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HomeMy WebLinkAbout2005 E-911 Board Minutes Emergency Telephone System Board Thursday January 20, 2005 3:30 P.M. Elgin Police Department Chiefs Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. Board Appointment b. Replacement 9-1-1 controller 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 20, 2005 Present: Jim Burns, Chairman Donna Scott JoAnn Foley Timothy Michaels Pat Crawford Absent: CALL TO ORDER The meeting was called to order at 3:32 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Timothy Michaels and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES Two invoices from SBC/Ameritech for wireless 911 in the amounts of$323.14 and $312.06 were submitted for payment. A motion was made by Donna Scott and seconded by Tim Michaels to pay the invoices. Motion'carried. Two invoices from SBC/Ameritech for line usage in the amounts of $6.43 and$10.85 were submitted for payment. A motion was made by Donna Scott and seconded by Timothy Michaels to pay the invoices. Motion carried. Two invoices from SBC/Ameritech for the wireless 9-1-1 tariff both in the amount of$508.59 were submitted for payment. A motion was made by Donna Scott and seconded by Tim Michaels to pay the invoices. Motion carried. An invoice from Priority Dispatch for an upgrade to the EMD card sets in the amount of$234 was submitted for payment. A motion was made by Donna Scott and seconded by Tim Michaels to pay the invoice. Motion carried. Jim Burns advised the Board that the City Council had approved the expenditures for the replacement E9-1-1 switch and an initial payment of $400,000 had been made to Motorola as previously authorized by the Board. He reminded the Board that the rest of the monies for the project would be coming from City funds and not the E9-1-1 fund. Jim Burns advised the Board that the fire department in-vehicle computers had come off warranty and had been added to the on going in-vehicle computer Motorola maintenance contract. This increased the monthly bill to $1,551.75. STATUS REPORTS: CAD Project Jim Burns advised that the police went live with their new in-vehicle computers in December. There were some initial issues but that most of them had been worked out. The only remaining portion of the project remaining to be completed is AirMobile and he hoped to have it in place shortly. r OLD BUSINESS Jim Burns introduced Pat Crawford as the replacement to Stan Sphatt on the Board. NEW BUSINESS JoAnn Foley inquired about preparing a news release advising citizens about some of the issues regarding E9-1-1 service when converting to a VoIP phone system. Ed Trob explained that he and another communications director had recently spoken to the press regarding these issues and a story had been published in the paper about a week ago. ADJOURNMENT A motion was made by Tim Michaels and seconded by Donna Scott to adjourn the meeting.Motion carried. The meeting was adjourned at 3:58 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on S by the Emergency Telephone System Board. a,ii \ • City of Elgin ; Mayor z or !, Ed Schock 1/100\ `' Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor John Walters City Manager Emergency Telephone System Board David M. Dorgan Thursday February 17, 2005 3:30 P.M. Elgin Police Department Chief=s Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month=s Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project b. Replacement 9-1-1 Switch 5. Old Business 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator r 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 www.cityofelgin.org e• Printed on recycled paper EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 17, 2005 Present: Jim Burns, Chairman JoAnn Foley Timothy Michaels Pat Crawford Absent: Donna Scott CALL TO ORDER The meeting was called to order at 3:37 p.m. by Jim Bums. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Timothy Michaels and seconded by JoAnn Foley. Motion carried. AUTHORIZE PAYMENT OF INVOICES Three invoices from SBC/Ameritech for wireless 911 in the amounts of $318.40 (M=Foley,2"d=Michael) ,$10.69 (M=Foley, 2"d=Crawford) and $508.59 (M=Foley, 2"d Crawford) were submitted for payment. Motions carried. An invoice from Motorola for the Printrak Maintenance Agreement $7,288.25 was submitted for payment. A motion was made by Tim Michael and seconded by Pat Crawford to pay the invoice. Motion carried. STATUS REPORTS: Jim Bums advised the Board of the progress of the CAD Project. Kick-off meetings have been held and the project team has been assembled. The first invoice has been paid for$400,000 from E911 funds.Installation dates have been tentatively set for early May with project completion no later than December,but hopefully September. Jim Bums advised the Board that we have begun talking to South Elgin PD about joining us in emergency preparedness and inner-operable communications. This discussion also includes Aurora and Naperville. OLD BUSINESS NEW BUSINESS Jim Bums spoke of an article from KHOU.com, a Dallas Texas television station about a home invasion that caused an issue due to Voice Over IP (VoIP). A child witnessed her parents being stabbed by several home invaders in their home. The child picked up the family phone,which was a VoIP and dialed 911, but nothing happened. The child tried a second phone and again dialed 911, with no results. This is a sad and predictable example of the significant shortfalls of VoIP phones that do not have true E911 abilities. The Board has made a concerted effort to make sure our users understand the current significant shortfalls of many VoIP vendors and the lack of E911 service. ADJOURNMENT A motion was made by JoAnn Foley and seconded by Pat Crawford to adjourn the meeting.Motion carried. The meeting was adjourned at 4:00 P.M. Respectfully submitted, I James Burns Chairman These minutes were approved on by the Emergency Telephone System Board. PDF sI AIN r r -y EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES March 17, 2005 Present: Jim Burns, Chairman Donna Scott Pat Crawford Absent: Timothy Michaels JoAnn Foley CALL TO ORDER The meeting was called to order at 3:32 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Donna Scott and seconded by Pat Crawford. Motion carried. AUTHORIZE PAYMENT OF INVOICES Two invoices from SBC/Ameritech for wireless 911 in the amounts of$5.57 and $509.27 were submitted for payment. A motion was made by Donna Scott and seconded by Pat Michaels to pay the invoices. Motion carried. STATUS REPORTS: Jim Burns advised the Board that City Hall is rethinking the location of the ECC. It was originally going to be located in the basement of City Hall. The City has now suggested that the yet to be built Fire Station 7 would be a better location. Jim added that the earliest Fire Station 7 would be available for occupancy would be early 2006. He stated that we continue to meet with City Hall to discuss the issue. OLD BUSINESS Jim Burns advised the Board that the City will pay salaries for some Communication's personnel out of the new Telecommunications tax as opposed to using E9-1-1 funds. These positions include the EMD Coordinator, Public Safety Systems Specialist, one Telecommunicator supervisor and four Telecommunicator positions. He added that this amounts to approximately$300,000 a year. NEW BUSINESS ADJOURNMENT A motion was made by Pat Crawford and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 3:45 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on 5 by the Emergency Telephone System Board. 7.0 A 7r•■■ r Emergency Telephone System Board Thursday April 21, 2005 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project b. Replacement 9-1-1 Switch 5. Old Business 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Robert Beeter, Police Chief Mike Eckler, EMD Coordinator rik • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 21, 2005 Present: Jim Burns, Chairman Donna Scott Pat Crawford JoAnn Foley Timothy Michaels Absent: CALL TO ORDER The meeting was called to order at 3:33 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES It was indicated that the minutes for March,2005 indicated that the approval for the payment of the SBC invoices was seconded by Pat Michaels. It should read Pat Crawford. Motion to approve the previous meeting minutes as amended was made by JoAnn Foley and seconded by Pat Crawford. Motion carried. AUTHORIZE PAYMENT OF INVOICES Two invoices from SBC/Ameritech for wireless 911 in the amounts of$329.74 and $321.59 were submitted for payment. A motion was made by Pat Crawford and seconded by Donna Scott to pay the invoices. Motion carried. Two additional invoices from SBC in the amounts of$509.27 for the wireless tariff and$10.08 for line usage were submitted for payment. A motion was made by Donna Scott and seconded by JoAnn Foley to pay the invoices. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised the Board that the upgrade to the CAD software has been delayed by approximately two weeks. Printrak is still seeking a site that will do a beta test on the software before it is put into general release. Elgin does not want to be that site. E9-1-1 Switch Upgrade • Jim Burns advised the Board that City Hall has reached a decision regarding the location of the ECC. Rather than moving it to a different location at this time,it will remain in its current location on the second of City Hall. Future plans call for incorporating a purpose built ECC into Fire Station 8 when it is built sometime in 2008. OLD BUSINESS Jim Burns advised the Board that the ALERTS users had voted on the proposal for privatization of the ALERTS network. He reported that there was only one dissenting vote. He added that the ALERTS Advisory Board would now move forward to place legislation in front of the State congress to accomplish this. NEW BUSINESS Jim Burns advised the Board that Sprint,in partnership with Mediacom,was intending to offer VoIP service in Elgin. The service would be for non-mobile customers. They claim that they will offer full E9-1-1 capability. They also state that they will be collecting and remitting a 9-1-1 surcharge. Ed Trob indicated successful tests of the E9-1-1 capabilities of the Sprint E9-1-1 VoIP solution have been conducted in Woodford,Lee and Whiteside counties. He added that QuadCom,a consolidated dispatch center in our area, has also done successful testing. ADJOURNMENT A motion was made by Timothy Michaels and seconded by Pat Crawford to adjourn the meeting. Motion carried. The meeting was adjourned at 3:56 P.M. Respectfully submitted, /'JamBurns es Chairman These minutes were approved on 7/?,,��'�,— by the Emergency Telephone System Board. // KDF`••,. • ( /'1'y OF Et.cs 0 City of Elgin Mayor -2,-h".....,17_'-:- ic Ed Schock °kIfLi)k°' " Council Members Juan Figueroa Robert Gilliam David J. Kaptain Brenda Rodgers Thomas K.Sandor Emergency Telephone System Board John Walters Thursday May 19, 2005 3:30 P.M. City Manager Oluferni Folarin Elgin Police Department Chiefs Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month=s Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project b. Replacement 9-1-1 Switch 5. Old Business a. ALERTS Privatization 6. New Business a. WOW VoIP 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Robert Beeter, Police Chief Mike Eckler, EMD Coordinator 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 19, 2005 Present: Jim Burns, Chairman Donna Scott Pat Crawford JoAnn Foley Timothy Michaels Absent: CALL TO ORDER The meeting was called to order at 3:33 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Tim Michaels and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES Three invoices from SBC/Ameritech for wireless 911 in the amounts of$332.60, 509.27 and$7.22 were submitted for payment. A motion was made by Tim Michaels and seconded by Donna Scott to pay the invoices. Motion carried. An invoice from ICJIA for in-car computer usage in the amount of $12,150 was submitted for payment. A motion was made by Donna Scott and seconded by Pat Crawford to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised the Board that the Daily Herald had published an article about the upgrades being done to the Comm Center. E9-1-1 Switch Upgrade Jim Burns advised that we had met with an SBC E9-1-1 representative to discuss the installation of backup 9-1-1 trunks to the ECC. He advised that we would incur approximately a$700 per month additional cost for the new trunks. OLD BUSINESS Jim Burns advised the Board that the take over of ALERTS by the users was close to being finalized. It appears that the State will capitulate and turn over all equipment and monies to the users. • NEW BUSINESS Jim Burns advised the Board that WOW cable was offering VoIP phone service to its customers. WOW did some testing with our Center and the 9-1-1 calls that came in looked just like any other 9- 1-1 call that we normally receive. He also reported that we had received a surcharge check from WOW. He added that the FCC should have an order coming out shortly that would force all VoIP vendors to provide true E9-1-1 service to their customers. The order,however,would not address the surcharge issue. ADJOURNMENT A motion was made by JoAnn Foley and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 3:50 P.M. Respectfully submitted, s/James Burns James Burns, Chairman These minutes were approved on June 16, 2005 by the Emergency Telephone System Board. `.4 OF ft ' t2 City of Elgin Mayor R �,`�li,\ Ed Schock (''rirFUFE°� Council Members Juan Figueroa Emergency Telephone System Board Robert Gilliam Thursday June 16, 2005 3:30 P.M. David renda Rodgers Thomas K.Sandor Elgin Police Department John Walters Chief's Conference Room City Manager Third Floor Olufemi Folarin 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: row a. CAD Project b. Replacement 9-1-1 Switch 5. Old Business a. ALERTS Privatization 6. New Business a. KVM\Keypads purchase 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Robert Beeter, Police Chief Mike Eckler, EMD Coordinator rift 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org :J Printed on recycled paper "�i OFt ;, 1' City of Elgin Mayor Ed Schock 4e1/[11‘0" Council Members Juan Figueroa Emergency Telephone System Board Robert Gilliam David J.Kaprain Thursday July 21, 2005 3:30 P.M. Brenda Rodgers Thomas K.Sandor Elgin Police Department John Walters Chiefs Conference Room City Manager Third Floor Olufemi Folarin 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project b. Replacement 9-1-1 Switch 5. Old Business a. ALERTS Privatization 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Robert Beeter, Police Chief Mike Eckler, EMD Coordinator 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 ,. www.cityofelgin.org . Printed on recycled paper EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 21, 2005 Present: Jim Burns, Chairman Donna Scott Pat Crawford JoAnn Foley Timothy Michaels Absent: CALL TO ORDER The meeting was called to order at 3:31 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Donna Scott and seconded by Pat Crawford. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from Priority Dispatch for updated QA protocol guides and protective plastic sleeves in the amount of$430.00 was submitted for payment. A motion was made by Tim Michaels and seconded by Donna Scott to pay the invoice. Motion carried. Five invoices from SBC were submitted for payment; one for the wireless tariff in the amount of$509.27, two for wireless trunk usage in the amounts of$334.05 and$336.00, and two for wire line usage in the amounts of$8.41 and $7.42. A motion was made by Tim Michaels and seconded by Donna Scott to pay all the invoices. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised the Board that we would be receiving an upgrade to our CAD software during the week of August 22nd. E9-1-1 Switch Upgrade Jim Burns advised that the equipment has been installed and tested. Motorola will be doing a software upgrade around the 15th of August. OLD BUSINESS Jim Burns advised the Board that the takeover of the ALERTS network by the users was successful. The Governor will be releasing all monies and hardware to the new user's governing group IPSAN " (Illinois Public Safety Agency Network). A NEW BUSINESS r UNSCHEDULED BUSINESS Jim Burns advised the Board that immediately after the recent bombings in London the cellular telephone network in that area went down. He added that this is yet another example of why it is inadvisable to rely on publicly owned infrastructure for mission critical data. ADJOURNMENT A motion was made by JoAnn Foley and seconded by Tim Michaels to adjourn the meeting.Motion carried. The meeting was adjourned at 3:42 P.M. Respectfully submitted, ~/a /mes Burns hairman These minutes were approved on 7`z1GP5/ /,pv/S by the Emergency Telephone System Board. (11"6* 0 4 r „ctOF5 c 1” City of Elgin Mayor 1 Ed Schock elk lrlrtuko' Council Members Juan Figueroa Emergency Telephone System Board Robert Gilliam David J.Kaptain Thursday August 18, 2005 3:30 P.M. Brenda Rodgers Thomas K.Sandor Elgin Police Department John Walters Chief's Conference Room City Manager Third Floor Oluferni Folarin 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: " '" a. CAD Project b. Replacement 9-1-1 Switch 5. Old Business a. ALERTS Privatization 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Robert Beeter, Police Chief Mike Eckler, EMD Coordinator 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 ,. www.cityofelgin.org .. Printed on recycled paper EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 18, 2005 Present: Jim Burns, Chairman Pat Crawford JoAnn Foley Absent: Donna Scott Timothy Michaels CALL TO ORDER The meeting was called to order at 3:31 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by JoAnn Foley and seconded by Pat Crawford. Motion carried. AUTHORIZE PAYMENT OF INVOICES Two invoices from SBC in the amounts of $24.52 and $336.48 for 911 telephone costs were considered. Pat Crawford made a motion to pay both bills with a second by JoAnn Foley. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised the Board that the CAD system was being updated on August 22 and that plans are to be back in the police facility by the end of August. E9-1-1 Switch Upgrade Jim Burns advised that the equipment has been installed and tested. Motorola has performed the updating and testing of the equipment. It is ready for the move in. OLD BUSINESS None. NEW BUSINESS Jim Burns informed the Board that Communications Director Ed Trob had suddenly tendered his '" resignation on August 8, 2005. Lt. Jeff Swoboda will be temporarily assigned to communications while the decision is made on a possible replacement for Ed. UNSCHEDULED BUSINESS None. ADJOURNMENT A motion was made by JoAnn Foley and seconded by Pat Crawford to adjourn the meeting. Motion carried. The meeting was adjourned at 3:56 P.M. Respectfully submitted, james Burns Chairman These minutes were approved on by the Emergency Telephone System Board. r r Emergency Telephone System Board Thursday September 15, 2005 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. ALERTS Privatization 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Robert Beeter, Police Chief Mike Eckler, EMD Coordinator r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 15, 2005 Present: Jim Burns, Chairman JoAnn Foley Absent: Donna Scott Timothy Michaels Pat Crawford CALL TO ORDER The meeting was cancelled due to a lack of quorum. APPROVAL OF PREVIOUS MEETING MINUTES AUTHORIZE PAYMENT OF INVOICES STATUS REPORTS: CAD Project E9-1-1 Switch Upgrade OLD BUSINESS NEW BUSINESS The next meeting of the E911 Board is scheduled for Thursday,October 20,2005 at 3:30 PM in the Law Enforcement Facility, Chief's Conference Room. UNSCHEDULED BUSINESS ADJOURNMENT •spcctfull submitted, /James Burns Chairman These minutes were approved on 70 OS by the Emergency Telephone System Board. r'" Emergency Telephone System Board Thursday October 20, 2005 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month"s Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. ALERTS Privatization 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Robert Beeter, Police Chief Mike Eckler, EMD Coordinator r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 20,2005 Present: Jim Burns,Chairman JoAnn Foley Donna Scott Tim Michaels Pat Crawford Absent: None CALL TO ORDER The meeting was called to order by Chairman Burns at 3:30PM. APPROVAL OF PREVIOUS MEETING MINUTES The minutes for the August 18, 2005 meeting were reviewed and approved as written. AUTHORIZE PAYMENT OF INVOICES SBC Bills: Aug 5 - Sep 4 = $ 1.1.74 Sep 5 - Oct 4 = $ 654.70 Sep5 - Oct4= $ 19.68 Aug5 - Sep4 = $669.58 A motion to pay these bills was made by Tim Michaels and a second by Donna Scott, passed unanimously. Motorola= $ 1,551.75 Motion Pat Crawford, 2"d Donna Scott- Passed Priority Dispatch=$684.00-Motion Tim Michaels, 2"d Donna Scott- Passed STATUS REPORTS: CAD Project The CAD project is complete and up and running E9-1-1 Switch Upgrade The switch has been replaced in the main Corn Center and will be completed as a backup in City Hall within the next two weeks. OLD BUSINESS An updated E911 budget, with revenues to date was distributed. NEW BUSINESS Chairman Burns announced that he is planning to retired by the end of the year and that a new chairman must be appointed. The next meeting of the E911 Board is scheduled for Thursday,November 17,2005 at 3:30 PM in the Law Enforcement Facility, Chief's Conference Room. UNSCHEDULED BUSINESS • ADJOURNMENT Respectfully submitted, James Burns Chairman These minutes were approved on �'G C°v✓�.,��, /�,7 - Emergency Telephone System Board. • r r Emergency Telephone System Board Thursday November 17, 2005 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project b. Replacement 9-1-1 Switch 5. Old Business -Replacement of chairman Burns due to pending retirement 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 17, 2005 Present: Jim Burns, Chairman Donna Scott Pat Crawford Absent: JoAnn Foley Tim Michaels CALL TO ORDER The meeting was called to order by Chairman Burns at 3:36PM. APPROVAL OF PREVIOUS MEETING MINUTES The minutes for the October 20, 2005 meeting were reviewed and approved as written. AUTHORIZE PAYMENT OF INVOICES SBC Bills: OctS-Nov 4= $334.72 Oct 5-Nov 4= $9.06 Sep 17- Oct 1=$509.36 A motion to pay these bills was made by Donna Scott and a second by Pat Crawford, passed unanimously. Motorola CAD Maintenance contract for Dec 2005-Dec 2006=$ 89,652-Motion Pat Crawford,2nd Donna Scott- Passed STATUS REPORTS: CAD Project Complete E9-1-1 Switch Upgrade New E911 lines are being run and we will filed with the FCC to change our backup plan. The Board made a motion,Motion by Pat Crawford and Second by Donna Scott,directing Chairman Burns to draft a letter to the FCC formally requesting a modification to our E911 backup plan.The plan will have us switching our E911 lines over to South Elgin PD if needed until we can staff the EOC room at 150 Dexter Court. When we have the backup staffed, we can then switch all of our E911 lines over to the EOC. This will allow us to act as our own backup for the first time. OLD BUSINESS The Board has asked Chairman Burns to contact Deputy Chief Bob Duffy, to see if he would be interested in filling the position of Chairman upon Chairman Burns'retirement at the end of the year. """ A recommendation must then be made to the Mayor for consideration for appointment. The Communications Director's position has been announced and applications are being accepted. The position has been upgraded, with a higher wage package and higher education requirements. Appointment of the new director is expected in February of 2006. Phase 2 wireless is moving along. We have notified the wireless carriers of our intent to begin accepting Phase 2 latitude and longitude information. We are on hold pending a response from the carriers.All necessary components are on-line and ready to go.We estimate full Phase 2 compliance in early 2006. NEW BUSINESS The next meeting of the E911 Board is scheduled for Thursday, December 15, 2005 at 3:30 PM in the Law Enforcement Facility, Chief's Conference Room. UNSCHEDULED BUSINESS ADJOURNMENT Respectfully submitted, J mes Burns Chairman These minutes were approved on /2-7 3 by the Emergency Telephone System Board. Emergency Telephone System Board Thursday December 15, 2005 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. Phase 2 wireless b. FCC authorization of revised emergency plan c. Appointment of new director d. Recommendation of the chairman to the Mayor's office 5. Old Business 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Olufemi Folarin, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief Lisa Womack, Police Chief Mike Eckler, EMD Coordinator r