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Home My WebLink About2010 E-911 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 21, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:34 PM. Present Absent Pat Crawford JoAnn Foley Tim Michaels Lynn Polhemus Jeff Swoboda Others Present Robert Beeter Tom Linder Mike Bayard Joe Bush Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 17, 2009 meeting, submit for approval. • Motion to accept the December 17, 2009 minutes as written by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252312, Acc't 773 R06-2523 850 2, Phase II Wireless; December 16, 2009 thru January 15, 2010 ($686.50) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630845240512, Acc't 63084524057731, Monthly Charges; December 4, 2009 thru January 3, 2010 ($1,024.88) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. ETSB Meeting Minutes January 21, 2010 Page 2 0r6. • AT&T Invoice 630845240501, Acc't 63084524057731, Monthly Charges; January 4, 2010 thru February 3, 2010 ($1,031.33) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323501, Acc't 63026132354716, Monthly Charges; January 4, 2010 thru February 3, 2010 ($5,765.81) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1019954, Acc't T8880539, ICN/IP Network, Hardware, Ti; 11/30/2009 ($877.39) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1020096, Acc't T8889030, IWIN Client Maint./Mobile Service, 11/30/2009 ($1,069.38) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • Ultra Strobe, Invoice 5694, 12/28/2009, Toughbook Project ($800.00) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • Tom Linder was introduced as the Communications Director. • Transfer of Deputy Police Chiefs — Robert Beeter will take Jeff Swoboda's place on the Board. • EMD Users Conference — a request was submitted for EMD Coordinator Mike Eckler and one Telecommunciations Operator to attend the EMD Users Conference in Orlando Florida in April. The total expenses would not exceed $4,200. • A motion was made by Pat Crawford to approve the conference request, with the cost not to exceed $4,200. Seconded by Lynn Polhemus, no discussion, motion carried unanimously. ETSB Meeting Minutes January 21, 2010 Page 3 UNSCHEDULED AGENDA ITEMS • 2012 Training (Mayan Calendar Ending) — Tom Linder will give a report at next month's meeting. ADJOURNMENT Meeting adjourned at 3:49 PM on a motion by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: ge br uai 1 R 4 cc: Sean Stegall, City Manager James Nowicki, Finance Director �r�► Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator Emergency Telephone System Board Thursday, February 18, 2010, 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 21, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252301, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; January 16, 2010 thru February 15, 2010 ($686.50) • AT&T Invoice 630845240502, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; February 4, 2010 thru March 3, 2010 ($1,021.68) • AT&T Invoice 630261323502, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; February 4, 2010 thru March 3, 2010 ($5,765.81) • State of IL, Central Management Services, Invoice T1024250, Acc't T8880539, ICN/IP Network, Hardware, T1; 12/31/2009 ($877.39) • State of IL, Central Management Services, Invoice T1024392, Acc't T8889030, IWIN Client Maint./Mobile Service, 12/31/2009 ($1,069.38) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS r NEW BUSINESS 2/16/2010 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator rik r -2- 2/16/2010 , EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 18, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:40 PM. Present Absent Pat Crawford Lynn Polhemus JoAnn Foley Tim Michaels Robert Beeter Others Present Mike Bayard Tom Linder Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 21 , 2010 meeting, submit for approval. • Motion to accept the January 21, 2010 minutes as written by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252301, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; January 16, 2010 thru February 15, 2010 ($686.50) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • AT&T Invoice 630845240502, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; February 4, 2010 thru March 3, 2010 ($1,021.68) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323502, Acc't 630 261-3235 471 6, Cellular 911 +' Trunk Lines; February 4, 2010 thru March 3, 2010 ($5,765.81) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. ETSB Meeting Minutes February 18, 2010 Page 2 • State of IL, Central Management Services, Invoice T1024250, Acc't T8880539, ICN/IP Network, Hardware, Ti; 12/31/2009 ($877.39) ■ Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1024392, Acc't T8889030, IWIN Client Maint./Mobile Service, 12/31/2009 ($1,069.38) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. ■ Monthly balance sheet OLD BUSINESS • Chair nominations — Tim Michaels nominated Deputy Chief Robert Beeter as Chairman of the ETSB since Deputy Chief Jeff Swoboda has stepped down, due to job duty re-assignment. Members voted to accept the nomination and the motion carried unanimously. NEW BUSINESS • GPS Equipment Failure — on February 7, 2010, a GPS receiver at the Airlite site failed, which severely impacted operations/communication for Police and Fire. Equipment that was installed in 1995 was affected and will need to be replaced in order to avoid a severe system degradation or outage. These devices are no longer supported by the end manufacturer and are installed at all radio sites. Due to this fact, the board members elected to replace the devices at all sites to prevent futher impact. A motion was made by Pat Crawford to approve the purchase and replacement of the equipment, not to exceed $175,000, seconded by JoAnn Foley, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 4:31 PM on a motion by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried. ETSB Meeting Minutes February 18, 2010 Page 3 Respectfully submitted, \ :-__)/t(Cu c af\liQ Sharon Pepke Recording Secretary Approved: --l`1laxck I 5?, .goi cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator • Emergency Telephone System Board Thursday, March 18, 2010, 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 18, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252302, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; February 16, 2010 thru March 15, 2010 ($686.50) • AT&T Invoice 630845240503, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; March 4, 2010 thru April 3, 2010 ($1,020.82) elk • AT&T Invoice 630261323503, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; March 4, 2010 thru April 3, 2010 ($5,765.81) • State of IL, Central Management Services, Invoice T1028334, Acc't T8880539, ICN/IP Network, Hardware, Ti; 01/31/2010 ($877.39) • State of IL, Central Management Services, Invoice T1028475, Acc't T8889030, IWIN Client Maint./Mobile Service, 01/31/2010 ($1,069.38) • Motorola Invoice 78136488 02/24/10 Month to Month Support For VRM's / Mobiles for Police and Fire, ($877.50). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS 3/16/2010 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN t."‘ MINUTES March 18, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Deputy Chief Robert Beeter at 3:34PM. Present Robert Beeter Pat Crawford JoAnn Foley Tim Michaels Lynn Polhemus Others Present Tom Linder Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 18, 2010 meeting, submit for approval. • Motion to accept the February 18, 2010 minutes as written by Tim Michaels, seconded by JoAnn Foley, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252302, Acc't 773 R06-2523 850 2, Phase I and Phase II Landline; February 16 thru March 15, 2010 ($686.50) • Brief question concerning the differences between account numbers from the prior months brought by JoAnn Foley. Difference was noted to be a sequential numbering by AT&T by Lacey Roberts. Motion to approve payment by JoAnne Foley, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240503, Acc't 630 845-2405 773 1 , Land Line 911 Trunk Lines, March 4 thru April 3, 2010 ($1,020.82) • Motion to approve payment by Lynn Polhemus, seconded by Tim Michaels, no discussion, motion carried unanimously. ETSB Meeting Minutes March 18, 2010 Page 2 • AT&T Invoice 630261323503, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; March 4, 2010 thru April 3, 2010 ($5,765.81) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus and JoAnn Foley, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1028334, Acc't T8880539, ICN/IP Network, Hardware, T1; 01/31/2010 ($877.39) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1028475, Acc't T8889030, IWIN Client Maint./Mobile Service, 01/31/2010 ($1,069.38) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • Motorola Invoice 78136488, 02/24/2010, Month to Month Support for VRM's/Mobiles for Police and Fire, ($877.50) • Lacey Roberts brought forward that Mike Bayard had advised that this amount was to be covered by surplus in other Motorola accounts. Motion to table item to next meeting by Tim Michaels, seconded by JoAnne Foley, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet o Members were presented with spreadsheet representations of the 220 account. It was noted that there was to be a monthly charge of $292.00 as bank fees. It was requested to have Jim Nowicki come to the next meeting and explain why the Account must keep such fees. OLD BUSINESS • None. NEW BUSINESS • None UNSCHEDULED AGENDA ITEMS elk • None. ETSB Meeting Minutes March 18, 2010 Page 3 ADJOURNMENT Meeting adjourned at 3:54 PM on a motion by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, Sergean Tom Linder Acting Recording Secretary Approved: (L ± ► 7o l u. cc: Sean Stegall, City Manager James Nowicki, Finance Director Jeff Swoboda, Acting Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief r r Emergency Telephone System Board Thursday, April 15, 2010, 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 18, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252303, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; March 16, 2010 thru April 15, 2010 ($686.50) • AT&T Invoice 630845240504, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; April 4, 2010 thru May 3, 2010 ($1,024.04) • AT&T Invoice 630261323504, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; April 4, 2010 thru May 3, 2010 ($5,765.81) • State of IL, Central Management Services, Invoice T1032532, Acc't T8880539, ICN/IP Network, Hardware, T1; 02/28/2010 ($877.39) • State of IL, Central Management Services, Invoice T1032673, Acc't T8889030, TWIN Client Maint./Mobile Service, 02/28/2010 ($1,069.38) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS etilft 4/16/2010 NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Jeff Swoboda, Acting Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief r -2- 4/16/2010 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 15, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:34 PM. Present Absent Robert Beeter Lynn Polhemus Pat Crawford JoAnn Foley Tim Michaels Others Present Tom Linder Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the March 18, 2010 meeting, submit for approval. • Motion to accept the March 18, 2010 minutes as amended by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252303, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; March 16, 2010 thru April 15, 2010 ($686.50) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • AT&T Invoice 630845240504, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; April 4, 2010 thru May 3, 2010 ($1,024.04) • Motion to approve payment by Tim Michaels, seconded by JoAnn Foley, no discussion, motion carried unanimously. • AT&T Invoice 630261323504, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; April 4, 2010 thru May 3, 2010 ($5,765.81) ro. • Motion to approve payment by JoAnn Foley, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes April 15, 2010 Page 2 • State of IL, Central Management Services, Invoice T1032532, Acc't T8880539, ICN/IP Network, Hardware, Ti; 02/28/2010, ($877.39) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1032673, Acc't T8889030, IWIN Client Maint./Mobile Service, 02/28/2010 ($1,069.38) • Motion to approve payment by JoAnn Foley, seconded by Pat Crawford, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet CFO Colleen Lavery will attend the May meeting to introduce herself to the members. OLD BUSINESS • Motorola Invoice 78136488, 02/24/10, Month to Month Support for VRM's/Mobiles for Police and Fire, ($877.50) • Item was tabled at the March 18, 2010 meeting. More information was needed from Mike Bayard, who was not able to attend the April meeting. This item was tabled until the May 20th meeting for further discussion. • Explanation of 220 Fund Account • Members requested at the March 18, 2010 meeting to have Jim Nowicki attend the meeting and explain why the account is charged a monthly fee of $292.00. This item was tabled until the May 20th meeting for further discussion. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ETSB Meeting Minutes April 15, 2010 Page 3 ADJOURNMENT Meeting adjourned at 3:52 PM on a motion by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Litton 4\6_ Sharon Pepke Recording Secretary Approved: , cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r Emergency Telephone System Board Thursday, May 20, 2010, 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 15, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252303, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; March 17, 2010 thru April 16, 2010 ($686.50) • AT&T Invoice 630845240504, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; April 4, 2010 thru May 3, 2010 ($1,029.08) • AT&T Invoice 630261323504, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; April 5, 2010 thru May 4, 2010 ($5,765.81) • State of IL, Central Management Services, Invoice T1032532, Acc't T8880539, ICN/IP Network, Hardware, Ti; 03/31/2010 ($877.39) • State of IL, Central Management Services, Invoice T1032673, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 03/31//2010 ($1,069.38) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System • Monthly balance sheet OLD BUSINESS NEW BUSINESS Reappointments of Tim Michaels and Pat Crawford r 5/17/2010 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, and motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief r r -2- 5/17/2010 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 20, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:35 PM. Present Absent Robert Beeter Tom Linder Pat Crawford JoAnn Foley Tim Michaels Lynn Polhemus Others Present Kristie Hilton Lacey Roberts Bill Wolf APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the April 15, 2010 meeting, submit for approval. • Motion to accept the April 15, 2010 minutes as amended by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252303, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; April 16, 2010 thru May 15, 2010 ($686.50) • Motion to approve payment as amended by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630845240504, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; May 4, 2010 thru June 3, 2010 ($1,029.08) • Motion to approve payment as amended by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. ETSB Meeting Minutes May 20, 2010 Page 2 �•. • AT&T Invoice 630261323504, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; May 4, 2010 thru June 3, 2010 ($5,765.81) • Motion to approve payment as amended by JoAnn Foley, seconded by Tim Michaels, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1032532, Acc't T8880539, ICN/IP Network, Hardware, Ti; 03/31/2010 ($877.39) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1032673, Acc't T8889030, TWIN Client Maintenance/Mobile Service, 03/31/2010 ($1,069.38) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet • E-911 Surcharge — Lacey will contact PSAP/ICC to check on the amounts that are submitted and what companies should be submitting surcharge monies and how much. OLD BUSINESS • Motorola Invoice — Mike Bayard provided clarification on a credit memo from Motorola that the department received regarding monthly maintenance agreement ($877.50), and how the credit has been applied to date. NEW BUSINESS • Reappointments of Tim Michaels and Pat Crawford UNSCHEDULED AGENDA ITEMS • RMS and CAD Replacement — Lieutenant Bill Wolf and Analyst Kristie Hilton provided and overview and update on the RMS and CAD Replacement project that the Police Department has been working on. It is estimated that the ETSB will save approximately $180,000 in maintenance fees with the new system compared to the Motorola system currently being used.The committee members reviewed the information and are in support of the new RMS and CAD system for the department. • Motion to accept report and continue to support maintenance fees by JoAnn Foley, seconded by Tim Michaels, no discussion, motion carried unanimously. ETSB Meeting Minutes May 20, 2010 Page 3 ADJOURNMENT Meeting adjourned at 4:12 PM on a motion by Lynn Polhemus, seconded by Tim Michaels, no discussion, motion carried. Respectfully submitted, \iluouon 40/1&-__ Sharon Pepke Recording Secretary Approved: J'Uru2 /1 /ii cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief l Emergency Telephone System Board rt. Thursday, June 17,2010,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 20, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252305, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; May 16 thru Jun 15, 2010 ($686.50). • AT&T Invoice 630845240506,Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Jun 4 thru July 3, 2010 ($1,030.85). • AT&T Invoice 630261323506, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Jun 4 thru July 3, 2010 ($4,215.04) **A service credit of$712.00 was applied to this invoice by AT& T. • State of IL, Central Management Services, Invoice T1040847, Acc't T8880539, ICN/IP Network, Hardware, Ti; 04/30/10 ($877.39). • State of IL, Central Management Services, Invoice T1032673, Acc't T8889030, IWIN Client Maint./Mobile Service, 04/30/10 ($1,069.38). IPSAN—Illinois Public Safety Agency Network; Alerts billing for 01/01/10 thru 06/30/10 ($11,856.00). **Total amount invoiced $16,206.00 - $11,856.00 paid for by ETSB /E911 account; $1,500.00 paid for by police general fund budget(010). r 6/17/2010 .,, STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS Appointment of new board member Lt. David H. Hudik UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief r -2- 6/17/2010 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 17, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:35 PM. Present Absent Robert Beeter JoAnn Foley Pat Crawford Lynn Polhemus Tim Michaels Others Present David Hudik Tom Linder Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the May 20, 2010 meeting, submit for approval. • Motion to accept the May 20, 2010 minutes as written by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252305, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; May 16 thru June 15, 2010 ($686.50) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630845240506, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; June 4 thru July 3, 2010 ($1,030.85) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • AT&T Invoice 630261323506, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; June 4 thru July 3, 2010 ($4,215.04) **A service credit of $712.00 was applied to this invoice by AT & T. • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes June 17, 2010 Page 2 • State of IL, Central Management Services, Invoice T1040847, Acc't T8880539, ICN/IP Network, Hardware, Ti; 04/30/10 ($877.39) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1032673, Acc't T8889030, IWIN Client Maint./Mobile Service, 04/30/10 ($1,069.38) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • IPSAN — Illinois Public Safety Agency Network; Alerts billing for 01/01/10 thru 06/30/10 ($11,856.00) **Total amount invoiced $16,206.00 - $11,856.00 paid for by ETSB / E911 account; $1,500.00 paid for by police general fund budget (010). (The payment amount the ETSB / E911 account will be responsible for was amended to $14,706.00.) • Motion to approve amended payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Tim Michaels questioned the timelyness of the installtion of the GPS equipment. The equipment has been purchased and received. Installation will be forthcoming. NEW BUSINESS • Appointment of new board member Lt. David Hudik. UNSCHEDULED AGENDA ITEMS The board members and staff thanked Tim Michaels for his participation and involvement with the ETSB committee. ADJOURNMENT Meeting adjourned at 3:52 PM on a motion by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried. ETSB Meeting Minutes June 17, 2010 Page 3 rbk Respectfully submitted, \ __51;Lttke,r\ Sharon Pepke Recording Secretary Approved: ,^ 15- (-Qo)r cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief r r Emergency Telephone System Board erk Thursday,July 15,2010,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 17, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252306,Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; June 16 thru Jul 15, 2010($686.50). • AT&T Invoice 630261323507,Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Jul 4 thru Aug 3, 2010($5,027.35). ellak • State of IL, Central Management Services, Invoice T1045179,Acc't T8880539, ICN/IP Network, Hardware, Ti; 05/31/10($877.39). • State of IL, Central Management Services, Invoice T1045320, Acc't T8889030, IWIN Client Maint./Mobile Service, 05/31/10($2,584.38). ** Three new licenses were added and accounted for the increase in monthly charges. Environmental Systems Research Inst. Invoice 92187813 CAD Maintenance 09/01/2010 through 08/31/2010($1,500.00). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT 7/12/2010 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 15, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Pat Crawford at 3:36 PM. Present Absent Pat Crawford Robert Beeter JoAnn Foley Lynn Polhemus David Hudik Others Present Tom Linder Lacey Roberts Joe Bush APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 17, 2010 meeting, submit for approval. • Motion to accept the June 17, 2010 minutes as written by Dave Hudik, seconded by JoAnn Foley, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252306, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; June 16 thru July 15, 2010 ($686.50). • Motion to approve payment by JoAnn Foley, seconded by Dave Hudik, no discussion, motion carried unanimously. • AT&T Invoice 630261323507, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; July 4 thru Aug 3, 2010 ($5,027.35). • Motion to approve payment by JoAnn Foley, seconded by Dave Hudik, no discussion, motion carried unanimously. ETSB Meeting Minutes July 15, 2010 Page 2 • AT&T Invoice 630845240507, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; July 4 thru Aug 3, 2010 ($1,047.32). • Motion to approve payment as amended by Dave Hudik, seconded by JoAnn Foley, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1045179, Acc't T8880539, ICN/IP Network, Hardware, Ti; 05/31/10 ($877.39). • Motion to approve payment by JoAnn Foley, seconded by Dave Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1045320, Acc't T8889030, IWIN Client Maint./Mobile Service, 05/31/10 ($2,584.38). **Three new licenses were added and accounted for the increase in monthly charges. • Motion to approve payment by Dave Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • Environmental Systems Research Inst. Invoice 92187813 CAD Maintenance 09/01/2010 through 08/31/2011 ($1,500.00). • Motion to approve payment as amended by JoAnn Foley, "" seconded by Pat Crawford, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • A general discussion was held on the elections of Officers. This item was tabled until the August 19th meeting for further discussion. UNSCHEDULED AGENDA ITEMS • A general discussion of the Elgin Cooling Centers was held. The board members were advised that the Elgin area media had been notified of the ik Cooling Centers. ETSB Meeting Minutes July 15, 2010 Page 3 • A general discussion of the Elgin and Kane Couty Code Red Systems was held. ADJOURNMENT Meeting adjourned at 3:50 PM on a motion by Dave Hudik, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: 1artA lQ I go\C cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief f Emergency Telephone System Board Thursday, September 16, 2010,3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the July 15, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252307, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; Jul 16 thru Aug 15, 2010 ($686.50). r • AT&T Invoice 773R06252308, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; Aug 16 thru Sep 15, 2010 ($686.50). • AT&T Invoice 630261323508, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Aug 4 thru Sep 3, 2010 ($5,051.41). • AT&T Invoice 630261323509, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Sep 4 thru Oct 3, 2010 ($5,049.22). • AT&T Invoice 630845240508, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Aug 4 thru Sep 3, 2010 ($1,060.24). • AT&T Invoice 630845240509, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Sep 4 thru Oct 3, 2010 ($1,052.31). 9/14/2010 • State of IL, Central Management Services, Invoice T1049316, Acc't T8880539, ICN/IP Network, Hardware, Ti; 06/30/10 ($877.39). • State of IL, Central Management Services, Invoice T1103470, Acc't T8880539, ICN/IP Network, Hardware, Ti; 07/31/10 ($877.39). • State of IL, Central Management Services, Invoice T1049456, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 06/30/10 ($903.88). • State of IL, Central Management Services, Invoice T1103609, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 07/31/10 ($903.88). • Motorola Invoice 41146458 07/15/10 TRAK GPS Replacement for Emergency Radio System; ($160,075.72). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet r OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at _ PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief r -2- 9/14/2010 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 16, 2010, 3:30 PM. 151 Douglas Ave., 3`d floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by JoAnn Foley at 3:39 PM. Present Absent Pat Crawford Robert Beeter JoAnn Foley Tom Linder David Hudik Lynn Polhemus Others Present Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 15, 2010 meeting, submit for approval. • Motion to accept the July 15, 2010 minutes as written by Dave Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252307, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; Jul 16 thru Aug 15, 2010 ($686.50). • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 773R06252308, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; Aug 16 thru Sep 15, 2010 ($686.50). • Motion to approve payment by Dave Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. r ETSB Meeting Minutes September 16, 2010 Page 2 • AT&T Invoice 630261323508, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Aug 4 thru Sep 3, 2010 ($5,051.41). • Motion to approve payment by Dave Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323509, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Sep 4 thru Oct 3, 2010 ($5,049.22). • Motion to approve payment by Lynn Polhemus, seconded by Dave Hudik, no discussion, motion carried unanimously. • AT&T Invoice 630845240508, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Aug 4 thru Sep 3, 2010 ($1,060.24). • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240509, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Sep 4 thru Oct 3, 2010 ($1,052.31). • Motion to approve payment by Dave Hudik, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1049316, Acc't T8880539, ICN/IP Network, Hardware, Ti; 06/30/10 ($877.39). • Motion to approve payment by Pat Crawford, seconded by Dave Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1103470, Acc't T8880539, ICN/IP Network, Hardware, Ti; 07/31/10 ($877.39). • Motion to approve payment by Lynn Polhemus, seconded by Dave Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1049456, Acc't T8889030, TWIN Client Maintenance / Mobile Service, 06/30/10 ($903.88). • Motion to approve payment by Dave Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1103609, Acc't T8889030, TWIN Client Maintenance / Mobile Service, 07/31/10 ($903.88). • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. • Motorola Invoice 41146458 07/15/10 TRAK GPS Replacement for Emergency Radio System; ($160,075.72). • Motion to approve payment by Pat Crawford, seconded by Dave Hudik, no discussion, motion carried unanimously. ETSB Meeting Minutes September 16, 2010 Page 3 STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. ■ Monthly balance sheet OLD BUSINESS • A general discussion was held on the possibility of a future referendum. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Election of ETSB Officers — this issue was tabled at the July meeting. JoAnn Foley asked that this item be listed on the October agenda for discussion and vote. ADJOURNMENT Meeting adjourned at 4:12 PM on a motion by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, L d D ato \L Sharon Pepke Recording Secretary Approved: Uct � 1 Jot() cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief • Emergency Telephone System Board Thursday, October,212010,3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the September 16, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252309, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; Sep 16 thru Oct 15, 2010 ($686.50). • AT&T Invoice 630261323510, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Oct 4 thru Nov 3, 2010 ($5,058.97). • AT&T Invoice 630845240510, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Oct 4 thru Nov 3, 2010 ($1,047.67). • State of IL, Central Management Services, Invoice T1 107351, Acc't T8880539, ICN/IP Network, Hardware, T 1; 08/31/10 ($877.39). • State of IL, Central Management Services, Invoice Ti 107490, Acc't T8889030, IWIN Client Maintenance /Mobile Service, 08/31/10 ($903.88). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS 10/19/2010 NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at _ PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief r r -2- 10/19/2010 • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 21, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:36 PM. Present Robert Beeter David Hudik Pat Crawford Tom Linder JoAnn Foley Lynn Polhemus Others Present Dennis Hood Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the September 16, 2010 meeting, submit for approval. • Motion to accept the September 16, 2010 minutes as written by Robert Beeter, seconded by Dave Hudik, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252309, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; September 16 thru October 15, 2010 ($686.50) • Motion to approve payment by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. • AT&T Invoice 630261323510, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; October 4 thru November 3, 2010 ($5,058.97) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630845240510, Acc't 630 845-2405 773 1, Land Line 911 rik Trunk Lines; October 4 thru November 3, 2010 ($1,047.67) • Motion to approve payment by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. ETSB Meeting Minutes October 21, 2010 Page 2 • State of IL, Central Management Services, Invoice T1107351, Acc't T8880539, ICN/IP Network, Hardware, T1; 08/31/10 ($877.39) • Motion to approve payment by JoAnn Foley, seconded by David Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1107490, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 08/31/10 ($903.88) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Election of ETSB Officers — Robert Beeter will research the information, and this item will be listed on the November agenda for discussion and vote. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Introduction of Dennis Hood — Robert Beeter introduced Sergeant Dennis Hood to the board members. Sergeant Hood will be assuming Sergeant Linders position as Communication Director effective November 21, 2010, and therefore attending future ETSB meetings in place of Sergeant Linder. ADJOURNMENT Meeting adjourned at 3:52 PM on a motion by Robert Beeter, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, L Ofio k— Sharon Pepke Recording Secretary Approved: A)o, -n Lejt ? O/n cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief Emergency Telephone System Board !!b Thursday,November, 18 2010,3:30 P.M. Elgin Police Department Chiefs Conference Room,Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 21, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252310, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; Oct 16 thru Nov 15, 2010 ($687.82). r • AT&T Invoice 630261323511, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; Nov 4 thru Dec 3, 2010 ($5,058.97). • AT&T Invoice 630845240511, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; Nov 4 thru Dec 3, 2010 ($1,940.71). • AT&T Invoice 847Z99197710, Acc't 847 Z99-1977 923 0, T1 Lines (Four Locations); Oct 16 thru Nov 15, 2010 ($788.55). • State of IL, Central Management Services, Invoice T1111425, Acc't T8880539, ICN/IP Network, Hardware, Ti; 09/30/10 ($877.39). • State of IL, Central Management Services, Invoice T1111564, Acc't T8889030, IWIN Client Maintenance/Mobile Service, 09/30/10 ($903.88). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet 11/17/2010 r OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief r -2- 11/17/2010 4 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 18, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:38 PM. Present Absent Robert Beeter JoAnn Foley Pat Crawford Lynn Polhemus David Hudik Dennis Hood Others Present Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 21, 2010 meeting, submit for approval. • Motion to accept the October 21, 2010 minutes as written by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252310, Acc't 773 R06-2523 850 2, Phase I & Phase II Wireless; Oct 16 thru Nov 15, 2010 ($687.82) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323511, Acc't 630 261-3235 471 6, Cellular 911 Trunk Lines; November 4 thru December 3, 2010 ($5,058.97) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. • AT&T Invoice 630845240511, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; November 4 thru December 3, 2010 ($1,940.71) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 847Z99197710, Acc't 847 Z99-1977 923 0, T1 Lines (Four Locations); Oct 16 thru Nov 15, 2010 ($788.55) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. ETSB Meeting Minutes November 18, 2010 Page 2 • State of IL, Central Management Services, Invoice T1111425, Acc't T8880539, ICN/IP Network, Hardware, Ti; 09/30/10 ($877.39) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1111564, Acc't T8889030, IWIN Client Maintenance / Mobile Service, 09/30/10 ($903.88) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Election of ETSB Officers — this issue was tabled and will be listed on the December agenda for discussion and vote. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:50 PM on a motion by David Hudik, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: e.C�m\MA ■ cc: Sean Stegall, City Manager elk Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief Emergency Telephone System Board Thursday, December 16 2010,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the November 18, 2010 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Acc't 630 845-2405 773 1, Land Line 911 Trunk rik Lines; Dec 4 2010 thru Jan 3 2011 (2,526.52). • State of IL, Central Management Services, Invoice T1111425, Acc't T8880539, ICN/IP Network, Hardware, Ti; 10/30/10 ($877.39). • State of IL, Central Management Services, Invoice T1111564, Acc't T8889030, IWIN Client Maintenance/Mobile Service; 10/30/10 (903.88). STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS Lieutenant Bill Wolf to discuss the transition from Motorola Print Trac CAD to New World r CAD 12/13/2010 Election of ETSB Officers; Chairman, Vice Chairman and Secretary UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Mike Baker, Interim Fire Chief r r -2- 12/13/2010 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 16, 2010, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Robert Beeter at 3:39 PM. Present Robert Beeter Pat Crawford JoAnn Foley David Hudik Lynn Polhemus Others Present Dennis Hood Bill Wolf rbk APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the November 18, 2010 meeting, submit for approval. • Motion to accept the November 18, 2010 minutes as written by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Acc't 630 845-2405 773 1, Land Line 911 Trunk Lines; December 4, 2010 thru January 3, 2011 ($2,526.52) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1111425, Acc't T8880539, ICN/IP Network, Hardware, Ti; 10/30/10 ($877.39) • Motion to approve payment by David Hudik, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1111564, Acc't T8889030, IWIN Client Maintenance/Mobile Service; 10/30/10 ($903.88) • Motion to approve payment by Pat Crawford, seconded by David Hudik, no discussion, motion carried unanimously. ETSB Meeting Minutes December 16, 2010 Page 2 STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • Transition from Motorola Print Trac CAD to New World CAD — Lt. Wolf provided information on the future transition of CAD, with a projected go live date sometime in September, 2011. Payments for the maintenance of the current system will be billed and paid monthly by ETSB instead of annually. • Election of ETSB Officers — nominations were made for the position of Chairman, Vice Chairman and Secretary. After a brief discussion, the board members voted the following: ➢ Chairman — Robert Beeter ➢ Vice Chairman — Pat Crawford ➢ Secretary— David Hudik These positions are effective immediately. UNSCHEDULED AGENDA ITEMS • 2011 Meeting Dates — ETSB meeting dates for 2011 were identified and discussed. ADJOURNMENT Meeting adjourned at 4:02 PM on a motion by David Hudik, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully 7bmitted, �_1CI.,U1l Sharon Pepke Recording Secretary Approved: n►.��u ?o Qc\1 cc: Sean Stegall, City Manager Colleen Lavery, Finance Director Jeff Swoboda, Chief of Police Diane Robertson, City Clerk Jack Henrici, Fire Chief h E LG I N Police Department MEMORANDUM DATE: December 14, 2010 TO: Diane Robertson, City Clerk FROM: Deputy Chief Robert Beeter SUBJECT: 2011 E-911 Meeting Dates EMERGENCY TELEPONE SYSTEM BOARD (E-911) 01-20-11 02-17-11 03-17-11 04-21-11 05-19-11 06-16-11 07-21-11 08-18-11 09-15-11 10-20-11 11-17-11 12-15-11 All meetings are held at 3:30 pm in the 3rd Floor Conference Room at the Elgin Police Department. obe Beeter is the contact person and can be reached at (847) 289-2762. ign. re