HomeMy WebLinkAboutOctober Minutes
Meeting
Minutes
Monday,
October
9,
2017
7:00pm
City
Hall
South
Wing,
Second
Floor
Conference
Room
A. Call
to
Order:
7:01pm
B. Roll
Call:
Commissioners
Thomas,
Hulin,
Fox,
Rehberg,
and
Richmond
present.
Staff
Harris
and
Staff
Wilhelmi
present.
Student
Representatives
Kaye
and
Webber
present.
Chairman
Vassallo
present.
Councilwoman
Powell
present.
C. Citizen’s
Forum:
a. Chamber
Music
on
the
Fox,
Final
Report-‐
Sarah
Sitzer
and
Mark
Fry
presenting
i. Charlie
Chaplin’s
“The
Tramp”
accompanied
by
live
chamber
music
at
the
start
of
the
Elgin
Short
Film
Festival.
There
were
some
changes
within
the
budget
due
to
collaboration
with
ESFF,
eliminating
the
cost
for
renting
the
space
and
not
selling
tickets.
The
event
was
a
success
with
about
120
attendees,
several
of
whom
had
not
been
to
the
ESFF
before;
there
was
clear
cross-‐audience
promotion,
which
benefited
both
parties.
b. Elgin
Youth
Symphony
Orchestra,
Final
Report-‐
Eric
Larson
presenting
i. Support
of
the
May
7th
concert,
“We
the
People:
Identity
and
Music.”
There
was
a
world
premiere
as
a
part
of
the
concert,
which
engaged
all
of
the
players
on
a
higher
level.
There
were
some
professional
musicians
brought
in
to
do
some
coaching
with
the
students.
The
budget
was
impacted
by
the
decision
to
perform
different
pieces
that
better
fit
with
the
theme
of
the
concert.
This
concert
was
comprised
of
mostly
high
school-‐aged
students.
ii. Councilwoman
Powell
asked
what
the
location
that
most
of
the
students
come
from
is.
Mr.
Larson
responded
with
almost
exclusively
the
Fox
River
Valley
including
the
Tri-‐
Cities
and
Elgin.
Most
of
the
attendees
outside
of
the
families
of
the
students
are
mostly
based
in
Elgin.
c. Hamilton
Wings,
Final
Report-‐
Risé
Jones
presenting.
i. The
students
created
“Drifted
Apart”
in
9
months
as
an
original
opera;
the
students
work
on
all
areas
of
interest
to
them
and
run
all
aspect
of
the
production.
The
opera
was
about
two
families
that
moved
to
American
to
make
better
lives
for
themselves,
and
how
those
decisions
impact
their
lives.
D. Staff
Report:
a. Financial
Report:
i. Final
Fringe
invoices
are
being
processed.
ii. A
new
marketing
plan
in
coming
from
the
Daily
Herald
as
we
now
have
a
new
b. Art
Showcase:
i.
c. Hemmens:
i. House
Light
project
is
complete.
ii. All
Summer
projects
are
done.
iii. No
open
weekends
from
end
of
Jan-‐July
in
2018.
iv. A
dance
company
is
bringing
in
the
Nutcracker
in
December.
d. Approval
of
September
Minutes:
i. Motion
to
approve
September
Minutes
by
Commissioner
Rehberg.
Seconded
by
Commissioner
Hulin.
Approval
by
a
vote
of
7-‐0.
E. Old
Business
a. Marketing
Sub-‐Committee:
i. CAC
Sponsored
assignments
for
BRAVO,
November:
Kwanzaa
and
Holiday
Show.
ii. Councilwoman
Powell
will
write
the
article
on
the
Kwanzaa
event.
Staff
Wilhelmi
writing
the
Holiday
Show
article.
Due
November
20th
to
Staff
Harris.
b. 2016/2017
CAC
Projects:
i. Elgin
Fringe
Festival:
1. Just
wrapped
Sept
17th.
2. Visual
Art
Opening
and
Family
Fringe
were
both
the
weekend
before
and
were
successful.
3. 1,024
tickets
sold.
Up
from
last
year.
Pass
users,
volunteers,
and
artists
all
attended
more
shows
than
in
the
past.
Over
2,000
attendees
overall.
4. There
were
102
shows
during
the
festival.
5. Dates
for
2018
are
September
7-‐16,
2018
including
the
opening
weekend.
ii. Elgin
Short
Film
Festival:
1. The
“Next-‐In”
vote
at
the
Fringe
Festival
won
the
judges
vote
at
ESFF,
for
the
second
year
in
a
row.
2. Audience
total
was
almost
500,
which
is
up
almost
100
from
last
year.
The
Chamber
Music
on
the
Fox
cross-‐promotion
helped.
3. The
event
flowed
well
and
the
red
carpet
was
more
successful
than
ever
before.
4. All
of
the
local
vendors
seemed
to
have
done
well.
iii. Kwanzaa:
1. The
Gail
Borden
Public
Library
is
working
on
the
plan
for
the
event.
2. Partnering
with
ECC,
they
will
provide
some
Kwanzaa-‐themed
food
for
the
event.
3. Each
of
the
7
different
principles
of
Kwanzaa
will
be
assigned
to
a
different
community
and/or
youth
group
to
depict;
Larkin
High
School
Black
History
Club
will
lead
this
portion
of
the
program.
4. The
event
will
be
approximately
2
hours.
5. There
will
be
a
creating
activity
at
each
table
for
people
to
engage
in.
iv. Art
Harvest:
1. Set
to
go
on
October
28th
1-‐4pm
v. Elgin
Celebrates
the
Holidays:
1. At
the
Hemmens
Cultural
Center.
2. December
17th
@3pm
3. 6
total
groups
have
confirmed
participation.
4. Show
will
be
about
1.5
hours
long.
5. Tickets
will
be
on
sale
soon.
Each
group
gets
blocks
of
tickets
and
they
keep
the
proceeds.
Tickets
are
also
available
at
the
box
office
and
those
proceeds
are
split
evenly
between
all
of
the
groups.
vi. Elgin
Literary
Festival:
1. Featured
Speakers
are
being
finalized
now.
2. Panel
and
Presentation
Proposal
form
is
now
live
and
applications
are
being
accepted
through
the
first
weekend
of
November.
3. Jan
26&27,
2018.
Free
and
open
to
the
public.
4. A
local
Chicago
group
of
authors
is
curating
a
whole
day
of
panels
and
presentations.
c. Organizational
Grants:
i. Applications
were
handed
to
the
Commissioners
for
review.
ii. Voting
will
take
place
at
the
November
meeting.
d. Public
Art
for
2017
i. Unveiling:
e. 2018
Public
Art
locations
and
RFP
are
listed
below.
i. Motion
to
list
the
following
locations
on
the
RFP
for
Public
Art
for
2018,
unless
Foundry
Park
becomes
feasible-‐
at
which
point
it
will
replace
the
Riverwalk
Pedestals-‐
by
Commissioner
Rehebrg,
seconded
by
commissioner
Hulin.
Approved
by
a
vote
7-‐0.
1. Riverwalk
Pedestals
2. Foundry
Park-‐
if
found
feasible.
3. Newsome
Park
4. The
Centre
of
Elgin,
parking
deck
5. Micropark
near
DuPage
Court
6. Hemmens
Cultural
Center,
ExHall
outdoor
wall.
F. Other
Old
Business:
None
brought
G. New
Business:
None
brought
H. Adjournment:
8:49pm
a. Motion
to
adjourn
by
Councilwoman
Powell.
Seconded
by
Commissioner
Fox.
Approved
by
a
vote
of
7-‐0.