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HomeMy WebLinkAboutSeptember Minutes                   Meeting  Minutes   Monday,  September  11,  2017   7:00pm   City  Hall   South  Wing,  Second  Floor  Conference  Room     A. Call  to  Order:  7:02pm   B. Roll  Call:     a. Commissioners  Fox,  Richmond,  Rehberg,  Erlandson,  Thomas,  Hulin,  and  Miceli  present.    Staff   Harris  and  Wilhelmi  present.    Chairman  Vassallo  present.    Student  Liaison  Kaye  present.     Councilwoman  Powell  present.     C. Citizen’s  Forum:     a. Children’s  Theatre  of  Elgin-­‐  Final  Report.    Susan  Heaton  presenting   i. Commissioner  Fox  attended  the  show  and  said  she  really  liked  the  show.    Commissioner   Miceli  noted  that  her  grandson  was  a  participant  in  the  show  and  he  loved  it,  that  it  was   his  favorite  show  so  far.       ii. Susan  stated  that  they  have  Youth  Advisory  groups  that  put  in  suggestions  about  shows   to  do.    “Through  the  Looking  Glass”  is  the  show  that  they  selected.    It  is  based  on  Alice   in  Wonderland  and  it  casts  students  2nd  grade  through  20  years  old.    They  drew  a   chessboard  on  the  stage  itself.    The  tickets  were  $10-­‐$12,  which  helped  keep  it   affordable  for  the  community.    Some  of  the  students  were  able  to  participate  thanks  to   scholarships  from  CTE.       b. Roz  Zager,  Individual  Artist  Grant.   i. Ruth  Cavanaugh  presenting  on  her  behalf.    They  are  representing  a  women’s  choir-­‐   Nothing  but  Treble-­‐  that  showcases  work  by  female  composers.    They  are  proposing  a   concert  that  would  include  new  work  commissioned  by  them  for  the  choir.  They  have   performed  at  Going  Dutch  festival,  prior  to  ESO  concerts,  and  Winter  Wonderland.    This   concert  would  be  a  part  of  their  second  season.    Their  group  is  comprised  of  women   from  all  experience  levels.    A  percentage  of  the  proceeds  will  be  donated  to  the  Elgin   Crisis  Center.    There  are  currently  25  members  of  Nothing  but  Treble  and  they  are   actively  recruiting.    The  concert  will  be  at  the  Church  of  the  Brethren  on  Highland   Avenue.     1. Commissioner  Rehberg  asked  about  the  marketing  plan  for  the  concert.    Ruth   responded  that  they  would  appreciate  any  guidance  in  that  area  and  are  only   promoting  via  Facebook,  fliers,  and  word  of  mouth.       D. Staff  Report:     a. Financial  Report:     i. Marketing  funds  are  starting  to  be  spent  on  the  events  we  have  coming  up.     ii. Deposits  for  the  2017  Public  Art  artists  have  been  sent.     b. Art  Showcase:     i. Most  of  the  upgrades  are  completed.    The  only  remaining  items  are  things  that  are  on   back  order.    Those  should  be  in  by  November.       c. Hemmens:   i. House  light  installation  is  just  about  complete.     ii.  New  main  curtain  and  teaser  will  be  installed  next  week.     iii. Makeup  counter  upgrades  were  completed  last  week.     iv. ESO  begins  rehearsals  this  week  with  their  first  concert  on  Saturday  and  Sunday.       v. October  and  November  are  very  full.       vi. Elgin  Celebrates  the  Holidays  will  probably  happen  in  December  again  this  year.   December  17th  is  the  date  set  for  that  event.     d. Approval  of  August  Minutes:   i. Motion  to  approve  minutes  by  Commissioner  Rehberg.  Seconded  by  Commissioner   Miceli.  Approved  by  a  vote  of  5-­‐0-­‐3.   E. Old  Business     a. Marketing  Sub-­‐Committee:     i. CAC  Sponsored  assignments  for  BRAVO,  October:  Art  Harvest/New  art.    Staff  Harris     b. 2016/2017  CAC  Projects:   i. Elgin  Fringe  Festival:     1. The  festival  kicks  off  this  Wednesday  at  the  Blimp  Raising.    Tech  rehearsals  have   started  at  all  of  the  venues.    Tickets  are  selling,  as  are  passes.    Artists  from  all   over  the  United  States  are  coming  in  to  perform.    Fringe  King  and  Fringe  Queen   voting  is  now  open  and  available  on  the  website  for  voting.    Winners  will  be   announced  at  the  Opening  Party  on  Wednesday  at  the  Martini  Room   immediately  following  the  Blimp  Raising.    Saturday  Sept.  16th  is  the  Fringe   Tailgate,  which  will  be  the  live  music  event  from  2pm-­‐10pm  at  the  Union  Bank   Parking  lot.    Family  Fringe  was  Saturday  Sept.  9th  and  was  at  the  Carleton  Rogers   Park  and  was  lots  of  fun.    There  were  about  200  folks  in  attendance.     ii. Elgin  Short  Film  Festival:     1. There  are  10  films  out  of  30  submissions  that  will  be  shown  during  Fringe  Festival   at  Blue  Box  Cafe.    There  are  4  finalists  that  are  set  for  the  night  of  the  event.     Chamber  Music  on  the  Fox  will  be  performing  to  Charlie  Chaplin’s  “The  Tramp”   before  the  films  are  shown.    They  will  be  using  a  Steinway  for  the  performance.     The  event  is  Saturday,  September  23,  2017  at  the  Hemmens  Cultural  Center.     iii. Kwanzaa:     1. This  event  is  confirmed  for  December  9th  from  1:00-­‐3:00pm  at  the  Gail  Borden   Library.    There  are  two  artists  being  brought  in-­‐  Koocha  and  Boba  Toni,  and  The   Cake  Village.    There  will  be  7  stations  around  the  library  based  on  the  7  principles   of  Kwanzaa  that  attendees  can  participate  in.    They  are  working  on  getting   school  participation  on  the  event  as  well  in  what  the  7  principles  mean  to  them.       iv. Art  Harvest:   1. Posters  and  postcards  are  here  and  being  distributed.    The  event  is  scheduled  for   October  28th  from  1-­‐4pm.       2. The  new  pieces  of  art  will  be  unveiled  during  this  event.     v. Elgin  Celebrates  the  Holidays:   1. Elgin  Children’s  Choir,  Integrity  Dance,  Easter  Groove  Dance  Studio,  and  more   participants  are  currently  signed  on.       2. December  17th  at  the  Hemmens  Cultural  Center.     c. Public  Art  Plan:  nothing  new  to  report.       d. Organizational  Grants  due  Oct.  2nd:     e. Public  Art  for  2017:   i. The  three  new  pieces  will  be  ready  and  unveiled  at  the  Art  Harvest  on  October  28th.       F. Other  Old  Business:  none  brought.     G. New  Business:   a. 2018  Public  Art  locations  and  RFP:   i. New  locations  and  the  RFP  for  2018  art  will  be  announced  and  ready  to  announce  at  the   Art  Harvest  on  October  28th.       b. Roz  Zager,  Individual  Artist  Grant.   i. Motion  to  approve  the  Individual  Artist  Grant  in  the  amount  of  $1,000  with  the  project   being  complete  within  a  calendar  year  by  Commissioner  Erlandson.  Seconded  by   Commissioner  Rehberg.  Approved  by  a  vote  of  9-­‐0.     H. Adjournment:  8:17pm   a. Motion  to  adjourn  by  Commission  Hulin.  Seconded  by  Commission  Fox.  Approval  of  a  vote  9-­‐0.