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Home My WebLink About2008 E-911 Board Minutes Emergency Telephone System Board Thursday, February 21,2008,3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 17, 2008 meeting; submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252301,Acc't 773 R06-2523 850 2, Phase II Wireless; Jan 16,thru Feb 15, 2008 ($686.50) • State of IL, Central Management Services, Invoice T0820995, Acc't T8889030, IWIN Client Maint./Mobile Service, 12/01/2007 ($63.75) • State of IL, Central Management Services, Invoice T0820854, Acc't T8880539, ICN/IP Network, Hardware, Ti; 12/01/2007 ($877.39) • AT&T Acc't Number 051 561 6769 001, Ref. 630 845 2405, Cellular 9-1-1 Trunk Transfers to other agencies, Closing date 01/09/08 ($8.28) • Invoice M-10267, Elgin Purchase Order 01/17/2008 A2778, Spectracom Corp., NetClock CAD Synchronization Package ($8,458.00) • AT&T Invoice 630261323502, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Feb 4 thru Mar 3, 2008 ($7020.28) • AT&T Invoice 630845240502,Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Feb 4 thru Mar 3, 2008 ($988.69) r 2/15/2008 STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. James Nowicki, Elgin Fiscal Services Director OLD BUSINESS Billing Issues: Lacey Roberts, Henry Gralak, met with John Hunter and Joe Cyze from AT&T 9-1-1 Account Resolution Center the morning of Jan. 17, 2008. The initial comparison of data indicated there were differences. Ms. Roberts worked with AT&T to reconcile these. She will provide findings. NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion passed. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 2/15/2008 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 21, 2008, 3:30 PM 151 Douglas Ave., 3rd floor Conf. Rm. AGENDA CALL MEETING TO ORDER Meeting called to order at 3:44 PM by JoAnn Foley as Acting Chairperson. Present Absent JoAnn Foley None Lynn Polhemus Tim Michaels Pat Crawford Jeff Swoboda Lacey Roberts Jim Nowicki Henry Gralak APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the January 17, 2008 meeting; submit for approval. Motion to accept as written by Lynn Polhemus, seconded by Pat Crawford, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES Deferred in favor of"Status Reports, " to accommodate Mr. Nowicki. • AT&T Invoice 773R06252301, Acc't 773 R06-2523 850 2, Phase II Wireless; Jan 16, thru Feb 15, 2008 ($686.50) • No payment due at this time. Credit balance of$344.35. • State of IL, Central Management Services, Invoice T0820995, Acc't T8889030, IWIN Client Maint./Mobile Service, 12/01/2007 ($63.75) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. 3/14/2008 • State of IL, Central Management Services, Invoice T0820854, Acc't T8880539, ICN/IP Network, Hardware, T1; 12/01/2007 ($877.39) Discussion: Is this an annual/monthly bill. Record indicates that it is a monthly bill. Previously paid out of a non-ETSB fund in error. Will be corrected going forward. • Motion to approve payment by Tim Michaels, second by Pat Crawford, motion carried unanimously. • AT&T Acc't Number 051 561 6769 001, Ref. 630 845 2405, Cellular 9-1-1 Trunk Transfers to other agencies, Closing date 01/09/08 ($8.28) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • Invoice M-10267, Elgin Purchase Order 01/17/2008 A2778, Spectracom Corp., NetClock CAD Synchronization Package ($8,458.00) • Motion to approve payment by Tim Michaels, second by Pat Crawford, motion carried unanimously. • AT&T Invoice 630261323502, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Feb 4 thru Mar 3, 2008 ($7020.28) Information from Ms. Roberts, EPD Budget Analyst, indicates an actual balance due of$22,862.31. • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240502, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Feb 4 thru Mar 3, 2008 ($988.69) Information again from Ms. Roberts indicates an actual balance of$307.20. • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. James Nowicki, Elgin Fiscal Services Director. • Mr. Nowicki provided the Board with a Schedule of Revenues and Expenditures and an ETSB Fund Balance Sheet, both current to Dec. 31, 2007. Brief discussion. The Board requests that a Balance Sheet be provided at the monthly ETSB Meeting. -2- 3/14/2008 OLD BUSINESS Billing Issues: • Lacey Roberts, Henry Gralak, met with John Hunter and Joe Cyze from AT&T 9-1-1 Account Resolution Center the morning of Jan. 17, 2008. The initial comparison of data indicated there were differences. Ms. Roberts worked with AT&T to reconcile these. She will provide findings. NEW BUSINESS • High-level look at the state of the Elgin PSAP; what needs to replaced, when, estimated costs. Review, discuss previous 5-yr financial analyses. Henry Gralak will provide high-level overview for next ETSB meeting. • The Board desires to review the existing ETSB By-Laws, amend if necessary. The Board will be provided with copies of existing By-Laws. Ms. Foley distributed copies of(50 ILCS 750/) Emergency Telephone System Act, and (50 ILCS 751/) Wireless Emergency Telephone Safety Act, to the Board Members. • Discuss Board vacancy, replacement. UNSCHEDULED AGENDA ITEMS ADJOURNMENT There being no further business the meeting adjourned at 4:38 PM on a motion by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, � / ."•-yrjelk Henry F. Gralak Acting Secretary These minutes were approved on February, 212008 by the Emergency Telephone System Board. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator -3- 3/14/2008 Emergency Telephone System Board Thursday, March 20, 2008,3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 21, 2008 meeting; submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252302, Acc't 773 R06-2523 850 2, Phase II Wireless; Feb 16, thru Mar 15, 2008 ($342.15) Previous credit of$344.35 applied to current charges of$686.50. • State of IL, Central Management Services, Invoice T0824789, Acc't T8889030, IWIN Client Maint./Mobile Service, 01/01/2008 ($63.75) • AT&T Invoice 630261323503, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Mar 4 thru Apr 3, 2008 ($7020.28) • AT&T Invoice 630845240503, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Mar 4 thru Apr 3, 2008 ($987.13) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet r 3/14/2008 OLD BUSINESS • High-level status of Elgin PSAP equipment/applications • Review By-Laws • Discuss Board vacancy NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 3/14/2008 • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES March 20, 2008,3:30 PM 151 Douglas Ave., 31' floor Conf. Rm. AGENDA CALL MEETING TO ORDER The meeting was called to order by JoAnn Foley at 3:42 PM. Present Absent JoAnn Foley Pat Crawford Lynn Polhemus Tim Michaels Jeff Swoboda Henry Gralak APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the February 21, 2008 meeting; submit for approval. Motion to accept as written by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252302, Acc't 773 R06-2523 850 2, Phase II Wireless; Feb 16, thru Mar 15, 2008 ($342.15) Previous credit of$344.35 applied to current charges of$686.50. • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0824789, Acc't T8889030, IWIN Client Maint./Mobile Service, 01/01/2008 ($63.75) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323503, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Mar 4 thru Apr 3, 2008 ($7020.28) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. 5/19/2008 • • AT&T Invoice 630845240503, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Mar 4 thru Apr 3, 2008 ($987.13) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Acc't Number 051 561 6769 001, Ref. 630 845 2405, Cellular 9-1-1 Trunk Transfers to other agencies, Closing date 03/09/08 ($2.01) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0820648, Acc't T8880539, ICN/IP Network, Hardware, T1; 01/01/2008 ($877.39) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Review, discuss monthly balance sheet r OLD BUSINESS • High-level status of Elgin PSAP equipment/applications o Brief discussion of current condition of PD facility • Review By-Laws o Deferred for full Board meeting • Discuss Board vacancy o Awaiting City Council/Mayor action for appointment of DC Swoboda. NEW BUSINESS No new business. UNSCHEDULED AGENDA ITEMS No unscheduled agenda items. r -2- 5/19/2008 ADJOURNMENT Meeting adjourned at 4:41 PM on a motion by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. Respec fully submitted, &L./A-a/4'f/ Henry F. Gralak Acting Secretary These minutes were approved on May 15, 2008 by the Emergency Telephone System Board. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r r -3- 5/19/2008 Emergency Telephone System Board Thursday, April 17, 2008,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 20, 2008 meeting; submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252303, Acc't 773 R06-2523 850 2, Phase II Wireless; Mar 16 thru Apr 15, 2008 ($686.50) • AT&T Invoice 630261323504, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Apr 4 thru May 3, 2008 ($7020.28) • AT&T Invoice 630845240504, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Apr 4 thru May 3, 2008 ($977.76) • State of IL, Central Management Services, Invoice T0828414, Acc't T8889030, IWIN Client Maint./Mobile Service, 02/01/2008 ($63.75) • State of IL, Central Management Services, Invoice T0828273, Acc't T8880539, ICN/IP Network, Hardware, Ti; 02/01/2008 ($877.39) r 10/14/2008 STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet • 1St Quarter 2008 Expense/Revenue/Projections Summary sheet • 2007 Expense/Revenue summary OLD BUSINESS • High-level status of Elgin PSAP equipment/applications • Review By-Laws • Discuss Board vacancy NEW BUSINESS r UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator -2- 10/14/2008 fir•. EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN [ Minutes April 17, 2008 3:30 P.M. 151 Douglas Avenue, 3rd floor Conference Room CALL MEETING TO ORDER 3:35 PM Present: Not Present: Pat Crawford JoAnn Foley Jim Nowicki Tim Michaels Henry Gralak Lynn Polhemus No quorum;Mr. Crawford only Board member present. Meeting cancelled. All business deferred to next scheduled meeting, May 15, 2008, 3:30 PM, Elgin PD. ADJOURNMENT 3:40 PM Respectfully submitted, Henry F. Gralak Acting Secretary These minutes were approved on May 15, 2008 by the Emergency Telephone System Board. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r 5/19/2008 Emergency Telephone System Board Thursday, May 15, 2008,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 20, 2008 meeting, and the April 18, 2008 meeting: submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252303, Acc't 773 R06-2523 850 2, Phase II Wireless; Mar 16 thru Apr 15, 2008 ($686.50) • AT&T Invoice 773R06252304, Acc't 773 R06-2523 850 2, Phase II Wireless; Apr 16 thru May 15, 2008 ($686.50) • AT&T Invoice 630261323504, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Apr 4 thru May 3, 2008 ($7020.28) • AT&T Invoice 630845240504, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Apr 4 thru May 3, 2008 ($977.76) • State of IL, Central Management Services, Invoice T0828414, Acc't T8889030, IWIN Client Maint./Mobile Service, 02/01/2008 ($63.75) • State of IL, Central Management Services, Invoice T0831979, Acc't T8889030, IWIN Client Maint./Mobile Service, 03/01/2008 ($63.75) • State of IL, Central Management Services, Invoice T0828273, Acc't T8880539, ICN/IP Network, Hardware, T1; 02/01/2008 ($877.39) • State of IL, Central Management Services, Invoice T0831838, Acc't T8880539, ICN/IP Network, Hardware, T1; 03/01/2008 ($877.39) 10/14/2008 STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet • 1st Quarter 2008 Expense/Revenue/Projections Summary sheet • 2007 Expense/Revenue summary OLD BUSINESS • High-level status of Elgin PSAP equipment/applications • Review By-Laws • Discuss Board vacancy NEW BUSINESS r UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 10/14/2008 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 15, 200823:30 PM 151 Douglas Ave., 3r floor Conf. Rm. AGENDA CALL MEETING TO ORDER The meeting was called to order by JoAnn Foley at 3:37 PM. Present Absent JoAnn Foley Lynn Polhemus Tim Michaels Pat Crawford Jeff Swoboda Lacey Roberts Henry Gralak APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the March 20, 2008 meeting, and the summary of proceedings for April 18, 2008: submit for approval. Motion to accept the March 20 20008 minutes as written by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. Motion to accept April 18 summary as written by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252303, Acc't 773 R06-2523 850 2, Phase II Wireless; Mar 16 thru Apr 15, 2008 ($686.50) • Motion to approve payment by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried unanimously. 6/20/2008 • AT&T Invoice 773R06252304, Acc't 773 R06-2523 850 2, Phase II Wireless; Apr 16 thru May 15, 2008 ($686.50) • Motion to approve payment by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried unanimously. • AT&T Invoice 630261323504, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Apr 4 thru May 3, 2008 ($7020.28) • Motion to approve payment by Tim Michaels, seconded by Pat Crawford, no discussion, motion carried unanimously. • AT&T Invoice 630845240504, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Apr 4 thru May 3, 2008 ($977.76) • Motion to approve payment by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried unanimously. • AT&T Invoice 630845240505, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; May 4 thru Jun 3, 2008 ($984.71) • Motion to approve payment by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0828414, Acc't T8889030, IWIN Client Maint./Mobile Service, 02/01/2008 ($63.75) • Motion to approve payment by Jeff Swoboda, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0831979, Acc't T8889030, IWIN Client Maint./Mobile Service, 03/01/2008 ($63.75) • Motion to approve payment by Jeff Swoboda, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0828273, Acc't T8880539, ICN/IP Network, Hardware, Ti; 02/01/2008 ($877.39) • Motion to approve payment by Jeff Swoboda, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0831838, Acc't T8880539, ICN/IP Network, Hardware, T1; 03/01/2008 ($877.39) • Motion to approve payment by Jeff Swoboda, seconded by Lynn Polhemus, no discussion, motion carried unanimously. -2- 6/20/2008 STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet • 1St Quarter 2008 Expense/Revenue/Projections Summary sheet • 2007 Expense/Revenue summary Lacey Roberts, Budget Analyst for the Elgin PD provided explanation for these documents to the Board. Essentially these documents indicate ETSB revenues and identify where distributions to pay invoices are made from. The ETSB intends to be proactive in planning for future emergency telephones ystems needs in Elgin. OLD BUSINESS • High-level status of Elgin PSAP equipment/applications Previously provided information remains unchanged. • Review By-Laws Discussion led by Tim Michaels. Review existing language and provisions. General agreement by the Board that the By-Laws need to be updated. The Board will consult with the Corporation Counsel to ensure that revisions conform to legal requirements. Deferred for discussion at next ETSB meeting. • Discuss Board vacancy City Council named Jeff Swoboda to fill existing vacancy. The Board welcomed Jeff to his official position as a member of the Elgin ETSB. NEW BUSINESS None. UNSCHEDULED AGENDA ITEMS None r -3- 6/20/2008 ADJOURNMENT Meeting adjourned at 4:31 PM on a motion by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried. Respectfully submitted,g>50-4A, 2enry F. Gralak Acting Secretary These minutes were approved on June 19, 2008 by the Emergency Telephone System Board. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief rMike Eckler, EMD Coordinator -4- 6/20/2008 • Emergency Telephone System Board Thursday,June 19, 2008,3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 15, 2008 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252305, Acc't 773 R06-2523 850 2, Phase II Wireless; May 16 thru Jun 15, 2008 ($686.50) • AT&T Invoice 630261323505, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; May 4 thru Jun 3, 2008 ($7020.28) • State of IL, Central Management Services, Invoice T0835528, Acc't T8880539, ICN/IP Network, Hardware, Ti; 04/01/2008 ($877.39) • Illinois Public Safety Agency Network(IPSAN), Invoice #0028116, ALERTS, LSI, 7/1/2008 — 12/31/2008, ($12,210) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Review By-Laws 6/16/2008 • NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 6/16/2008 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 19, 200823:30 PM 151 Douglas Ave.,3" floor Conf. Rm. AGENDA CALL MEETING TO ORDER The meeting was called to order by JoAnn Foley at 3:38 PM. Present Absent JoAnn Foley Pat Crawford Lynn Polhemus Tim Michaels Jeff Swoboda Henry Gralak APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the May 15, 2008 meeting, submit for approval. Motion to accept the May 15 20008 minutes as written by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252305, Acc't 773 R06-2523 850 2, Phase II Wireless; May 16 thru Jun 15, 2008 ($686.50) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323505, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; May 4 thru Jun 3, 2008 ($7020.28) • Motion to approve payment by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried unanimously. • AT&T Invoice 630261323506, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Jun 4 thru Jul 3, 2008 ($6,491.05) "' • Motion to approve payment by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried unanimously. 10/14/2008 • AT&T Invoice 630845240506, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; May 4 thru Jun 3, 2008 ($988.96) • Motion to approve payment by Lynn Polhemus, seconded by Jeff Swoboda, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0835528, Acc't T8880539, ICN/IP Network, Hardware, T 1; 04/01/2008 ($877.39) • Motion to approve payment by Jeff Swoboda, seconded by Tim Michaels, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0839259, Acc't T8889030, IWIN Client Maint./Mobile Service, 05/31/2008 ($1,088.75) This reflects the addition of the Panasonic Toughbooks (Verizon cards) to this account. • Motion to approve payment by Tim Michaels, seconded by Jeff Swoboda, no discussion, motion carried unanimously. • Illinois Public Safety Agency Network (IPSAN), Invoice #0028116, ALERTS, LSI, 7/1/2008 — 12/31/2008, ($12,210) • Motion to approve payment by Jeff Swoboda, seconded by Lynn Polhemus, no discussion, motion carried unanimously. rik STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet Reviewed; no discussion. OLD BUSINESS • Review By-Laws The Board agreed that three (3) Board Members shall constitute a quorum. The Board reserved the right to change this number in the future. With respect to matters such as election of officers, appointing a secretary, the Board agreed to stay consistent with 50 ILCS 750/, Emergency Telephone System Act wherever possible. The Board will seek guidance from the Elgin Corporation Counsel's office. Further discussion at the July meeting. -2- 10/14/2008 NEW BUSINESS filwk None. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 4:20 PM on a motion by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. Respectfully submitted, 941. 0A-vd-ea Henry F. Gralak Acting Secretary These minutes were approved on July 17,2008 by the Emergency Telephone System Board. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator -3- 10/14/2008 Emergency Telephone System Board Thursday,July 17, 2008,3:30 P.M. Elgin Police Department Chief's Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 20, 2008 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252306, Acc't 773 R06-2523 850 2, Phase II Wireless; Jun 16 thru Jul 15, 2008 ($686.50) • State of IL, Central Management Services, Invoice T0839117, Acc't T8880539, ICN/IP Network, Hardware, Ti; 05/31/2008 ($877.39) • State of IL, Central Management Services, Invoice T0835669, Acc't T8889030, IWIN Client Maint./Mobile Service, 04/01/2008 ($7,083.75) This is for six (6) new IDs for the Panasonic Toughbook MDTs) at$1,063.75 each. Eleven (11) IDs were reused. Includes monthly service charge of$63.75 for each Panasonic MDT. $6,382.50 + $701.25 = $7,083.75. STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Review By-Laws 7/14/2008 �.., NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r C -2- 7/14/2008 r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 17, 2008,3:30 P.M. 151 Douglas Ave.,3`' floor Conf. Rm. AGENDA CALL MEETING TO ORDER The meeting was called to order by Tim Michaels at 3:43 PM. Present Absent Pat Crawford JoAnn Foley Lynn Polhemus Tim Michaels Jim Nowicki Lacey Roberts Henry Gralak r APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the June 20, 2008 meeting, submit for approval. Motion to accept the June 20 20008 minutes as written by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252306, Acc't 773 R06-2523 850 2, Phase II Wireless; Jun 16 thru Jul 15, 2008 ($686.50) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240507, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Jul 4 thru Aug 3, 2008 ($982.59) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. r 8/28/2008 • AT&T Invoice 630261323507, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Jul 4 thru Aug 3, 2008 ($6,651.05) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0839117, Acc't T8880539, ICN/IP Network, Hardware, T1; 05/31/2008 ($877.39) • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0835669, Acc't T8889030, IWIN Client Maint./Mobile Service, 04/01/2008 ($7,083.75) This is for six (6) new IDs for the Panasonic Toughbook MDTs) at$1,063.75 each. Eleven (11)IDs were reused. Includes monthly service charge of$63.75 for each Panasonic MDT. $6,382.50 + $701.25 = $7,083.75. • Motion to approve payment by Pat Crawford, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet Brief explanation of balance sheet. Discussion of possible E9-1-1 Surcharge increase, work on a consolidated projection of revenues versus expenses. Discuss possible funding source(s) to replace existing, older Mobile Data Terminals for both Police and Fire. OLD BUSINESS • Review By-Laws Deferred to August meeting. NEW BUSINESS Election of Officers at August meeting. -2- 8/28/2008 UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 4:27 PM on a motion by Tim Michaels, seconded by Lynn Polhemus; no discussion, motion carried. Respectfully submitted, Henry F. Gralak Acting Secretary These minutes were approved August 21, 2008 by the Emergency Telephone System Board. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -3- 8/28/2008 Emergency Telephone System Board Thursday,August 21,2008,3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the July 17, 2008 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES /^ • AT&T Invoice 773R06252307,Acc't 773 R06-2523 850 2, Phase II Wireless; t Jul 16 thru Aug 15, 2008 ($686.50) • AT&T Acc't Number 051 561 6769 001, Ref. 630 845 2405, Cellular 9-1-1 Trunk Transfers to other agencies, Closing date 07/09/08 (Credit$3.33) • State of IL, Central Management Services, Invoice T0843082, Acc't T8880539, ICN/IP Network, Hardware, T1; 06/30/2008 ($877.39) • State of IL, Central Management Services, Invoice T0843224, Acct T8889030,IWIN Client Maint./Mobile Service, 06/30/2008 ($1,088.75) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet r 8/8/2008 OLD BUSINESS • Review By-Laws NEW BUSINESS • Election of ETSB Officers UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r -2- 8/8/2008 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 21, 2008, 3:30 P.M. 151 Douglas Ave., 31d floor Conf. Rm. Elgin, Illinois AGENDA CALL MEETING TO ORDER The meeting was called to order by Tim Michaels at 3:43 PM. Present Absent JoAnn Foley Pat Crawford (with prior notice) Lynn Polhemus Tim Michaels Lacey Roberts Jeff Swoboda elk Henry Gralak APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the July 17, 2008 meeting, submit for approval. Motion to accept the July 17, 20008 minutes as written by Lynn Polhemus, seconded by Tim Michaels, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252307, Acc't 773 R06-2523 850 2, Phase II Wireless; Jul 16 thru Aug 15, 2008 ($686.50) • Motion to approve payment by Jeff Swoboda, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Acc't Number 051 561 6769 001, Ref. 630 845 2405, Cellular 9-1-1 Trunk Transfers to other agencies, Closing date 07/09/08 (Credit $3.33) • Credit noted by Board, no discussion. • AT&T Invoice 630261323508, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Aug 4 thru Sep 3, 2008 ($6,651.05) r'' • Motion to approve payment by Tim Michaels, seconded by Jeff Swoboda, no 9/19/2008 discussion, motion carried unanimously. • AT&T Invoice 630845240508, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Aug 4 thru Sep 3, 2008 ($991.46) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0843082, Acc't T8880539, ICN/IP Network, Hardware, T1; 06/30/2008 ($877.39) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0843224, Acc't T8889030, IWIN Client Maint./Mobile Service, 06/30/2008 ($1,088.75) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet presented by Lacey Roberts. OLD BUSINESS • Review By-Laws The Board members present agreed that, for the purposes of voting, three (3) Board members shall constitute a quorum. Jeff Swoboda will handle initial editing and tracking changes of the existing By- Laws. NEW BUSINESS • Election of ETSB Officers The Board members present made the following nominations: o For Chairman, Jeff Swoboda, motion by Tim Michaels, seconded by JoAnn Foley, no discussion, three (3) votes for, no abstentions, vote carried. -2- 9/19/2008 o For Vice-Chairman, Tim Michaels, motion by JoAnn Foley, seconded by Lynn Polhemus, no discussion, three (3)votes for, no abstentions,vote carried. o For Secretary, Pat Crawford, motion by JoAnn Foley, seconded by Lynn Polhemus, no discussion, three (3)votes for, no abstentions, vote carried. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT Meeting adjourned at 4:40 PM on a motion by Tim Michaels, seconded by JoAnn Foley, no discussion, motion carried. Respectfully submitted, Henry F. Gralak Acting Secretary These minutes were approved September 18, 2008 by the Emergency Telephone System Board. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator eink -3- 9/19/2008 Emergency Telephone System Board Thursday, September 18,2008,3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the August 21, 2008 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES elk • AT&T Invoice 773R06252308, Acc't 773 R06-2523 850 2, Phase II Wireless; Aug 16 thru Sep 15, 2008 ($686.50) • State of IL, Central Management Services, Invoice T0903082,Acc't T8889030, IWIN Client Maint./Mobile Service, 07/31/2008 ($1,088.75) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Review By-Laws NEW BUSINESS 9/15/2008 UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator eak r -2- 9/15/2008 Emergency Telephone System Board Thursday, October 16,2008,3:30 P.M. Elgin Police Department Chief's Conference Room,Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the September 20, 2008 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252309, Acc't 773 R06-2523 850 2, Phase II Wireless; Sep 16 thru Oct 15, 2008 ($686.50) • State of IL, Central Management Services, Invoice T0906907, Acc't T8889030, IWIN Client Maint./Mobile Service, 08/31/2008 ($1,088.75) • State of IL, Central Management Services, Invoice T0906764, Acc't T8880539, ICN/IP Network, Hardware, T1; 08/31/2008 ($877.39) • AT&T Invoice 6308452405010, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Oct 4 thru Nov 3, 2008 ($982.56) • AT&T Invoice 6302613235010, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Oct 4 thru Novt 3, 2008 ($6,651.05) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet • High-level equipment renew/replace overview 10/14/2008 OLD BUSINESS • Review By-Laws NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator -2- 10/14/2008 Emergency Telephone System Board SPECIAL MEETING Tuesday, December 2, 2008,3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the October 16, 2008 meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252310, Acc't 773 R06-2523 850 2, Phase II Wireless; Oct 16 thru Nov 15, 2008 ($686.38) • AT&T Invoice 773R06252311, Acc't 773 R06-2523 850 2, Phase II Wireless; Nov 16 thru Dec 15, 2008 ($686.38) • State of IL, Central Management Services, Invoice T0910405, Acc't T8889030, IWIN Client Maint./Mobile Service, 10/14/2008 ($1,088.75) • State of IL, Central Management Services, Invoice T0914404, Acc't T8889030, IWIN Client Maint./Mobile Service, 11/18/2008 ($1,088.75) • State of IL, Central Management Services, Invoice T0910263, Acc't T8880539, ICN/IP Network, Hardware, T1; 10/14/2008 ($877.39) • State of IL, Central Management Services, Invoice T0914262, Acc't T8880539, ICN/IP Network, Hardware, Ti; 11/18/2008 ($877.39) • AT&T Invoice 630845240511, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Nov 4 thru Dec 3, 2008 ($979.88) • AT&T Invoice 6302613235011, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Oct 4 thru Novt 3, 2008 ($6,649.88) 11/25/2008 . • AT&T Acc't 0515616769001, Reference TX 6308452405, Long Distance Charges, 10-9-08, ($1.83) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS NEW BUSINESS • Emergency Communications Director Vacancy • New staff assistant to group • Authorization of CAD and MDC Maintenance Agreement r UNSCHEDULED AGENDA ITEMS ADJOURNMENT r -2- 11/25/2008 . . EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES SPECIAL MEETING December 2, 2008, 3:30 P.M. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois AGENDA CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:31 P.M. Present Absent Tim Michaels Pat Crawford Lynn Polhemus JoAnn Foley Mike Bayard Sharon Pepke Lacey Roberts Jeff Swoboda APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the October 16, 2008 meeting, submit for approval. Motion to accept the October 16, 2008 minutes as written by Jeff Swoboda, seconded by Tim Michaels, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 773R06252310, Acc't 773 R06-2523 850 2, Phase II Wireless; Oct 16 thru Nov 15, 2008 ($686.38) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 773R06252311, Acc't 773 R06-2523 850 2, Phase II Wireless; Nov 16 thru Dec 15, 2008 ($686.38) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously - 1 - . . • State of IL, Central Management Services, Invoice T0910405, Acc't T8889030, IWIN Client Maint./Mobile Service, 10/14/08 ($1,088.75) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0914404, Acc't T8889030, IWIN Client Maint./Mobile Service, 11/18/08 ($1,088.75) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0910263, Acc't T8880539, ICN/IP Network, Hardware, T1; 10/14/08 ($877.39) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • State of IL, Central Management Services, Invoice T0914262, Acc't T8880539, ICN/IP Network, Hardware, T1; 11/18/08 ($877.39) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630845240511, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Nov 4 thru Dec 3, 2008 ($979.88) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Invoice 630261323511, Acc't 630 261-3235 471 6, Primary 9-1- 1 Trunks; Nov 4 thru Dec 3, 2008 ($6,649.88) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. • AT&T Acc't 0515616769001, Reference TX 6308452405, Long Distance Charges, 10-09-08 ($1.83) • Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. - 2 - • STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS No Old Business Agenda items. NEW BUSINESS • Emergency Communications Director Vacancy • New staff assistant to group — Mike Bayard • CAD and MDC Maintenance Agreement — Board members authorized approval. UNSCHEDULED AGENDA ITEMS No unscheduled Agenda items. ADJOURNMENT Meeting adjourned at 3:55 PM on a motion by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Sharon Pepke Acting Secretary cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r - 3 - Emergency Telephone System Board -" Thursday, December 18,2008,3:30 P.M. Elgin Police Department Chiefs Conference Room, Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA CALL MEETING TO ORDER APPROVAL OF PREVIOUS MONTH MINUTES Review minutes of the December 2, 2008 Special Meeting, submit for approval. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Dec 4 thru Jan 3, 2008 ($979.88) • AT&T Invoice 6302613235012, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Dec 4 thru Jan 3, 2009 ($6,649.88) STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Review By-Laws NEW BUSINESS r UNSCHEDULED AGENDA ITEMS 12/15/2008 rk ADJOURNMENT Meeting adjourned at PM on a motion by , seconded by , no discussion, motion carried. cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Kathy Granzow, Secretary Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r•- r -2- 12/15/2008 \n1 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 18, 2008, 3:30 P.M. 151 Douglas Ave., 3rd floor Conf. Rm. Elgin, Illinois AGENDA CALL MEETING TO ORDER The meeting was called to order by Jeff Swoboda at 3:32 P.M. Present Absent Lynn Polhemus JoAnn Foley Tim Michaels Pat Crawford Jeff Swoboda Others Present: Lacey Roberts rk APPROVAL OF PREVIOUS MONTH MINUTES Review minutes from the December 2, 2008 Special Meeting, submit for approval. Motion to accept the December 2, 2008 minutes as written by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously. AUTHORIZE PAYMENT OF INVOICES • AT&T Invoice 630845240512, Acc't 630 845-2405 773 1, Cellular 9-1-1 Trunks; Dec 4 thru Jan 3, 2008 ($979.88) Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously • AT&T Invoice 6302613235012, Acc't 630 261-3235 471 6, Primary 9-1-1 Trunks; Dec 4 thru Jan 3, 2009 ($6,649.88) Motion to approve payment by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried unanimously r - 1 - STATUS REPORTS Status of Fund 220, E9-1-1 Telephone System. • Monthly balance sheet OLD BUSINESS • Review By-Laws —Tabled until next meeting NEW BUSINESS No new business. UNSCHEDULED AGENDA ITEMS No unscheduled Agenda items. ADJOURNMENT Meeting adjourned at 3:41 PM on a motion by Tim Michaels, seconded by Lynn Polhemus, no discussion, motion carried. Respectfully submitted, Jeff Swoboda Chairmen of ETSB cc: Olufemi Folarin, City Manager James Nowicki, Finance Director Diane Robertson, City Clerk Jack Henrici, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r - 2 -