HomeMy WebLinkAbout2019 Cultural Arts Commission Agendas & Minutes E LG I N
Cultural Arts Commission
Meeting Agenda
Monday, January 14, 2019
6:OOpm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Richard Pahl, Individual Artist Grant
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of December Minutes:
r E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, January. Due 1/23.
b. 2019 CAC Projects:
i. Elgin Literary Festival:
ii. Elgin Fringe Festival:
F. Other Old Business:
G. New Business:
a. Call for Art Application
b. New Public Art Programs:
i. Neighborhood Public Art Grants:
ii. Utility Box Wrapping:
c. 2017 Public Art purchase
d. 2019 Proposed Budget
e. 2019 Organizational Grant Feedback
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, January 14, 2019
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:01pm
B. Roll Call:
a. Commissioners Richmond, Miceli, Rehberg, Erlandson, Kearney, Forsythe, Einterz present.
Chairman Vassallo present. Councilwoman Powell present. Staff Harris and Wilhelmi present.
C. Citizen's Forum:
a. Richard Pahl, Individual Artist Grant
i. A local director, actor, producer bringing "A Taylor-made Triple Feature" to the Elgin Art
Showcase in march.Three productions will be included in the weekend-long project is
"The Vagina Monologues." Saturday night will host a musical cabaret in honor of Dennis
Taylor, a local arts icon. Saturday will also have a small reception before the cabaret.
Sunday will host "Love Letters." Richard will be working with Diane McFarlin, another
theatrical Elgin resident as well as Doug Orlic and Justin Shallor. Sylvia Grady and Tara
Morrison will also be working with the project. An Elgin preference will be given to all
folks that audition. Advertising will include an emphasis on visiting downtown
restaurants both before and after the performances.The event is designed to open
conversation. Commissioner Erlandson asked if the ticket price is per event or for the
weekend. Richard stated it was per event. Staff asked if he would be offering a
weekend pass price, which Richard stated they would look into. Advertising would
include a small mailer and social media.
b. Elizabeth Niemeier and Chris Johnson of Elgin Master Chorale
i. Attendees requested additional feedback from the Organizational Grant Application.
They noted that the process seemed fairly transparent as is the scoring. Chairman
Vassallo noted that their proposal was similar in nature to several of the others. He also
noted that in the future, having specific numbers of those impacted would be helpful.
Staff Wilhelmi clarified that one of the goals of the impact on the community.
Commissioner Rehberg noted that a lot of the grant applications represent similar
disciplines as well as audiences, which naturally makes the field more competitive.
Elizabeth noted that the collaboration with the Boys and Girls club was a large part in
the new children's chorus. Commissioner Rehberg noted that reaching a new audience
is as important as reaching new participants. Commissioner Erlandson noted that it
rwould be helpful to know what the community impact is in the long term. Elizabeth
E asked for clarification on the note in the minutes that Elgin Master Chorale programmed
for financial reasons. Commissioner responded that the comment was not specific to
their programming, but rather a general note in regard to some of the programs that
are specific to families paying to see their children perform.
D. Staff Report:
a. Financial Report:
i. Final charges for the Elgin Literary Festival coming through in the next month.
b. Art Showcase:
i. The Showcase is full all but 7 weeks in 2019.
ii. Final repairs are being completed now.
c. Hemmens:
i. Competition season is upon us and will be in through the Spring.
ii. Stage painted, house floor and balcony floor were painted.
iii. Wifi upgrades were completed in the holiday break.The new system will be much
faster.
iv. Wireless mics were replaced as well as 8 new antennas and the wireless intercom.
These upgrades allow for a lot of new options as well as better coverage.
v. Deep clean of storage and equipment room is almost done.
d. Approval of December Minutes:
i. Motion to approve the December minutes by Commissioner Rehberg. Seconded by
Commissioner Erlandson. Approval by a vote of 7-0-1 with Commissioner Miceli
abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, January. Due 1/23.
b. 2019 CAC Projects:
tib* i. Elgin Literary Festival:
1. All travel and accommodations are booked.
2. Featured Speaker books are coming in this week.
3. Schedule is completed and printed in BRAVO.
ii. Elgin Fringe Festival:
1. Applications are live and have started to come in with almost 50 in so far.
Applications will be accepted on a first-come-first-served basis. Visual art
applications are also coming in.
2. The call is on the website as well as Facebook, please share it.
F. Other Old Business:
a. None brought.
G. New Business:
a. Call for Art Application:
i. Is ready for posting and will go live this week. Please share it. Applications are due
March 4, 2019
b. New Public Art Programs:
i. Neighborhood Public Art Grants:
1. This program is approved and ready to go. It will be posted to the website this
week.
ii. Utility Box Wrapping:
1. This program is approved and ready to go. It will be posted to the website this
week.
c. 2017 Public Art purchase
i. Motion to purchase the Davis work by Commissioner Miceli. Seconded by Commissioner
Powell. Approved by a vote of 9-0.
d. 2019 Proposed Budget:
i. Final compilation is completed and will be presented at the February meeting for
approval.
e. 2019 Organizational Grant Feedback
i. Soiree Lyrique:
1. Commissioner Erlandson noted that in the proposal the only Elgin artist
benefitting was Solange herself while all of the other listed artists were from
other communities. It does state that in the past they had involved other Elgin
artists, but it does not indicate if that will happen in 2019. She also noted a lack
of ticket price information for the program as well as outreach to youth. Staff
and Commissioners noted that the proposal dealt much more with past projects
rather than items for 2019. Commissioner Rehberg noted a concern with
feasibility in regard to one of the major funders passing.
f. Richard Pahl, Individual Artist Grant.
i. Motion to approve the Individual Artist Grant in the amount of$1,000 by Commissioner
Erlandson. Seconded by Commissioner Rehberg. Approval by a vote of 9-0.
g. Commissioner Erlandson noted we should have a table at Art and Soul this year. She is happy to
man it and will work with Art for All to get it done.
h. Fox River Arts Ramble:
i. Staff Harris to work with local arts organizations to get listed as part of the event this
year.
H. Adjournment:
a. Motion to adjourn by Commissioner Richmond. Seconded by Commissioner Einterz. Approval
by a vote of 9-0.
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ELGIN CULTURAL ARTS COMMISSION
NOTICE OF CANCELLATION OF MEETING
NOTICE IS HEREBY GIVEN that the February 11, 2019, regularly scheduled meeting
of the Cultural Arts Commission is cancelled. The next meeting is scheduled for March
11, 2019, at 6:oop.m.
DATED: February 6, 2019
CITY OF ELGIN
By Amanda Harris
Cultural Arts Manager
Cultural Arts Commission, Staff Liaison
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Cultural Arts Commission
Meeting Agenda
Monday, March 11, 2019
6:00pm
City Hall
South Wing, First Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Dave Metzger, Individual Artist Grant
b. Anastasia Gensler, Individual Artist Grant
c. Don Haefliger, Independent Players, 2018 Organizational Grant Final Report
d. Erin Rehberg, Side Street Studio Arts, 2018 Organizational Grant Final Report
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of January Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, April Due 3/22.—Staff Harris
b. 2019 ECAC Projects:
i. Elgin Literary Festival
F. Other Old Business:
a. Call for Art Application
b. New Public Art Programs:
i. Neighborhood Public Art Grants:
ii. Utility Box Wrapping:
G. New Business:
i. New meeting location
ii. Paint the Plows
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, March 11, 2019
6:00pm
City Hall
South Wing, First Floor Conference Room
A. Call to Order: 6:02pm
B. Roll Call:
a. Commissioners Rehberg, Vassallo, Kearney, Thomas, Miceli, Forsythe, Einterz present.
Councilwoman Powell present. Staff Harris and Wilhelmi present. Student Representatives Lock
and Weber present.
C. Citizen's Forum:
a. Dave Metzger, Individual Artist Grant
i. Also presenting, Mike Rende. The project is "Cartoon Cavalcade: A Celebration of All
Things Toony" and will be a visual art exhibit with many other components taking place
at Elgin Artspace Gallery. This exhibit will also include a kid's day during the closing
reception. The call for art is currently open. A partnership with Acme will also take place
that will bring in some museum-style props. There will be an area for Saturday morning
cartoons. There will be a large cereal bar with famous cereals to enjoy while you watch
your Saturday morning cartoon. An art-jam painting will also be created as a
collaboration between local artists which will be raffled off. Proceeds from the event
will go to the Well Child Center which provides services to children and families of low-
income in the area. Typically, the donation is upwards of$1,000. Afterparty and
overflow art gallery will take place at the Martini Room. The opening reception usually
brings in over 300 people.
ii. Commissioner Thomas commented that he is always impressed by the imagination of
the projects.
b. Anastasia Gensler, Individual Artist Grant
i. Her project, "Write to Heal," is a collaboration with Elgin Poet Laureate, Chasity Gunn
and will take place over 4 session of 3 hours each. This workshop will be a combination
of writing and mindful awareness. Participants will be asked about their levels of
wellbeing before and after each session, thereby improving the curriculum for each
session, and for. There will be a writing theme for each session with group discussion
and peer feedback in a location that has an academic feel and is near accessible nature.
The workshop will culminate with a dinner at a local restaurant. June will be the likely
timeline for this event, but dates are not yet set.
ii. Commission Forsythe asked what the expected attendance would be. Anastasia noted
that they aren't yet sure, but they will be doing some surveys of audience members at
similar events. Their goal is between 10-30.
iii. Commissioner Rehberg asked if there would be a fee for participating. Anastasia noted
that the fee would be between $200-$250, with the goal to offer scholarships as well.
The fee would cover the workshop which includes the 4 sessions.
iv. Commissioner Forsythe asked what type of work would be showcased. Anastasia noted
that it would be any type of written word, that would likely be up to the participant.
v. Chairman Vassallo noted that this practice has a long and effective history but is
concerned that there isn't necessarily something coming back out to the community
such as an open reception. Anastasia clarified that the local restaurant event would be
similar to the poetry night at the Elgin Literary Festival.
vi. Staff Wilhelmi asked what any expected proceeds would be done with. Anastasia noted
that both she and Chasity would likely take a small stipend but had no plans for any
additional income above expenses. She also noted that they could look into donating
additional proceeds to a local NFP. She stated that the costs of the venues they have
reached out to are very expensive.
vii. Councilwoman Powell asked if they had reached out to Advocate Sherman as a possible
partner and potential venue. Chairman Vassallo noted the Gail Borden Public Library
could be a venue, but there would be a cost associated with it. Councilwoman Powell
clarified that this project would take place within the next 6 months or so.
c. Don Haefliger, Independent Players, 2018 Organizational Grant Final Report
i. "Tartuffe" by Moliere was produced in 2018 and was extremely successful, more so than
they had anticipated. The show was produced in the Elgin Art Showcase and two of the
nights were more than sold out. Their audiences are for shows are continuing to grow,
showing them that this type of show is a good choice. There were no large obstacles in
the running of the show. They took it to Crystal Lake for a weekend and donated the
proceeds to a nonprofit that provides clean water to those who can't access it; the total
for that donation was almost $1,000. He noted that 34% of the audience was senior
citizens, most of whom only come out to these types of shows, which is another large
reason for the show choices.
ii. Councilwoman Powell asked if he tracked where the audience comes from. Don noted
that while a portion come from Elgin, lots come from the Fox Valley and as far away as
out of state. She asked how they advertise. Don responded that they do mailers,
newspaper advertising, and website updates. Councilwoman noted that advertising in
Bowes Creek or Edgewater could be helpful.
d. Erin Rehberg, Side Street Studio Arts, 2018 Organizational Grant Final Report
i. "First Fridays" was the 2018 program that the ECAC funded. One of the biggest success
of the program was "Drop-In Small Wonders," which allows parents to drop their kids
off on Friday evening for $5 for a few hours of art. This program is continuing and
growing to encompass Saturdays now. Busking has been fun and successful, both
indoors and outdoors. Soulful Sparrow is an example of a partner business for the
indoor component for this event. She noted that some of the businesses could be
challenging to work with and getting new businesses to participate was very difficult
despite multiple calls, emails, and visits. A goal for this project was to set up the
framework for businesses to continue it on their own; this won't be realized because a
lot of the businesses simply can't or won't do the leg work on their own. That said, SSSA
and some of the businesses will continue to do First Fridays. Many artists got paid, many
kids got art classes for a deeply discounted rate, and local businesses got visited.
D. Staff Report:
a. Financial Report:
i. Charges for 2019 are minimal so far as it's early in the year.
b. Art Showcase:
i. The Art Showcase is undergoing improvements at this time.
ii. Alternate EAS locations are being researched at this time.
c. Hemmens:
i. TalentFest is a great show coming up on Tuesday.
ii. Lots of upcoming rentals.
iii. Sustainability Commission is sponsoring an event on April 17th
iv. The people that do the Shark Tank show on TV are doing a Well Retreat on April 30th
during the day.
v. RFP came back with one proposal from Up and Coming Theatre Company out of
Arlington Heights district. They did not get the rights for "Newsies," once the location
was moved, so a new show is being reviewed now. They are hoping to make the
Hemmens their new home.
vi. Call for Entries for Elgin Short Film Festival goes live April 1St
d. Approval of January Minutes:
i. Motion to approve the January Minutes by Commissioner Reherg. Seconded by
Commissioner Miceli. Approved by a vote of 7-0-1.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, April Due 3/22. —Staff Harris
1. Dave Metzger will be writing the April article.
b. 2019 ECAC Projects:
i. Elgin Literary Festival: Commissioner Kearney would like to be involved. Commissioner
Rehberg noted that the dates should still be in the winter, if possible.
ii. Elgin Fringe Festival: Double the number of submissions than before, for a total of 80
performing artists. There is currently a 40+ group waitlist. More local organizations and
artist applied this year. Visual art submissions were triple from years past. Lots of
podcast submissions, lots of kids programming. Family Fringe may be during the festival
this year. Artist Announcement event will be at the end of March/early April.
iii. Elgin Short Film Festival:
1. Call for Entries goes live April 1. Tickets go on sale April 2nd. This year the festival
is not necessarily family-friendly. This year the festival will accept R rated films.
This will be announced and noted on marketing. Chamber Music on the Fox will
be participating again this year with an original score to an animated film. Most
of the selection committee is set and judges are being finalized now. Contact Joe
for participation.
F. Other Old Business:
a. Call for Art Application
i. Submission #1
1. 2D. NovaColor. Councilwoman Powell noted that she hopes to get a mural out
more in the public eye.
ii. Submission #2:
1. 3D. Riverside Pedestal. Commissioners noted there could be potential costs for
this piece in the future for restoration as this piece would be purchased.
Commissioners noted that the sharp points could be a difficulty.
iii. Submission #3
1. 2D. Spring St. Deck.
iv. Submission #4
1. 2D. Spring St. Deck. Commissioners noted that the applicant's 3D works are very
interesting.
v. Submission #5
1. 2D. Spring St. Deck. Commissioner Rehberg noted that she liked that the
applicant is a Latina artist. Commissioners noted that the honorarium ask is not
the full price.
vi. Submission #6
1. 3D. Walton Island. Commissioners noted that the display period is only 2 years.
Commissioners noted that this work may be more appropriate for an urban area,
while others noted that it may blend in more and a natural area may serve it
well. Commissioners noted they wished it was larger based on the distance it's
being viewed.
vii. Submission #7:
1. 2D. Highland Underpass. Commissioners noted that poppys may not be native to
this area and we should look into that. Commissioners noted that they liked that
the mural went up onto the bridge walls.
viii. Submission #8:
1. Commissioners noted that the lifetime didn't seem feasible. Commissioners
noted some thoughts that the piece being created for an African American
history park by an artist that is not African American, which the artist noted.
Commissioners noted that it may be worthwhile to reach out to the Newsome
family for their thoughts should this piece one of the finalists.
ix. Submission #9:
1. 3D. Walton Island.
x. Submission #10:
1. 2D. Spring St. Deck.
xi. Submission #11:
1. 3D. Walton Island.
b. New Public Art Programs:
i. Neighborhood Public Art Grants:
1. Applications are due in May. Please keep sharing the call.
ii. Utility Box Wrapping:
1. Applications are coming in now. Keep sharing the call. The first box will be
selected in April.
G. New Business:
a. Dave Metzger, Individual Artist Grant
i. Commissioners noted that this is another great idea. Commissioner Rehberg noted that
she is curious why they give their proceeds away.
ii. Motion to approve the Individual Artist Grant in the amount of$1000 by Commissioner
Rehberg. Seconded by Commissioner Powell. Approved by a vote of 7-0-1 with
Commissioner Kearney abstaining.
b. Anastasia Gensler, Individual Artist Grant:
i. Commissioners noted that this seemed like a very innovative idea. They did voice a small
concern about the accessibility of the final project. Commissioners Kearney also noted
that this project seems to straddle the line between art and therapy, and perhaps
doesn't offer the community value that other projects do. Commissioners noted a
concern about the price of the project for the participants. Commissioner Rehberg
noted that this project is innovative and would bring Elgin to the fore-front of that.
Chairman Vassallo clarified that this is not therapy, but rather standard practice called
mindfulness that allows people to reduce stress and dig deeper. He stated that while
there are therapeutic values to this, it is not therapy. Commissioner Rehberg asked if we
could include this in the new take on the Elgin Literary Festival. Commissioners were
receptive to this idea. Commissioner Einterz voiced concern over the timeline of this
E project.
ii. Motion to deny the Individual Artist Grant in the amount of$1000 by Commissioner
Kearney. Seconded by Commissioner Miceli. Approved by a vote of 6-0 (Commissioner
Thomas and Councilwoman Powell had left at this point).
c. New meeting location:
i. April meeting at the Centre's conference room.
d. Paint the Plows:
i. Councilwoman Powell noted possible schedule conflicts for the school, and perhaps we
should offer the schools the option to paint it ahead of time.
ii. Councilwoman Powell noted that perhaps for 2020, we work with the schools to
encourage school spirit like Batavia does with the bulldogs around town. Perhaps they
could be specific mascots to the schools.
H. Adjournment: 8:40pm
a. Motion to adjourn by Commissioner Rehberg. Seconded by Commissioner Forsythe. Approved
by a vote of 6-0 (Commissioner Thomas and Councilwoman Powell had left at this point).
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Meeting Agenda
Monday, April 8, 2019
6:00pm
City Hall
First Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of March Minutes:
r E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, April Due 3/22.—Staff Harris
b. 2019 ECAC Projects:
i. Elgin Literary Festival
F. Other Old Business:
a. Call for Art-winner selection
i. 2D Finalists:
1. Submission #7
2. Submission #3
3. Submission #4
ii. 3D Finalists:
1. Submission #2
2. Submission #6
3. Submission #8
b. New Public Art Programs:
i. Neighborhood Public Art Grants:
ii. Utility Box Wrapping- art selection:
c. New Meeting Location:
d. Paint the Plows:
G. New Business:
a. Marketing
eft H. Adjournment:
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Cutturat Arts Commission
Meeting Minutes
Monday, April 8, 2019
6:00pm
City Hall
First Floor Conference Room
A. Call to Order: 6:01pm
B. Roll Call:
a. Commissioners Rehberg, Erlandson, Miceli, Richmond, Einterz, Forsythe present. Staff Wilhelmi
and Harris present. Councilwoman Powell present. Chairman Vassallo present. Student
Representative Weber present.
C. Citizen's Forum:
a. None present.
D. Staff Report:
a. Financial Report:
i. Final charges for the TalentFest have come in.
ii. Marketing charges are coming in now too.
b. Art Showcase:
i. A new location is being researched now with an update expected soon.
c. Hemmens:
i. Children's Theater is in house now.
ii. Dance School season is coming soon
iii. Summer Theater contract has just been completed. They will be doing "Seussical." Press
will begin asap.
iv. May brings some folks from Shark Tank for a presentation and some private events.
d. Approval of March Minutes:
i. Motion to approve by Commissioner Rehberg. Seconded by a vote of Einterz. Approved
by a vote of 5-0-3 with Commissioners Syrris, Erlandson, and Richmond abstaining
(Councilwoman Powell not yet present).
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, April Due 3/22. —Staff Harris. Topic will be the
Utility Box Wrapping.
b. 2019 ECAC Projects:
i. Elgin Literary Festival: moved to next meeting.
F. Other Old Business:
a. Call for Art-winner selection
i. 2D Finalists: Commissioners noted that all but one of the murals score higher than all of
the sculptures. For this reason, commissioners decided to view the top 6 scored murals
for discussion as there will not be a 3D submission selected this year.
1. Submission #7:
a. Commissioners were in agreement that this mural should be selected.
2. Submission #3
a. Commissioners noted that they liked the colors and the movement.
Commissioners noted they could see different things in the piece.
Commissioners noted that people will connect to this piece in different
ways.
3. Submission #4:
a. Commissioners noted that it is very colorful but lacks a focal point. They
also noted that it is another point about downtown Elgin.
4. Submission #5:
a. Commissioners noted they liked the focal point. Commissioners noted
that there is already a mural of women in the Centre's Parking Deck.
Commissioners noted that it is high art. Commissioners noted that this
piece is also less expensive.
5. Motion to approve Submission #7 for the 2019 Call for Public Art by
Commissioner Rehberg. Seconded by a vote of Miceli. Approved by a vote of 8-0-
1 with Commissioner Syrris abstaining
6. Motion to install Submission #5 on the Spring Street parking deck by
Commissioner Rehberg. Seconded by Commissioner Richmond. 8-0-1 with
Commissioner Syrris abstaining.
r 7. Motion to install Submission#3 on the Fulton Street Parking Deck door by
Commissioner Miceli. Seconded by Commissioner Erlandson. Approved by a vote
of 8-0-1 with Commissioner Syrris abstaining.
a. The other potential location for this is the pit near the Hemmens. This
will be discussed with the artist and a final determination will be made.
ii. 3D Finalists:
1. Submission #2- no discussion
2. Submission #6- no discussion
3. Submission #8- no discussion.
b. New Public Art Programs:
i. Neighborhood Public Art Grants:
1. No submissions in at the moment. Please continue to share this with your
networks.
ii. Utility Box Wrapping-art selection:
1. After a review of all of the applications, a discussion ensued regarding two that
were best liked by the group.
2. Motion to apply the piece "Float" at TS9 by Commissioner Rehberg. Seconded by
Commissioner Richmond. Approved by a vote of 9-0.
c. New Meeting Location: Next meeting will at the Centre of Elgin, West Conference Room.
d. Paint the Plows:This program will kick off this year at Public Works open house.
G. New Business:
a. Marketing:
r i. Commissioners on the Marketing sub-committee will set up a meeting to discuss the
marketing for the ECAC. This sub-committee consists of Commissioners Syrris, Vassallo,
and Rehberg.
ii. St. Ed's fine art's department final show is April 28th at 3:00pm.
H. Adjournment: 7:38pm
ra. Motion to adjourn by Commissioner Rehberg. Seconded by Commissioner Richmond. Approved
by a vote of 9-0.
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Cultural Arts Commission
Meeting Agenda
Monday, May 13, 2019
6:OOpm
The Ed Shock Centre of Elgin
West Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Kane Repertory Theater
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of April Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, April Due 5/23.
b. 2019 ECAC Projects:
i. Elgin Literary Festival
ii. Elgin Fringe Festival
iii. Elgin Short Film Festival
F. Other Old Business:
a. New Works update
b. New Public Art Programs:
i. Neighborhood Public Art Grants:
ii. Utility Box Wrapping:
c. New Meeting Location:
d. Paint the Plows:
G. New Business:
a. Marketing
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, May 13, 2019
6:00pm
The Ed Shock Centre of Elgin
West Conference Room
A. Call to Order: 6:05pm
B. Roll Call:
a. Commissioners Miceli, Erlandson, Richmond, Kearney, Forsythe present. Chairman Vassallo
present. Councilwoman Powell present. Staff Harris and Wilhelmi present. Student
Representatives Weber and Lock present.
C. Citizen's Forum:
a. Kane Repertory Theater
D. Staff Report:
a. Financial Report:
i. Motion to move the $6,500 from Neighborhood Public Art Grants to Public Art by
Councilwoman Powell. Seconded by Erlandson. Approved by a vote of 7-0.
b. Art Showcase:
i. The current showcase lease will end in December. 2020 will have to be at the current
location while negotiations for future years continue.
c. Hemmens:
i. Dance School season is upon us.
ii. EST auditions are this week with callbacks this weekend. Registration for auditions is
already very good.
d. Approval of April Minutes:
i. Motion to approve by Commissioner Miceli. Seconded by Commissioner Erlandson.
Approved by a vote of 6-0-1 with Commissioner Kearney abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, April Due 5/23. Content is on the Utility Box
Wrapping and will be written by Staff Harris.
b. 2019 ECAC Projects:
i. Elgin Literary Festival:
1. The Committee met 2 weeks ago to discuss a revamp of the existing program.
The new program will focus on NalloWriMo in November with some additional
programs that surround it including a featured speaker or two and panels and
workshops.This will be a partnership with the Gail Borden Public Library.
ii. Elgin Fringe Festival:
1. Almost 70 artists were accepted with over 120 applications submitted.The artist
announcement happened April 28th
iii. Elgin Short Film Festival:
1. Almost 10 films have already been submitted, which is higher than usual.
2. Most of the sponsors are back on board again this year.
3. Still on the search for a few more celebrity judges.
4. Chamber Music on the Fox will be doing an accompaniment to the 1928 "Felix
the Cat."This is an original work.Two years ago,they received a Palmer
Foundation grant to provide this program. Last year sponsorship was not
secured, and they had to cover the costs out of pocket, which was just over
$5,000. This year they approached the ECAC to be covered for this program. The
anticipated cost is$3,200. Motion to increase the Elgin Short Film Festival
budget by$3,000 from line items Elgin Literary Festival and Art Workshops (half
form each) by Commissioner Erlandson. Seconded by Commissioner Richmond.
Approved by a vote of 7-0.
F. Other Old Business:
a. New Works update:
i. All contracts are signed and the deposits have been paid.
b. New Public Art Programs:
i. Neighborhood Public Art Grants:
1. No applications were submitted.
ii. Utility Box Wrapping:
1. The artist contract is signed and deposit sent.The printing company is working
with the artist now.
c. New Meeting Location:
i. Next meeting will be in the West Conference Room again.
d. Paint the Plows:
i. May 18th at Public Works.
G. New Business:
a. Marketing:
i. Alan Thavisouk has prepared a proposal.
ii. Daily Herald proposal has been sent and is being review.
iii. Additional marketing sources are being researched now and will be presented to the
group soon.
H. Adjournment: 7:06pm
a. Motion to adjourn by Commissioner Miceli. Seconded by Councilwoman Powell. Approved by a
vote of 7-0.
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Cultural Arts Commission
Meeting Agenda
Monday, June 10, 2019
6:00pm
The Ed Shock Centre of Elgin
West Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Mountain King Music Collective, Individual Artist Grant Application. Peter Brankovic,
Christopher Inc, and Brandon Garlick presenting.
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of May Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, July Due 6/21. Written by Libby Einterz on Elgin
Summer Theater.
b. 2019 ECAC Projects:
i. Elgin Literary Festival
ii. Elgin Fringe Festival
iii. Elgin Short Film Festival
F. Other Old Business:
a. New Works update
b. New Public Art Programs:
i. Utility Box Wrapping:
c. New Meeting Location:
d. Paint the Plows:
G. New Business:
a. "1835 Expedition" final location:
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, June 10, 2019
6:00pm
The Ed Shock Centre of Elgin
West Conference Room
A. Call to Order: 6:03pm
B. Roll Call:
a. Commissioners Forsythe, Rehberg, Richmond, Erlandson, Einterz, Syrris, Kearney, present.
Chairman Vassallo present. Student Representative Weber present. Staff Harris and Wilhelmi
present.
C. Citizen's Forum:
a. Mountain King Music Collective, Individual Artist Grant Application. Peter Brankovic,
Christopher Inc, and Brandon Garlick presenting.
i. Presenting a grant application for an event at First United Methodist Church for a large
music event involving previous years' Battle of the Bands winners, additional musicians,
visual and performing artists. This event will be a compilation of all of those art forms
with a focus on the music. A portion of this event will be to work with other like-minded
youth and train them in how to produce shows of this nature as well as in the do-it-
yourself scene.The grant funds will cover the cost of the Battle of the Bands winners'
performances. An event similar to this one was produced last year with almost $1,000
collected via suggested donations which was doled out to the artists and used to
produce other like events.This performance is a keystone event for those bands which
will replace the option of a performance at Nightmare on Chicago Street, which has
served this purpose in the past.
ii. Commissioner Erlandson asked if other mediums will be invited and what space will be
allocated.They responded that a very large portion of the basement (where the event
takes place) will be dedicated to those artists.
iii. Chairman Vassallo asked if they are looking at other venues as they grow. Specifically,
the Masonic Temple on Chicago Street,just out of downtown Elgin. They responded
that they are open to other locations as the need arises.They are always on the lookout
for additional spaces.
iv. Commissioner Kearney asked if they had a group that produces the shirts and the zine.
They responded that they produce the zine that with a group of volunteers and that
they are working with a designer who will screen print the shirts on site. Commissioner
Kearney asked about the price of the shirts to the public, which is $10. He asked if those
prices could go up to allow for additional profits. The group responded that it's
important to them to keep prices low-thus the suggested donation- to remove barriers
to people attending the shows.This also helps them to create a safe space.
D. Staff Report:
a. Financial Report:
i. No new charges have come in but final Utility Box Wrapping artist payments have been
made.
b. Art Showcase:
i. A new lease option for the current Art Showcase is being explored now.
c. Hemmens:
i. Dance school season is going on right now.
ii. Seussical is the summer musical and will be coming in July.
iii. A new renter is coming in late July early August.
iv. New LED footlights will be installed soon.
d. Approval of May Minutes:
i. Motion to approve the May minutes by Commissioner Kearney. Seconded by
Commissioner Erlandson. Approved by a vote of 5-0-3 with Commissioners Syrris,
Rehberg, and Einterz abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, July Due 6/21. Written by Libby Einterz on Elgin
Summer Theater.
b. 2019 ECAC Projects:
i. Elgin Literary Festival:
1. Met with the folks at the Gail Borden Library to determine some dates for the
new programming.
ii. Elgin Fringe Festival:
1. Buttons have just arrived.The button and poster release party is set for July 11`"
at the Martini Room.
2. Tech crew is already signing up.
3. Side Street and Fringe will have a spot in the parade with the Small Wonders kids
participating.There will be a float sporting "Father Fringe".
iii. Elgin Short Film Festival
1. Chamber Music on the Fox are on board to do the programming again this year
due to the ECAC funding. Fundraising brainstorming for next year are already
being explored to find additional funding for 2020.
2. Twelve films have already been entered with 10 live action and 2 animation.
Keep pushing the call for films.
F. Other Old Business:
a. New Works update:
i. The mural for the Spring Street parking deck is waiting on the garage door being
installed, which should happen soon.
ii. The mural on the Highland Avenue Bridge will be installed in August, weather and water
permitting.
iii. The mural scheduled to be installed at the Pit at the Hemmens has been moved to 2020
due to the renovations taking place at the Civic Center Plaza.
b. New Public Art Programs:
i. Utility Box Wrapping:
1. The first box was wrapped last week at the intersection of Highland Avenue and
Riverside Drive.
c. New Meeting Location:
i. Meetings will return to the City Hall, south wing second floor conference room.
d. Paint the Plows:
i. The first event was part of the Public Works Open House, which was attended by over
1,000 people. St. Ed's high school was the school that participated, and the product was
very well received. There is already an appetite for next year's event.
G. New Business:
a. "1835 Expedition" final location:
i. The piece will remain in it's location.
b. Mountain King Music Collective, Individual Artist Grant Application. Peter Brankovic,
Christopher Inc, and Brandon Garlick presenting.
i. Commissioner Kearney noted that is proposal was much better than the previous
proposal and was more focused. Chairman Vassallo noted that the proof of concept
from last year was nice to see. Commissioner Syrris noted that the educational
component was very nice. Commissioner Richmond noted that their plan to eliminate
barriers is very important and impactful as well as a way to get individuals in the door.
Commissioner Einterz noted that it's nice that they are creating safe space.
ii. Motion to approve the Individual Artist Grant in the amount of$1,000 by Commissioner
Erlandson. Seconded by Commissioner Kearney. Approved by a vote of 7-0-1 with
Commissioner Rehberg abstaining.
c. Commissioner Erlandson spoke about the DNA offering booths for NFPs to have a presence at
the Farmer's Market for free. She has signed up for this offer. Those that sign up must have two
volunteers to stand at the entrance counting attendees and handing out a map while the other
is stationed at the booth.This past Friday have over 1,000 attendees, so it's a great opportunity
to advertise our events.
d. Commissioner Rehberg spoke about the upcoming "Going Dutch Festival" coming to Side Street
Studio Arts next weekend. This event includes performances, visual art, workshops, and more.
All artists receive a stipend for their participation. Grab the latest Bravo Magazine for the full
festival program.
e. Commissioner Syrris spoke about her new monthly series at Blue Box Café, "Lit Ladies." It will
occur monthly, twice a night, 8pm and 9:30.
H. Adjournment:
a. Motion to adjourn the meeting by Commissioner Rehberg. Seconded by Commissioner
Richmond. Approved by a vote of 8-0.
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E LG I N
Cutturat Arts Commission
Meeting Agenda
Monday, July 8, 2019
6:00pm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Justin Schaller, Individual Artist Grant
b. Bobby Rowland, Individual Artist Grant
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of June Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, August Due 7/23. Written by Jane Erlandson on
Public Artist Spotlight.
b. 2019 ECAC Projects:
i. Elgin Fringe Festival
ii. Elgin Short Film Festival
F. Other Old Business:
a. New Works update
G. New Business:
a. Richard Pahl, Individual Artist Grant Final Report
H. Adjournment:
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Cultural Arts Commission
Meeting Agenda
Monday, July 8, 2019
6:0Opm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order: 6:00 p.m.
B. Roll Call: Commissioners Rehberg, Vassallo, Miceli, Erlandson, Richmond, Kearney, Forsythe, Einterz,
Syrris present. Staff Valdez and Wilhelmi present. Student Representative Weber present.
C. Citizen's Forum:
a. Justin Schaller, Individual Artist Grant—Mr. Schaller requests a $1,000 grant to help in the
production of an immersive play titled The Mercy Seat by Neil LaBute. It is believed that this is
the first Neil LaBute play produced in Elgin. The Mercy Seat brings the audience into the
residual effects of September 11th from the perspective of a New York City couple who must
deal with conflict in what this day might mean for their future. The experience will begin before
patrons enter the Elgin Art Showcase by viewing an exhibition in the hallway that includes both
editorial and creative timelines and images, bringing forward memories and experiences of
September 11th that will be in the forefront of the audiences' minds as they watch the
production. Mr. Schaller plans to widen the geographic reach of advertising to encourage more
patronage in addition to the typical Elgin Art Showcase audience. Admission to the show will be
charged, and the grant money will help cover the costs for the theatre rental fee and the rights
for show production.The show is set for the second to last weekend in September and will be
directed by Richard Pahl.
b. Bobby Rowland, Individual Artist Grant—Mr. Rowland seeks $1,000 in grant funding to support
a wall-to-wall art show that promotes individual empowerment that results after struggle. This
art show will open on Friday, August 16 at 6 p.m. at the Elgin Artspace Lofts. The exhibit will
feature a five-panel, 17-foot long mural painting, sculptures in each corner and art on the
remaining walls. During the opening reception, there will be musical performances, appetizers
and refreshments. Mr. Rowland is an Artspace resident and is very active in the Elgin art scene,
including internships at Side Street Studio Arts and assistance with Art and Soul and Nightmare
on Chicago Street. The goals of his exhibit include bringing new and old visitors into downtown
Elgin— particularly to the Artspace Gallery and Lofts—to experience the arts in Elgin while
opening opportunities for additional customers into downtown Elgin's restaurants and retail
destinations. The grant will help cover the costs of the opening reception, including advertising
for the event and exhibit.
D. Staff Report:
a. Financial Report:
i. Staff Harris report:
ii. I would like to propose that we utilize the funding for one of the Individual Artist Grants
or as part of the Art Workshops to allow for the pre-existing murals in zone CC1. The
new line item would be $1,000 total, which would allow for 10 mural permits. This
option will be used by those businesses to cover the mural permit fee ($100) to allow
for those murals to remain, as zoning allows. We currently have two businesses that I
believe would benefit from this program.This funding would only be applied to the
permit applications and not to any additional documentational needs such as
architectural drawings.
iii. This option would be for those pre-existing murals.This is an effort that we would make
to keep those murals that aren't currently permitted in downtown. If approved, I will
work with staff to get this program going.
iv. The commission generally agreed that this is an excellent idea, and they want to hear
more from Staff Liaison Harris about some of the logistics. Commissioner Erlandson
inquired about those who might go through the proper process to obtain a permit and
pay the related fees.The commission discussed the equity of that and would like to
discuss again at the August meeting, although the commission still agreed to move
forward with the spirit of this program.
v. Motion to approve the transfer of$1,000 to start a mural permit fee program by
Commissioner Rehberg. Second by Commissioner Erlandson. Motion passes 9-0
b. Art Showcase:
i. No detailed update this month due to Staff Liaison Harris' absence.
c. Hemmens:
i. Staff Wilhelmi gave an update of upcoming events. Suessical!the musical is set to open
July 12 and will run for two weekends.The Hemmens is busy in September with the
opening concert for the ESO, serving as a family-friendly venue for the Elgin Fringe
Festival and the Elgin Short Film Festival. October brings prep for the Children's Theatre
(November show) and Nightmare on Chicago Street.
d. Approval of June Minutes:
i. Commissioner Rehberg moved to approve the June 2019 minutes, and Commissioner
Einterz seconded. Commissioner Miceli abstains. Motion passes 8-0 with one
abstention.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, August Due 7/23. Jane Erlandson will work with
Amanda on the August article that will feature a public artist spotlight.
b. 2019 ECAC Projects:
i. Elgin Fringe Festival: Commissioner Rehberg provided an update, which included the
announcement for a family-friendly event taking place at The Hemmens. A kids summer
camp at Side Street Studio Arts created their own version of EFF— Evil Father Fringe. He
will be lurking around the EFF event as the event's nemesis. All are invited to the button
release party that will take place on July 11 (World Fringe Day) at Martini Room. The
event is currently accepting volunteers and event tickets will go on sale on August 1.
ii. Elgin Short Film Festival: Chairman Vassallo provided an update. He has been in
communication with the Illinois Film Office about the event and the various films that
continue to be shot in Elgin.They are working through how to continue promoting Elgin
as a destination to film.The Short Film Festival currently has 15 films, including films
from Great Britain and Nicaragua. Chairman Vassallo believes they are on track to
continue receiving film submissions.
F. Other Old Business:
a. New Works update:
i. Staff Harris' report:
1. We have two site visits with two of the mural artists this week and next. We will
have a better timeline for these projects following those site visits, but we
expect work to begin in the parking deck soon. The underpass will likely start in
August due to the weather.
2. CJ Hungerman, who was selected to do a mural on the wall at the Hemmens, has
had his mural postponed until next year as repairs to that wall are needed and
being discussed now.The artist was contacted and totally fine with the change in
timeline.
ii. Staff Valdez shared with the group the plans for the plaza renovation, which are
adjacent to the mural to be completed by CJ Hungerman. Art will be incorporated into
the overall plans, and staff will work with Staff Liaison Harris on this coordination.
G. New Business:
a. Richard Pahl, Individual Artist Grant Final Report— Mr. Pahl was not in attendance during this
meeting. His report will occur during the August meeting.
b. Justin Schaller, Individual Artist Grant
i. Commissioners noted that this is a great idea and enjoy seeing this artist take on a new
role as a producer. Commissioners stated that it is encouraging to see a new group of
artists grow into a new space by producing their own work, when typically, they are
actors. Commissioner Rehberg brought the discussion of why artists are hesitant to say
they will be compensated for their work, when that expectation is very appropriate.
ii. Motion to approve the Individual Artist Grant in the amount of$1000 by Commissioner
Einertz. Seconded by Commissioner Erlandson. Approved by a vote of 8-0.
c. Bobby Rowland, Individual Artist Grant
i. Commissioners noted that this is another great idea and enjoyed the fact that this is an
Artspace artist and that the event will be in the host location. The commission wants to
support this path and see Mr. Rowland as a potential mentor to others.
ii. Motion to approve the Individual Artist Grant in the amount of$1000 by Commissioner
Richmond. Seconded by Commissioner Erlandson. Approved by a vote of 8-0.
H. Adjournment:The meeting adjourned at 7:02 p.m. with Commissioner Rehberg making the first
motion, seconded by Commissioner Richmond.
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Meeting Agenda
Monday, August 12, 2019
6:00pm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Fred Wimms, Individual Artist Grant
b. William Pack, Individual Artist Grant
c. Brian Garbercht, Individual Artist Grant
d. Emily Brownfield, ESO Final Report
e. Elizabeth Neimier, CTE Final Report
f. Danise Haban, Open Door
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of July Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, September Due 8/21. Written by Maddie
Richmond on Elgin Short Film Festival.
b. 2019 ECAC Projects:
i. Elgin Fringe Festival
ii. Elgin Short Film Festival
F. Other Old Business:
a. New Works update
G. New Business:
a. Utility Box Wrap Selection
b. Richard Pahl, Individual Artist Grant Final Report
c. Fred Wimms, Individual Artist Grant
d. William Pack, Individual Artist Grant
e. Brian Garbercht, Individual Artist Grant
H. Adjournment:
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Cutturat Arts Commission
Meeting Minutes
Monday, August 12, 2019
6:0Opm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order:
B. Roll Call:
a. Commissioners Rehberg, Miceli, Erlandson, Einterz, Forsythe, Kearney present. Chairman
Vassallo present. Councilwoman Powell present. Student Representative Lock present. Staff
Wilhelmi and Harris present.
C. Citizen's Forum:
a. Freddrick Wimms, Individual Artist Grant. Presenting with James Pedrone.
i. The group is called Your Neighbor, presenting a three pop-up show/happening series
under the theme hunger,titled "Have/Have Not." This event will be happening at Imago
with a slight rearrange to the layout. An immersive art experience with theater, visual
art, music and more.The space will be divided into several sections showcasing the
juxtaposition between those who have and those who have not; really focusing on the
idea that the grass is always greener on the other side. Another component is to
encourage folks to become neighbors with those who they may not know. This event
will take place on August 17th from 5-11pm. The first of the other 2 events will take
place in approximately 6 months.
ii. Commissioner Vassallo asked if gallery 3 would be a place for the audience to stay and
talk about their experience.James responded that there is a similar area at the start and
gallery 3 will close that loop.
iii. Fred spoke about the marketing for the event, which is all done by performing service
for the residents of Elgin, making neighbors and becoming friends. Additionally, they
have a traveling table that provides dinner for 6 for the cost of a conversation.
iv. Councilwoman Powell asked about the tight timeline and how the ECAC's name and
logo will be included. Fred responded that since all marketing is done in person, there is
no place to include a logo. Since the marketing is done in person, all sponsorship info
will be shared in person.
b. William Pack, Individual Artist Grant:
i. Seeking a grant to produce "Familiar Spirits- A night of supernatural theatre." This show
is a story-based and focuses on spirit theatre: the techniques used in the fraudulent
séance conductors.This event will take place in the basement of Side Street Studio Arts
on October 24-26, 2019. This will be promoted at Nightmare on Chicago Street, which
will happen the weekend before.
c. Brian Garbrecht, Individual Artist Grant:
i. Seeking a grant to produce a visual art show called "Instant Film," an instant (polaroid)
exhibit.This will include the visual art exhibit and opening reception, include a walk
r taking polaroids, workshops, and more. International and national artists from places
such as Los Angles, New York,Texas, and Berlin Germany will be participating in various
ways.This event will showcase that the polaroid are coming back and can be more than
just family photos. Zines and catalogs will be made and sold at the event, the proceeds
of which will go to Centro de Information. This event will happen at Side Street Studio
Arts in November of this year, with the exhibit being a full month long and the specific
events happening throughout.
ii. Chairman Vassallo asked if all instant cameras would be viable at the workshops. Brian
noted that only the older cameras and film have some of the components necessary.
d. Emily Brownfield, ESO Final Report:
i. Presnting on the Elgin Symphony Orchestra's final report for their 2019 Organizational
Grant supporting the "Ainsworth Concerts for Youth" program. Over 8,000 students
attended, which was a program record.This included the opportunity of every fourth
grander in U-46 to attend.This year the concerts were selected from all around the
world.The programs occurred in April of this year at the Hemmens Cultural Arts Center.
Prior to the concerts, the teachers are provided with a teacher's guide to help give
context to the students ahead of time.The concerts are 45 minutes long and there is
always a young artist that is showcased as part of the concert to show the students the
possibilities open to them.This program has received a great response from both
teachers and students.
ii. Commissioner Miceli noted that she attended and enjoyed it very much.
e. Elizabeth Neimier, CTE Final Report:
ri. Presenting on the Children's Theatre of Elgin/Fox Valley Theatre's final report for their
2019 Organizational Grant supporting their production of"Godspell." This show was
selected in order to accommodate all ages of children as well as expose them to a well-
known show. Every student that auditioned was cast, leading to a cast of over 60 kids.
The students were exposed to traditional and non-traditional theatrical techniques such
as tableau and Greek chorus. This performance was also sensory-sensitive; the Friday
10am performance was the sensory-sensitive performance. This included altered
lighting, lowered sound effects, and removal of some of the spectacle. Additionally, the
lead performer tempered his performance.This specific performance was very well
received for its purpose.The combination of the young and older students is extremely
impactful.
ii. Councilwoman Powell asked about advertising for the sensory-sensitive performance
was marketed. Elizabeth noted that it was on the ticket sales pages, schools were
notified, and more.They expected about 50 people and got an audience of 78.
f. Danise Haban, Open Door: Kayla Bates also presenting.
i. Danise spoke about Open Door's idea to bring a Pride Parade to Elgin in 2020. The idea
came about from a posting on Facebook. About 50 individuals and businesses have
expressed interest. The event will be June 6-7, 2020. Planning meetings are occurring
and the response to the meeting was 20 in attendance and 20 more virtual. Those folks
were a cross-section of the community, with representation of all areas of Elgin.
ii. Kayla spoke to her need to find a community once she moved to Elgin. The lack of that
community spurred this idea.
iii. The idea is to have a full day festival on June 6th featuring a marketplace, art events,
movie screenings, parade, and more.The event would be accessible in every way. The
7th will be an interfaith service and a community meal. The goal to have it be two days is
to keep visitors here.The events will also be as family-friendly as possible.
iv. Danise asked how to get the ECAC involved. Open Door Health Center will be raising
money and will be acting as the fiscal agent for the first year of this event. They are
speaking to the Human Relations Commission tomorrow. They will be asking them to
promote the event and assist in permitting. They will also ask if they will have someone
from their commission to be a liaison for their event.
v. Long-term, the idea to keep events going through-out the year to keep the community
talking and engaged is the goal.
vi. A Facebook page is the main source of info right now: ELGBTQ. A website is being
developed now.
vii. Councilwoman Powell noted that can't get funding from the city in two places but noted
that applying for the 2020 Organizational Grant.
viii. For parade routes, the first choice is Riverside Drive, up Grove Ave, and ending at the
appropriate place. The goal is to not go across Chicago and Highland. The festival part
would be in the large parking lot at the curve in Riverside before it meets Prairie Ave.
ix. Fire Fighters and Police Department unions will be providing some financial support.
D. Staff Report:
a. Financial Report:
i. Marketing charges have come through.
ii. Individual Artist Grants are going out as they have been approved.
b. Art Showcase:
i. 2020 dates have gone out and are being accepted now.
ii. A new lease is being discussed now.
c. Hemmens:
i. Elgin Summer Theatre just wrapped up. The show was very well received but ticket sales
weren't great. Up and Coming Theatre will come close to breaking even. Some of the
issues will be resolved by not having to go back out for proposal in 2020.
ii. Newsies just closed and was well received. Building maintenance and summer projects
are being completed in August and September. Fringe will be using Exhibition Hall for a
performance space. Film Festival coming back on September 21St. Beatles vs Stones
concert at the end of September. October brings children's theater productions and
Nightmare on Chicago Street. November is more children's theatre productions.
d. Approval of July Minutes:
i. Motion to approve the minutes by Commissioner Rehberg. Seconded by Commissioner
Miceli. Approved by a vote of 7-0-1 with Councilwoman Powell abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, September Due 8/21. Written by Maddie
Richmond on Elgin Short Film Festival.
b. 2019 ECAC Projects:
i. Elgin Fringe Festival:
1. The schedule is final, and tickets are on sale. This year we added the Lofts of
Elements preserved and Exhibition Hall for venues. Family Fringe is happening on
9/7 at the Elgin History Museum. Music will be happening throughout the
festival. Lots of new artists, lots of returning artists. National folks also coming in
to participate in the event.
ii. Elgin Short Film Festival:
1. 36 films have been submitted so far, with 9 of them being animated films.
Selection committee judges are watching and judging the films now. Celebrity
judges are still being finalized. Films are coming in internationally. Judi
Brownfield is setting up the red carpet with hot rod cars. Commissioners
Erlandson and Syrris will be counting votes. Commissioner Miceli will look for a
few more folks.
F. Other Old Business:
a. New Works update
i. The mural in the spring street parking deck is all
G. New Business:
a. Utility Box Wrap Selection:
i. Motion to move $2,000 from the spontaneous art wall line item to the utility box
wrapping line item by Commissioner Erlandson. Seconded by Commissioner Einterz.
Approved by a vote of 8-0.
ii. Motion to approve LeRoy Smith's propsed utility box wrapping titled "Ducks on the Fox"
for box TS1 (pending that it can be printed to the correct quality) and Travis Roozee's
proposed utility box wrapped titled "Nozie!" for box TS2. by Commissioner Miceli.
Seconded by Commissioner Rehberg. Approved by a vote of 8-0.
iii. Should either of these two proposed artworks not work, the remaining option is Elisa
Boughner's "Waterlillies" for box TS1.
b. Richard Pahl, Individual Artist Grant Final Report:
c. Fred Wimms, Individual Artist Grant
i. Commissioners noted it was creative and that practicing what they are preaching is
interesting for marketing.They noted a concern about the upcoming other dates of the
event as they are set yet. Commissioners noted that the ECAC name won't be on the
event much as the event is only 4 days away. They noted that this is a very large
production and it may not have enough themed art to fill the space and be sustainable.
Commissioners noted that Fred has a proven track record for putting out a great
product, but the lack of getting this to the ECAC earlier is a bit concerning.
Commissioners noted they liked the idea of reaching new audiences and new places.
They noted that the budget doesn't add up and the proposal is a bit messy.
Commissioners noted concern that there won't be a great attendance. Commissioners
love the idea. Commissioners recommend that they reapply for the next pop-up, with
more lead time.
ii. Motion to deny the Individual Artist Grant in the amount of$1,000 by Commissioner
Einterz. Seconded by Commissioner Erlandson. Approved by a vote of 7-0-1 with
Commissioner Rehberg abstaining.
d. William Pack, Individual Artist Grant
i. Commissioners love the idea and how different it is. They noted that this is very
different from what we normally see. Commissioners noted a concern with the ticket
price, but all ticketing at Side Street is offered at a suggested donation. Additionally,
there is limited seating in the basement so ticket prices should reflect that.
ii. Motion to approve the Individual Artist Grant in the amount of$1,000 by Commissioner
Kearney. Seconded by Commissioner Forsythe. Approved by a vote of 7-0-1 with
Commissioner Rehberg abstaining.
e. Brian Garbrecht, Individual Artist Grant
i. Commissioners noted their excitement for this exhibit and its uniqueness.
ii. Motion to approve the Individual Artist Grant in the amount of$1,000 by Commissioner
Erlandson. Seconded by Commissioner Miceli. Approved by a vote of 7-0-1 with
Commissioner Rehberg abstaining.
r H. Adjournment:
a. Motion to adjourn by Commissioner Rehberg. Seconded by Commissioner Erlandson. Approved
by a vote of 8-0.
r
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Cultural Arts Commission
Meeting Agenda
Monday, September 9, 2019
6:0Opm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of August Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October Due 9/20. Written by staff Harris on
Art Harvest.
b. 2019 ECAC Projects:
i. Elgin Fringe Festival
ii. Elgin Short Film Festival
iii. Elgin Literary Festival
iv. Kwanzaa Celebration
F. Other Old Business:
a. New Works update
G. New Business:
a. 2020 project proposals-due October
H. Adjournment:
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.,i
E LG N
Cultural Arts Commission
Meeting Minutes
Monday, September 9, 2019
6:OOpm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order: 6:02pm
B. Roll Call:
a. Commissioners Rehberg, Miceli, Erlandson, Syrris, Richmond, Kearney present. Chairman
Vassallo present. Councilwoman Powell present. Student Representative Lock present. Staff
Harris and Wilhelmi present.
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
i. Art Workshop costs will be coming out soon.
ii. First payments of the two new utility boxes went out.
iii. Approved Individual Artist Grants were processed.
b. Art Showcase:
i. Fringe is currently in house.
ii. A new renter,Justin Schaller, will be coming in following Fringe.
iii. The showcase is booked through October 14th. Then ETC comes in in November.
c. Hemmens:
i. ESO, ESFF, Beatles vs Stones concert, and CTE are all coming up.
d. Approval of August Minutes:
i. Motion to approve the August minutes by Commissioner Rehberg. Seconded by
Commissioner Miceli. Approved by a vote of 5-0-2 with Commissioners Richmond and
Syrris abstaining. Councilwoman Powell was not yet in attendance. She arrived at
6:12pm.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October Due 9/20. Written by staff Harris on
Art Harvest.
ii. Everyone is happy with the current marketing team and their work.
b. 2019 ECAC Projects:
i. Elgin Fringe Festival
1. The Visual Art Opening and Family Fringe were this past weekend. Both were
very well attended. Family Fringe was held at the Elgin History Museum.
Attendance was up to about 500 people this year. Live music was at the Martini
Room both Friday and Saturday and both were well attended.
2. The Preview Party is this Wednesdayat the Martini Room. There will also be live
painting during this event.
elk 3. Performances kick off Thursday and go through Sunday. Tickets are on sale now.
4. Volunteers are still needed for the festival.
ii. Elgin Short Film Festival
1. A total of 41 films were entered into the festival. A total of 10 will be shown
between the festival and Fringe. Films from various other countries were
entered. Mama Lee's will be in the lobby selling popcorn again this year.
iii. Elgin Literary Festival:
1. Three events will be kicking off NalloWriMo at the Gail Borden Public Library.
These events help to prepare writers for the NalloWriMo event. Various write-
ins during November will also occur. Promotional materials will go out soon.
iv. Kwanzaa Celebration:
1. December 8th from 2-4pm at the Gail Borden Public Library.
2. There is some interest to add a food component this year since Kwanzaa does
revolve around food.
3. Most past participants will be returning.
v. Art Harvest:
1. Posters and postcards are done and ready to be distributed.
2. The event is October 26th from 1-4pm.
F. Other Old Business:
a. New Works update:
i. The Spring Street mural is completed. Signage going up soon.
ii. The Highland Bridge mural is set to be completed next week.
rG. New Business:
a. 2020 project proposals-due October
i. Commissioners with ideas for projects should compile a short description and basic
budget request.
b. Art Workshops:
i. Americans for the Arts will be contracted to bring in professionals to present a series of
3 non-consecutive workshops in November.
c. Public Art Locations 2020
d. Project Backboard- Councilwoman Powell is looking further into this and the possibility of
getting one here.
H. Adjournment:
a. Motion to adjourn by Commissioner Rehberg. Seconded by Councilwoman Powell. Approved by
a vote of 8-0.
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Cultural Arts Commission
Meeting Agenda
Monday, October 14, 2019
6:00pm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Sandy Kaptian, Individual Artist Grant Application
b. Ruth Cavanaugh, Individual Artist Grant Application
c. Hamilton Wings 2019 Organizational Grant Final Report, Dr. Rise Jones presenting
D. Staff Report:
a. Financial Report:
b. Art Showcase:
e " c. Hemmens:
d. Approval of September Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October Due 10/22. Written by Commissioner
Forsythe on the Kwanzaa Celebration.
b. 2019 ECAC Projects:
i. Elgin Fringe Festival
ii. Elgin Short Film Festival
iii. Elgin Literary Festival
iv. Kwanzaa Celebration
F. Other Old Business:
a. 2020 project proposals
b. 2020 Call for Art locations
G. New Business:
a. 2020 Organizational Grants
b. Mountain King Music Collective, Individual Artist Grant Final Report
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, October 14, 2019
6:00pm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order: 6:00pm
B. Roll Call:
a. Commissioners Rehberg, Einterz, Syrris, Forsythe, and Erlandson present. Councilwoman Powell
present. Chairman Vassallo present. Staff Harris and Wilhelmi present. Student Representative
Lock present.
C. Citizen's Forum:
a. Sandy Kaptain, Individual Artist Grant Application
i. Presenting an Individual Grant for the AAUW Art Showcase Retrospective in March
2020.This is a celebration of the 100th anniversary of AAUW and will highlight the 49
years that the AAUW hosted and sponsored what is now called Art and Soul.The event
will be hosted at Artspace Lofts and will be free and open to the public.The exhibit will
be up for 3 weeks with an opening reception that is invitation only. The art that will be
showcased is all work that won awards and was purchased during AAUW's hosting
years. All of this artwork is currently stored at City Hall and the Hemmens. Some AAUW
members also purchased work during these events and that work may also be put on
display as needed.The funds will cover the cost of moving the art as well as reception
supplies. Sunday March 8'from 1:30-5pm is the reception.There will be a speaker at
the reception who was one of the originators of the Art Showcase (now Art and Soul).
ii. Chairman Vassallo noted that it is a good idea and it would be fun to see some of the
work again.
iii. Councilwoman Powell noted that the income noted by Artspace and Berna were in-kind
donations and not cash. Artspace is not charging for them to use the space.
b. Debbie Walters-Ruth Cavanaugh presenting, Individual Artist Grant Application
i. Presenting an Individual Artist Grant for Nothing but Treble to produce a holiday concert
with the help of Larkin High School. The work will be traditional as well as some new
works from Nigeria and Finland. The event will be held at the Highland Avenue Church
of the Brethren. The concert will take place on Saturday, December 14th at 7:30pm.
ii. Chairman Vassallo asked about marketing and promotions. The budget for that item is
small. Ruth responded that the event will be promoted via facebook and local papers,
where they have had success in the past.
iii. Councilwoman Powell asked about anticipated attendance. Ruth noted that last year
they had about 150 attendees.
iv. Commissioner Erlandson asked if this was before or after the ESO's holiday concert.
Butch noted that it does conflict with the ESO concert as well as the Master Chorale
concert, but holiday dates are few. Commissioner Erlandson noted it could be a good
place to advertise.
v. Chairman Vassallo asked what the fundraiser noted on the budget was. Ruth responded
that is was a wine fundraiser.
c. Hamilton Wings 2019 Organizational Grant Final Report, Dr. Rise Jones presenting.
i. Not present at the meeting and will present in November.
D. Staff Report:
a. Financial Report:
i. Utility Box charges have come out and one more wrap charge will come in.
ii. Artwork renovation charges should be applied if possible. A quote will be obtained by
Staff Harris
b. Art Showcase:
i. New lease is being researched and will be proposed to City Council soon.
ii. Independent Players just closed a run. Goodly Creatures and Elgin Theatre Company will
be in to close out the year.
c. Hemmens:
i. Maharashtra just closed this weekend.
ii. Children's Theatre of Elgin is coming in soon.
iii. Nightmare on Chicago Street is this weekend.
iv. Lots of holiday shows coming up.
d. Approval of September Minutes:
i. Motion to approve September Minutes by Commissioner Rehberg. Seconded by
Erlandson. Approved by a vote of 5-0-2 with Commissioners Forsythe and Einterz
abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October Due 10/22. Written by Commissioner
Forsythe on the Kwanzaa Celebration.
b. 2019 ECAC Projects:
i. Elgin Fringe Festival:
1. Paid ticket sales were up to 951 with total attendance well over 1,000.
2. Paid out over$7,000 to performing artists with some visual art sales as well.
3. Overall quality of work was up even though it is a first-come-first-served festival.
4. There were still 20 performing groups on the waitlist that didn't get into the
festival.
5. Audiences have learned how to fringe and are into it. This year we had a more
diverse and younger audience as well.
6. The partnership with Hemmens was wonderful and easy.
7. Marketing was great content and quality with the new group.
8. Family Fringe attendance was up by 200 this year. The partnership with the Elgin
History Museum was great and will happen again next year.
9. Next year the committee will expand, focus on getting more artist in the festival,
getting tech staff and up the year-round presence.
10. Final numbers will be presented to staff next year, but we are likely$500-$800
short of the full budget, so we will be presenting a winter fringe (year-round)
event.
ii. Elgin Short Film Festival:
1. Well attended; ticket sales were about 550.
2. Judi ended up putting the red carpet inside due to the bad weather. It happened
during intermission.
3. Trevor won last year for audience favorite last year and again this year.
4. The South Elgin kids did a great job with the coverage.
5. There were R rated films this year, only one of which made it to the finals. Of the
overall attendance, only 2 complaints came in.
6. Audience loved the Chamber Music on the Fox involvement and performance.
iii. Elgin Literary Festival
1. The NalloWriMo events have not been attended thus far. Due to that, the one
remaining event has been cancelled. Quiet writing time at the library will remain
in place.
2. The Committee has co-sponsored an author event with the library in January.
The author is Mary Doria Russell and she will be discussing her newest book,
"The Women of Copper Country."
3. This will be the final ELF event.
iv. Kwanzaa Celebration:
1. Waiting on a quote for food that is Kwanzaa inspired.
2. Waiting on the contract for the performers now.
F. Other Old Business:
a. 2020 project proposals:
i. Commissioner Rehberg proposes that the ECAC support the "Going Dutch Festival"
annually.This is a weekend-long festival and will enter it's 10th year in 2020.This event
brings in between 250-350 artists annually with about 1,000 attendees. Financial
support will be in the amount of$2,000. Half will support outreach to organizations like
the Boys and Girls Club. The other half will support the creation of new works for the
festival. The city could fund these projects directly if needed.
1. Councilwoman Powell confirmed that not getting the ECAC support would mean
that the even wouldn't happen. Commissioner Rehberg confirmed that the event
would occur regardless, but those two components would suffer and not grow.
2. Chairman Vassallo noted that it seems like a good return on the investment and
that many folks stay and eat in Elgin.
3. Commissioner Erlandson noted that she liked this because this is different from
our other projects.
ii. Councilwoman Powell proposes that the ECAC support a "Juneteeth Celebration." This
event used to exist as a co-sponsored event with the African-American Coalition of Kane
County, but seems to have ended in 2011. This group is not currently active. It was a
one-day festival with many components: food, music, kid's events, etc. all located in
Festival Park. Councilwoman Powell proposes that we resurrect this event in a new way,
working with local churches, GBPL, schools, Elgin Historical Society, etc.The event would
ideally take place on Saturday June 13 or June 20, 2020. The event used to cost about
$7,000.
1. Commissioner Rehberg noted that she likes this idea a lot and would like to see a
budget. She also noted that the use of Festival Park could be fun, but it does
come with challenges.
iii. Councilwoman Powell also noted that it would be nice to have smaller cultural events to
celebrate existing months such as Black Music Month, Black History Month, Hispanic
Heritage Month, etc. The possibility of doing small things such as showing a film at the
Hemmens or a series during those months could be impactful.
iv. Commissioner Rehberg noted the idea of creating a grant specifically for producing an
event at Festival Park or Riverwalk or even Wing Park (it would need to be a public place
or public park). Perhaps set up like an Individual Grant and we would provide tactical
support such as tents, tables, chairs, etc.
v. Commissioner Syrris proposes that the ECAC support Shakespeare in the Park here in
Elgin. It will already be happening in other communities around Elgin. It is a low-tech
needs show with the main need being microphones and the ability to play pre and post
show music.The proposal is to utilize the Hemmens staff to accommodate the tech
needs and have the ECAC cover the cost of the production in the amount of$1,300.
There is the option to have an outside tech person handle the tech for a total of
approximately $1,800. This would take place somewhere outdoors, but Wing Park
would be ideal because of the bandshell. This would occur sometime in July, ideally on
the weekend at about 6pm and would run for 90 minutes. This would be a one-time
event and be revisited after the first year. This production would be of"Much Ado
About Nothing."
1. Commissioner Rehberg noted that if this event is ECAC sponsored, they could
use Fringe equipment which includes some mics.
b. 2020 Call for Art locations:
G. New Business:
a. 2020 Organizational Grants:
b. Mountain King Music Collective, Individual Artist Grant Final Report
c. Sandy Kaptain, Individual Artist Grant Application
i. Commissioners noted that they wished the reception was not invite only. They noted
that they are open to other ideas on connecting with other art organizations in the area.
ii. Motion to approve the Individual Artist Grant in the amount of$1,000 by Commissioner
Einterz. Seconded by Erlandson. Approved by a vote of 7-0.
d. Ruth Cavanaugh, Individual Artist Grant Application
i. Commissioners noted that they like that they incorporate students and bring global
work. This keeps it fresh and new each time.
ii. Motion to approve the Individual Artist Grant in the amount of$1,000 by Commissioner
Powell. Seconded by Rehberg. Approved by a vote of 7-0.
H. Adjournment: 8:09pm
a. Motion to adjourn by Councilwoman Powell. Seconded by Commissioner Erlandson. Approved
by a vote of 7-0.
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E LG I N
Cultural Arts Commission
Meeting Agenda
Monday, November 11, 2019
6:OOpm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Mary Sweeney, Individual Artist Grant Application
b. Hamilton Wings 2019 Organizational Grant Final Report, Dr. Rise Jones presenting
c. Schaumburg on Stage, point2 productions 2019 Organizational Grant Final Report, Mary Alice
Benoit presenting.
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of October Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October Due 11/20. Written by Staff Harris. A
look at 2019 and a look ahead.
b. 2019 ECAC Projects:
i. Kwanzaa Celebration
F. Other Old Business:
a. None
G. New Business:
a. Winter Wonderland,The Caroling Connection sponsorship
b. 2020 Organizational Grants
H. Adjournment:
E LG N
Cultural Arts Commission
Meeting Minutes
Monday, November 11, 2019
6:OOpm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order: 6:00pm
a. Commissioners Miceli, Forsythe, Einterz, Erlandson, Kearney, Syrris, Richmond present.
Chairman Vassallo present. Staff Wilhelmi and Harris present.
B. Roll Call:
C. Citizen's Forum:
a. Mary Sweeney, Individual Artist Grant Application:
i. Presenting an Individual Artist Grant on "Suffering Organic Impairments" through her
brand, "Horror Floral."The concept surrounds her love of nature and returning to it and
floral compositions. The exhibit will surround the death-positive movement and will
have multiple components including visual art, live performance, and more and will be
immersive.The exhibit will take place at Side Street Studio Arts in February (for the
entire month) 2020 with an opening reception on the 7th.There will be more than 5
participating artists. There will be a $5 suggested donation for the opening, but the
remainder of the event is free.
ii. Chairman Vassallo asked about marketing. Mary responded that she will utilize social
media and the participating artists' influence on social media. Side Street will also offer
marketing support through their mediums.
b. Hamilton Wings 2019 Organizational Grant Final Report, Dr. Rise Jones presenting:
i. In the year of 2019, the Blizzard Theater was renovated, so they had to move to the
Spartan Theater.They utilized this challenge to their advantage and created a traveling
show to maintaining exposure, process, etc. Rather than creating a new opera, the
students reviewed the past 17 years for three themes and create "A New Wonderful
World." The show traveled to one other location.
c. Schaumburg on Stage, point2 productions 2019 Organizational Grant Final Report, Mary Alice
Benoit presenting.
i. "School House Rock Jr": performed at the Elgin Art Showcase, for youth in April of 2019.
About 12 kids participated over 6 weeks. The kids were immersed in high production
values with professional lighting, sound, costumes, etc.The goal was for 20 kids, but as
this was the first year it was a good start. Attendance was about 120 for the final show
over 3 productions. This program will be done again in 2020.
ii. "Assassins:" performed in September 2019 at the Elgin Art Showcase. This was a non-
equity semi-professional project rather than a community theater project; all
participants were paid. 280 tickets were sold over 4 fours, 3 of which were sold out. The
production value was higher than anticipated as well. They will be back at the Elgin Art
Showcase for another show in 2020.
C D. Staff Report:
a. Financial Report:
i. Art Harvest supplies were returned as they could be. All other supplies and decorations
will be saved for next year.
ii. Final utility box wrapping charges have gone out.
iii. Staff Harris will work to get some of the stored artwork repaired and generic Fringe
signage ordered. Staff Harris will work with Staff Wilhelmi and Chairman Vassallo to look
at Elgin Short Film Festival shirts.
b. Art Showcase:
i. A lease extension for one year has been approved by City Council. It will go for final
approval later this month. 2020 reservations will go on as planned.
ii. Two renters remain for 2019 with holiday shows.
c. Hemmens:
i. Christian Youth Theatre just closed "Aladdin"
ii. Children's Theatre of Elgin is in house now
iii. Approaching the Christmas season with ESO, the Nutcracker, and more.
iv. January brings the ESO and the American's for the Arts workshops.
v. February brings dance school season
vi. The building is being re-keyed now.
d. Approval of October Minutes:
i. Motion to approve the October minutes by Commissioner Erlandson. Seconded by
Einterz. Approved by a vote of 5-0-3 with Commissioners Miceli, Kearney, Richmond
abstaining.
r E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October Due 11/20. Written by Staff Harris. A
look at 2019 and a look ahead.
b. 2019 ECAC Projects:
i. Kwanzaa Celebration:
F. Other Old Business:
a. Americans for the Arts update
G. New Business:
a. Winter Wonderland,The Caroling Connection sponsorship
i. Motion to approve the sponsorship in the amount of$1,000 by Commissioner Miceli.
Seconded by Erlandson. Approved by a vote of 8-0.
b. Mary Sweeney, Individual Artist Grant Application
i. Commissioners noted that they liked that it is different. They noted that her background
lends credence to her ability.
ii. Motion to approve the Individual Artist Grant in the amount of$1,000 by Commissioner
Miceli. Seconded by Einterz. Approved by a vote of 8-0.
c. 2020 Organizational Grants:
i. BFH.org:
1. Commissioners noted that they wished to have information on attendance but
know that it's not available at the time of submission. Commissioners noted that
it seemed very much copy and paste. Commissioners noted that the statistics
[ were helpful to create the picture of impact on the community. Commissioners
noted that it is not all Elgin students, but it would be good to know how many
are based in Elgin as opposed to other communities. Commissioners noted that
they would like to see something different from them.
r+ 2. Chamber Music on the Fox:
[ a. Commissioners noted that the application looked very interesting.
Commissioners noted that they liked the pricing. Commissioners noted
that they like the guest artist. Commissioners noted that they are
innovative, and it would be interesting to see the instrumentation.
Commissioners noted that the application is very thorough.
3. Children's Theatre of Elgin:
a. Commissioners noted that the proposal and timeline are ambitious.
Commissioners noted that they aren't familiar with their originals as
much, but this seems less typical. Commissioners noted the $112
participation fee per student plus tuition, but that this is lower than some
neighboring communities.
4. Elgin Master Chorale:
a. Commissioners noted that this is the second year of collaboration with
Boys and Girls Club. Commissioners noted that the application did not
address the questions in the application. Commissioners noted that
despite being denied for a very similar project in 2019, this project was
submitted. Commissioners noted that even without the grant in 2019,
the project went on as planned, and based on the application this year, it
seems to be the case again in 2020. The need doesn't seem present.
5. Elgin Symphony Orchestra:
a. Commissioners noted that this is different from previous applications and
r that it is innovative. Commissioners noted they liked the collaboration
partners. Commissioners like the cultural significance. Commissioners like
that the focus is on Title 1 schools. Commissioners noted that they like
the post-concert meet and greet.
6. Elgin Youth Symphony Orchestra:
a. Commissioners noted that they like this proposal. Commissioners noted
that we do seem to always fund their end of the year celebration.
Commissioners noted that they like the collaboration.
7. Friends of the Lord's Park Zoo:
a. Commissioners noted that it was odd to only ask for$725.
Commissioners noted that the proposal is the same as last year.
Commissioners noted that it seemed misplaced to include quotes.
Commissioners noted that it would be helpful to see what the vision for
the scope of the project is, long term; how does this project look in 2-4
years and what are the goals? Commissioners noted that it was a very
generic idea with few specifics.
8. Hamilton Wings:
a. Commissioners noted that there doesn't seem to be a cost for the kids to
participate, which is nice. Commissioners noted that they like this
proposal.
9. Independent Players:
a. Commissioners noted that they like the play and its timeliness.
Commissioners noted that the organization is a helpful community
partner. Commissioners noted that they wished there were a wider
variety of actors participating.
10. Judson University:
a. Commissioners noted that the subject matter of the project could make
the organization ineligible. Commissioners noted that they like the idea
and the collaborations.
11. Side Street Studio Arts:
a. Commissioners noted that they like the proposal and it will engage an
under-utilized space. Commissioners noted that this is a large project
with a lot of moving parts. Commissioners noted that it is a very
innovative and new idea. Commissioners noted that they have a huge
turnout for Battle of the Bands, so there isn't any concern on the
attendance.
12. Schaumburg on Stage:
a. Commissioners noted that there isn't any specific information about fees
for participation. Commissioners noted that based on their final report
for 2019, there were no Elgin participants in the youth program.
Commissioners noted that the writing wasn't very specific and didn't
address the issue of Elgin youth participation. Commissioners noted that
the lack of rehearsals in Elgin is concerning and perhaps adds to the lack
of Elgin youth. Commissioners noted that the actors also seem to be from
areas outside of Elgin as well. Commissioners noted that the productions
are very good.
d. Announcements:
i. Commissioner Katrina Syrris: a free panel of theater directors will be held at their office
at 164 Division on the 14th of November at 7pm. The event is free and open to the
public.
H. Adjournment: 7:57pm
a. Motion to adjourn by Commissioner Miceli. Seconded by Commissioner Kearney. Approved by
a vote of 8-0.
C
E LG 1 N
Cultural Arts Commission
Meeting Agenda
Monday, December 9, 2019
6:00pm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
b. Hemmens:
c. Art Showcase:
d. Approval of November Minutes:
r E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October Due 12/20. Written by Staff Harris. A
look at 2019 and a look ahead.
b. 2019/2020 ECAC Projects:
i. Kwanzaa Celebration
ii. Americans for the Arts workshops
F. Other Old Business:
a. Artwork renovations
G. New Business:
a. 2020 Organizational Grants
b. Call for Art
c. 2020 Budget
H. Adjournment:
r
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I�
E 4 it h
E LG N
Cultural Arts Commission
Meeting Minutes
Monday, December 9, 2019
6:00pm
City Hall
Second Floor, South Wing Conference Room
A. Call to Order: 6:01pm
B. Roll Call:
a. Commissioners Forsythe, Richmond, Syrris, Erlandson, Rehberg present. Chairman Vassallo
present. Staff Harris and Wilhelmi present. Councilwoman Powell present.
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
i. Final chargers are coming through now.
b. Hemmens:
i. The nutcracker just closed.
ii. Toy giveaway and holiday concerts are coming up.
iii. Early 2020 brings the start of the talent competition.
c. Art Showcase:
i. The lease for 2020 was approved.
d. Approval of November Minutes:
i. Motion to approve the minutes by Commissioner Syrris. Seconded by Commissioner
Erlandson. Approved by a vote of 6-0-2 with Commissioner Rehberg and Councilwoman
Powell abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October Due 12/20. Written by Staff Harris. A
look at 2019 and a look ahead.
b. 2019/2020 ECAC Projects:
i. Kwanzaa Celebration:
1. Attendance of 100-150 people.This year brought Kwanzaa based foods:jerk
chicken,jollof rice, sweet potato pies, and mixed greens. The food was well
received. Integrity Dance participated at the beginning too.
ii. Americans for the Arts workshops:
1. Scheduled for January. We are working with Americans for the Arts to bring
professionals in to address specific issues.
iii. Elgin Fringe Festival:
1. Elgin will host the 2020 United States Association of Fringe Festivals conference
in October. The event will bring about 50 Fringe producers to Elgin.
2. Erin will move to be the Executive Director and Nick Mataragas will be the new
Artistic Director.
3. 2020 will also host two mini-fringes:January 25 and maybe the 26th and late
April.These will be hosted outside of downtown.
F. Other Old Business:
a. Artwork renovations:
i. The first round of the permanent portable collection renovations is underway. The
pieces are expected to be completed in the coming weeks.
G. New Business:
a. 2020 Organizational Grants
i. Commissioners discussed the options of where to set the limit for funding. Historically,
the funding limit has been set at an average score of 12 and above for the last two
years. Commissioners noted that it is a challenge to not fund some of the groups who
didn't score at the minimum average. Commissioners noted that there were
submissions that showed promise and effort. Commissioners noted that the impact of
these programs was important and necessary to the scoring. Commissioners noted that
the need for the funding is an important part of the scoring process.
ii. Motion to approve the organizational grants with an average score of 12 and above at
the funding level of 90% by Commissioner Forsythe. Seconded by Commissioner
Kearney. Approved by a vote of 6-0-2 with Commissioners Erlandson and Rehberg
abstaining.
b. Call for Art:
i. Staff working to adjust the call for art for 2020 to include only one new 2D piece to be
installed on the sky bridge between the Centre's parking deck and the Centre.The call
will also include the stairwell attached to the parking deck. The honorarium for the 2020
call will be $20,000. This is a one-time project of this size. The finalists will go to city
council for final approval due to the size of the honorarium.
c. 2020 Budget
i. Two versions of budgets were presented to the commission for review.Taking a cue
from the special events department, a review of how funding is being spent has taken
place. Staff laid out the options with explanations. Commissioners noted that it's
important to take stock of the impact versus dollar spent. Commissioners noted that
most of the events are well attended and bring people to downtown who also visit the
restaurants and shops.
ii. Motion to approve the budget with funding for the new asphalt art project and
Juneteenth by Commissioner Erlandson. Seconded by Commissioner Rehberg. Approved
by a vote of 8-0.
H. Adjournment: 8:14pm
i. Motion to adjourn by Commissioner Rehberg. Seconded by Commissioner Erlandson.
Approved by a vote of 8-0.
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