213, Acc't T8880539, ICN/IP Network, Hardware, T1 07/31/2011 in the amount of($877.39). • State of IL, Central Management Services, Invoice T1207214, Acc't T8880539, ICN/IP Network, Hardware, Ti 08/31/2011 in the amount of($877.39). • State of IL, Central Management Services, Invoice T1203350, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 07/31/11 in the amount of($46.52). r 10/18/2011 • State of IL, Central Management Services, Invoice T1207351, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 07/31/11 in the amount of($46.52). • Motorola Solutions Invoice#78176443, CAD and Premier MDC Maintenance, 09/01/2001, in the amount of($9,987.00) • Motorola Quote, UPS Battery Replacement at four (4) Elgin RF Sites, ($19,262.71) • Motorola Quote, Service & Labor to Replace all UPS Batteries at four (4) Elgin RF Sites, ($9,425.20) • New World Systems, Invoice#014797, CAD Maintenance, 10/01/11-12/31/11, ($11,789.00) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet r OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk -2- 10/18/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 20, 2011, 3:30 PM. 151 Douglas Ave., 31d floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:38 PM. Present Others Present Robert Beeter Mike Bayard Pat Crawford Dave Larson Joann Foley Lacey Roberts David Hudik Bill Wolf Lynn Polhemus APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 18, 2011 meeting, submit for approval. • Motion to accept the August 18, 2011 minutes as written by JoAnn Foley, seconded by David Hudik, no discussion, motion carried unanimously. The September 15, 2011 meeting was cancelled. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630261323509, Account # 630 261-3235 471 6, Cellular 911 Trunk Lines; September 4 thru October 3, 2011 ($5,090.96) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323510, Account # 630 261-3235 471 6, Cellular 911 Trunk Lines; October 4 thru November 3, 2011 ($5,086.37) • Motion to approve payment by JoAnn Foley, seconded by David Hudik, no discussion, motion carried unanimously. • AT&T Invoice 630845240509, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; September 4 thru October 3, 2011 ($2,747.38) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes October 20, 2011 Page 2 • AT&T Invoice 630845240510, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; October 4 thru November 3, 2011 ($2,650.10) • Motion to approve payment by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1203213, Account # T8880539, ICN/IP Network, Hardware, T1 07/31/11 ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by David Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1207214, Account # T8880539, ICN/IP Network, Hardware, T1 08/31/11 ($877.39) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1203350, Account # T8889030, IWIN Client Maintenance/Mobile Service, 07/31/11 ($46.52) ■ Motion to approve payment by Lynn Polhemus, seconded by David Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1207351, Account # T8889030, IWIN Client Maintenance/Mobile Service, 07/31/11 ($46.52) ■ Motion to amend the invoice date to 08/31/11 by David Hudik, seconded by Pat Crawford, no discussion, motion carried unaimously. ■ Motion to approve payment as amended by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. • Motorola Solutions Invoice #78176443, CAD and Premier MDC Maintenance, 09/01/11 ($9,987.00) • Motion to table invoice until next month's meeting by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. (Clarification is needed on what this payment is for before consideration is given to approve payment). • Motorola Quote, UPS Battery Replacement at four (4) Elgin RF Sites, ($19,262.71) • Motion to approve quote by JoAnn Foley, seconded by Pat Crawford, no discussion, motion carried unanimously. • Motorola Quote, Service & Labor to Replace all UPS Batteries at four (4) Elgin RF Sites, ($9,425.20) • Motion to approve quote by Lynn Polhemus, seconded by David Hudik, no discussion, motion carried unanimously. (Payment includes delivery and disposal and covers a 5 year timeframe). ETSB Meeting Minutes October 20, 2011 Page 3 • New World Systems, Invoice #014797, CAD Maintenance, 10/01/11 — 12/31/11, ($11,789.00) • Motion to table invoice until next month's meeting by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. (Members would like to talk to the New World representative before consideration is given to approve payment). STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • Board members requsted staff to contact New World Systems to see if a company representative would be available to attend the November 17th /► meeting to provide clarification on the Records Management System, and an explanation for the delay in the go live process. Lieuteant Bill Wolf will contact New World to see if they would have someone available to attend the meeting next month. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 4:38 PM on a motion by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Se retary Approved: Aj, L)�rrlJ'lp ) 7 c?n I I cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief Emergency Telephone System Board Thursday,November 17, 2011, 3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 20, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 6308452405011, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; November 4 thru December 3, 2011 ($2,677.77). • AT&T Invoice 630261323511, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; November 4 thru December 3, 2011 ($5,086.55). • State of IL, Central Management Services, Invoice T1211149, Account# T8880539, ICN/IP Network, Hardware, Tl; 09/30/11 ($877.39). • State of IL, Central Management Services, Invoice T1211286, Account# T8889030, IWIN Client Maintenance /Mobile Service; 09/30/11 ($46.52). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS 11/15/2011 • r NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r F -2- 10/18/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 17, 2011, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:30 PM. Present Absent Others Present Robert Beeter JoAnn Foley Dennis Hood Pat Crawford Lynn Polhemus Lacey Roberts David Hudik Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 20, 2011 meeting, submit for approval. • Motion to accept the October 20, 2011 minutes as written by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 6308452405011, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; November 4 thru December 3, 2011 ($2,677.77) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323511, Account # 630 261-3235 471 6, Cellular 911 Trunk Lines; November 4 thru December 3, 2011 ($5,086.55) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1211149, Account # T8880539, ICN/IP Network, Hardware, Ti; 09/30/11 ($877.39) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1211286, Account # T8889030, IWIN Client Maintenance/Mobile Service; 09/30/11 ($46.52) • Motion to approve payment by Pat Crawford, seconded by rDavid Hudik, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet ETSB Meeting Minutes November 17, 2011 Page 2 No information was provided. OLD BUSINESS • New World Issues — Lieutenant Wolf provided an update on the issues the department is experiencing with New World and the RMS project. Staff met with New World representatives to resolve these issues. A new go- live date has been set for March 19, 2012. The outstanding invoice for CAD Maintenance ($11,789.00), which was discussed at the October meeting was voided. There will be no maintenance charges for this year and possibly not until the system goes live. NEW BUSINESS • Funding New Radio System — Board members and staff discussed funding posibilities for the new radio system. Staff will continue to discuss options during budget sessions. • 2012 meeting dates — ETSB meeting dates for 2012 were identified and distributed. UNSCHEDULED AGENDA ITEMS • Group 1 Invoice — Lieutenant Wolf brought forward for discussion and considertion an invoice from Group 1 for $2,000, which is a one-time charge for the interface with CAD and New World. • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. ADJOURNMENT Meeting adjourned at 4:47 PM on a motion by Pat Crawford, seconded by David Hudik, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: (X xn bo A lam ( cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief I�t � r E LG I N Police Department MEMORANDUM DATE: November 11, 2011 TO: Kim Dewis, City Clerk FROM: Deputy Chief Robert Beeter SUBJECT: 2012 E-911 Meeting Dates EMERGENCY TELEPHONE SYSTEM BOARD (E-911) 01-19-12 r02-16-12 03-15-12 04-19-12 05-17-12 06-21-12 07-19-12 08-16-12 09-20-12 10-18-12 11-15-12 12-20-12 All meetings are held at 3:30 pm in the 3rd Floor Conference Room at the Elgin Police Department. obert :eeter is the contact person and can be reached at (847) 289-2762. ta/QC6 %igna .re r Emergency Telephone System Board Thursday, December 15, 2011,3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the November 17, 2011 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 6308452405012, Account# 630 845-2405 773 1, Land Line 911 Trunk Lines; December 4 thru January 3, 2012 ($2,697.39). • AT&T Invoice 630261323512, Account# 630 261-3235 471 6, Cellular 911 Trunk Lines; December 4 thru January 3, 2011 ($5,086.64). • State of IL, Central Management Services, Invoice T1215108, Account# T8880539, ICN/IP Network, Hardware, Ti; 10/31/11 ($877.39). • State of IL, Central Management Services, Invoice T1215245, Account# T8889030, IWIN Client Maintenance/Mobile Service; 10/31/11 ($46.52) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS 11/15/2011 NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police John Fahy, Fire Chief Kim Dewis, City Clerk r -2- 10/18/2011 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 15, 2011, 3:30 p.m. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:45 p.m. Present Absent Others Present Robert Beeter Pat Crawford Dennis Hood JoAnn Foley Lacey Roberts David Hudik Lynn Polhemus APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 17, 2011 meeting, submit for approval. • Motion to accept the November 17, 2011 minutes as written by David Hudik, seconded by Robert Beeter, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 6308452405012, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; December 4 thru January 3, 2012 ($2,697.39) • Motion to approve payment by Lynn Polhemus, seconded by David Hudik, motion carried unanimously. • AT&T Invoice 630261323512, Account # 630 261-3235 471 6, Cellular 911 Trunk Lines; December 4 thru January 3, 2012 ($5,086.64) • Motion to approve payment by JoAnn Foley, seconded by Lynn Poihemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1215108, Account # T8880539, ICN/IP Network, Hardware, Ti; 10/31/11 ($877.39) • Motion to approve payment by David Hudik, seconded by Lynn Poihemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1215245, Account # T8889030, IWIN Client Maintenance/Mobile Service; 10/31/11 ($46.52) • Motion to approve payment by JoAnn Foley, seconded by David Hudik, no discussion, motion carried unanimously. ' ETSB Meeting Minutes December 15, 2011 Page 2 r STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Lacey Roberts distributed the E9-1-1 Telephone System spreadsheet depicting the status of 2011 available funds. OLD BUSINESS None NEW BUSINESS None UNSCHEDULED AGENDA ITEMS • AT&T Invoice 6308452405012, Account # 630 845-2405 773 1, Land Line 911 Trunk Lines; past due charges ($786.82) • Motion to approve payment by David Hudik, seconded by JoAnn Foley, no discussion, motion carried unanimously. • The Elgin Fire and Police Departments collectively submitted a Response to Request for Proposal, to the South Elgin & Countryside Fire Protection District, to provide fire dispatch services. The bid addresses associated costs for the merge; South Elgin will absorb costs for the interface hardware and pay an annual fee for dispatch services. Current staffing levels can accommodate such merge. As it relates to police related dispatching, South Elgin intends to utilize Kane County for this service. This was brought forward as information only; ETSB funds will not be affected or utilized. ADJOURNMENT Meeting adjourned at 4:06 p.m. on a motion by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried. Resp ctf Ily - u• i ed, i. i. 11 Katie o nst• Acting Recording Secretary . Approved: r foal 17, ,3 /.)- cc: Sean Stegall, City Manager rib' Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Kim Dewis, City Clerk John Fahy, Fire Chief