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HomeMy WebLinkAbout2004 E-911 Board Minutes Emergency Telephone System Board Thursday,January 15, 2004 3:30 P.M. Elgin Police Department Chiefs Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. Curt Kramer's replacement on board 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Dorgan, David, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Jack Henrici, Fire Chief Curt Kramer, Deputy Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 14,2004 Present: Jim Burns, Chairman Stan Sphatt Donna Scott JoAnn Foley Absent: CALL TO ORDER The meeting was called to order at 3:35 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES There were no invoices presented for payment. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that there are still some minor outstanding issues that Printrak continues to address. He also advised that a provision of the contract with Motorola required our accepting the system 30 days from the go live date if certain parameters were met. The acceptance of the system also required the payment of the final $120,000 owed on the system. The parameters for acceptance were met however there are several major portions of the project not completed.These include the police mobile client software, installation of new computers in police vehicles, etc. Both parties agreed that Elgin would conditionally accept those parts of the system already delivered and would not pay the$120,000 until the project was completed. OLD BUSINESS NEW BUSINESS Jim Burns advised the Board that at this time the City was unwilling to entertain any tax increase that could be used to supplement the E911 fund. This caused some consternation as the Board was hoping to be able to replace the existing 911 switch which has been in place for approximately eight years. Motorola will continue to support the switch for the next couple of years but it is apparent that it will have to be replaced relatively soon. ADJOURNMENT A motion was made by Donna Scott and seconded by JoAnn Foley to adjourn the meeting.Motion carried. The meeting was adjourned at 3:55 P.M. Respectfully submitted, ames Burns Chairman These minutes were approved on /c /�,ire/ by the Emergency Telephone System Board. r Emergency Telephone System Board Thursday, February 19, 2004 3:30 P.M. Elgin Police Department Chiefs Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller,Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 19, 2004 Present: Jim Burns, Chairman Stan Sphatt Donna Scott JoAnn Foley Timothy Michaels Absent: CALL TO ORDER The meeting was called to order at 3:33 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES Two invoices from SBC/Ameritech for wireless 911 in the amounts of$346.80 and $321.67 were presented for payment. A motion was made by Donna Scott and seconded by JoAnn Foley to pay the invoices. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that the issue regarding the availability of the frequency to be used by ALERTS for the mobile portion of the CAD project has all but been resolved. The Illinois Criminal Justice Information Authority(ICJIA) is waiting to hear back from the fourth and final agency that must approve the"short gap"request. The ICJIA has been in contact with them and is assured that the approval is forthcoming. We continue to await the final version of the"Police" cut of the Premier MDC mobile client. He expressed overall satisfaction with the Printrak CAD software and explained, as with any new software,that there was a requisite learning curve and period of adjustment but things are settling in. Tim Michaels from the Fire Department expressed some concerns about fire apparatus going out of service and the time it took to change over a vehicle so that it would be active on the mobile network. This condition will continue to be monitored. OLD BUSINESS At the previous meeting Jim Burns advised the Board that the City was unwilling to entertain any tax increase that could be used to supplement the E911 fund. Since then he has learned that the City will propose a telephone tax. Some of the monies collected from this tax could be used to supplement the E911 fund. NEW BUSINESS Lt. Timothy Michaels was appointed to the Elgin Emergency Telephone System Board as a replacement for Curt Kramer. ADJOURNMENT A motion was made by Stan Sphatt and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 3:55 P.M. Respectfully submitted, James Burns Chairman r These minutes were approved on IL,-%/8 v?o�V by the Emergency Telephone System Board. r Emergency Telephone System Board Thursday,March 18, 2004 3:30 P.M. Elgin Police Department Chief=s Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month=s Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business 6. New Business a. AT&T VoIP letter 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES March 18, 2004 Present: Jim Burns, Chairman Stan Sphatt Donna Scott JoAnn Foley Timothy Michaels Absent: CALL TO ORDER The meeting was called to order at 3:33 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Timothy Michaels and seconded by Stan Sphatt. Motion carried. rbk AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of$317.35 was presented for payment. A motion was made by Timothy Michaels and seconded by Stan Sphatt to pay the invoices. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that the issue regarding the availability of the frequency to be used by ALERTS for the mobile portion of the CAD project has been resolved. The Illinois Criminal Justice Information Authority has received approval to bring up the new base station. However, the ICJIA has recently introduced a new version of ALERTS. They have been experiencing major problems with getting it to work properly. ALERTS users on the new system have not been able to access the network. Because of this the ICJIA is not allowing us to test our mobile client until they can get their issues corrected. They are projecting that they should have every thing cleared up in about two weeks. OLD BUSINESS Jim Burns reiterated that the City has imposed a telephone tax and that some of the collected monies could be used to supplement the E9-1-1 fund. • NEW BUSINESS Ed Trob explained that we have begun the process of testing for the position of telecommunicator and that some changes have been made to the hiring process. The City is using a new written test in the hopes of getting better qualified applicants. For those who pass the written exam, a psychological booklet designed for public safety personnel is being administered. Communications managerial staff will conduct interviews with the applicants prior to the Civil Service Commission interviews and make recommendations on the qualifications of the applicants to the Commission based on those interviews. The top three or four candidates on the Civil Service Commission list will be interviewed by a psychiatrist with experience in screening telecommunicator candidates. Jim Burns discussed a letter we have received from AT&T regarding their implementation of Voice over Internet Protocol(VoIP)service in this area. There are concerns regarding VoIP phone service in the E9-1-1 community. These companies usually present themselves as information services as opposed to telephone service companies. Because of this they are not regulated by federal and state agencies as a phone company would be. They do not pay an E9-1-1 surcharge and at this time if one of their subscribers dials 911 the call does not come in on an emergency 911 phone line. It is instead routed to an administrative line. The Board noted these concerns and suggested that we seek guidance from the City's Corporation Council in dealing with this issue. Jim Burns made a request for approval to the Board for Mike Eckler to attend the National Association of Emergency Medical Dispatch Educational Summit and Conference in Las Vegas. He explained that the certifications Mike requires to perform his duties as EMD coordinator were expiring and that the conference was the only practical place to acquire these re-certifications. A motion was made by JoAnn Foley and seconded by Donna Scott to allow Mike to attend the conference. Motion carried. JoAnn Foley raised the issue that two committees that are designed to oversee the Emergency Medical Dispatch program have not met in a considerable length of time. Ed Trob explained that the Fire Department has been undergoing a restructuring of their command staff. For some time Chief Falese was the only person in upper management at the Fire Department. They have named a fire fighter to one committee and will name a fire supervisor to the other as soon as possible. Mike Eckler will be advised to schedule meetings as soon as practicable. Jim Burns advised the Board that the Police Department had begun a program were un-initialized cell phones are being distributed to the elderly. These phones can only be used to dial 911. The concept of the program is to give the elderly a means of calling 911 while they out of their homes in the case of an emergency. Jim advised that there are some concerns regarding this program. First of all the E9-1-1 center does not get a call back number from these un-initialized phones. If we loose the connection with the caller we have no way of calling them back. If the caller is unable to give us location information we have no way of knowing were they are. Jim advised that the program will continue he just wanted to make the Board aware. JoAnn Foley reported that the American Heart Association is looking for information on Emergency Medical Dispatch"saves" so they can recognize telecommunicators. ADJOURNMENT A motion was made by Donna Scott and seconded by Timothy Michaels to adjourn the meeting. Motion carried. The meeting was adjourned at 4:20 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on by the Emergency Telephone System Board. r Emergency Telephone System Board Thursday, April 15, 2004 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business 6. New Business a. Proposed SBC Wireless 9-1-1 Tariff 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator - EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 15, 2004 Present: Stan Sphatt Donna Scott JoAnn Foley Timothy Michaels Absent: Jim Burns, Chairman CALL TO ORDER The meeting was called to order at 3:36 p.m. by Stan Sphatt. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Timothy Michaels and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES To date, we have not received an invoice from SBC/Ameritech for wireless 911, so approval for payment will be presented at next months meeting. STATUS REPORTS: CAD Project Joe Bush gave a brief overview of the months activities with the CAD project. He informed that the mobile client application is currently on hold until June 14'th due to the unavailable manpower at ALERTS and scheduling problems at Motorola to oversee testing of the PIMS interface. Joe Bush also updated the board of the positive outcome from the CAD refresher training that the dispatchers received by Printrak. OLD BUSINESS NEW BUSINESS Joe Bush explained the structure of the newly revised SBC Wireless 911 tariff,and that SBC would be filling this tariff with the FCC on April 15, 2004. JoAnne Foley asked if it was possible for the board to submit comments in regards to the tariff. Joe Bush informed the board that the FCC has 45 days to accept or deny the tariff; and that during those 45 days they would be accepting comments from PSAPS wishing to respond to the tariff. Stan Sphatt and the board were interested in hearing more information regarding AT&T providing VoIP phone services in Elgin. Everyone felt strongly that this is an important issue that needs additional follow-up information,and asked the Jim Burns address this at the next meeting. JoAnn Foley motioned that the 911 board not cooperate with INTRADO by providing them with a non- emergency phone number to be used until legal council is provided to review our legal obligations. Motion was seconded by Donna Scott. Motion carried. Discussion continued,as the board felt that VoIP phone service needs to be regulated so that our fee structure is not circumvented. ADJOURNMENT A motion was made by JoAnn Foley and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 4:10 P.M. Respectfully submitted, Burns Chairman These James minutes were approved on by the Emergency Telephone System Board. Emergency Telephone System Board Thursday, May 20, 2004 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 20, 2004 Present: Jim Burns, Chairman Stan Sphatt Timothy Michaels Absent: JoAnn Foley Donna Scott CALL TO ORDER The meeting was called to order at 3:25 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Timothy Michaels. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of$322.53 was presented for payment. A motion was made by Timothy Michaels and seconded by Stan Sphatt to pay the invoice. Motion carried. Two invoices from the Illinois Criminal Justice Information Authority in the amounts of$5,745 and $6,015 for ALERTS usage were presented for payment. A motion to pay both invoices was made by Timothy Michaels and seconded by Stan Sphatt. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised that the new 19.2Mhz ALERTS frequency was active and that Fire Department mobile units were live on it. Jim Burns advised the Board that he was seeking ways to replace the existing Motorola 911 controller. He stated that it was 8 years old and was having problems interfacing with the City's new VoIP telephone system. The problems include dropping callers placed on hold,the inability to select phone lines in a quick manner and general quirky behavior with certain features. He further advised that the cost of the replacement would be in the area of$600,000 and that there are not monies currently available in the 911 fund. OLD BUSINESS NEW BUSINESS Stan Sphatt announced that he would not seek to renew his position on the E911 board. He explained that he has been on the Board since its inception in 1987 and has a total of 51 years dealing with the City. He feels it is time to retire. Jim Burns advised that he has had discussion with JoAnn Foley regarding her position on the Board. She advised that she has been given a new position at the hospital and will not have the time to devote to the Board. She will be making a formal request to be removed. ADJOURNMENT A motion was made by Timothy Michaels and seconded by Stan Sphatt to adjourn the meeting. Motion carried. The meeting was adjourned at 3:50 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on 1�1t/Z;61,1 by the Emergency Telephone System Board. rbk rik Emergency Telephone System Board Thursday,June 17, 2004 3:30 P.M. Elgin Police Department Chiefs Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. SBC Tariff b. JoAnn Foley and Stan Sphatt's resignations 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES �•■- June 17, 2004 Present: Jim Burns, Chairman Stan Sphatt Donna Scott JoAnn Foley - Absent: Timothy Michaels CALL TO ORDER The meeting was called to order at 3:35 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by JoAnn Foley. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of $323.34 was presented for "" payment. A motion was made by Donna Scott and seconded by Stan Sphatt to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised that Motorola was on site working on the police version of the Premier MDC mobile software and hoped to have something for us to test in the very near future. He also advised that the City had taken delivery of new cars to replace existing squad cars and that we would be installing the new MW800 mobile computers in them. We will be installing the older WaveSoft Link software on them until the new Motorola client is finished and tested. OLD BUSINESS Ed Trob advised the Illinois Commerce Commission approved SBC's request for a cost recovery tariff for the infrastructure they provide to wireless carriers regarding wireless E 9-1-1. The tariff is based on population and the cost to the City for Phase I service will be $451.20 a month. The ICC order was effective May 31, 2004. When the City goes to Phase II wireless service there will be additional charges. There will be a one- time charge of$8,010 for the upgrade to Phase II and the monthly fee will increase to $529.22 per month. • Jim Burns advised that a plaque had been ordered for Stan Sphatt's retirement from the Board and p would be presented to him at the next meeting. It was suggested that coffee and cake be provided. Stan did not have a recommendation for his replacement. JoAnn Foley advised that she did indeed intend to resign from the Board because of her new job responsibilities. She did state that it would not be in the immediate future and did not provide a tentative date. She added that she had a replacement in mind. NEW BUSINESS The issue of VoIP and E 9-1-1 calls was discussed. Jim Burns advised that VoIP for residential use was increasing and some people may not understand that when an E 9-1-1 call is placed on a VoIP phone it does not come into the PSAP on a 9-1-1 phone line. It uses an administrative line instead. Because of this we receive no caller name,address or call back information and the call is not given the priority that a call coming in on a 9-1-1 line would receive. There was a concern expressed by the Board that the VoIP providers were perhaps not doing a good job of explaining these issues to new customers. It was suggested that the City prepare a press release for general release explaining the shortcomings of VoIP in regards to E 9-1-1. ADJOURNMENT A motion was made by JoAnn Foley and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 3:56 P.M. Respectfully submitted, 1 James Burns Chairman These minutes were approved on ✓Gr /c,--,21047/ by the Emergency Telephone System Board. Emergency Telephone System Board Thursday,July 15, 2004 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business 6. New Business a. Presentation of plaque to Stan Sphatt 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 15, 2004 Present: Jim Burns, Chairman Stan Sphatt Donna Scott JoAnn Foley Timothy Michaels Absent: CALL TO ORDER The meeting was called to order at 3:32 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Donna Scott and seconded by Timothy Michaels. Motion carried. AUTHORIZE PAYMENT OF INVOICES There were no invoices requiring payment. STATUS REPORTS: CAD Project Jim Burns advised that we have run into some issues testing the new Police mobile client. Illinois Criminal Justice has had some difficulty in scheduling staff to work with us. We have established new testing dates of August 11th and 12t. OLD BUSINESS Jim Burns presented a press release to the Board describing issues with VoIP phone service and E9- 1-1. A motion was made by Timothy Michaels and seconded by JoAnn Foley to authorize the release of the press release to the media. Motion carried. Stan Sphatt was presented with a plaque commemorating his years of service on the E9-1-1 Board. Mayor Schock attended the presentation. Jim Burns advised that the raid by the Governor on wireless 9-1-1 funds would likely be reversed and the money refunded. 1 , rik NEW BUSINESS Jim Burns advised the Board that he has requested a quote for replacement equipment in the Communications Center to include an E9-1-1 telephone switch. He did not feel that the E9-1-1 fund had sufficient funds to allocate for this purchase. He added that we could contribute some monies toward the purchase. He asked for a motion to request that the purchase of the equipment be included in the City's 2005 annual budget. A motion was made by JoAnn Foley and seconded by Donna Scott. Motion carried. Jim Burns asked if any Board member has any recommendations to replace the vacancy left by Stan Sphatt. No one did, but Timothy Michaels stated that he would report back to the Board with a possible recommendation ADJOURNMENT A motion was made by Timothy Michaels and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 3:55 P.M. Respectfully submitted, ames Burns Chairman These minutes were approved on 519-� by the Emergency Telephone System Board. rok Emergency Telephone System Board Thursday,August 19, 2004 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator r C s EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 19, 2004 Present: Jim Burns, Chairman Donna Scott Timothy Michaels Absent: JoAnn Foley CALL TO ORDER The meeting was called to order at 3:25 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Timothy Michaels and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES Two invoices from SBC/Ameritech for wireless 911 in the amounts of$329.05 and$331.78 were submitted for payment. A motion was made by Donna Scott and seconded by Timothy Michaels to pay the invoices. Motion passed. STATUS REPORTS: CAD Project Jim Burns advised that we have reached a logger head between Motorola and the Illinois Criminal Justice Information Authority (ICJIA) in getting the police mobile client finished. We have encountered issues with testing the PIMS interface with Motorola and ICJIA. We have scheduled a meeting with Motorola and our intent is to finalize the client without the PIMS interface and deploy it immediately. The PIMS interface will be revisited when ICJIA has the staff and time to properly • conduct testing. OLD BUSINESS Jim Burns advised the Board that the replacement of the existing E91-1 phone switch had been under consideration for some time. Unfortunately there were insufficient funds available to replace the switch at this time. He made the Board aware of a plan that had been submitted for the upgrading of the Emergency Operations Center at City Hall. The plan included for redundancy to the E9-1-1 phone system by moving the existing phone switch to City Hall and replacing it with a new one at the Police Department. It also included redundancy for the city-wide radio system. The plan suggested that, if approved, the E9-1-1 Board could contribute monies toward the purchase of the E9-1-1 switch. He sought approval from the Board to do so. The Board agreed. • . . NEW BUSINESS ADJOURNMENT A motion was made by Donna Scott and seconded by Timothy Michaels to adjourn the meeting. Motion carried. The meeting was adjourned at 3:53 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on //‘,/OY by the Emergency Telephone System Board. r Emergency Telephone System Board Thursday, September 16, 2004 3:30 P.M. Elgin Police Department Chiefs Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. Board vacancy 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 16, 2004 Present: Jim Burns, Chairman Donna Scott Timothy Michaels JoAnn Foley Absent: CALL TO ORDER The meeting was called to order at 3:33 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Timothy Michaels and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of $331.78 was submitted for payment. A motion was made by Timothy Michaels and seconded by Donna Scott to pay the invoice. Motion passed. STATUS REPORTS: CAD Project Jim Burns advised that we have decided not to delay implementation of the police mobile client because of issues with the PIMS interface. We have schedules talks with Illinois Criminal Justice and Motorola to insure that development continues on the PIMS interface even though we will be moving forward initially without it. OLD BUSINESS Jim Burns asked if the Board had any recommendations to fill the vacancy created by Stan Sphatt. None were offered. Jim advised that he would contact the mayor's office to seek potential candidates. NEW BUSINESS Jim Burns advised that at recent FY 05 budget hearings equipment upgrades to the E9-1-1 switch and other communications equipment were discussed. He advised that he made the City aware of the Board's willingness to commit$400,000 towards the project. • ADJOURNMENT A motion was made by Timothy Michaels and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 3:40 P.M. Respectfully submitted, }ames Burns Chairman These minutes were approved on c- >y� „./C'C'/by the Emergency Telephone System Board. Emergency Telephone System Board Thursday, October 21, 2004 3:30 P.M. Elgin Police Department Chief=s Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month=s Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. Board vacancy b. Replacement 9-1-1 controller 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator r • EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 21, 2004 Present: Jim Burns, Chairman Donna Scott JoAnn Foley Absent: Timothy Michaels CALL TO ORDER The meeting was called to order at 3:35 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Donna Scott and seconded by JoAnn Foley. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of$328.52 was submitted for payment. A motion was made by Donna Scott and seconded by Jim Burns to pay the invoice. Motion carried. An invoice from SBC/Ameritech for their new wireless tariff in the amount of $2,034.72 was submitted for payment. A motion was made by Jim Burns and seconded by JoAnn Foley to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised that we have begun to install the new computers in police vehicles and that we are scheduled to go live on the new PMDC client during the first week of November. OLD BUSINESS Jim Burns advised that he had spoken to Dan Bryant, the ESDA Deputy Director, seeking a recommendation to fill the vacancy created by Stan Sphatt. Mr. Bryant declined to make a recommendation. Jim also talked to Loni Mecum asking if the Mayor had a recommendation for the open position. She advised that the Mayor would prefer the Board to make a recommendation. The Board discussed possible candidates and decided to contact Pat Crawford of Elgin Medi to see if he would be interested in the position. In regards to the replacement 9-1-1 switch,Jim Burns advised that Motorola had made an offer that r would allow the City to finance the project over a three year period. Jim advised that he was taking the offer forward to the City for discussion. . A' • • NEW BUSINESS elk ADJOURNMENT A motion was made by Donna Scott and seconded by JoAnn Foley to adjourn the meeting. Motion carried. The meeting was adjourned at 3:52 P.M. Respectfully submitted, i James Burns Chairman These minutes were approved on /7 4/06( by the Emergency Telephone System Board. r r Emergency Telephone System Board Thursday, November 18, 2004 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. Board vacancy b. Replacement 9-1-1 controller 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 18, 2004 Present: Jim Burns, Chairman Donna Scott JoAnn Foley Timothy Michaels Absent: CALL TO ORDER The meeting was called to order at 3:32 p.m. by Jim Burns. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by JoAnn Foley to amend the minutes to correct the spelling and title of Dan Bryant in the October 21, 2004 minutes. The correct spelling is Don Bryant and his correct title is Director, Office of Emergency Management, not Deputy Director. A motion was made by Donna Scott and seconded by JoAnn Foley to accept the minutes as amended. Motion passed. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of$333.67 was submitted for payment. A motion was made by Tim Michaels and seconded by Donna Scott to pay the invoice. Motion carried. An invoice from SBC/Ameritech for line usage in the amount of $7.61 was submitted for payment. A motion was made by Donna Scott and seconded by JoAnn Foley to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised that the go live date for the police mobile computers has been delayed until December 20,2004. He explained that this was due to an illness to one of the Motorola technicians critical to the project. OLD BUSINESS Jim Burns advised that he had two candidates present that were interested in the existing Emergency Telephone System Board vacancy. They were Dr.Fred Bower,retired. Dr.Bower explained that he had worked as a prison doctor and had attended the Elgin Civilian Police Academy. The second candidate was Pat Crawford of Elgin Medi. Mr. Crawford explained that he was a trained paramedic and had work for the Elgin Fire Department for 10 years. The Board dismissed the candidates and k discussed their merits. The Board felt that Mr. Crawford had a better understanding of the 9-1-1 function and unanimously recommended that his name be forwarded to the Office of the Mayor for consideration. Jim Burns advised that he would prepare a memo stating such. In regards to the replacement 9-1-1 switch,Jim Burns advised that the City Administration had been receptive to Motorola's proposal and directed him to prepare an agenda item for consideration by the City Council. This has been done. He reminded the Board that earlier it had informally agreed to subsidize the cost of the project with E9-1-1 monies in the amount of$400,000. He asked that a formal motion be made authorizing the expenditure contingent on the City Council passing the proposal. A motion was made by Tim Michaels and seconded by Donna Scott to authorize the expenditure. Motion carried. NEW BUSINESS JoAnn Foley inquired about any pending legislation or rule making regarding VoIP. Ed Trob advised that the FCC had just handed down a ruling stating that VoIP vendors should not be considered telephone service providers but information service providers. This means that the states cannot regulate them under existing legislation. Instead the vendors will be regulated by the federal government. He added that the VoIP vendors and FCC were continuing to meet to discuss such issues as E9-1-1 regarding the provision of a call back number and address information as well as the surcharge issue. This discussion is on going and no decisions have been reached yet. He also added that the state of Rhode Island had just completed successful testing were a VoIP vendor was able to provide call back number and address information on an E9-1-1 call. ADJOURNMENT A motion was made by Tim Michaels and seconded by Donna Scott to adjourn the meeting.Motion carried. The meeting was adjourned at 3:58 P.M. Respectfully(37-fr-P-)7- &41-'3James Burns Chairman These minutes were approved on -20 by the Emergency Telephone System Board. r Emergency Telephone System Board Thursday,December 16, 2004 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. Board vacancy b. Replacement 9-1-1 controller 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: David Dorgan, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Mike Falese, Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator r •► Emergency Telephone System Board The City of Elgin Emergency System Board meeting of December 16, 2004 was canceled due to a lack of a quorum. C: Dolonna Mecum, City Clerk r r