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HomeMy WebLinkAbout2002 E-911 Board MInutes f ' . EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES January 17, 2002 Present: Jim Burns, Chairman Stan Sphatt JoAnn Foley Curt Kramer Donna Scott CALL TO ORDER The meeting was called to order at 3:06 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Donna Scott and seconded by Stan Sphatt to approve the minutes of the ETSB meeting of December 20, 2001. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from Ameritech for wireline 911 in the amount of$1046 was presented for payment. A motion was made by Stan Sphatt and seconded by Curt Kramer to pay the invoice. Motion carried. An invoice from Ameritech for wireless 911 in the amount of $308 was presented for payment. A motion was made by Stan Sphatt and seconded by Curt Kramer to pay the invoice. Motion carried. STATUS REPORT: CAD Project The draft RFP has been received from Motorola and is being reviewed by CAD Committee members. The Committee will meet shortly after the first of the year to discuss the proposal, suggest changes, etc. A finalized document should be ready before the end of January. ALERTS Contract Equipment is being received for the project. The Motorola project manager projects a completion date sometime at the end of February or the beginning of March. Emergency Medical Dispatch Still awaiting answer form Fire Department regarding the use of one of the RMS servers for running the EMD software. A question was raised about acquiring card sets for the E.O.C. A quote will be obtained. The Communications division will be receiving an award from the American Heart Association for strengthening the chain of survival by implementing the EMD program. • Wireless 911 Implementation 0.1°66' AT&T has begun testing but has run into difficulties. OLD BUSINESS None NEW BUSINESS AED devices. The Fire Department is researching available devices and will make a recommendation for the purchase of units on a City wide basis. UNSCHEDULED AGENDA ITEMS None. ADJOURNMENT A motion was made by Joanne Foley and seconded by Curt Kramer to adjourn the meeting. Motion carried. The meeting was adjourned at 4:10 P.M. Respectfully submitted, .2 i ,, James Burns Chairman These minutes were approved on 1/'f //geed by the Emergency Telephone System Board. lJ r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES elL May 16, 2002 Present: Jim Burns, Chairman Stan Sphatt Curt Kramer Donna Scott Absent: JoAnn Foley CALL TO ORDER The meeting was called to order at 3:40 p.m. by Jim Bums, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Stan Sphatt and seconded by Donna Scott to approve the minutes of the ETSB meeting of April 18, 2002. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from PCNation for the purchase of five video cards in the amount of$1,542.86 was presented for payment. A motion was made by Curt Kramer and seconded by Donna Scott to pay the invoice. Motion carried. An invoice from Ameritech for wireless 911 in the amount of $319.12 was presented for payment. A motion was made by Stan Sphatt and seconded by Curt Kramer to pay the invoice. Motion carried. Two Travel Expense Vouchers were presented by Mike Eckler and Marianne Perez for expenses incurred while attending the EMD User's Conference in the amounts of$264.48 and $187.55. A motion was made by Donna Scott and seconded by Stan Sphatt to pay the invoices. Motion carried. An invoice from PRC for CAD software maintenance in the amount of$10,937.50 was presented for payment. A motion was made by Donna Scott and seconded by Curt Kramer to pay the invoice. Motion carried. STATUS REPORT: CAD Project Replies to the CAD RFP were received from two vendors, Motorola/Printrak and VisionAIR. The Board was advised that the CAD Committee and Gail Cohen had deemed the VisionAUR response to be non-responsive and recommended that it be removed from consideration. The Board agreed. The Motorola quote came in at $2,255,000. The Board was also advised that additional peripheral expenses would push the cost to approximately $2.4 million. Jim Bums advised the Board that we have yet to meet with the City to determine if funds could be made available to allow us to complete the project. He hopes to schedule a meeting in the very near future. Emergency Medical Dispatch A Windows 2000 Server license was purchased and will be installed on a PC as soon as one becomes available. Wireless 911 Implementation There was nothing new to report in this area. Voice Logging Equipment The beta equipment from Word Systems has been installed and we are evaluating it. Other vendors have been contacted and will be demonstrating their products. OLD BUSINESS None NEW BUSINESS SBC/Ameritech Wireless Professional Service Surcharge Ed Trob advised that he recently attended a meeting conducted by SBC/Ameritech. Ameritech stated it was in the process of petitioning the Illinois Commerce Commission for a surcharge payable by both wireless vendors and PSAP's for the processing of wireless 911 calls. A PSAP would be charged some amount of money for every wireless 911 call received. Ameritech was unwilling to disclose the amount of the surcharge they were asking for. The petition will be filed sometime around the middle of June and it is only then that the amount of the surcharge being sought will be divulged. Ed Trob also advised there will be public hearings involved with this filing and that both NENA and APCO have taken great interest in the filing. Neither organization supports the levying of a surcharge against a PSAP for accepting wireless 911 calls. UNSCHEDULED AGENDA ITEMS The Board meeting was visited by members of Elgin High School as part of a class assignment ADJOURNMENT A motion was made by Curt Kramer and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 4:25 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on by the Emergency Telephone System Board. eek 4 EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES July 18, 2002 Present: Jim Burns, Chairman JoAnn Foley Donna Scott Curt Kramer Stan Sphatt Absent: CALL TO ORDER The meeting was called to order at 3:40 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Donna Scott and seconded by JoAnne Foley to approve the minutes of the ETSB meeting of June 20, 2002. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from PCNation for the purchase of a video card in the amount of$428.66 was presented for payment. A motion was made by Donna Scott and seconded by Curt Kramer to pay the invoice. Motion carried.An invoice from Ameritech for wireless 911 in the amount of$333.81 was presented for payment. A motion was made by Donna Scott and seconded by JoAnn Foley to pay the invoice. Motion carried. An invoice from Illinois Criminal Justice Authority for ALERTS/ALECS fees in the amount of$5,580 was presented for payment.A motion was made by Curt Kramer and seconded by Stan Sphatt to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised the Board that the CAD project continues to move forward. The final set of documents has been forwarded to the City's Legal department for review. It is hoped that the project will be included on the City Council agenda of August 14th for initial review and approval. Emergency Medical Dispatch The Aqua software has been installed on Mike Eckler's PC and he is finding it extremely useful in performing quality assurance on EMD calls. Training for the Pro/QA software has been scheduled for mid August. We will be sending all but two of our personnel to the training. Jim Burns also advised the Board that disciplinary action was taken against a telecommunicator for failure to provide EMD instructions when required. Wireless 911 Implementation There was nothing new to report in this area pending the filing of the Service Surcharge by SBC/Ameritech. Voice Logging Equipment The Board was advised that the committee has reviewed products from 7 voice logging vendors and that an RFP should be issued sometime before the end of August. SBC/Ameritech Wireless Professional Service Surcharge The Board was advised that SBC/Ameritech is supposed to file its tariff request with the ICC on August 23rd OLD BUSINESS None NEW BUSINESS Curt Kramer proposed that the EOC be moved from its existing location in City Hall to space in the new Public Works facility once construction is completed. This brought up discussion that the existing EOC is not a true backup facility in that vital equipment is not replicated at the EOC. We simply have data and telephone line connections to the equipment in the Police facility. If something dramatic were to happen in the equipment room at the Police facility we would not be able to function as a PSAP in the EOC. DC Kramer suggested that Emergency Management funds might be available to replicate equipment at a new location and have a true standalone EOC. UNSCHEDULED AGENDA ITEMS ADJOURNMENT A motion was made by Donna Scott and seconded by Curt Kramer to adjourn the meeting. Motion carried. The meeting was adjourned at 4:21 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on by the Emergency Telephone System Board. EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES September 19, 2002 Present: Jim Burns, Chairman JoAnn Foley Donna Scott Curt Kramer Absent: Stan Sphatt CALL TO ORDER The meeting was called to order at 3:45 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Curt Kramer and seconded by JoAnn Foley to approve the minutes of the ETSB meeting of August 15, 2002. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from Priority Dispatch in the sum of$550.00 for EMD training of Madeline DeLeon and Mary Signorini was presented for payment. A motion was made by Donna Scott and seconded by Curt Kramer to pay the invoice. Motion carried. An invoice from Ameritech for wireless 911 in the amount of$331.40 was presented for payment.A motion was made by Curt Kramer and seconded by Donna Scott to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Jim Burns advised that on September 11,2002 the CAD project went before City Council and passed unanimously. Kickoff meetings are scheduled with Motorola/Printrak personnel in the early part of October. The projected completion date for the project is May 2003. Emergency Medical Dispatch Ed Trob advised that Communications has not started to use the new Pro/QA software because there is no interface to the existing CAD software. This causes double entry of the call data which is just too time consuming to do at this time. This problem will be addressed with the new CAD software. Wireless 911 Implementation There was nothing new to report in this area pending the filing of the Service Surcharge by SBC/Ameritech. Voice Logging Equipment The Board was advised that The RFP had been sent out and that replies were due September 30, 2002. SBC/Ameritech Wireless Professional Service Surcharge The Board was advised that SBC/Ameritech still has not filed its proposed tariff. It was also advised that three counties,Bond,Peoria and St. Clair had sued SBC/Ameritech to continue to provide Phase II implementation. In August SBC/Ameritech applied for and received a temporary tariff to provide Phase II service on a restricted basis. Only those counties that were involved in the suit will be affected by this temporary tariff. - Laptop PC Curt Kramer advised the Board that a quote in the amount of$1,870 had been obtained for the proposed purchase of the new laptop computer. A motion was made by Jim Burns and seconded by JoAnn Foley to allow the purchase of the computer. Motion passed. OLD BUSINESS Jim Burns advised that the City had reduced the amount of money that would be made available from the Riverboat Lease Fund in 2003 to implement the new CAD project. The original figure discussed had been $2 million. This was reduced to $1,031,500. The project is still doable at this reduced rate, however this will accelerate us to a point in time were the 911 fund is no longer solvent. Early projections show the fund remaining solvent thru 2003 as long as no unexpected expenses arise. D.C. Bums advised that the City has been made aware of this situation on many occasions and knows that something must be done to keep the fund afloat. NEW BUSINESS Ed Trob advised the Board that there are indications that some ^ICmbers of the r;.,fl cot-v;-- Commission are interested in getting out of the business of hiring telecommunicators. The Board agreed that this would be beneficial. It was suggested that the Civil Service Commission be contacted and made aware of the feeling of the Board. This will be done. UNSCHEDULED AGENDA ITEMS ADJOURNMENT A motion was made by Curt Kramer and seconded by Donna Scott to adjourn the meeting. Motion carried. The meeting was adjourned at 4:20 P.M. Respectfully submitted, James Burns Chairman These minutes were approved on/(-/I—�` .`� by the Emergency Telephone System Board. 'p EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES November 21, 2002 Present: Jim Burns, Chairman JoAnn Foley Donna Scott Stan Sphatt Absent: Curt Kramer CALL TO ORDER The meeting was called to order at 3:38 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Stan Sphatt and seconded by Donna Scott to approve the minutes of the ETSB meeting of October 17, 2002. Motion carried. AUTHORIZE PAYMENT OF INVOICES Four invoices from National Academies of Emergency Dispatch and Priority Dispatch totaling$638 for the recertification and training of Communications personnel were presented for payment. A motion was made by Donna Scott and seconded by JoAnn to pay the invoices. Motion carried. An invoice from Ameritech for wireless 911 in the amount of$335.38 was presented for payment. A motion was made by Donna Scott and seconded by Stan Sphatt to pay the invoice. Motion carried. An invoice from Equus in the sum of$1,792.65 was presented for the purchase of a laptop computer. A motion was made by Donna Scott and seconded by JoAnn Foley to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Ed Trob advised that hardware had been delivered and some had been set up. Everything was proceeding on schedule and no major problems had been encountered as yet. Wireless 911 Implementation Ed Trob advised that the Illinois Commerce Commission was going to suspend SBC/Ameritech's request for a wireless surcharge. This means that no action will be taken for the next 11 months. During this time SBC/Ameritech will have to prove to the ICC the merits of their request. Ed Trob further added that indications are that SBC/Ameritech would be willing to accept the number of wireless calls received by a PSAP from the PSAP rather than trying to come up with a number themselves. Voice Logging Equipment Ed Trob advised the Board that the contract with Voice Print for the purchase of new voice logging equipment was in Legal for review and that we hoped to get it on the City Council agenda for the week of December 16`h OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT A motion was made by Donna Scott and seconded by JoAnn Foley to adjourn the meeting. Motion carried. The meeting was adjourned at 4:03 P.M. Respectfully submitted, mes Burns Chairman These minutes were approved on / -12.7/2 by the Emergency Telephone System Board. r EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN MINUTES December 19, 2002 Present: Jim Burns, Chairman Donna Scott Stan Sphatt Curt Kramer Absent: JoAnn Foley CALL TO ORDER The meeting was called to order at 3:33 p.m. by Jim Burns, Chairman. APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Stan Sphatt and seconded by Donna Scott to approve the minutes of the ETSB meeting of November 21, 2002. Motion carried. AUTHORIZE PAYMENT OF INVOICES An invoice from Ameritech for wireless 911 in the amount of$328.51 was presented for payment.A motion was made by Donna Scott and seconded by Stan Sphatt to pay the invoice. Motion carried. An invoice from Illinois Criminal Justice Information Authority for ALERTS/ALECS fees in the sum of$5,490 was presented for the period Jan 1,2003 to July 1,2003.A motion was made by Stan Sphatt and seconded by Donna Scott to pay the invoice. Motion carried. STATUS REPORTS: CAD Project Ed Trob advised that the CAD project is moving along on schedule. He added that there had been some problems with the map that CAD will use for the geofile. Initially it was planned to use the map maintained by the City's GIS department. However, there were too many errors found on that map and it was decided to use the map separately maintained for our current CAD software which was found to be more accurate. Wireless 911 Implementation Ed Trob advised that as we approach the go live date for our new CAD system he will contact the wireless vendors and inform them of our desire to implement Phase II wireless. Voice Logging Equipment The Board was advised that the request for the purchase of new voice logging equipment from Voice Print went before the City Council and passed. EMD Software Invoices from Priority Dispatch in the sum of$3,289 for software maintenance of the ProQA and Aqua EMD software were presented for payment. Ed Trob explained that while he was not satisfied with the support we have been getting from Priority Dispatch, he still felt it advisable to renew the support agreement. Maintenance includes protocol upgrades to the software which are important from a liability issue. We will also need assistance from Priority Dispatch to interface their software with the new CAD software. He also advised that he had asked for a quote to prepay five (5)years of maintenance to see if there would be a considerable savings. The savings amounted to $763 over five years. The Board did not feel this was significant enough to prepay for the extended service. A motion was made by Curt Kramer and seconded by Donna Scott to pay $3,289 for one year of maintenance. Motion carried. OLD BUSINESS NEW BUSINESS UNSCHEDULED AGENDA ITEMS ADJOURNMENT A motion was made by Donna Scott and seconded by-JoAnn-F-oW1co adjourn the meeting. Motion carried. The meeting was adjourned at 4:00 P.M. Respectfully submitted, �r✓� /1_)t- James Burns Chairman These minutes were approved on /f6—(:)3 by the Emergency Telephone System Board. r