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HomeMy WebLinkAbout2003 E-911 Board Minutes EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 16, 2003 Present: Jim Burns, Chairman Donna Scott Stan Sphatt Curt Kramer JoAnn Foley Absent: CALL TO ORDER The meeting was called to order at 3:38 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES JoAnn Foley commented that she had not seconded the adjournment motion for the meeting of . December 19,2002. In fact Curt Kramer had.A motion was made by JoAnn Foley and seconded by Donna Scott to amend and approve the minutes of the ETSB meeting of December 19,2002. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from Ameritech for wireless 911 in the amount of$339.54 was presented for payment.A motion was made by Stan Sphatt and seconded by Donna Scott to pay the invoice. Motion carried. Two invoices from National Academies of Emergency Dispatch for the recertification of six telecommunicators in the total amount of$270.00 were presented for payment. A motion was made by Donna Scott and seconded by Curt Kramer to pay the invoices. Motion carried. An invoice from Priority Dispatch for EMD training materials in the amount of$830.00 was presented for payment. A motion was made by Donna Scott and seconded by Curt Kramer to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Ed Trob advised that everything is going well with the CAD project. There have been some minor bumps in the roadway regarding how we currently do things in CAD system compared with how they will be done in the new system. This was to be expected. JoAnn Foley asked if locations with AED devices could be tied into the CAD system. Ed Trob thought that it would be possible. Curt Kramer added that checking for AED devices could be made part of the Fire Department's annual inspection schedule. Wireless 911 Implementation Nothing new to report. rik Voice Logging Equipment The Board was advised that there have been some minor issues with contract wording but they have been resolved and the new equipment should be installed by the end of February. OLD BUSINESS NEW BUSINESS Curt Kramer stated that he knew there were some concerns regarding the Fire Department's participation in the CAD project due to new budgetary overtime cuts. He assured the Board that there would be no changes in participation by Fire Department staff. He added that manning in general would stay the same and that cut backs would be made in other areas. UNSCHEDULED AGENDA ITEMS As a general piece of knowledge Jim Burns advised the Board that the equipment for the ambulance video project was going before the City Council at the meeting next Wednesday. ADJOURNMENT A motion was made by Stan Sphatt and seconded by JoAnn Foley to adjourn the meeting. Motion carried. The meeting was adjourned at 4:06 P.M. Respectfully submitted, ames Burns Chairman These minutes were approved on �` (:7 by the Emergency Telephone System Board. ellmk EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES February 20, 2003 Present: Jim Burns, Chairman Donna Scott Curt Kramer JoAnn Foley Absent: Stan Sphatt CALL TO ORDER The meeting was called to order at 3:51 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Donna Scott and seconded by Curt Kramer. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from Ameritech for wireless 911 in the amount of$333.56 was presented for payment.A motion was made by Curt Kramer and seconded by Donna Scott to pay the invoice.Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of this months activities with the CAD project. Jim addressed current concerns of fire dispatching when upgrading call in CAD. Jim Burns stated that we are still working on resolving this problem and would update the board next month on the progress. Wireless 911 Implementation Nothing new to report. Voice Logging Equipment Joe Bush explained that to-date we do not have an install date for the new voice logger. Joe Bush informed the board that we received a phone call yesterday from the project manager assigned to Elgin stating that she did not have a date for us yet and hopped to have one for us today. JoAnn Foley asked if we can expect this to be installed within the next 30 days. Joe Bush responded with high expectations that the equipment would be installed within the next 30 days. . OLD BUSINESS Donna Scott had some concerns of how to educate the public in regards to public safety issues other than through the means of internet web pages. Curt Kramer stated that he is working on publishing information in the news paper, Elgin's Ch 4 news, and through word of mouth. JoAnn Foley broached the idea of sharing this expense with County Health Dept. and American Red Cross if they'd be willing to assist us. Curt Kramer informed the board that on the new 2003 inspection forms there is an area for collecting data on AED, and where they are located in businesses. Jim Burns wishes to purchase AEDs for the Elgin Police Department. JoAnn Foley shared with him some resources she has found that sells AEDs at a significant savings. JoAnn Foley requested information from Ed Trob as to what businesses have AEDs in their place of business,and if this information can be built into the new CAD system as a capability for dispatchers to use when giving instructions. NEW BUSINESS ADJOURNMENT A motion was made by JoAnn Foley and seconded by Curt Kramer to adjourn the meeting. Motion carried. The meeting was adjourned at 4:15 P.M. Respectfully submitted, „flames Burns Chairman These minutes were approved on 142d��� by the Emergency Telephone System Board. r r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES March 20, 2003 Present: Jim Burns, Chairman Stan Sphatt Curt Kramer Absent: JoAnne Foley Donna Scott CALL TO ORDER The meeting was called to order at 3:40 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Curt Kramer and seconded by Jim Burns. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from Ameritech for wireless 911 in the amount of$334.59 was presented for payment.A motion was made by Stan Sphatt and seconded by Curt Kramer to pay the invoice. Motion carried. An invoice from NAED in the amount of$90 for the EMD recertification of Cindy Crouse and Dave Schmidt was presented for payment. A motion was made by Stan Sphatt and seconded by Curt Kramer to pay the invoice. Motion carried. Ed Trob informed the Board that all future recertification costs would be borne by the normal Communications budget and 911 funds would no longer be used. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that the prospects for getting the QuadComm frequency that ALERTS needs to make the mobile portion of the CAD project work were looking good. He also advised that we continue to have problems with the map and geofile but that work continues to fix them. He stated that the ship date for the in-car computers has been pushed back from mid March to mid April. We have been having some problems establishing our connectivity to Cook County, State Police and Illinois Criminal Justice through a new firewall/router that was installed. He felt this should be resolved shortly. Because of all these issues he advised that the go live date for CAD had been pushed back two weeks. Wireless 911 Implementation Nothing new to report. .7 Voice Logging Equipment Ed Trob advised that the new voice logging equipment had been installed. There were some initial problems with functionality and training but he was working with the vendor to address these issues. OLD BUSINESS NEW BUSINESS Jim Burns advised the Board that he is a member of two committees, the ALERTS Advisory Board and the Statewide Wireless Advisory Board. One of the goals of the committees is to look at ways to bring wireless data interoperability to disparate agencies within Illinois. Since wireless data has historically been a law enforcement tool the committees were looking to involve fire services in the early planning stages. Curt Kramer agreed that this would be a good idea and recommended that Dave Hudik be appointed as a representative from the Elgin Fire Departmment. The Board was advised by Ed Trob that Joe Bush has been named the Employee of the Quarter by the Police Department. ADJOURNMENT A motion was made by Stan Sphatt and seconded by Curt Kramer to adjourn the meeting. Motion carried. The meeting was adjourned at 3:55 P.M. Respectfully submitted, wrrl� ,James Burns Chairman These minutes were approved on ✓ 242_ /2)10:.:3 by the Emergency Telephone System Board. EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES April 17, 2003 Present: Jim Burns, Chairman Stan Sphatt Curt Kramer Donna Scott Absent: JoAnne Foley CALL TO ORDER The meeting was called to order at 3:42 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Curt Kramer. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from Ameritech for wireless 911 in the amount of$339.70 was presented for payment.A motion was made by Donna Scott and seconded by Curt Kramer to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that the prospects for getting the QuadComm frequency that the Illinois Criminal Justice Information Authority (ICJIA) needs to make the mobile portion of the CAD project work were just about finalized. He also advised that we continue to have problems with the map and geofile but that work continues to fix them. He stated that the ship date for the in-car computers has been pushed back from mid March to mid April. The issues with the firewall/router have been resolved and we are now routing traffic over the LiveScan T-1 line. Because of all these issues he advised that the go live date for CAD had been pushed back to July 15, 2003. Wireless 911 Implementation Nothing new to report. Voice Logging Equipment a Ed Trob advised that the new voice logging equipment had been installed. The majority of the initial problems have been solved with the exception of caller ID which still is not working. We continue to work with the vendor who has suggested ways to fix the problem. We have not had time at this point to implement these fixes to see if it cures the problem. OLD BUSINESS NEW BUSINESS Jim Burns advised the Board that because of recent budgetary reduction decisions Mike Eckler's position of Emergency Medical Dispatch Coordinator had been eliminated. The intent apparently was to have someone from the Fire Department fill that role. Jim explained that no one at the Fire Department was currently qualified to fill the position because of certain required EMD certifications. The Board asked if the City was aware that a goodly sum of money had already been spent to get EMD established and could not be run without a coordinator. Jim advised that Ed Trob had written a memorandum explaining the issues and listing possible alternatives. The gist of the memo was that if the City desired to continue to provide EMD service it would be cheaper to hire Mike Eckler back than to train a Fire person and then pay time and a half to administer the program. Jim Burns stated that is was the position of the Police Department that Mike be hired back. Curt Kramer added that the Fire Department was of the same opinion. The matter is currently at City Hall awaiting a decision. ADJOURNMENT A motion was made by Donna Scott and seconded by Curt Kramer to adjourn the meeting. Motion carried. The meeting was adjourned at 4:05 P.M. Respectfully submitted, /2 James Burns Chairman These minutes were approved on / ' /7/ c ! by the Emergency Telephone System Board. r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES May 15,2003 Present: Jim Burns,Chairman Stan Sphatt Curt Kramer Donna Scott JoAnne Foley Absent: CALL TO ORDER The meeting was called to order at 3:38 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES There were no invoices that required approval for payment. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that the go live date had been pushed back to August 18t. He explained that the delay was due to problems Illinois Criminal Justice was having in obtaining a frequency from QuadComm. However, an agreement has been reached between the two parties and we should be able to move ahead. The frequency is necessary to operate our new mobile data equipment. There was also a delay in receiving the new in-car computers,however they all been received and installation can begin once the frequency comes up and the rewrite of the mobile client is complete. There also was an issue with the procurement of equipment for Fire toning however this will not delay the project. Wireless 911 Implementation Ed Trob advised the Board that SBC has withdrawn its request for a wireless tariff. However Verizon is considering submitting a request for a tariff. Little is known about it at this time but NENA was watching it closely. r • EMD Coordinator Position Ed Trob advised Mike Eckler had been rehired to his old position. OLD BUSINESS Jim Burns advised that there was no intent by the City to increase 911 wireline revenues this year. NEW BUSINESS Jim Burns advised the Board that the State, in an attempt to balance its budget,was contemplating taking users fees paid by the ALERTS user community from the ICJIA. These funds were to be used by the ICJIA to maintain and enhance the ALERTS network. It is unknown at this time how much money is being considered and how it will effect operations at ICJIA. Jim advised that he would do some further checking and get back to the Board at the next meeting. ADJOURNMENT A motion was made by Kurt Kramert and seconded by Donna Scott to adjourn the meeting.Motion carried. The meeting was adjourned at 3:55 P.M. Respectfully submitted, /James Burns Chairman These minutes were approved on -79_ ■ 3 by the Emergency Telephone System Board. Linda Hertel-6-19-03-Minutes.doc Page 1 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES June 19, 2003 Present: Jim Burns, Chairman Stan Sphatt Donna Scott JoAnne Foley Absent: Curt Kramer CALL TO ORDER The meeting was called to order at 3:33 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES Two invoices from SBC/Ameritech for wireless 911 were submitted for payment, one in the amount of$338.62, the other for$338.92. A motion was made by Donna Scott and seconded by JoAnne Foley to pay both invoices. Motion carried. An invoice from the Illinois Criminal Justice Information Authority for ALERTS' user fees in the amount of $5,490 was presented for payment. A motion was made by Stan Sphatt and seconded by Donna Scott to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that the go live date that had been pushed back to August 18`h was again in peril. He explained that the delay continues to be the Illinois Criminal Justice Authority's inability to provide a frequency for the mobile computer portion of the project. Paperwork for the transfer of the license has been submitted to the FCC and the ICJIA is awaiting final approval. In an attempt to speed things along once the frequency becomes available, Motorola will begin installing mobile computers in Fire Department vehicles. The computers will not be active, but since the Fire Department has never had computers in their vehicles, this will not be an issue. The Fire Department desires that their portion of the mobile computers be fully operational before we go live. As long as the frequency becomes available before August 18`h we can go live with CAD with Fire having full functionality on the mobile side. The Police Department is willing to go live on the new CAD without their portion of the new mobile client being fully functional. They will be able to operate on the old in-car computer system, albeit without full CAD functionality, and the new system simultaneously. This Ali Linda Hertel -6-19-03-Minutes.doc Page 2J should not cause major issues for Police. ALERTS Funding Jim Burns advised the Board that representatives from ALERTS met with the Governor's office to discuss the State's supposed intent to utilize users' fees paid to ALERTS for operational needs to help balance the State budget. The Governor's office denied any such intent. The ALERTS representatives advised that if anything of this nature were to occur they would sue. Jim Burns feels that this is a situation still in flux and will continue to monitor it. OLD BUSINESS Jim Burns advised that a retreat had been scheduled for City administrators and that one of the topics that would be raised was the condition of the E911 budget. NEW BUSINESS ADJOURNMENT A motion was made by Stan Sphatt and seconded by JoAnne Foley to adjourn the meeting. Motion carried. The meeting was adjourned at 3:52 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on by the Emergency Telephone System Board. r Linda Hertel - 7-17-03-Minutes.doc Page 1 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 17, 2003 Present: Jim Burns, Chairman Curt Kramer JoAnne Foley Absent: Donna Scott Stan Sphatt CALL TO ORDER The meeting was called to order at 3:40 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Curt Kramer and seconded by JoAnne Foley. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of $348.60 was submitted for payment. A motion was made by Curt Kramer and seconded by JoAnne Foley to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that the Illinois Criminal Justice Authority is still not able to provide us with the frequency however; we should be able to make the August 18th go live date. He explained that we were able to bring the fire department up on a different frequency that will allow them to have functionality on the in-vehicle computers. The mobile client for Fire has just about been finalized. We are doing testing to insure that there are no problems. The client for Police is still in development and will not be available in time for the go live date. The Police Department is willing to go live on the new CAD without their portion of the new mobile client being fully functional. They will be able to operate on the old in-car computer system, albeit without full CAD functionality, and the new system simultaneously. This should not cause major issues for Police. Installation of the in-vehicle computers in Fire vehicles is almost complete. ALERTS Funding 1 Linda Hertel - 7-17-03-Minutes.doc Page 2 Jim Burns advised the Board that there was nothing new to report. OLD BUSINESS Jim Burns advised that at this time the City has no plans at this time to do anything to assist the E9-1-1 budget. NEW BUSINESS JoAnne Foley stated that she had received a mailing from the City regarding her position on the Board and language in the literature seemed to indicate that there was a limit to the amount of terms an individual could serve on the Board. Jim Burns advised that he had checked and those limitations did not apply to members of the E9-1-1 Board. Ed Trob advised that he had heard from another user that Motorola was planning to stop support for their Centracom 911 equipment in two years. This is the equipment that our center uses to handle 9-1-1 calls. He advised that he would check with Motorola to see if this was true. If it is, it would require replacement of the hardware. ADJOURNMENT A motion was made by Curt Kramer and seconded by JoAnne Foley to adjourn the meeting. Motion carried. The meeting was adjourned at 4:05 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on by the Emergency Telephone System Board. e" p. 0 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES August 21, 2003 Present: Jim Burns, Chairman Curt Kramer JoAnne Foley Donna Scott Stan Sphatt Absent: CALL TO ORDER The meeting was called to order at 3:35 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by JoAnne Foley and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of$343.41 was submitted for payment. A motion was made by Curt Kramer and seconded by Donna Scott to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that a problem with the mobile computer piece of the project has developed. For some unknown reason the in-car computers are no longer connecting to CAD. Because of this our go live date of August 18 was not met successfully. Motorola continues to work on the issue. A tentative new go-live date of September 8 has been set. ALERTS Funding Jim Burns advised the Board that there was nothing new to report. OLD BUSINESS Ed Trob advised the Board that he had some further checking into how long Motorola would support the Centracom 911 equipment. He found that Motorola was planning to support the equipment through September of 2008 instead of 2005 as previously reported. This mitigates the short term .k need to replace the equipment. The Board realizes that at some point monies will have to be made available to purchase new E911 hardware. NEW BUSINESS ADJOURNMENT A motion was made by Curt Kramer and seconded by Stan Sphatt to adjourn the meeting. Motion carried. The meeting was adjourned at 4:00 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on 46)i #2, 00?by the Emergency Telephone System Board. r r"" Emergency Telephone System Board Thursday, September 18, 2003 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. Status of Support on E9-1-1 hardware 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Dorgan, David, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Jack Henrici, Fire Chief Curt Kramer, Deputy Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator r -, 1 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 18, 2003 Present: Jim Burns, Chairman JoAnne Foley Donna Scott Absent: Curt Kramer Stan Sphatt CALL TO ORDER The meeting was called to order at 3:40 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Donna Scott and seconded by JoAnne Foley. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of$353.89 was submitted for payment. A motion was made by Donna Scott and seconded by JoAnne Foley to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that a problem with the mobile computer piece of the project continues to create problems. Currently we have lost our radio connectivity and cannot transmit or receive on the ALERTS network. A conference call has been setup for the morning of September 19th to address the issue. Due to this issue and our inability to do any testing on the mobile part of the project our go live date has been pushed back to October 18, 2003. OLD BUSINESS Jim Bums advised the Board that he has learned that the Governor's office has taken$300,000 in ALERTS users' fees to help balance the State's budget. He added that while the $300,000 figure was an improvement over the proposed $2,000,000 that the Governor originally wanted to take, it was still unacceptable. Our, as are many other users, fees are paid with E911 funds. Many people I feel that it is illegal for the Governor to use these monies for anything other than prescribed in the E911 statutes. The possibility of a law suit exists. NEW BUSINESS ADJOURNMENT A motion was made by JoAnne Foley and seconded by Donna Scott to adjourn the meeting.Motion carried. The meeting was adjourned at 3:55 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on M-j6_a 3 by the Emergency Telephone System Board. Emergency Telephone System Board Thursday, October 16, 2003 3:30 P.M. Elgin Police Department Chiefs Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business 6. New Business a. Curt Kramer's Retirement 7. Unscheduled Agenda Items 8. Adjournment c: Dorgan,David, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Jack Henrici, Fire Chief Curt Kramer, Deputy Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES October 16, 2003 Present: Jim Burns, Chairman Curt Kramer Stan Sphatt Absent: JoAnne Foley Donna Scott CALL TO ORDER The meeting was called to order at 3:40 p.m. by Jim Bums, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Curt Kramer. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of$339.09 was submitted for payment. A motion was made by Curt Kramer and seconded by Stan Sphatt to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Bums gave a brief overview of the months activities with the CAD project. He advised that the previous problem with mobile computer connectivity to the ALERTS network has been solved. However, yet another issue with the mobile piece of the CAD project has caused a delay in our go live date. In this case, keyboards on the mobile computers were locking up requiring that the computers be rebooted to get the keyboards to work. Motorola agreed that this was an unacceptable situation and our go live date has been postponed until the problem has been fixed. We have a new tentative date of Nov 18, 2003. Jim Burns also advised that the Illinois Criminal Justice Authority is still having problems procuring the radio frequency that will be used with the mobile piece of the CAD project. Motorola is assisting Illinois Criminal Justice with compiling statistics and readouts so Illinois Criminal Justice can file a "Short Gap Frequency Request." This request must be submitted to the four agencies in this area that are already using this same frequency. All four agencies must agree to allow the Authority to bring up the new base station. r • s OLD BUSINESS NEW BUSINESS Curt Kramer announced that he was retiring from the Fire Department and that this would create an open position on the Board. Curt offered Lt. Greg Benson, of the Fire Department,as a suggestion for his replacement. Stan Sphatt raised the issue of residency as Lt. Benson does not live in Elgin. The board decided to table any motion on Lt. Benson until the residency requirement was given further scrutiny. Jim Burns passed out information and spoke about Volunteer Planting Day. ADJOURNMENT, A motion was made by Curt Kramer and seconded by Stan Sphatt to adjourn the meeting. Motion carried. The meeting was adjourned at 4:00 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on �`-" - by the Emergency Telephone System Board. 01.16' Emergency Telephone System Board Thursday, November 20, 2003 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin,Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project elk 5. Old Business a. Curt Kramer's replacement on board 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Dorgan, David, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Jack Henrici, Fire Chief Curt Kramer, Deputy Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator r Linda Hertel - 11-20-03-Minutes.doc Page 11 • flak EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 20, 2003 Present: Jim Burns, Chairman Stan Sphatt Donna Scott Absent: JoAnn Foley CALL TO ORDER The meeting was called to order at 3:37 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of $340.74 was submitted for payment. A motion was made by Donna Scott and seconded by Stan Sphatt Foley to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that the communication center went live on the new Printrak CAD system the morning of October 18. Initially there were some small problems but personnel from Printrak, who were on site, quickly dealt with them. There are still outstanding issues that need to be addressed and we are working with our project manager and support personnel to get them rectified. Jim Burns added that he wanted to extend kudos to all communications personnel for their professionalism in dealing with the change over to the new CAD system. OLD BUSINESS Jim Burns reported that he had received a letter from Curt Kramer resigning his position on the Emergency Telephone System Board. A motion was made by Stan Sphatt and seconded by Donna Scott to accept the letter and to forward it to the Mayor. Motion Linda Hertel - 11-20-03-Minutes.doc Page 2 carried. NEW BUSINESS ADJOURNMENT A motion was made by Stan Sphatt and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 3:45 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on by the Emergency Telephone System Board. rift i I! • Emergency Telephone System Board Thursday, December 18, 2003 3:30 P.M. Elgin Police Department Chief's Conference Room Third Floor 151 Douglas Avenue Elgin, Illinois AGENDA 1. Call Meeting to Order 2. Approval of Previous Month's Minutes 3. Authorize Payment of Invoices 4. Status Reports: a. CAD Project 5. Old Business a. Curt Kramer's replacement on board 6. New Business 7. Unscheduled Agenda Items 8. Adjournment c: Dorgan, David, City Manager James Nowicki, Finance Director Dolonna Mecum, City Clerk Jack Henrici, Fire Chief Curt Kramer, Deputy Fire Chief William Miller, Police Chief Mike Eckler, EMD Coordinator EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 18, 2003 Present: Jim Burns, Chairman Stan Sphatt Donna Scott Absent: JoAnn Foley CALL TO ORDER The meeting was called to order at 3:38 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES Motion to approve the previous meeting minutes was made by Stan Sphatt and seconded by Donna Scott. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from SBC/Ameritech for wireless 911 in the amount of $340.03 was submitted for payment. A motion was made by Donna Scott and seconded by Stan Sphatt to pay the invoice. Motion carried. An invoice from the Illinois Criminal Justice Information Authority in the amount of$43,000 was submitted. The invoice is for 86 copies of Premier MDC software. This software is the mobile client to be used in police and fire vehicles as part of the new CAD project.A motion was made by Donna Scott and seconded by Stan Sphatt to pay the invoice. Motion carried. Two invoices from Priority Dispatch were submitted. One, in the amount of$375, was for the annual support agreement on the Aqua Emergency Medical Dispatch software. The second,in the amount of$2,914, was for the annual support agreement for the PROQA Emergency Medical Dispatch software. A motion was made by Donna Scott and seconded by Stan Sphatt to pay both invoices. Motion carried. STATUS REPORTS: CAD Project Jim Burns gave a brief overview of the months activities with the CAD project. He advised that there are still some items on the punch list that need to be rectified but Printrak has been working diligently with communications personnel to get the problems fixed. None of the outstanding problems are of a severe nature that compromises the use of the system. We still await word from the Illinois Criminal Justice Information Authority regarding the radio frequency that will be used with the mobile portion of the CAD project. The Authority has compiled the requisite paperwork and sent it to the four agencies that must approve the"short gap"request. To date they have heard rik nothing back. ib' OLD BUSINESS Jim Burns reported that he had conversation with Chief Mike Falese regarding the replacement of Curt Kramer to the Board. Chief Falese requested that the appointment of a fire department representative be tabled until he is able to resolve the command staffing of the fire department. NEW BUSINESS Jim Burns reported that the Automatic External Defribillators (AED's) were received. ADJOURNMENT A motion was made by Donna Scott and seconded by Stan Sphatt to adjourn the meeting. Motion carried. The meeting was adjourned at 4:00 P.M. Respectfully submitted, „..411,4.--r-jz James Burns Chairman These minutes were approved on A/S�-9 V by the Emergency Telephone System Board. r