HomeMy WebLinkAbout2018 Cultural Arts Comm Agendas & Minutes } ]s
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Cultural Arts Commission
Meeting Agenda
Monday, January 8, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Madeline Franklin and Dick Greiger of Elgin Theater Company
b. Elizabeth Niemeier of Elgin Master Chorale
c. Peter Brankovic, Individual Artist Grant
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of December Minutes
E. Old Business
a. Marketing Sub-Committee:
i. CAC Sponsored assignments for BRAVO, February
b. 2017/2018 CAC Projects:
i. Holiday Show:
ii. Elgin Literary Festival:
c. 2018 Budget
d. Organizational Grant final voting
e. 2018 Public Art locations and RFP
f. New Public Art Programs
i. Utility Box Wrapping Program options
ii. Spontaneous Art Wall
iii. Neighborhood Public Art Grant/Donate-A-Wall
F. Other Old Business:
G. New Business:
a. Peter Brankovic, Individual Artist Grant
H. Adjournment:
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Guttural Arts Commission
Meeting Minutes
Monday, January 8, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:00pm
B. Roll Call:
a. Commissioners Hulin, Miceli, Erlandson,Thomas, Richmond, Kearney, and Fox present.
Councilwoman Powell present. Chairman Vassallo prenset. Staff Harris and Wilhelmi present.
C. Citizen's Forum:
a. Madeline Franklin and Dick Greiger of Elgin Theater Company:
i. ETC has received Organizational Grants from the commission in the past, but has not
been awarded a grant for the last two years. They are here to ask for feedback on what
"b' they can do moving forward to be better considered for Organizational Grants in the
future? The application was for the production of"A Piece of My Heart" by Shirley
Lauro at the Elgin Art Showcase in February.
ii. Chairman Vassallo noted that ETC has done great work in the past, but that the grants
have become more competitive overall, but the funds that we have to allocate have not
changed.
iii. Dick noted that they are the only company in the area doing shows appealing to the
hearing impaired.
iv. Commissioner Erlandson noted that there is no comparison between the organizations,
but that the application didn't offer any collaboration opportunities, no additional artist
involvement with visual arts, no collaboration with local businesses, etc. She noted that
these are all innovative things, and also cross the line into impact.
v. Chairman Vassallo explained the voting process and brought up that while there was a
discussion before the voting, the actual voting happens blindly and is scored outside of
the meeting by a Staff person. He also encouraged them to apply for an Individual
Grant for the project.
b. Elizabeth Niemeier and Amy Cho, President of the Board of Directors of Elgin Master Chorale:
i. Chairman Vassallo stated that in general, it is simply that the Organizational Grant
Proposals have become more competitive while the funds that there are to allocate
have not increased. He also noted that there didn't seem to be any new innovation to
this specific proposal.
ii. Commissioner Erlandson noted that there was a lack of outreach and collaboration with
other organizations and within the community. She noted that the ECAC has to think on
behalf of all of Elgin, and to be sure that the offerings being funded are well rounded
with good availability.
iii. Commissioner Fox asked what they can do to excite or intrigue people who aren't
coming to their shows?
elk' iv. Amy spoke to the community outreach that the Children's Chorus offers opportunities.
She stated that the grant that they wrote doesn't speak to that. She also stated that
while choral music isn't necessarily innovative, that is one of the limitations.
v. Elizabeth spoke to the outreach within the community and the behind the scenes things
that the EMC does, but perhaps doesn't include in the actual proposal. She also noted
that there are legal and union rights limitations to what can be broadcast, but they do
look into that as is appropriate.
vi. Councilwoman Powell noted that the music is lovely and what the EMC does is great,
but innovation also means engaging other demographics within the community that
reaches outside of their normal audience or bringing in a visual artist to collaborate
with.
c. Peter Brankovic, Individual Artist Grant:
i. An Elgin resident prominent in the music scene, Peter is proposing a group to facilitate
the DIY arts scene: Mountain King Music Collective. This group will reach out to the high
school-aged youth in the community, and get them involved in the arts in new and
different ways. The Collective does a small zine publication that gets distributed at
shows and by volunteers in the public. The youth really manages most of the zine. The
grant funds will go to help keep publishing the zine, show posters, and start the process
of being a resource for local bands to get expertise and advice.
ii. Commissioner Thomas asked about the name Mountain King Music Collective. Peter
responded that it has always been a name that they used.
iii. Commissioner Erlandson asked specifically what the funds will be used for. Peter
responded that the funds will be used to publish the zine and to work with two bands to
begin the distribution of CDs. Commissioner Thomas asked if the music would be ready
to print or if the music would need to be mixed or mastered. Peter responded that for
the most part,the music would need to be near print ready. Commissioner Erlandson
asked if the zine is being offered for free. Peter said that the zine is offered for a $3
suggested donation, with older issues for$1.
iv. Chairman Vassallo asked how the two bands would be selected. Peter responded that
they will put an ear to the ground about up and coming bands, such as Mt. Pocono.
v. Commissioner Fox asked if there would be an outreach program directly in the high
schools in the future. Peter responded that that is a goal and he has a connection
already established with South Elgin High School.
vi. Commissioner Erlandson asked if the two bands would financially benefit from the CDs.
Peter said that they would. Commissioner Erlandson asked what the two bands would
be giving back to the community? If there would be something that the community
would access without buying the CD. Peter said that would be something that could
easily be set up as an event.
vii. Commissioner Kearney asked about the zine. He noted that there is only$25 allocated
for each run of the zine. He asked about the run and print cost. Peter said that they
runs are about 25 of each issue and they are 12 pages (each page is a half sheet of the 8
1/2 x 11" sheet of paper). He also said that the zines are printed on a regular printer for
low cost.
r. viii. Chairman Vassallo asked about collaboration with places other than Side Street Studio
Arts. Peter said that part of the DIY scene is using homes and other places that are no
cost, but he is happy to work with other places as well pending on costs.
D. Organizational Grant Feeback:
a. Grant Feeback:
i. Soiree Lyrique:
1. Councilwoman Powell noted that the proposal was not well rounded, nor was
there any real innovation in any areas.
2. Commissioner Hulin noted that there was no plan to reach new audiences.
E. Staff Report:
a. Financial Report:
i. Final invoices for the 2017 year have been processed.
ii. Spending for ELF has continued as the event approaches.
b. Art Showcase:
i. Technical Training on January 16th from 6-8:30pm and January 20th from 10am-12:30pm.
The Hemmens staff will be on hand to go over the new equipment and answer
questions.
c. Hemmens:
i. MLK Breakfast coming up Saturday
ii. ESO coming in for rehearsals and shows this month
iii. ELF is in at the end of January
iv. Talent Fest competition season is just around the corner.
d. Approval of December Minutes:
i. Motion to approve by Commissioner Erlandson. Seconded by Commissioner Hulin.
Approved by a vote of all 8-0-1 with Commissioner Miceli abstaining.
F. Old Business
a. Marketing Sub-Committee:
i. CAC Sponsored assignments for BRAVO, February
1. February article will be on the Call for Public Art and the Fringe Application going
live. Staff Harris will write the article and submit it.
b. 2017/2018 CAC Projects:
i. Holiday Show:
1. Attendance was up from last year to around 500 people. The funds for tickets
sold at the box office are split between the groups that performed. The
feedback was good and the groups seemed to enjoy it.
ii. Elgin Literary Festival:
1. Coming up at the Hemmens Cultural Center Jan 26 & 27, 2018. This event is free
and open to the public. The full program is available online and was printed in
BRAVO.
c. 2018 Budget:
i. Motion to approve the budget for 2018 by Commissioner Erlandson, Seconded by
Commissioner Thomas. Approved by a vote of 9-0.
d. Organizational Grant final voting:
i. Motion to approve the adjusted change to funding of the grants by $7 each to
accommodate the available funds in the Riverboat account by Commissioner Thomas.
Seconded by Commissioner Hulin. Approved by a vote of 9-0.
e. 2018 Public Art locations and RFP:
i. Approved and ready to be posted as of today.
f. New Public Art Programs
i. Utility Box Wrapping Program:
1. The companies are being contacted for quotes on the boxes.
ii. Spontaneous Art Wall
iii. Neighborhood Public Art Grant/Donate-A-Wall
G. Other Old Business:
H. New Business:
a. Peter Brankovic, Individual Artist Grant:
i. Chairman Vassallo noted that the application didn't seem to be well thought out.
ii. Commissioner Kearney noted that there was no format in place to select the two bands.
iii. Commissioner Erlandson stated there needed to be a better way to facilitate getting the
zine out there and the application needed focus. She also stated that the organization's
printer/space that is being used should be listed as in-kind sponsorship.
iv. Commissioner Richmond stated that there needed to be structure.
v. Commissioner Miceli noted that there needed to be some live component as well.
vi. Commissioner Fox noted that finding a partner for the project would be helpful.
vii. All of the Commissioners stated that the idea was good, but it needed structure.
viii. Motion to deny the Individual Artist Grant in the amount of$1,000 of Commissioner
Powell. Seconded by Commissioner Miceli. Motion approved by a vote of 9-0.
I. Adjournment:
a. Motion to adjourn at 8:28pm by Commissioner Kearney. Seconded by Commissioner Thomas.
Approved by a vote of 9-0.
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Cultural Arts Commission
Meeting Agenda
Monday, February 12, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Cynthia Hernandez of BFH.org, Final Report
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of January Minutes
r E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, March
ii. 2018 Marketing Plan
b. 2017/2018 CAC Projects:
i. Elgin Literary Festival:
ii. Elgin Fringe Festival:
c. 2018 Call for Art
d. New Public Art Programs
i. Utility Box Wrapping Program options
ii. Spontaneous Art Wall
iii. Neighborhood Public Art Grant/Donate-A-Wall
F. Other Old Business:
G. New Business:
a. 2018 Org Grant Assignments
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, February 12, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:01pm
B. Roll Call: Commissioners Fox, Miceli, Richmond, Kearney, Rehberg, Hulin, Erlandson present. Student
Representatives Weber and Kaye present. Staff Harris and Wilhelmi present. Chairman Vassallo
present. City Councilwoman Powell present.
C. Citizen's Forum:
a. Cynthia Hernandez of BFH.org, Final Report
i. Blizzard Theater performance that was funded in part of an Organizational Grant was
great and attendance continues to grow. There were more student participants than
expected. Musicians were brought in from Mexico for the performances. They hope to
continue to expand on the live music aspect by bringing in student musicians.
ii. Chairman Vassallo asked why they bring in a group from Mexico for the live music.
Cynthia responded that there are regional groups, but the group from Mexico knows all
of the repertory of songs.
D. Staff Report:
a. Financial Report:
i. Final invoices for 2017 have been processed.
ii. Sponsorships for Elgin Summer Theater and the Elgin Short Film Festival have been
processed.
b. Art Showcase:
i. Tech training was completed with about 15 participants from all of the rental groups in
the showcase for the year.
c. Hemmens:
i. Talent Competition season is picking up now.
ii. Summer Theater RFPs are being accepted now.The RFP is on the website.A decision is
expected to be made by the first of March.
d. Approval of January Minutes:
i. Motion to approve minutes by Commissioner Miceli. Seconded by Commissioner
Erlandson. Approved by a vote of 8-0-1 with Commissioner Rehberg abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, March: Maddie Richmond
ii. 2018 Marketing Plan:
1. Marcus Theater and PACE partnerships are being worked on.
2. A full marketing plan should be set by the next meeting.
b. 2017/2018 CAC Projects:
elk i. Elgin Literary Festival:
1. ELF wrapped up the festival the last weekend of January at the Hemmens. Just
below 550 attendees participated in the free event.The poetry night was packed
and very well received. Accidentally on Purpose played on Friday night was they
were also well received.
ii. Elgin Fringe Festival:
1. The call for submissions is live and over 50 applications have been received so far
with more coming in each day. Visual art submissions are also up. The calls are
open through next Monday.
c. 2018 Call for Art:
i. Applications are due March 1, 2018 @Spm.
d. New Public Art Programs
i. Utility Box Wrapping Program options:
1. Boxes have been identified and quotes have been requested from local
companies. The application has been created and will be incorporated in the
new website. As soon as the new website is ready and goes live, the application
will go live.
ii. Spontaneous Art Wall:
1. The white wall within the lower parking lot on Grove and Riverside Drive has
been suggested as the location for this program. Procedures are being
determined to kick this off by Spring 2018.
iii. Neighborhood Public Art Grant/Donate-A-Wall:
1. The program is still being determined.
F. Other Old Business:
G. New Business:
a. 2018 Org Grant Assignments:
i. Commissioners were assigned to the 2018 Organizational Grant Recipient events.
H. Adjournment: 7:39pm
a. Motion to adjourn by Councilwoman Powell. Seconded by Commissioner Miceli. Approved by a
vote of 9-0.
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Cultural Arts Commission
Meeting Agenda
Monday, March 12, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of February Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, April.
1. Individual Grant recipients have been contacted to write this article.
ii. 2018 Marketing Plan
b. 2018 CAC Projects:
i. Talentfest:
ii. Elgin Fringe Festival:
iii. Elgin Short Film Festival:
c. 2018 Call for Art Applications and Voting
d. New Public Art Programs
i. Utility Box Wrapping Program
ii. Spontaneous Art Wall
iii. Neighborhood Public Art Grant
F. Other Old Business:
G. New Business:
a. Elgin Poet Laureate Project
b. Call for Art voting
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, March 12, 2018
6:O0pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:05pm
B. Roll Call:
a. Commissioners Rehberg, Erlandson, Hulin, Richmond, Kearney, and Fox present. Chairman
Vassallo present. Councilwoman Powell present. Staff Wilhelmi and Harris present.
C. Citizen's Forum:
a. Enrique Mendoza of the Latino Film Festival, Individual Artist Grant
i. Entering the 6th year of the Latino Film Festival in Elgin, the Latino Film Festival will take
place in April of 2018. The audience is expected to continue to grow in both attendance
and diversity. The films will be shown at the Marcus Theater in Elgin, with Sunday's
films a little more family oriented. Audience comes from as far away as Chicago and
Rockford to participate in and attend the event. Last year they sold out 5 film showings.
ii. Councilwoman Powell commented that she has attended this event in the past and
noted that the films are of good quality and the attendance is good.
b. Dave Metzger and Mike Rende of Odd Ball Art Labs, Individual Artist Grant
i. "Strange Imaginations and Other Perplexing Wonders," a visual art exhibit taking place
at the Elgin Artspace Lofts in July. This event is "a celebration of the Pop Surrealism and
Low Brow Art Movement." This event will bring a wide variety of art from the Elgin and
regional area and will include a brief history of the movement, an art toy collection, an
art jam, performance art, and an after party at the Martini Room for themed drinks in
downtown Elgin. Any additional artwork that doesn't fit at Artspace will be put up at
Martini Room. Proceeds from the exhibit opening will go to Elgin's food bank, Greater
Elgin for Food. On average, about 200-225 people attend the exhibit opening event,
several of whom are coming from outside of Elgin.
ii. Chairman Vassallo asked if the art would be for sale. Dave responded that yes, and they
also will have a print table to help drive the art sales.
iii. Councilwoman Powell asked if there is a ticket price. Dave responded that they ask for a
$5 suggested donation to help cover expenses, and any additional funds are donated to
the charity. She asked if the artists pay to participate or are paid to participate. Dave
responded that they aren't paid nor do they have to pay, and if the artist handles the
sale, there is no commission. If Odd Ball handles the sale, they take a 20%commission.
Several artists opt to donate a portion of their sales to the charity.
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iv. Commissioner Kearney asked about the Odd Ball brand. Dave responded that they have
just organized into an Illinois NFP and are working on the federal NFP status now. They
will be applying for an Organizational Grant once they are eligible.
r D. Staff Report:
a. Financial Report:
i. Marketing invoices have been processed.
b. Art Showcase:
i. Minor roof repairs are taking place as the spring thaw comes in.
c. Hemmens:
i. Talentfest will be in house on March 13th at 7pm.
ii. Talent competitions, ESO, and dance schools are in house
iii. Schaumburg on Stage was selected as part of the RFP for Elgin Summer Theater. They
are bringing in Sister Act in August. Auditions are June 5-7.
iv. Replacement video projector is being figured out now.
v. Replacement curtains and curtain parts are being taken care of this year.
d. Approval of February Minutes:
i. Motion to approve February minutes by Commissioner Rehberg. Seconded by
Commissioner Richmond. Approved by a vote of 9-0.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, April.
1. Individual Grant recipients have been contacted to write this article.
ii. 2018 Marketing Plan:
1. Waiting to hear back from the Daily Herald and we will complete the master
rschedule.
t b. 2018 CAC Projects:
i. Talentfest:
1. Taking place on March 13th at the Hemmens Cultural Center. Talented kids from
3 counties will participate. Tickets are $5.
ii. Elgin Fringe Festival:
1. There were a total of 56 submissions from performing groups and artists. There
is a long waitlist. April 2nd is the announcement, live at the Blue Box Café, hosted
by Bob and Carol.
iii. Elgin Short Film Festival:
1. Submissions will be accepted started on April 2nd. Posters are up and out for
that Call for Entries. The selection committee is looking to grow. Mike is coming
back to emcee the event. The new projector at the Hemmens will be in place for
the event. Chamber Music on the Fox will be performing at the top of the
second act with an original score to an excerpt from the film "Hugo."Ticket
prices have been raised to $10. This is the 10th year anniversary of the event.
c. 2018 Call for Art Applications and Voting
i. Motion to put the Call for Art back out until May 25th by Commissioner Hulin. Seconded
by Commissioner Kearney. Approved by a vote of 9-0.
d. New Public Art Programs
i. Utility Box Wrapping Program:
1. The application has been created and is expected to go live with the launch of
rk the new City website.
ii. Spontaneous Art Wall:
1. Signage for this project is being created. This program is expected to go live this
spring.
iii. Neighborhood Public Art Grant:
1. A grant sub-committee has been created to help with this process.
Commissioners Rehberg, Erlandson, and Vassallo will be a part of this sub-
committee with Staff Harris.
F. Other Old Business:
G. New Business:
a. Elgin Poet Laureate Project:
i. A group of citizens are putting together a program to announce and select a Poet
Laureate for Elgin. More information coming soon.
b. Enrique Mendoza and Margarita Mendoza of the Latino Film Festival, Individual Artist Grant
i. Commissioner Rehberg noted that this grant program is a good fit for this project.
ii. Motion to approve the Individual Artist Grant in the amount of$1,000 by Commissioner
Rehberg. Seconded by Commissioner Erlandson. Approved by a vote of 9-0.
c. Dave Metzger and Mike Rende, Individual Artist Grant
i. Chairman Vassallo noted that the quality of Dave's shows is always great.
ii. Motion to approve the Individual Artist Grant in the amount of$1,000 by Councilwoman
Powell. Seconded by Commissioner Hulin. Approved by a vote of 9-0.
d. Independent Players' Organizational Grant project review: Commissioner Richmond attended
as their assigned commissioner and had a great time. She noted that the audience was diverse,
the show was funny and well done, and the show was sold out.
e. Councilwoman Powell asked about putting a monitor into the Hemmens to offer advertising to
attendees at the events. It would be ads for local businesses and upcoming events. Butch
responded that it would be a matter of logistics to make it work: where it would go, how to
power it, who would manage the program and the backend work to get the ads and get them
onto the monitors. He mentioned that perhaps it is a program that the DNA or CVB could help
with.
H. Adjournment: 8:09pm
a. Motion to adjourn by Commissioner Erlandson. Seconded by Commissioner Fox. Approved by a
vote of 9-0.
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Cultural Arts Commission
Meeting Agenda
Monday, April 9, 2018
6:OOpm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Chasity Gunn, Individual Artist Grant Application
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of March Minutes:
r E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, May.
ii. 2018 Marketing Plan
b. 2018 CAC Projects:
i. Talentfest:
ii. Elgin Fringe Festival:
iii. Elgin Short Film Festival:
c. 2018 Call for Art Applications
d. New Public Art Programs
i. Utility Box Wrapping Program
ii. Spontaneous Art Wall
iii. Neighborhood Public Art Grant
F. Other Old Business:
G. New Business:
a. Retired Work Request
b. Elgin Poet Laureate Project
c. Grant Application Updates
d. Grant Workshop Scheduling
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, April 9, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:07pm
B. Roll Call:
a. Commissioners Fox, Rehberg, Hulin, Erlandson, Thomas, Miceli, and Richmond present.
Student Representative Kaye present. Chairman Vassallo present. Staff Harris and Wilhelmi
present.
C. Citizen's Forum:
a. Chasity Gunn, Individual Artist Grant Application:
i. Individual Artist Grant Application for the creation of a book on the creation of poetry.
Chasity feels that this book is important for use with the youth of Elgin and other U46
schools, as the one currently being used in the Mentor program is not fulfilling the
needs as it should. The funds would be used to cover the Illustrator and layout costs.
The book would be able to be used in schools with the students but could also have
other uses with a general youth population.
1. Commissioner Erlandson asked if the intent was that each student would have a
copy. Chasity said that was correct.
2. Commissioner Hulin asked if the book would be self-published.
3. Chairman Vassallo asked if the book and tools would be available online. Chasity
responded that yes, it would. He asked if it would align with curriculum, and she
said she was currently working with students to align the book with common
core standards.
4. Commissioner Rehberg asked if there were other distribution ideas, and Chasity
responded that yes, she was evaluating that now.
b. James Harvey,
i. He spoke about a project in collaboration with the ESO in the creation of a photography
exhibit at the Elgin Artspace Lofts. It would be designed to highlight the organization as
well as James' photography. The date and time is TBD and may not occur until 2019.
D. Staff Report:
a. Financial Report:
b. Art Showcase:
i. The building is booked through August, almost solidly with performing groups.
ii. The building has been sold, but no further updates have been provided. Our current
lease is through the end of 2019.
c. Hemmens:
i. Schaumburg on Stage is contracted to do EST, Sister Act. It will audition in June with the
performances in August.
ii. Dance season is moving in now.
d. Approval of March Minutes:
i. Motion to approve the minutes by Commissioner Rehberg. Seconded by Commissioner
Erlandson. Approved by a vote of 6-0-2 with Commissioner Miceli and Thomas
abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, May.
1. Staff Harris writing the article for May.
ii. 2018 Marketing Plan:
1. The comprehensive Marketing plan is completed.
2. Motion to approve the Marketing Plan for 2018 by Commissioner Hulin.
Seconded by Commissioner Erlandson. Approved by a vote of 8-0.
b. 2018 CAC Projects:
i. Talentfest:Attendance was up from last year. A performer from Larkin High School
won. It was a duet that sang a song.
ii. Elgin Fringe Festival:The accepted artists announcement was held April 2"d. Artist
contracts are going out later this week. There are almost 20 artists on the waitlist.The
visual art opening is the weekend before the festival, but will also have a few
performing artists involved, followed by Family Fringe the next day. This year will also
figure out how to make the music component free for the audience. Kira Fox is creating
the poster for this year and it will be unveiled soon.
iii. Elgin Short Film Festival:Applications went live last week. Sponsorships are being
secured now, with more always being searched for. Chamber Music on the Fox is
performing at the top of the second act this year.
c. 2018 Call for Art Applications:
i. Are being accepted now with the deadline of May 25th
d. New Public Art Programs
i. Utility Box Wrapping Program:
1. Waiting on the new website to roll out the application.
ii. Spontaneous Art Wall
1. The sign is designed and will be ordered for installation soon.
iii. Neighborhood Public Art Grant
1. The application has been created and will be sent to legal for review, with the
goal of rolling it out this summer.
F. Other Old Business:
G. New Business:
a. Retired Work Request:
i. Moved to next meeting.
b. Elgin Poet Laureate Project:
i. An application for a grant from the Palmer Foundation was submitted last week. EPLP is
waiting to hear back.
c. Grant Application Updates:
i. The Organizational Grant Application and the Individual Artist Application have been
updated. They will be submitted to the legal department for review and approval.
d. Grant Workshop Scheduling:
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i. Thursday, August 2nd. Covering all of the grant applications. At the Centre or Gail
Borden Public Library. Staff Harris will follow up.
r e. Chasity Gunn, Individual Artist Grant Application
i. Motion to approve the Individual Artist Application in the amount of$1,000 by
Commissioner Erlandson. Seconded by Commissioner Miceli. Approved by a vote of 8-0.
f. Junior Commission
i. Commissioner Rehberg brought up that when she was a young Elginite, she was part of
a Junior Commission, whose job it was to work to bring youth events to Elgin. She
would like to bring this back as a Youth Elgin Cultural Arts Commission. Commissioner
Rehberg noted that she would be willing to oversee this group. She will put together a
formal proposal to present to the ECAC in June. This program would ideally roll out at
local junior high and high schools with the school year. If other Commissioners would
like to participate, contact Commissioner Rehberg.
H. Adjournment: 7:40pm
a. Motion to adjourn by Commissioner Hulin. Seconded by Commissioner Rehberg. Approved by a
vote of 8-0.
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Guttural Arts Commission
Meeting Agenda
Monday, May 14, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of April Minutes:
r E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO,June.
1. Written by an Margarita and Enrique Mendoza.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
ii. Elgin Short Film Festival:
c. 2018 Call for Art Applications
d. New Public Art Programs
i. Utility Box Wrapping Program
ii. Spontaneous Art Wall
iii. Neighborhood Public Art Grant
F. Other Old Business:
a. Elgin Poet Laureate Project
b. Grant Workshop: August 2 @6:30pm at the Gail Borden Library's Elgin Room. AV will be set up
for PowerPoint usage with their computer.
G. New Business:
a. Retired Work Request
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, May 14, 2018
6:OOpm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:00pm
B. Roll Call:
a. Commissioners Hulin, Rehberg, Miceli, Erlandson, Thomas, Richmond, Fox, Kearney present.
Student Representatives Kaye and Weber present. Chairman Vassallo present. Staff Harris and
Wilhelmi present.
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
i. Hayride for Art Harvest is booked.
b. Art Showcase:
i. A new renter contacted us and is booked for a two-week run in July, which brings the
space usage up to about 70%for the year.
c. Hemmens:
i. Lots of dance recitals are in house.
ii. Sister Act auditions are June 5 & 6 followed by callbacks.
iii. Movies and concerts in the park start in July
iv. Summer Theater comes in August.
d. Approval of April Minutes:
i. Motion to approve minutes by Commissioner Miceli. Seconded by Commissioner
Rehberg. Approved by a vote of 7-0-1.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO,June.
1. Written by Margarita and Enrique Mendoza.
b. 2018 CAC Projects:
i. Elgin Fringe Festival: Commissioner Rehberg reporting.
1. Contracts are coming back from the artists now with waitlisted artists being
plugged in as space is available.
ii. Elgin Short Film Festival: Chairman Vassallo reporting.
1. GVC will be on board as a sponsor again this year.
2. Call for entries is out.
3. Judges are being finalized now.
c. 2018 Call for Art Applications:
• i. Deadline is May 25th at 4pm.
d. New Public Art Programs
ri. Utility Box Wrapping Program:
1. A form for this application is being created to be put on the website.
2. We have received interest in private businesses sponsoring boxes.
ii. Spontaneous Art Wall:
1. This program is being vetted by the legal department now.
iii. Neighborhood Public Art Grant:
1. This application is in legal for review now.
F. Other Old Business:
a. Elgin Poet Laureate Project: Commissioner Erlandson reporting.
i. The Palmer Foundation is reviewing the application for funding for this project now.
Other opportunities for funding are being researched now.
ii. A selection committee has been put together with the application going live June 6th
Members of the selection committee are still being recruited, with the goal to get a
better representation of Elgin.
b. Grant Workshop: August 2 @6:30pm at the Gail Borden Library's Elgin Room. AV will be set up
for PowerPoint usage with their computer.
G. New Business:
a. Retired Work Request:
i. Commissioners discussed the process of returning a work of art to an artist.
Commissioners discussed the need for more information including items such as where
the work would be stored, what the timeline looked like, and what the process of
moving the work would involve. Commissioners spoke to the need for the full
application before a final determination could be made regarding the request.
ii. Motion to reject the application as incomplete and ask the artist to resubmit once the
formal application is approved and published by Commissioner Erlandson. Seconded by
Commissioner Hulin. Approved by a vote of 8-0.
b. Commissioner Kearney reported on the Children's Theatre of Elgin's production of Rapunzel,
which was sponsored by the ECAC. He reported that the show was very well attended by all
ages and was superbly performed.
c. Commissioner Miceli reported on the Chamber Music on the Fox's tribute to Maud Powell
which was sponsored by the ECAC. She said it was very well done, if somewhat sparsely
attended.
d. Commissioner Fox reported on the Elgin Symphony Orchestra's production, "Brahms and Elgar
Variations," which was sponsored by the ECAC. She said the pieces were very well done and
she enjoyed the explanation of the pieces offered by the conductor. She also said it was well
attended.
e. Commissioner Hulin reported on the Elgin Youth Symphony Orchestra's final concert, which
was sponsored by the ECAC. She said it was well done and very interesting, and that is was very
well attended.
H. Adjournment: 7:25
a. Motion to adjourn by Commissioner Rehberg. Seconded by Commissioner Fox. Approved by a
vote of 8-0.
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Cultural Arts Commission
Meeting Agenda
Monday, June 11, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Elgin Symphony Orchestra Final Report, Emily Brownfield presenting
b. Chamber Music on the Fox Final Report, Sara Sitzer presenting
c. Christopher E. Mau, Individual Artist Grant Application
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of May Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO,July. Staff Harris has completed it.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
ii. Elgin Short Film Festival:
c. New Public Art Programs
F. Other Old Business:
a. Elgin Poet Laureate Project
G. New Business:
a. Consideration of Christopher E. Mau IAG Application
b. Call for Art application voting
H. Adjournment:
Attachments:
• Elgin Symphony Orchestra Final Report
• Chamber Music on the Fox Final Report
r • Christopher E. Mau Individual Artist Grant Application
• June 2018 ECAC Budget
• May 2018 ECAC Minutes
E N
Cultural. Arts Commission
Meeting Minutes
Monday, June 11, 2018
6:O0pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:00pm
B. Roll Call: Commissioners Hulin, Rehberg, Erlandson, Thomas, Richmond, Fox and Kearney present.
Student Representatives Kaye and Weber present. Chairman Vassallo present. Staff representative
Wilhelmi present. Commissioners Powell and Miceli absent.
C. Citizen's Forum:
a. Elgin Symphony Orchestra Final Report, Emily Brownfield presenting:
i. The project funded by the ECAC for a week with Cuban American cellist Thomas Mesa was
very successful;
ii. In addition to the rehearsals and concerts, Mr. Mesa also participated in a masterclass at
the Gail Borden Public Library (GBPL) where he worked directly with four local students;
iii. ESO also received unexpected funding from a donor that allowed them to produce a DVD
featuring Mr. Mesa.
b. Chamber Music on the Fox Final Report, Sara Sitzer presenting :
i. The project featured and intimate concert with violinist Rachel Barton at Judson
University;
ii. In addition to performing, Ms. Barton spoke about the legacy of Maude Powell and the
difficulties faced by women in music;
iii. The feedback from the project was overwhelmingly positive;
iv. CMotF was also able to receive funding from the Illinois Arts Council which allowed them
to increase their marketing and add three more events to create more of a festival;
v. One event included a panel discussion about pioneering women in classical music
including Maude Powell and Margaret Hillis.
c. Christopher E. Mau, Individual Artist Grant Application:
i. An Elgin resident and business owner, Chris is proposing to produce a comic book and
pop culture convention (Geekz Con) featuring up to 40 local artists with backgrounds in
comic books; sci-fi and horror and fantasy literature. One possible guest speaker, Gene
Ha expressed interest in participating;
rik ii. The event will take place on October 6 & 7, 2018 at the Next Door Theatre space at Side
Street Studio Arts with an expected attendance of 400 -600 people;
iii. He is asking for$750 to assist with start-up cost, proof of concept, etc.
- iv. Chairman Vassallo asked why he was not asking for the full $1,000 available. Mr. Mau
responded that he didn't want to be greedy and he figured the$750 was what he needed.
He added that he would be willing to accept more;
v. Commissioner Erlandson asked how he arrived at the expected attendance. Mr. Mau
stated that based on other events he has done downtown, he feels the number is
achievable.
vi. Chairman Vassallo asked whether there was concern about a similar event taking place at
the GBPL. Mr. Mau explained that the events were likely to draw different audiences;
vii. Commissioner Kearney questioned whether there was a concern about available parking.
Mr. Mau responded that as a downtown business owner, he feels there is ample parking
for the event.
D. Staff Report:
a. Financial Report:
i. Basic invoices are coming through and being processed;
ii. Fringe money is starting to go out as we ordered buttons for the festival and hand fans
for the parade, as usual.
b. Art Showcase:
i. Date Request Sheets have been sent out to folks for 2019;
ii. Upcoming/Current shows include:
1. Elgin Theatre Company's "Dead Man's Cell Phone" through June 17th;
2. Goodly Creatures presents Shakespeare's sonnets July 5-15;
3. Schaumburg on Stage/Point2Point Productions presents "Urinetown"July 19-22;
' 4. Freespace Dance presents a dance concert July 27-28;
5. Currently dark for the month of August during which projects will be completed.
c. Hemmens:
i. Rehearsals for Elgin Summer Theatre's (EST) presentation of SISTER ACT, which is being
produced by Schaumburg on Stage/Point2Point Productions, have begun. Would have
like to see more people at auditions but was happy with the quality;
ii. Can see the light at the end of the "dance school season tunnel." Three more weeks of
recitals and then a slow July due to changes to the EST schedule;
iii. Two new renters in August.
d. Approval of May Minutes:
i. Motion to approve by Commissioner Rehberg, seconded by Commissioner Erlandson.
ii. Approved by a vote of 7-0-1 with Commissioner Thomas abstaining.
E. Old Business
a. Marketing:
i. The CMO office has agreed to cover the creative design fees for all of the marketing
ii. Amanda Garcia of ColorWord Creative is who we are working with:
1. Her company is local and is coming in as a sponsor for all events. Her logo will be
shared with those folks who need it;
2. We have already met to discuss needs and a direction for design. They will be
working on EFF, AH, KC, and ELF. All of the free kids-centric events will have a
similar feel throughout the marketing, helping up to create a through line;
3. Amanda Harris will have a first draft of general directions that they are going in in
mid-July and can report on the progress then. If you are a boss of one of these
events, expect to see creatives for approval before they are finalized.
iii. CAC Sponsored assignments for BRAVO,July. Staff Harris has completed it;
iv. Commissioner Erlandson stated that she is scheduled to provide the August materials.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
1. Tech × info going out this week;
2. Ordering materials (buttons, etc.). Kira designed the buttons;
3. Button release party schedule for second half of July.
ii. Elgin Short Film Festival:
1. Still looking for final night judges. Chairman Vassallo explained the process;
2. Commissioner Kearney expressed interest in judging and was immediately
confirmed;
3. Chairman Vassallo mentioned that it is the 10th year and there are efforts to theme
the Red Carpet Reception accordingly;
4. Commissioners Hulin and Rehberg; and Student Representative Weber
volunteered to assist at the event. Also, immediately confirmed.
c. New Public Art Programs:
i. These projects are being reviewed by Staff. No new updates
F. Other Old Business:
a. Elgin Poet Laureate Project (EPLP)
i. Chairman Vassallo mentioned that he has seen a lot of Facebook traffic regarding the
project;
ii. Commissioner Erlandson reported that they had met recently and the application packets
are ready for pick-up;
iii. The proposed schedule is:
1. Applications due first week of August;
2. Announcement of winner will be made the first week of September after review
by selection committee;
3. Start at position first week of October.
iv. The Palmer Foundation is providing a $2,000 grant and EPLP committee was wondering
how soon they might see the ECAC grant monies. Commissioner Rehberg asked what line
the funds might be allocated from and what the timing might be. Staff representative
Wilhelmi stated he would begin the payment process as soon as possible.
v. A motion was made to approve$500 be taken from the Miscellaneous line for funding of
EPLP. Seconded by Commissioner Kearney. The motion was approved 8-0-0.
G. New Business:
a. Consideration of Christopher E. Mau IAG Application:
i. Commissioner Richmond commented that Mr. Mau seemed knowledgeable and realistic.
Chairman Vassallo liked the business-like presentation;
ii. Commissioner Erlandson stated that if anyone would know what to expect from this type
of event, Mr. Mau would;
iii. Commissioner Kearney said that he had consulted with an acquaintance who confirmed
that it was viable to have two similar events happening concurrently and agreed they
would draw different crowds. He also thought the proposed guest artist would draw large
numbers;
iv. Commissioner Kearney made a motion to approve funding of $1,000 ($250 more than
requested) for Mr. Mau's project. Seconded by Commissioner Hulin. The motion was
approved 5-0-3 with Commissioners Erlandson, Rehberg, and Fox abstaining.
b. Call for Art application voting:
i. Submission #9: No substantive discussion. Votes collected;
ii. Submission #10: Whether the proposed location (on a pedestal) is appropriate was
questioned. Commissioner Rehberg questioned whether it would be well received by the
community;
iii. Submission #11: Consensus that liked other works better. No substantive discussion.
Votes collected;
iv. Submission #12: Submission was vague and members could not visualize project. Votes
collected;
v. Submission #13: Consensus that liked other works better. Votes collected;
Commissioner Kearney questioned whether a dialogue could be had between ECAC and
artists to tweak proposals. It was agreed that this should be looked at going forward. It
was also mentioned that approving two murals instead of one mural and one 3D piece
was an option.
vi. Submission #14: Questions were posed about what Henry Matisse had to do with Elgin
or the message as well as what the point of having the image change under red lights.
Votes collected;
vii. Submission #15: No substantive discussion. Votes collected;
viii. Submission #16: There was question about the legitimacy of the story presented as
inspiration. Votes collected;
c. Other New Business:
i. Commissioner Erlandson mentioned that Liz Marston from the Elgin Public Museum had
extended an invitation to the ECAC to attend its upcoming commission sponsored event,
Dairies to Prairies on July 24 at the GBPL starting at 1:00pm.
H. Adjournment:
a. Motion to adjourn at 7:40pm by Commissioner Richmond. Seconded by Commissioner Fox. The
motion was approved 8-0-0.
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Cultural Arts Commission
Meeting Agenda
Monday, July 9, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Nicholas Metzger Individual Artist Grant
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of June Minutes:
r E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, August. Elgin Summer Theatre written by Jane
Erlandson and Elgin Fringe Festival written by Joe Vassallo. Due 7/24.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
ii. Elgin Short Film Festival:
iii. Art Harvest:
iv. Kwanzaa Celebration:
F. Other Old Business:
a. Grant Workshop
b. Call for Art application final voting
G. New Business:
a. Organizational Grant Applications going live 8/7
b. Consideration Nicholas Metzger Individual Artist Grant
H. Adjournment:
Attachments:
Nicholas Metzger IAG Application/Proposal
July 2018 CAC Budget
June 2018 ECAC Minutes
NOTICE OF RESCHEDULED ELGIN CULTURAL ARTS COMMISSION MEETING
rik
NOTICE IS HEREBY GIVEN that the regular meeting of the Elgin Cultural Arts Commission
for July 9, 2018, at 6:00 pm, has been rescheduled to July 16, 2018, at 6:00pm at The
Hemmens Cultural Center, northeast lobby.
The purpose of this rescheduled meeting is to consider the matters set forth in the
below agenda.
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Nicholas Metzger, Individual Artist Grant
b. Erin Cramer, Individual Artist Grant
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of July Minutes:
E. Old Business
a. Call for Art application final voting
b. Grant Workshop
F. Other Old Business:
G. New Business:
a. Consideration Nicholas Metzger Individual Artist Grant
b. Consideration Erin Cramer Individual Artist Grant
H. Adjournment:
The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting,or who have questions regarding the
. accessibility of the meeting or the facilities,are requested to contact ADA coordinator,at(847)931-6076,
or TTY/TDD(847)931-5616 promptly to allow the City of Elgin to make reasonable accommodations for
those persons.
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Cultural Arts Commission
SPECIAL Meeting Minutes
Monday, July 16, 2018
6:0Opm
Hemmens Cultural Center
Northeast Lobby
A. Call to Order: 6:02pm
B. Roll Call: Commissioners Rehberg, Erlandson, Fox, Miceli, Kearney present. Commissioner Powell
arrived prior to agenda item E. Student Representatives Kaye and Weber present. Chairman Vassallo
present. Staff representative Wilhelmi present. Commissioners Hulin,Thomas and Richmond absent.
C. Citizen's Forum:
a. Nicholas Metzger, Individual Artist Grant:
i. Mr. Metzger was unable to attend the special meeting; Melissa Piantedosi presented in
his place.
ii. The group Con Fuoco, consisting of Mr. Metzger and Ms. Piantedosi with Rachel Maley
will be presenting a program featuring the music of Robert and Clara Schumann;
iii. The program will be educational with narratives weaving through the music touching on
subjects such as female empowerment and mental health.
iv. The marketing includes social media, flyers and personal interactions.
v. Ms. Piantedosi also stated that they would be providing downtown dining and shopping
options to attendees and may try to partner with specific restaurants.
b. Erin Cramer, Individual Artist Grant:
i. Ms. Cramer was unable to attend the special meeting; Commissioner Rehberg provides
background on the project, Flying Creatures;
ii. The artist will work with young people (generally ages 7—23) at Side Street Studio Arts
to create up to 20 unique 3D "creatures."
iii. The Creatures will be displayed as part of the Elgin Fringe Festival and selected pieces
will be entered for consideration to be displayed as part of the 2"d Annual Flying
Creatures Chicago juried by the Department of Cultural Affairs and Special Events.
iv. Pieces are constructed to last several months or even years and can be displayed as part
of other city events such as Art Harvest.
v. Discussion followed on the appropriateness on Ms. Cramer(a Chicago resident)
receiving an IAG. Commissioner Rehberg pointed out that Ms. Cramer has done
multiple projects in Elgin. It was suggested that since the project was being done in
conjunction with Fringe, it might be more appropriate to increase the funding for EFF to
make the project go forward. Chairman Vassallo questioned whether funds from public
• art projects that are not going to happen in 2018 might be used. Staff representative
Wilhelmi stated that it has been determined that the spontaneous art wall cannot
rhappen in 2018 because of significant repairs that need to be made. Commissioner
Erlandson made a motion to transfer$1,500 from the art wall funding in order to fund
the Flying Creatures project; seconded by Commissioner Miceli. The motion was
approved 5-0-1 with Commissioner Rehberg abstaining.
D. Staff Report:
a. Financial Report:
i. No additional information presented
b. Art Showcase:
i. Staff representative Wilhelmi reported that the 2019 date requests are in with only a
couple conflict. Confirmations are expected to go out by the end of July.
ii. Current rental are progressing with a last minute event being added on July 29.
c. Hemmens:
i. Staff representative Wilhelmi distributed calendars through October, 2018.
ii. New projector has arrived and is significantly brighter even at limited power.
iii. Stage soft goods will be replaced in August/September.
d. Approval of July Minutes:
i. Motion to approve by Chairman Vassallo, seconded by Commissioner Fox.
ii. Approved by a vote Of 5-0-1 with Commissioner Miceli abstaining.
E. Old Business
r a. Call for Art application final voting:
i. Staff representative Wilhelmi presented the top two vote getter in each category and
explained that city staff felt that 3D submission#10 was not viable from a maintenance
or pedestrian flow aspect. The installation of submission#1 will require the installation
of a concrete pad and electrical power but that cost ($1,500-$2,000) will be covered in
the land management/public services budget.
ii. Staff representative Wilhelmi suggested that if the commission chose to install 3D piece
#1 that Newsome Park might be the best option; saving Foundry Park for more
substantial and/or kinetic pieces.
iii. Commissioner Rehberg stated that she felt Foundry Park would be the better option
based on the amount of visibility
iv. Commissioner Powell questioned whether the portion of the park at the NE corner of
Kimball/State might be an option. Staff representative Wilhelmi said he wasn't sure if
that was considered Foundry Park or if there was power there. Commissioner Powell
stated that she was pretty sure there was power and that is something we will want to
confirm for the future. Staff representative Wilhelmi will follow-up with land
management.
v. Discussion regarding the 2D submissions followed.
vi. Chairman Vassallo made a motion to recommend the installation of 3D submission#1
titled THROUGH in Festival Park; seconded by Commissioner Powell. The motion passed
7-0-0.
vii. Commissioner Rehberg made a motion to recommend the installation of 2D submission
#11 titled STRONGER TOGETHER in the Centre Parking Deck; seconded by Commissioner
Powell. The motion passed 7-0-0.
b. Grant Workshop: No discussion took place.
rah F. Other Old Business:
a. Commissioner Kearney questioned the status of the Utility Wrapping project as he was
concerned that weather may become an issue.
b. Staff representative Wilhelmi stated that he had no knowledge of the status but it should be
discussed at the August meeting.
c. Commissioner Powell suggested that commission think about the alley south of Dog's Paw for
future murals as it is likely that there will be some improvement made in the near future
including upgrade lighting and leak repair.
d. Commissioner Kearney inquired about development along Riverside Drive in regards to art as
well as outdoor seating options.
e. Commissioner Powell pointed out that the city supports that sort of improvement but
ultimately it's up to the business/building owners to bring those sorts of projects forward.
f. Chairman Vassallo suggested that in the future the commission might be involved in public art
projects similar to the bikes, adirondacks and dinosaurs on parade as done in the past. He
specifically mentioned the success different communities have had with decorated (working)
pianos.
G. New Business:
a. Consideration Nicholas Metzger Individual Artist Grant:
i. The presentation by Ms. Piantedosi was discussed with consensus that the
Commissioners really liked the energy presented and the fact that the project is
targeted towards a young adult audience.
ii. Commissioner Fox made a motion to approve funding of$1,000 for Mr. Metzger's
project. Seconded by Commissioner Erlandson. The motion was approved 7-0-0.
b. Consideration Erin Cramer Individual Artist Grant: no further discussion required.
c. Student Representative Kaye announced that this would be her last meeting and thanked the
commission for the opportunity to participate. Chairman Vassallo and the other Commissioners
thanked her for her time and energy and wished her well in her future endeavors.
H. Adjournment:
a. Motion to adjourn at 7:20pm by Commissioner Fox. Seconded by Commissioner Erlandson. The
motion was approved 7-0-0.
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E LG I N
Cultural Arts Commission
Meeting Agenda
Monday, August 13, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Children's Theatre of Elgin- Final Report, Susan Heaton presenting.
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of July Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, September. Call for Art winners and ESFF
written by Erin Rehberg. Due 8/21.
b. 2018 CAC Projects:
i. Grant Workshop:
ii. Elgin Fringe Festival:
iii. Elgin Short Film Festival:
iv. Art Harvest:
v. Kwanzaa Celebration:
vi. Elgin Literary Festival:
F. Other Old Business:
G. New Business:
a. Organizational Grant Application going live.
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, August 13, 2018
6:O0pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:05pm
B. Roll Call: Commissioners Hulin, Erlandson,Thomas, Richmond, Fox present. Councilwoman Powell
present. Chairman Vassallo present. Staff Wilhelmi and Harris present. Student Representative
Webber present.
C. Citizen's Forum:
a. Children's Theatre of Elgin- Final Report, Susan Heaton, Director of Operations and David
Cummings, Producer presenting. Project, "Mashup: When Songs Collide" was presented at ECC
June and July of 2018. Susan spoke to the variety of students in ages that participated including
special needs students and scholarship students. She also spoke to the growth of minority
participation in the programs. All 49 participants had a speaking and/or singing role.
b. Councilwoman Powell commented that the quality of shows has always been great and that the
kids really enjoy what they are doing.
D. Staff Report:
a. Financial Report:
i. Fringe expenses and Public Art expenses are going to be coming in as those events come
in.
b. Art Showcase:
i. New blinds are being installed this month.
ii. 2019 dates went out to renters.
c. Hemmens:
i. First weekend of"Sister Act"just closed. This weekend is the final weekend. Tickets are
still available.
ii. New curtains for the stage come in next week.
iii. CTE and ESO will be in after that.
iv. Mersey Beatles from Liverpool will be in Oct. 18th
v. M3 and ESO will be presenting "The Nutcracker" this winter.
d. Approval of July Minutes:
i. Motion to approve minutes by Commissioner Erlandson. Seconded by Commissioner
Fox. Approved by a vote of 5-0-3. with commissioner Hulin,Thomas and Richmond
abstaining.
r E. Old Business
a. Marketing:
i. EFF and ESFF video promos are done and will go to Marcus Theaters soon.
ii. EFF and ESFF digital and print ads have all been sent to the publishers.
iii. CAC Sponsored assignments for BRAVO, September. Call for Art winners and ESFF
written by Erin Rehberg. Due 8/21.
b. 2018 ECAC Projects:
i. Grant Workshop:
1. Only a few organizations participated.
2. Describing the new application to the folks that attended.
ii. Elgin Fringe Festival:
1. Tickets are on sale now!
2. Posters and postcards are here and being distributed.
3. Need more volunteers
iii. Elgin Short Film Festival:
1. More films have come in. They are being viewed and judged by the selection
committee now.
2. A film from London has been submitted, making the festival international.
3. Still need 2 judges for the night of the event.
4. Mama Lees will be back selling popcorn in the lobby.
5. Chamber Music on the Fox will be back performing at the top of the second act,
an original piece of music to a short portion of the movie Hugo.
6. Six films will be shown at EFF as part of the "Next-In" event to determine which
film in each category will move on to the final showing at the event at the
Hemmens on September 22nd
iv. Art Harvest:
1. October 27th from 1-4pm at DuPage Court.
2. Free, family-friendly, and open to the public.
3. This year we also have a hay ride.
4. There will be downtown trick-or-treating as well.
v. Kwanzaa Celebration:
1. Gail Borden Public Library, Sunday December 2, 2018 from 2-4pm.
2. Kucha and Baba Toni will be back.
vi. Elgin Literary Festival:
1. Speakers should be confirmed soon.
2. Hemmens,January 25 & 26.
3. Jane Erlandson joining the ELF committee.
F. Other Old Business: None brought.
G. New Business:
a. Organizational Grant Application going live.They are live on the website. Share the
applications with organizations
b. Public Art:
i. .Paperwork is being completed now.
c. Rain Barrel Art Program:
i. Staff Harris working with the Sustainability Commission to paint rain barrels for use at
the Earth Day Celebration.
H. Adjournment:
a. Motion to adjourn at 7:37pm by Commissioner Fox. Seconded by Commissioner Richmond.
Approved by a vote of 8-0.
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Cutturat Arts Commission
Meeting Agenda
Monday, September 10, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Janus Theatre Company, Final Report- Sean Hargadon presenting
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of August Minutes:
rE. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October. Organizational Grants written by staff.
Due 9/18.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
ii. Elgin Short Film Festival:
iii. Art Harvest:
iv. Kwanzaa Celebration:
v. Elgin Literary Festival:
F. Other Old Business:
a. New Works update
G. New Business:
a. Little Free Library project
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, September 10, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:03pm
B. Roll Call:
a. Commissioners Hulin, Rehberg, Richmond, Miceli, Kearney,Thomas present. Councilwoman
Powell present. Chairman Vassallo present. Staff Harris and Wilhelmi present.
C. Citizen's Forum:
a. Janus Theatre Company, Final Report-Sean Hargadon presenting
i. Presenting on "Inspired By". The project addressed questions such as "what is art,"
"why do we make art,” and "how to we address race," and included three productions.
The series brought in a diverse audience. The project faced several difficulties but was
ultimately successful.
b. Katrina Syrris of Goodly Creatures, LLC.
D. Staff Report:
a. Financial Report:
i. Fringe payments are coming out now.
ii. Marketing costs are starting to increase as this begins our busy season.
iii. Public Art costs are coming through now.
b. Art Showcase:
i. New blinds are up thanks to the Hemmens crew.
ii. Fringe is in now.
iii. Independent Players will follow EFF.
iv. Space is full now through end of December.
c. Hemmens:
i. Sister Act had just over 1,300 tickets and was overwhelmingly well received. Final
expenses are going to be hitting soon and a final reconciliation will follow. The event
was a co-promotion and a lot was learned from that arrangement. The RFP will reflect
the necessary changes.
ii. Curtain replacement is happening now. New legs, borders, cyclorama, travelers, movie
screen, etc.
iii. Permanent equipment to install the new projector is coming in soon. New projector will
be used for the Film Fest.
d. Approval of August Minutes:
i. Motion to approve by Commissioner Hulin. Seconded by Kearney. Approved by a vote of
6-0-2 with Commissioner Rehberg and Miceli abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, October. Organizational Grants written by staff.
Due 9/18.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
1. Kicked off last Friday with the Visual Art opening where 6 pieces of art sold.
Family Fringe was the following Saturday and was better attended than in
previous years. There was a face painted, magician, bounce house, crafts, and
more, all free to the public. The Flying Creatures project was on display for the
event and was well received. The project will also be on display next weekend
during the Fringe Tailgate. There were 21 total creatures created as part of that
project. After this weekend, the creatures venture to Chicago to see which one
will be there for a permanent home.
2. Pre-sales for tickets are going well.
3. Fringe Central is all set up and going well.
4. Wednesday night is the opening party at the Martini Room
5. Thursday-Sunday has 96 performances by 34 groups including over 112 artists.
6. Jeffrey Pierce designed the program again this year and it has been shared
widely.
ii. Elgin Short Film Festival:
1. Four finalists' films are selected. The overall quality is higher than in years past.
2. Films are in from all over the world including England and Japan.
3. The committee is considering the "family-friendly" requirement for future years
based on the films submitted as well as the general audience attendance.
a. Councilwoman Powell stated that this is a great thing to consider.
b. Staff Wilhelmi noted that he thinks that removing that requirement
would really open the call up to more artists.
4. "Next-In," ESFF's participation at EFF will happen again this year.
5. Mike Toomy will be on hand as the emcee again.
6. Chamber Music on the Fox will be participating again.
7. New trophies have been designed and were just picked up.
8. Volunteers are still needed for this event. Contact Chairman Vassallo to sign up.
iii. Art Harvest:
1. Planning is going well. Events are being considered for inclusion at Art Central.
2. Planning on the Inside-Out-Haunted-House and how to better facilitate this
event.
3. The possibility of adding in some sort of pumpkin toss in the future is being
discussed.
iv. Kwanzaa Celebration:
1. December 2nd at the Gail Borden Library in the rotunda as well as the Elgin
Room.
2. Most of the organizations that participated last year are back to participate again
this year.
3. Kucha and Baba Toni will be back this year.
4. Larkin performing arts students may participate.
v. Elgin Literary Festival:
1. Authors are being confirmed now.
2. Goodly Creatures to present an original work at the festival.
F. Other Old Business:
a. New Works update:
i. Artist agreements have come back, and payments are being dispersed now. They are
both scheduled to be done by the Art Harvest on October 27th
G. New Business:
a. Little Free Library project:
i. Staff Harris moving forward with connecting artists, local businesses, and neighborhood
associations to get Little Free Libraries in several local parks.
H. Adjournment: 7:18pm
a. Motion to adjourn by Councilwoman Powell. Seconded by Commissioner Rehberg. Approved by
a vote of 8-0.
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Cultural Arts Commission
Meeting Agenda
Monday, October 8, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Adrian Messino, Individual Artist Grant Application
b. Ruth Cavanaugh, Nothing But Treble, Individual Artist Grant Application
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of September Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, November. Due 10/18.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
ii. Elgin Short Film Festival:
iii. Art Harvest:
iv. Kwanzaa Celebration:
v. Elgin Literary Festival:
F. Other Old Business:
a. New Works update
b. Little Free Library project
G. New Business:
a. Commission Review and Feedback
b. 2019 Organizational Grant Applications
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, October 8, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:14pm
B. Roll Call: Commissioners Miceli, Erlandson, Richmond, Rehberg, and Kearney present. Chairman
Vassallo present. Staff Harris and Wilhelmi present. Councilwoman Powell present.
C. Citizen's Forum:
a. Adrian Mesino, Individual Artist Grant Application:
i. A collaborative project with artist Kira Fox under the title "FM Design" as part of the
"Concrete" show at Side Street Studio Arts will display their work, all of which is 3D
artwork, will take place November 30-December 12, 2018. The grant funds will cover
r the materials for the creation of the artwork. Adrian is directing the project. The
reception will host live music, which part of the grant funds will also cover.
ii. Councilwoman Powell asked about the line item for marketing. Adrian responded that
they would use the funds to cover posters, Facebook ads, and the call for art as well.
iii. Councilwoman Powell asked if there is a way to track where people are coming from.
Adrian responded that they can add that to the tasks that the person at the door can ask
as people come in.
b. Ruth Cavanaugh, Assistant Director of Nothing But Treble, Individual Artist Grant Application on
behalf of Rosalind Zager.
i. This is season number three for the group whose mission is to provide perform
outstanding women's voices of all genres with a strong nod to female composers and
music of diverse cultures. They are moving to a new venue on Randall Road and are
looking to up the level of artistry. The piece they are hoping to do requires a harp
accompaniment. Rehearsals began in August as the work is intensive and requires a lot
of rehearsal. The Elgin High School women's choir will also be invited to participate, as
Larkin High School choir participated last year. The group is very active in the area,
performing at a variety of events such as the YWCA Leader Luncheon and Art and Soul.
These events help to broaden the audience as well as the membership base.The grant
funds would help to cover the harpist cost for the event at Epworth Methodist Church
of Elgin on December 15, 2018 @7:30pm.
ii. Chairman Vassallo asked that the events are open to all, not just the attendees of the
church. Ruth confirmed that yes, the events are open to all.
c. Libby Einterz
r D. Staff Report:
a. Financial Report:
i. Final Fringe expenses have come through and all invoices have been processed.
ii. Motion to move $1,000 from Individual Grants to Fringe Festival by Councilwoman
Powell. Seconded by Commissioner Erlandson. Approved by a vote of 7-0.
iii. Art Harvest expenses are coming through now.
iv. Motion to allocate all remaining public art funds from Spontaneous Art Wall,
Neighborhood Public Art Grants, and Utility Box Wrapping to fund keeping the existing
pieces of work by Commissioner Rehberg. Seconded by Councilwoman Powell.
Approved by a vote of 7-0.
b. Art Showcase:
i. The space is full until mid-December. Independent Players just wrapped up "The
Guardsman." Janus Theatre Company is in now with "Underplayed:The Margo Jones
Project." Elgin Theatre Company will be in after them, followed by Fremont Street
Theatre.
c. Hemmens:
i. Participated in the CVB's Event Bus Tour and had some great feedback. It included 19
event planners that visited several locations in downtown Elgin.
ii. Mersey Beatles will be in next week
iii. November is busy with ESO, Children's Theatre of Elgin, and Westminster School.
iv. December brings in The Nutcracker.
d. Approval of September Minutes:
i. Motion to approve the minutes by Commissioner Rehberg. Seconded by Commissioner
Miceli. Approved by a vote of 6-0-1 with Commissioner Erlandson abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, November. Due 10/18. Councilwoman Powell
writing a short article on the Kwanzaa Celebration.
ii. Commissioner Rehberg asked about contacting Jeffrey Pierce to shake up the BRAVO
content in the future.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
1. Post mortem will happen next week, so the final follow-up to the ECAC will be in
November. Thursday had the highest attendance yet. All shows were a go with
none being canceled. Artist energy was great. The issues were minimal with the
exception being the issues with the homeless approaching patrons. A follow-up
on this with the EPD is scheduled.
ii. Elgin Short Film Festival:
1. The event was a success. The new projector was fantastic and looked great.
Chamber Music on the Fox performed and was a great hit. Ticket sales were
568, which was up 100 tickets higher than the previous years. The ticket sales
don't include the artists,judges, and backstage passes. People Choice and
runner up to People's Choice had only a difference of 8 votes. Mike Toomy was
great as a host,Judi Brownfield's red-carpet show was well received. The first-
place winner lives in Elgin and is shooting a film here in Elgin. The second-place
film was from London. The idea to remove the requirement that the films be
family-friendly in future years is being discussed. There seems to be a lot of
support for removing that requirement. The audience base seems to be more
adult, so the impact doesn't seem to be a widely-rippling event.
iii. Art Harvest:
1. Artists for the public art locations are being confirmed now. Decorations are
being quoted. The inside-out-haunted-house is being designed using straw. The
r event is scheduled for October 27th from 1-4pm. If the weather is colder than
45-50 degrees,the arts and crafts could move to Side Street or the Hemmens.
iv. Kwanzaa Celebration:
1. Scheduled for December 2nd from 2-4pm at the Gail Borden Public Library.
Marketing materials are being created now. Local dance groups are being
confirmed for a Kwanzaa dance. The organizations that participated in the
interactive crafts last year are all coming back to participate again. Free and
family-friendly.
v. Elgin Literary Festival:
1. Authors are being finalized now.Travel plans are being booked soon. Panel and
Presentation Proposals are being accepted now as are the Book Sales
Submissions.
F. Other Old Business:
a. New Works update
b. Little Free Library project
G. New Business:
a. Commission Review and Feedback
i. A few additions were made and will be reported to the City Clerk for consideration.
b. 2019 Organizational Grant Applications
i. 13 applications were submitted. 3 new applications from new companies. Applications
will be score in November with a final vote in December.
c. Individual Grant Application, Adrian Mesino:
r i. Chairman Vassallo asked about the concern that Kira Fox may not be eligible because
she has been a recipient in the past, and it may not have been long enough. Adrian is
still eligible.
ii. Motion to approve Individual Artist Grant for Adrian Mesino for$1,000 by
Councilwoman Powell. Seconded by Commissioner Kearney. Approved by a vote of 5-0-
2 with Commissioners Erlandson and Rehberg abstaining.
d. Individual Artist Grant Application, Rosalind Zager:
i. Commissioners noted that they like that there are no auditions and that the group is
open.
ii. Motion to approve Individual Artist Grant for Rosalind Zager for$1,000 by
Commissioner Rehberg. Seconded by Commissioner Miceli Approved by a vote of 7-0.
e. Councilwoman Powell attended the BFG.org event last weekend and commented that it was
very well done.
f. Commissioner Kearney commented that the GeekzCon event this past weekend was well
attended and went well.
g. Commissioner Erlandson commented that she attended the Hamilton Wings event and that is
was very interesting and an amazing production. She did comment that it was difficult to hear
the kids at times.
H. Adjournment: 8:01pm
a. Motion to adjourn the minutes by Councilwoman Powell. Seconded by Commissioner
Richmond. Approved by a vote of 7-0.
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Cultural Arts Commission
Meeting Agenda
Monday, November 12, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
a. Richard Perez, Individual Artist Grant Application
b. Rise Jones, Hamilton Wings, 2018 Organizational Grant Final Report
c. Don Haefliger, Independent Players, 2018 Organizational Grant Final Report
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of October Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, December. Due 11/19.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
ii. Art Harvest:
iii. Kwanzaa Celebration:
iv. Elgin Literary Festival:
F. Other Old Business:
a. New Works update
b. 2018 Public Art
G. New Business:
a. Geekz Con report
b. 2019 Organizational Grant Applications
H. Adjournment:
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Cultural Arts Commission
Meeting Minutes
Monday, November 12, 2018
6:OOpm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:10pm
B. Roll Call:
a. Commissioners Miceli, Rehberg, Kearney, present. Chairman Vassallo present. Councilwoman
Powell present.
C. Citizen's Forum:
a. Richard Perez, Individual Artist Grant Application
i. Requesting funds for a trade publication of a graphic novel, "The Infinium." Funds will
be used to self-publish the graphic novel. As part of the request a portion of the books
will be donated to the U46 high schools and middle schools. Richard commented that
they really enjoy working with the kids and encouraging collaboration between artists
and authors to encourage them to create a product together.
ii. Councilwoman Powell commented that she is familiar with their work and thinks the
quality is very good. She asked if the interaction with the schools would include
workshops. Richard said they would be thrilled to do that if the schools are interested.
She also commented that they should participate in the Elgin Literary Festival in January,
which Richard said they are interested in.
iii. Chairman Vassallo asked how the schools would be selected. Richard commented that
would be up to the school district but that there is interest.
b. Rise Jones, Hamilton Wings, 2018 Organizational Grant Final Report
i. In July Hamilton Wings' "Lighting Glimpse Ahead" was the 18th original opera created
with students. Margret Palmer worked with the students on dance. The students
worked with themes such as the environment and bullying as well as ways to react to
and address bullying. Lori Holm came in to help with stage combat. ESO members
participated as well. It was well attended and a lot of fun.
c. Don Haefliger, Independent Players, 2018 Organizational Grant Final Report
D. Staff Report:
a. Financial Report:
i. Final charges for Art Harvest are being posted now.
ii. Elgin Literary Festival charges are coming in now.
iii. Individual Grants from October have gone out.
b. Art Showcase:
i. Heat continues to be an issue.
ii. Plumbing was an issue this weekend.
iii. Alternate locations for the Art Showcase are being looked at for 2020 as the lease is up
at the end of 2019.
c. Hemmens:
("I i. CTE in coming in house
ii. Nutcracker comes in late November.
iii. December brings holiday concerts.
d. Approval of October Minutes:
i. Motion to approve October Minutes by Commissioner Rehberg. Seconded by
Commissioner Kearney. Approved by a vote of 5-0.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, December. Due 11/19.
1. Year in review. Written by Staff Harris. Looking back and looking forward.
b. 2018 CAC Projects:
i. Elgin Fringe Festival:
1. Final report in December.
ii. Art Harvest:
1. About 450 attendees.
2. Hay-Maze was extremely well received and we will do this again next year.
iii. Kwanzaa Celebration:
1. Posters and postcards are here.
2. Crafts are happening as are performances. Kucha and Baba Tony are
participating again this year.
3. The structure of the event will be changed a bit from last year. This year
performances are the first hour and the last hour is open for the crafts and
participation.
iv. Elgin Literary Festival:
1. Four authors are confirmed as featured speakers.
2. Hotels and travel are all booked.
3. Posters and postcards coming soon.
F. Other Old Business:
a. New Works update:
i. New artwork locations for 2019 are being scouted now.
b. 2018 Public Art
G. New Business:
a. Margo Jones Project by Janus Theatre Company. Chairman Vassallo attended and said it was
very well done. He noted that the layout was good as was the dialogue and performance.
b. Geekz Con report
c. Richard Perez, Individual Artist Grant Application
i. Motion to approve the Individual Artist Grant of$1000 by Commissioner Rehberg.
Seconded by Commissioner Kearney. Approved by a vote of 5-0.
d. 2019 Organizational Grant Applications
i. BFH.org:
1. Commissioners commented that it was much the same as previous years.
ii. Chamber Music on the Fox:
'` 1. Commissioners noted the collaboration with Imago. Commissioners noted that
the application brought an artist to Elgin that has performed here many times,
rather than a new voice.
iii. Children's Theatre of Elgin:
1. Commissioners noted that they like when the applicants use the supplied
budget. Commissioners noted that the quality of work is always good.
Commissioners noted that it is generally an adult cast but they expansion of the
rcast can be done relatively easily.
iv. Elgin Master Chorale:
1. Commissioners asked for clarification about the number of people impacted by
the program. Commissioners noted that the performances don't always engage
the audience and seem to sometimes program for financial reasons.
Commissioners noted that it doesn't seem that the groundwork for this program
is feasibly set for success.
v. Elgin Symphony Orchestra:
1. Commissioners noted these programs existed years ago and were successful
then. Commissioners noted that the impact of this program is wide-ranging.
Commissioners noted that the transportation to the program isn't clear and it
would be helpful to know if it is provided by the schools via bus or if the parents
are being relied upon for that. Commissioners questioned the viability of taking
the performances to the schools rather than bringing the kids to the
performances, if possible, in auditoriums.
vi. Elgin Youth Symphony Orchestra:
1. Commissioners noted that it was much the same as in previous years.
Commissioners noted that the quality of their programming has always been
good. Commissioners noted a lack of innovation.
vii. Friend of the Lord's Park Zoo:
1. Commissioners noted that there could be a conflict of interests as Chamber
rk Music on the Fox receives grant funds from the ECAC. Commissioners noted that
it was great to have their submission and the project sounded very interesting.
viii. Hamilton Wings:
1. Commissioners noted that while the program is 18 years old, each year what
they do is innovative each year because the program is unique each year.
Commissioner noted that the fact that the art is kid-led is very important and
innovative, and the program reaches an underserved population.
ix. Heartland Voices:
1. Commissioners noted that the budget was a little confusing. Commissioners
noted that the fact that the program is a world premiere is very interesting.
Commissioners noted that this program seems to serve the same population as a
lot of the other organizations.
x. Independent Players:
1. Commissioners noted that the application seems better in general.
Commissioners noted that the notion that several items were "possible" didn't
mean that they were going to happen, which is disheartening. Commissioners
noted that it was interesting that innovation is used at the Fringe as noted by the
applicant, but it goes back to business as usual after that.
xi. Schaumburg on Stage:
1. Commissioners noted that the budget was very confusing to read.
Commissioners voiced trepidation about not knowing which production they
rwould be doing, thus no production is named. Commissioners noted that they
like that they do bigger shows. Commissioners noted that it was nice to have a
new applicant.
xii. Side Street Studio Arts:
1. Commissioners noted that this program appeals to a base of audience that is
different than many of the other applicants.
xiii. Soiree Lyrique:
1. Commissioners noted that the collaboration was good. Commissioners noted
that the program would serve much the same population as several of the other
applicants.
H. Adjournment:
a. Motion to adjourn by Councilwoman Powell. Seconded by Commissioner Kearney. Approved by
a vote of 5-0.
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Cultural Arts Commission
Meeting Agenda
Monday, December 10, 2018
6:00pm
City Hall
South Wing, Second Floor Conference Room
A. Call to Order:
B. Roll Call:
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
b. Art Showcase:
c. Hemmens:
d. Approval of November Minutes:
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO, January. Due 12/19.
b. 2018 CAC Projects:
i. Kwanzaa Celebration:
ii. Elgin Literary Festival:
F. Other Old Business:
G. New Business:
a. 2017 Public Art pieces
b. 2019 Public Art Locations
c. 2019 Proposed Budget
d. 2019 Organizational Grant Scores
H. Adjournment:
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Cutturat Arts Commission
Meeting Minutes
Monday, December 10, 2018
6:0Opm •
City Hall
South Wing, Second Floor Conference Room
A. Call to Order: 6:03pm
B. Roll Call:
a. Commissioners Rehberg, Erlandson, Richmond, Einterz, Forsythe, Kearney present. Chairman
Vassallo present. Councilwoman Powell present. Student Representative Weber present. Staff
Harris and Wilhelmi present.
C. Citizen's Forum:
D. Staff Report:
a. Financial Report:
i. 2018 final invoices are coming in and being processed.
ii. Motion to move $1000 from Individual Artist Grants to ECN for the Elgin Poet Laureate
Project by Commissioner Rehberg. Seconded by Commissioner Erlandson. Approved by
a vote of 10-0.
iii. Motion to move $1000 from Individual Artist Grants and $1240 from Public Art to Art
Harvest line item by Commissioner Powell. Seconded by Commissioner Erlandson.
Approved by a vote of 10-0.
iv. Motion to move $2437 from Neighborhood Public Art Grants to Marketing line item by
Commissioner Rehberg. Seconded by Commissioner Richmond. Approved by a vote of
10-0.
b. Art Showcase:
i. Amid multiple issues with ceiling leaks, heat, elevator operations, and more, the
building was cited by Code Enforcement.
ii. Our lease is up in 2019 and alternate locations are being researched now.
c. Hemmens:
d. Approval of November Minutes:
i. Motion to approve by Commissioner Rehberg. Seconded by Councilwoman Powell.
Approved by a vote of 6-0-4 with Commissioners Forsythe, Einterz, Richmond, Erlandson
abstaining.
E. Old Business
a. Marketing
i. CAC Sponsored assignments for BRAVO,January. Due 12/19.
1. Adrian Mesino will be asked to write the article about his experience writing and
receiving an Individual Artist Grant.
b. 2018 CAC Projects:
i. Kwanzaa Celebration:
1. The event was well attended, similar to last year, about 100 folks in the
community room with more in the atrium where the crafts were stationed. The
eibk storytellers had great feedback. Commissioner Rehberg noted that there was a
lack of signage that would have been helpful. Commissioner Erlandson
seconded that concern. Councilwoman Powell noted that at that time the
performance was happening in the Community Room, so the tables outside were
not staffed during that time.
ii. Elgin Literary Festival:
1. Authors are booked, and travel is confirmed.
F. Other Old Business:
a. None brought.
G. New Business:
a. 2017 Public Art pieces:
i. A decision regarding the possible purchase of one of the 2017 pieces must be made
soon. Criteria and process for this being discussed by staff.
b. 2019 Public Art Locations
i. Locations are being researched and confirmed now.
c. 2019 Proposed Budget
i. Review of the proposed budget moved to January 2019 meeting.
d. 2019 Organizational Grant Scores
i. Commissioner Kearney noted concern that setting the funding limit to 10 would cut out
the two new applicants which is concerning.
ii. Commissioner Erlandson noted that while she agrees with that sentiment, she is
""' concerned about the quality of the applications dropping. This was seconded by several
of the commissioners.
iii. Commissioner Rehberg noted that one of the applicants could apply for an Individual
Grant and get more funding than from the Organizational Grant.
iv. Commissioner Einterz noted that there is value in having competitive grant standards.
v. Commissioner Rehberg asked if we could bring in speakers and panels to address
innovation, impact, feasibility, and opportunity for these and other organizations.
vi. Motion to set the average score for funding at 12 by Councilwoman Powell. Seconded
by Commissioner Erlandson. Approved by a vote of 8-0-3 with Commissioners Forsythe
Einterz and Rehberg abstaining.
H. Adjournment: 8:05pm
i. Motion to adjourn by Commissioner Rehberg. Seconded by Commissioner Richmond.
Approved by a vote of 8-0.
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