The URL can be used to link to this page

Home My WebLink About2009 E-911 Board Minutes Emergency Telephone System Board Thursday,January 15,2009,3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 18, 2008 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252312, Acc't 773 R06-2523 850 2, Phase II Wireless; Dec 16 thru Jan 15, 2009 ($686.38) • State of IL, Central Management Services, Invoice T0917957, Acc't T8880539, ICN/IP Network, Hardware, Ti; 12/16/2008 ($877.39) • State of IL, Central Management Services, Invoice T0918099, Acc't T8889030, IWIN Client Maint./Mobile Service, 12/16/2008 ($1,089.09) • AT&T Invoice 630845240501, Acc't 63084524057731, Wireless; Jan 4 thru Feb 3, 2009 ($994.18) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Review By-Laws 1/12/2009 NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r r -2- 1/12/2009 Emergency Telephone System Board Thursday, February 18,2009,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 15, 2008 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252301, Acc't 773 R06-2523 850 2, Phase II Wireless; Jan 16 thru Feb 15, 2009 ($686.38) • AT&T Invoice 630845240502, Acc't 63084524057731, Wireless; Feb 4 thru Mar 3, 2009 ($987.81) • AT&T Invoice 630261323501, Acc't 63026132354716, Wireless; Jan 4 thru Feb 3, 2009 ($6,649.88) • AT&T Invoice 630261323502, Acc't 63026132354716, Wireless; Feb 4 thru Mar 3, 2009 ($6,649.88) • State of IL, Central Management Services, Invoice T0921731, Acc't T8880539, ICN/IP Network, Hardware, T 1; 1/21/2009 ($877.3 9) • State of IL, Central Management Services, Invoice T0921873, Acc't T8889030, IWIN Client Maint./Mobile Service, 1/21/2009 ($1,089.09) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet 2/17/2009 OLD BUSINESS • Review By-Laws and vote on their acceptance NEW BUSINESS • Review of Fund 220, E9-1-1 Telephone System for entire 2008 • Requesting approval to enter into contract with Motorola for maintenance for Mobile Data Subscribers, $45,112.80 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 2/17/2009 a EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 19, 2009, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois AGENDA CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:34 PM. Present Absent Pat Crawford Lynn Polhemus JoAnn Foley Tim Michaels Jeff Swoboda Others Present Jim Nowicki Lacey Roberts r APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the January 15, 2009 meeting, submit for approval. • Motion to accept the January 15, 2009 minutes as written by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252301, Acc't 773 R06-2523 850 2, Phase I I Wireless; Jan 16 thru Feb 15, 2009 ($686.38) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630845240502, Acc't 63084524057731 Wireless; Feb 4 thru March 3, 2009 ($987.81) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. r ETSB Meeting Minutes February 19, 2009 Page 2 • AT&T Invoice 630261323501, Acc't 63026132354716 Wireless; Jan 4 thru Feb 3, 2009 ($6,649.88) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • AT&T Invoice 630261323502, Acc't 63026132354716 Wireless; Feb 4 thru Mar 3, 2009 ($6,649.88) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0921731, Acc't T8880539, ICN/IP Network, Hardware, Ti; 1/21/2009 ($877.39) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0921873, Acc't T8889030, IWIN Client Maint./Mobile Service, 1/21/2009 ($1,089.09) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Review By-Laws and vote on acceptance. • Motion to accept the By-Laws as written by Tim Michaels, seconded by JoAnn Foley, no discussion, motion carried unanimously. NEW BUSINESS • Review of Fund 220, E9-1-1 Telephone System for entire 2008. • Discussed new radio system and ETSB's possible involvement. • Discussed five year equipment needs. • Discussed potential tax hike to cover equipment. • Requesting approval to enter into contract with Motorola for maintenance for Mobile Data Subscribers, $45,112.80 (contract for MDC equipment). • A motion was made by Pat Crawford to enter into a one year contract with Motorola for maintenance for Mobile Data Subscribers for $45,112.90, seconded by JoAnn Foley, no discussion, motion carried unanimously. • Discussed possible leasing of MDC's. ETSB Meeting Minutes February 19, 2009 Page 3 UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 4:18 PM on a motion by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: Oisu,E /( ' 0609 cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r Emergency Telephone System Board Thursday,April 16,2009,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 19, 2008 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252302, Acc't 773 R06-2523 850 2, Phase II Wireless; Feb 16 thru Mar 15, 2009 ($686.38) • State of IL, Central Management Services, Invoice T0925209, Acc't T8880539, ICN/IP Network, Hardware, Ti; 2/17/2009 ($877.39) • State of IL, Central Management Services, Invoice T0925351, Acc't T8889030, IWIN Client Maint./Mobile Service, 2/17/2009 ($3,217.37) • AT&T Invoice 630845240503, Acc't 63084524057731, Monthly Charges; Mar 4 thru Apr 3, 2009 ($975.16) • AT&T Invoice 630845240504, Acc't 63084524057731, Monthly Charges; April 4 thru May 3, 2009 ($985.72) • AT&T Invoice 773R06252303, Acc't 773R0625238502, Monthly Charges; Mar 16 thru Apr 15, 2009 ($686.38) • AT&T Invoice 630261323503, Acc't 63026132354716, Monthly Charges; Mar 4 thru Apr 3, 2009 ($6,649.88) • AT&T Invoice 630261323504, Acc't 63026132354716, Monthly Charges; April 4 thru May 3, 2009 ($6,649.88) • State of IL, Central Management Services,Invoice T0929274, Acc't T8880539, ICN/IP Network, Hardware, Ti; 3/18/2009 ($877.39) 4/14/2009 • State of IL, Central Management Services, Invoice T0929416, Acc't T8889030, IWIN Client Maint/Mobile Service, 3/18/2009 ($1,216.67) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS Vote on MDC leasing option UNSCHEDULED AGENDA ITEMS ""' ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 4/14/2009 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 16, 2009, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:46 PM. Present Absent JoAnn Foley Pat Crawford Tim Michaels Lynn Polhemus Jeff Swoboda Others Present Mike Bayard Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the February 19, 2009 meeting, submit for approval. • Motion to accept the February 19, 2009 minutes as written by Tim Michaels, seconded by JoAnn Foley, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252302, Acc't 773 R06-2523 850 2, Phase II Wireless; Feb 16 thru Mar 15, 2009 ($686.38) • State of IL, Central Management Services, Invoice T0925209, Acc't T8880539, ICN/IP Network, Hardware, Ti; 2/17/2009 ($877.39) • State of IL, Central Management Services, Invoice T0925351, Acc't T8889030, TWIN Client Maint./Mobile Service, 2/17/2009 ($3,217.37) • AT&T Invoice 630845240503, Acc't 63084524057731, Monthly Charges; Mar 4 thru Apr 3, 2009 ($975.16) ETSB Meeting Minutes April 16, 2009 Page 2 • AT&T Invoice 630845240504, Acc't 63084524057731, Monthly Charges; April 4 thru May 3, 2009 ($985.72) • AT&T Invoice 773R06252303, Acc't 773R0625238502, Monthly Charges; Mar 16 thru Apr 15, 2009 ($686.38) • AT&T Invoice 630261323503, Acc't 63026132354716, Monthly Charges; Mar 4 thru Apr 3, 2009 ($6,649.88) • AT&T Invoice 630261323504, Acc't 63026132354716, Monthly Charges; April 4 thru May 3, 2009 ($6,649.88) • State of IL, Central Management Services, Invoice T0929274, Acc't T8880539, ICN/IP Network, Hardware, Ti; 3/18/2009 ($877.39) • State of IL, Central Management Services, Invoice T0929416, Acc't T8889030, IWIN Client Maint/Mobile Service, 3/18/2009 ($1,216.67) • Motion to approve all payments by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. e"` STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • Requesting approval to enter into an agreement with CDS Office Technologies to purchase 45 Toughbooks and extended warranty for Phase I of two phases of the MDC project for $288,344.25. (Total project: 90 MDC's) • A motion was made by Tim Michaels to purchase the Toughbooks and extended warranty from CDS Office Technologies in the amount of $288,344.25 (Phase I), seconded by Lynn Polhemus, no discussion, motion carried unanimously. • Letter from Illinois Commerce Commission — discussed payment from the State of Illinois. • Referendum Material — prepare for the November 2010 Referendum. ETSB Meeting Minutes April 16, 2009 Page 3 UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 4:45 PM on a motion by Tim Michaels, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, LCL '►'l Sharon Pepke Recording Secretary Approved: cu _ y <1.)c'.c'.9 . cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator C Emergency Telephone System Board Thursday, May 21, 2009,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the April 16, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252304, Acc't 773 R06-2523 850 2, Phase II Wireless; April 16 thru May 15, 2009 ($686.38) • State of IL, Central Management Services, Invoice T0933060, Acc't T8880539, ICN/IP Network, Hardware, Ti; 3/31/2009 ($877.39) • State of IL, Central Management Services, Invoice T0933202, Acc't T8889030, IWIN Client Maint./Mobile Service, 3/31/2009 ($1,216.63) • AT&T Invoice 630845240505, Acc't 63084524057731, Monthly Charges; May 4 thru Jun 3, 2009 ($980.71) • AT&T Invoice 630261323505, Acc't 63026132354716, Monthly Charges; May 4 thru June 3, 2009 ($6,649.88) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet r 5/18/2009 • OLD BUSINESS NEW BUSINESS Discuss terms of JoAnne Foley and Lynn Polhemus UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 5/18/2009 . ' J EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 21, 2009, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by JoAnn Foley at 3:32 PM. Present Absent Pat Crawford Jeff Swoboda JoAnn Foley Tim Michaels Lynn Polhemus Others Present Joe Bush Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the April 16, 2009 meeting, submit for approval. • Motion to accept the April 16, 2009 minutes as written by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252304, Acc't 773 R06-2523 850 2, Phase II Wireless; April 16 thru May 15, 2009 ($686.38) • Motion to approve payment by JoAnn Foley, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0933060, Acc't T8880539, ICN/IP Network, Hardware, T1; 3/31/2009 ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0933202, Acc't T8889030, IWIN Client Maint./Mobile Service, 3/31/2009 ($1,216.63) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. ETSB Meeting Minutes May 21, 2009 Page 2 • AT&T Invoice 630845240505, Acc't 63084524057731, Monthly Charges: May 4 thru June 3, 2009 ($980.71) • Motion to approve payment by JoAnn Foley, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323505, Acc't 63026132354716, Monthly Charges: May 4 thru June 3, 2009 ($6,649.88) • Motion to approve payment by Lynn Poihemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • Discussion of terms for JoAnne Foley and Lynn Polhemus — JoAnne and Lynn both agreed to run for another term. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:53 PM on a motion by Pat Crawford, seconded by Lynn Poihemus, no discussion, motion carried. Respectfully su itted, katC vcs_. Sharon Pepke Recording Secretary Approved: \ ) c_D O09 cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator Emergency Telephone System Board Thursday,June 18,2009,3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 21, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252305, Acc't 773 R06-2523 850 2, Phase II Wireless; May 16 thru June 15, 2009 ($686.38) • AT&T Invoice 630845240506, Acc't 63084524057731, Monthly Charges; June 4 thru July 3, 2009 ($987.75) • AT&T Invoice 630261323506, Acc't 63026132354716, Monthly Charges; June 4 thru July 3, 2009 ($4,896.35) • State of IL, Central Management Services, Invoice T0936781, Acc't T8880539, ICN/IP Network, Hardware, Ti; 4/30/2009 ($877.39) • State of IL, Central Management Services, Invoice T0936923, Acc't T8889030, IWIN Client Maint./Mobile Service, 4/30/2009 ($1,216.63) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS r 6/12/2009 NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 6/12/2009 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 18, 2009, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Tim Michaels at 3:34 PM. Present Absent Pat Crawford JoAnn Foley Tim Michaels Jeff Swoboda Lynn Polhemus Others Present Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the May 21, 2009 meeting, submit for approval. • Motion to accept the May 21, 2009 minutes as written by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252305, Acc't 773 R06-2523 850 2, Phase II Wireless; May 16 thru June 15, 2009 ($686.38) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240506, Acc't 63084524057731, Monthly Charges; June 4 thru July 3, 2009 ($987.75) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323506, Acc't 63026132354716, Monthly Charges; June 4 thru July 3, 2009 ($4,896.35) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0936781, Acc't T8880539, ICN/IP Network, Hardware, T1; 4/30/2009 ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes June 18, 2009 Page 2 • State of IL, Central Management Services, Invoice T0936923, Acc't T8889030, TWIN Client Maint./Mobile Service, 4/30/2009 ($1,216.63) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • Information on upcoming referendum was discussed. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:47 PM on a motion by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: M I to, 0609 cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r Emergency Telephone System Board Thursday,July 16, 2009,3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 18, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252306, Acc't 773 R06-2523 850 2, Phase II Wireless; June 16 thru July 15, 2009 ($686.38) • AT&T Invoice 630845240507, Acc't 63084524057731, Monthly Charges; July 4 thru August 3, 2009 ($984.01) • State of IL, Central Management Services, Invoice T0940693, Acc't T8880539, ICN/IP Network, Hardware, Ti; 5/31/2009 ($877.39) • State of IL, Central Management Services, Invoice T0940835, Acc't T8889030, IWIN Client Maint./Mobile Service, 5/31/2009 ($1,216.63) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS r 7/10/2009 • UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 7/10/2009 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 16, 2009, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:33 PM. Present Absent Pat Crawford JoAnn Foley Tim Michaels Lynn Polhemus Jeff Swoboda Others Present Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the June 18, 2009 meeting, submit for approval. • Motion to accept the June 18, 2009 minutes as written by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252306, Acc't 773 R06-2523 850 2, Phase II Wireless; June 16 thru July 15, 2009 ($686.38) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630845240507, Acc't 63084524057731, Monthly Charges; July 4 thru August 3, 2009 ($984.01) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • AT&T Invoice 630261323507, Acc't 63026132354716, Monthly Charges; July 4 thru August 3, 2009 ($5,726.97) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes July 16, 2009 Page 2 • State of IL, Central Management Services, Invoice T0940693, Acc't T8880539, ICN/IP Network, Hardware, T1; 5/31/2009 ($877.39) • Motion to approve payment by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0940835, Acc't T8889030, IWIN Client Maint./Mobile Service, 5/31/2009 ($1,216.63) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Possible referendum — November 2010 is the target date for referendum if that is the date decided upon. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:53 PM on a motion by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, PlOkc_ Sharon Pepke Recording Secretary Approved: at,(q% �' ,3 5, jci° cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator Emergency Telephone System Board Thursday, August 20,2009, 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the July 16, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252307, Acc't 773 R06-2523 850 2, Phase II Wireless; July 16 thru August 15, 2009 ($686.38) • AT&T Invoice 630845240508, Acc't 63084524057731, Monthly Charges; August 4 thru Sept. 3, 2009 ($1,020.16) • AT&T Invoice 630261323508, Acc't 63026132354716, Monthly Charges; August 4 thru Sept. 3, 2009 ($5,768.57) • State of IL, Central Management Services, Invoice T0944570, Acc't T8880539, ICN/IP Network, Hardware, Ti; 6/30/2009 ($877.39) • State of IL, Central Management Services, Invoice T0944712, Acc't T8889030, IWIN Client Maint./Mobile Service, 6/30/2009 ($1,216.63) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS rk • New Radio System Discussion 8/18/2009 NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator t -2- 8/18/2009 • Special Meeting Emergency Telephone System Board Thursday, August 25,2009, 3:45 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the July 16, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252307, Acc't 773 R06-2523 850 2, Phase II Wireless; July 16 thru August 15, 2009 ($686.38) • AT&T Invoice 630845240508, Acc't 63084524057731, Monthly Charges; August 4 thru Sept. 3, 2009 ($1,020.16) • AT&T Invoice 630261323508, Acc't 63026132354716, Monthly Charges; August 4 thru Sept. 3, 2009 ($5,768.57) • State of IL, Central Management Services, Invoice T0944570, Acc't T8880539, ICN/IP Network, Hardware, Ti; 6/30/2009 ($877.39) • State of IL, Central Management Services, Invoice T0944712, Acc't T8889030, IWIN Client Maint./Mobile Service, 6/30/2009 ($1,216.63) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet 8/21/2009 OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator riK r -2- 8/21/2009 • (N\ Special Meeting EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 25, 2009, 3:45 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:46 PM. Present JoAnn Foley Lynn Polhemus Pat Crawford Jeff Swoboda Tim Michaels Others Present Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 16, 2009 meeting, submit for approval. • Motion to accept the July 16, 2009 minutes as written by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252307, Acc't 773 R06-2523 850 2, Phase II Wireless; July 16 thru August 15, 2009 ($686.38) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240508, Acc't 63084524057731, Monthly Charges; August 4 thru September 3, 2009 ($1,028.16) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323508, Acc't 63026132354716, Monthly Charges; August 4 thru September 3, 2009 ($5,768.57) • Motion to approve payment by Lynn Polhemus, seconded by �'' Pat Crawford, no discussion, motion carried unanimously. ETSB Meeting Minutes August 25, 2009 Page 2 • State of IL, Central Management Services, Invoice T0944570, Acc't T8880539, lCN/IP Network, Hardware, Ti; 6/30/2009 ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by Tim Michaels, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0944712, Acc't T8889030, IWIN Client Maint./Mobile Service, 6/30/2009 ($1,216.63) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Committee members requested a copy of the Priority Dispatch Card dealing with the Flu. Jeff Swoboda will take care of this request. • Next Meeting Date Change — The next meeting of the ETSB has been changed to Wednesday, September 23, 2009 at 10:00 am. Jeff Swoboda will send out notification to committee members. ADJOURNMENT Meeting adjourned at 4:07 PM on a motion by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, -5itakt,ry Sharon Pepke Recording Secretary Approved: m‘i■.i1 4 ETSB Meeting Minutes August 25, 2009 Page 3 cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r Special Meeting EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 25, 2009, 3:45 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:46 PM. Present JoAnn Foley Lynn Polhemus Pat Crawford Jeff Swoboda Tim Michaels Others Present Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the July 16, 2009 meeting, submit for approval. • Motion to accept the July 16, 2009 minutes as written by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252307, Acc't 773 R06-2523 850 2, Phase II Wireless; July 16 thru August 15, 2009 ($686.38) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240508, Acc't 63084524057731, Monthly Charges; August 4 thru September 3, 2009 ($1,028.16) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323508, Acc't 63026132354716, Monthly Charges; August 4 thru September 3, 2009 ($5,768.57) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. , TSB Meeting Minutes August 25, 2009 Page 2 • State of IL, Central Management Services, Invoice T0944570, Acc't T8880539, ICN/IP Network, Hardware, T1; 6/30/2009 ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by Tim Michaels, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0944712, Acc't T8889030, IWIN Client Maint./Mobile Service, 6/30/2009 ($1,216.63) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • Committee members requested a copy of the Priority Dispatch Card dealing with the Flu. Jeff Swoboda will take care of this request. • Next Meeting Date Change — The next meeting of the ETSB has been changed to Wednesday, September 23, 2009 at 10:00 am. Jeff Swoboda will send out notification to committee members. ADJOURNMENT Meeting adjourned at 4:07 PM on a motion by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: te4n1 A � coca ETSB Meeting Minutes August 25, 2009 Page 3 cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r r Emergency Telephone System Board Wednesday, September 23, 2009, 10:00 A.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 25, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252308, Acc't 773 R06-2523 850 2, Phase II Wireless; August 16 thru September 15, 2009 ($686.38) • AT&T Invoice 630845240509, Acc't 63084524057731, Monthly Charges; September 4 thru October 3, 2009 ($1,021.93) • AT&T Invoice 630261323509, Acc't 63026132354716, Monthly Charges; September 4 thru October 3, 2009 ($5,764.80) • State of IL, Central Management Services, Invoice T1003450, Acc't T8880539, ICN/IP Network, Hardware, TI; 7/31/2009 ($877.39) • State of IL, Central Management Services, Invoice T1003592, Acc't T8889030, IWIN Client Maint./Mobile Service, 7/31/2009 ($1,216.63) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS r 9/21/2009 . . r NEW BUSINESS Vote on moving forward with Phase 2 of the Toughbook project Discuss possibility of referendum for new radio system UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r r -2- 9/21/2009 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 23, 2009, 10:00 AM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 10:04 AM. Present Pat Crawford JoAnn Foley Tim Michaels Lynn Polhemus Jeff Swoboda Others Present Chief Lisa Womack Mike Bayard Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the August 25, 2009 meeting, submit for approval. • Motion to accept the August 25, 2009 minutes as written by Pat Crawford, seconded by Tim Michaels, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252308, Acc't 773 R06-2523 850 2, Phase II Wireless; August 16 thru September 15, 2009 ($686.38) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240509, Acc't 63084524057731, Monthly Charges; September 4 thru October 3, 2009 ($1,021.93) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323509, Acc't 63026132354716, Monthly Charges; September 4 thru October 3, 2009 ($5,764.80) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. ETSB Meeting Minutes September 23, 2009 Page 2 • State of IL, Central Management Services, Invoice T1003450, Acc't T8880539, ICN/IP Network, Hardware, T1; 7/31/2009 ($877.39) • Motion to approve payment by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1003592, Acc't T8889030, IWIN Client Maint./Mobile Service, 7/31/2009 ($1,216.63) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • None. NEW BUSINESS • Phase 2 Toughbook Project — Phase 1 of the project has been completed. Phase 2 will complete the project by installing the remaining 45 toughbooks in Fire and Police vehicles. • A motion to complete Phase 2 was made by Pat Crawford and seconded by Tim Michaels. No discussion, motion carried unanimously. • Referendum for increasing the $.65 surcharge — the ETSB Committee discussed the options and costs associated with the radio replacement project and other upgrades within the Communications Center. Discussions were held regarding the need for a referendum to increase the tax rate, which would provide additional funding for this project and other future upgrades. The ETSB members recommended unanimously moving forward with a referendum to increase the current tax rate on all land lines. • A motion was made by Pat Crawford and seconded by JoAnn Foley. No discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 10:59 AM on a motion by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried. ETSB Meeting Minutes September 23, 2009 Page 3 Respectfully submitted, Sharon Pepke Recording Secretary Approved: Oa a 57 god? cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r Emergency Telephone System Board Wednesday, October 15, 2009, 3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the September 23, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252309, Acc't 773 R06-2523 850 2, Phase II Wireless; September 16 thru October 15, 2009 ($686.38) • AT&T Invoice 630845240510, Acc't 63084524057731, Monthly Charges; October 4 thru November 3, 2009 ($1,022.91) • AT&T Invoice 630261323510, Acc't 63026132354716, Monthly Charges; October 4 thru November 3, 2009 ($5,765.81) • State of IL, Central Management Services, Invoice T1007573, Acc't T8880539, ICN/IP Network, Hardware, Ti; 8/31/2009 ($877.39) • State of IL, Central Management Services, Invoice T1007715, Acc't T8889030, IWIN Client Maint./Mobile Service, 8/31/2009 ($1,216.63) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS 10/15/2009 NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator eink r -2- 10/15/2009 R s EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 15, 2009, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:43 PM. Present Absent Pat Crawford Tim Michaels JoAnn Foley Lynn Polhemus Jeff Swoboda Others Present Mike Bayard Joe Bush Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the September 23, 2009 meeting, submit for approval. • Motion to accept the September 23, 2009 minutes as written by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252309, Acc't 773 R06-2523 850 2, Phase II Wireless; September 16 thru October 15, 2009 ($686.38) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. • AT&T Invoice 630845240510, Acc't 63084524057731, Monthly Charges; October 4 thru November 3, 2009 ($1,022.91) • Motion to approve payment by JoAnn Foley, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323510, Acc't 63026132354716, Monthly Charges; October 4 thru November 3, 2009 ($5,765.81) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. - , - ETSB Meeting Minutes October 15, 2009 Page 2 • State of IL, Central Management Services, Invoice T1007573, Acc't T8880539, ICN/IP Network, Hardware, Ti; 8/31/2009 ($877.39) • Motion to approve payment by JoAnn Foley, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1007715, Acc't T8889030, IWIN Client Maint./Mobile Service, 8/31/2009 ($1,216.63) • Motion to approve payment by Lynn Polhemus, seconded by JoAnn Foley, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet • Illinois Public Safety Agency Network Statement — This item will be listed on the November agenda for discussion. OLD BUSINESS • Jeff Swoboda provided an update on the referendum process. NEW BUSINESS • None. UNSCHEDULED AGENDA ITEMS • None. ADJOURNMENT Meeting adjourned at 3:58 PM on a motion by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Sharon Pepke Recording Secretary Approved: Ic" e ty\\ip_A \°1 cDcz11 cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator I rk Emergency Telephone System Board Wednesday, November 19, 2009, 3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 15, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252310, Acc't 773 R06-2523 850 2, Phase II Wireless; October 16 thru November 15, 2009 ($686.50) • AT&T Invoice 630845240511, Acc't 63084524057731, Monthly Charges; November 4 thru December 3, 2009 ($1,021.52) • AT&T Invoice 630261323511, Acc't 63026132354716, Monthly Charges; November 4 thru December 3, 2009 ($5,765.81) • State of IL, Central Management Services, Invoice T1011627, Acc't T8880539, ICN/IP Network, Hardware, Ti; 9/30/2009 ($877.39) • State of IL, Central Management Services, Invoice T1011769, Acc't T8889030, IWIN Client Maint./Mobile Service, 9/30/2009 ($1,069.38) • Illinois Public Safety Agency Network, Invoice 030102, Customer ID #425, Mobile Airway/Client Licenses, 6/1/09 thru 12/31/2009 ($14,706.00) NOTE: Invoice total is $16,206, Remaining $1,500 will be paid out of Patrol Budget STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet 11/13/2009 r OLD BUSINESS NEW BUSINESS • Authorization of CAD and MDC Maintenance Agreement: 12/1/09 thru 11/30/10 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator -2- 11/13/2009 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 19, 2009, 3:30 PM. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:40 PM. Present Pat Crawford JoAnn Foley Tim Michaels Lynn Polhemus Jeff Swoboda Others Present Joe Bush Lacey Roberts APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 15, 2009 meeting, submit for approval. • Motion to accept the October 15, 2009 minutes as written by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252310, Acc't 773 R06-2523 850 2, Phase II Wireless; Oct 16 thru Nov 15, 2009 ($686.50) • Motion to approve payment by Lynn Polhemus, seconded by Tim Michaels, no discussion, motion carried unanimously. • AT&T Invoice 630845240511, Acc't 63084524057731, Monthly Charges; November 4 thru December 3, 2009 ($1,021.52) • Motion to approve payment by JoAnn Foley, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630261323511, Acc't 63026132354716, Monthly Charges; November 4 thru December 3, 2009 ($5,765.81) • Motion to approve payment by Lynn Polhemus, seconded by Tim Michaels, no discussion, motion carried unanimously. ETSB Meeting Minutes November 19, 2009 Page 2 • State of IL, Central Management Services, Invoice T1011627, Acc't T8880539, ICN/IP Network, Hardware, Ti; 9/30/2009 ($877.39) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T1011769, Acc't T8889030, IWIN Client Maint./Mobile Service; 9/30/2009 ($1,069.38) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. • Illinois Public Safety Agency Network, Invoice 030102, Customer ID #425, Mobile Airway/Client Licenses, 6/1/09 thru 12/31/2009 ($14,706.00) • Motion to approve payment by JoAnn Foley, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS • Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Jeff Swoboda gave an update on the potential referundum. NEW BUSINESS • Authorization of CAD and MDC Maintenance Agreetment: 12/1/09 thru 11/30/10 ($113,772.00) • Motion to approve payment by Pat Crawford, seconded by JoAnn Foley, no discussion, motion carried unanimously. UNSCHEDULED AGENDA ITEMS • JoAnn Foley provided an update on the hospitals move. JoAnn will provide contact numbers to Joe Bush for the new facility. • Jeff Swoboda distributed the 2010 meeting dates. ADJOURNMENT Meeting adjourned at 4:19 PM on a motion by Lynn Polhemus, seconded by Tim Michaels, no discussion, motion carried. r ETSB Meeting Minutes November 19, 2009 Page 3 Respectfully submitted, Sharon Pepke Recording Secretary Approved: \,e(TAN*,cA ;Deoci cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r r I Emergency Telephone System Board Thursday, December 17, 2009,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the November 19, 2009 Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252311, Acc't 773 R06-2523 850 2, Phase II Wireless; November 16 thru December 15, 2009 ($686.50) • AT&T Invoice 630261323512, Acc't 63026132354716, Monthly Charges; December 4, 2009 thru January 3, 2010 ($5,765.81) • State of IL, Central Management Services, Invoice T1015818, Acc't T8880539, ICN/IP Network, Hardware, Ti; 10/31/2009 ($877.39) • State of IL, Central Management Services, Invoice T1015960, Acc't T8889030, TWIN Client Maint./Mobile Service, 10/31/2009 ($1,069.38) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS rDiscuss radio project and information that was given out at City Council meeting 12/14/2009 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Sean Stegall, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 12/14/2009