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HomeMy WebLinkAboutMay Minutes                   Meeting  Minutes   Monday,  May  8,  2017   7:00pm   City  Hall   South  Wing,  Second  Floor  Conference  Room     A. Call  to  Order:  7:02pm   B. Roll  Call:  Commissioners  Hulin,  Rehberg,  Miceli,  Erlandson,  Fox,  and  Thomas  present.  Chairman   Vassallo  present.    Staff  Harris  and  Wilhelmi  present.    Student  Representative  Kaye  present.     C. Citizen’s  Forum:  None  present.     D. Staff  Report:     a. Financial  Report:  Individual  Grant  was  dispersed  as  per  the  last  meeting.    Marketing  funds  were   also  spent  from  Facebook.     b. Art  Showcase:  The  build-­‐out  is  currently  being  planned  with  Hemmens  staff  and  Staff  Harris.    It   is  planned  for  August  of  this  year.    A  memo  with  all  details  will  be  put  together  and  distributed   to  City  Council  before  anything  moves  forward.       c. Hemmens:     i. Lots  of  dance  school  things  coming  up.       ii. May,  June,  and  July  are  booked  full.     iii. Auditions  for  Summer  Theatre  are  next  week  and  there  are  currently  38  appointments   booked  for  that.       iv. August  is  mostly  dark  for  House  Light  replacement.     d. Approval  of  April  Minutes:   i. Motion  to  approve  minutes  by  Commissioner  Miceli.  Seconded  by  Commissioner   Erlandson.  Approved  by  a  vote  of  5-­‐0-­‐2.     E. Old  Business     a. Marketing  Sub-­‐Committee:     i. Daily  Herald  Marketing  plan:  Still  in  the  works.     ii. CAC  Sponsored  assignments  for  BRAVO,  June:  focus  on  ESFF  and  upcoming  Org  Grant   events.     b. 2016/2017  CAC  Projects:     i. Elgin  Fringe  Festival:     1. Artist  contracts  are  out.    Over  60  artists  have  been  accepted.    Scheduling  is   starting  to  occur  but  will  really  kick  off  after  the  artists  have  accepted  their  spots.     2. Dave  Metzger  is  finishing  the  poster  and  they  will  be  kicking  off  the  poster  and   buttons  at  the  World  Fringe  Day  on  July  11th   3. Family  Fringe  may  be  the  weekend  before  the  festival  in  order  to  get  more  time   and  attention,  as  well  as  to  add  promotion  for  the  festival  itself.       ii. Elgin  Short  Film  Festival:   1. The  call  is  currently  live  and  films  are  currently  being  accepted.       2. Most  of  the  sponsorship  folks  are  back  on  board.     3. The  selection  committee  is  still  accepting  folks  to  view  the  films.       iii. Jazzin’  on  the  8th:     1. Curated  by  Commissioner  Thomas,  focusing  not  just  specifically  on  jazz.       2. One  night  event  to  help  kick  off  Art  and  Soul  on  Friday,  August  4,  2017.       c. Public  Art  Plan:   i. Call  for  Art:  11  applications  submitted.   1. Criteria  for  voting  on  the  submissions,  which  will  happen  at  the  June  meeting:   a. Artistic  Excellence:  Subjective  response  to  the  proposed  artwork.    (1-­‐5)   i. What  is  unique  about  the  proposed  artwork?    What  is  timely   about  the  proposed  artwork?  How  does  this  project  highlight   artistic  quality  and  its  intended  aesthetic  of  cultural  impact  on  its   audience?  How  is  the  proposed  artwork  forward  thinking?  What   risks  will  the  artist  take  with  the  proposed  artwork?   b. Technical  Competence:  The  history  of  the  artist’s  artwork.    (1-­‐5)   i. Does  the  artist  have  the  level  of  skill  in  order  to  accomplish  their   proposed  artwork?    Are  the  budget  and  timeline  feasible?    Does   the  artist’s  past  work  provide  evidence  to  support  their  level  of   experience  to  complete  the  proposed  artwork?    Does  the  list  of   materials  reflect  the  level  of  research  needed  for  the  proposed   artwork?   c. Narrative  Support:  The  narrative  should  support,  explain,  and  defend  the   work.    (1-­‐5)   i. Does  the  proposed  artwork  narrative  provide  evidence  of  sound   management  and  planning  and  a  realistic  timeline?    What   problems,  difficulties,  or  challenges  is  the  artist  likely  to   encounter,  and  does  the  narrative  address  them?  Does  the   narrative  fully  describe  the  history,  thought  process,  and   inspiration  behind  the  proposed  artwork?  Does  the  narrative   describe  the  materials  to  be  used  and  the  expenditures  that  will   be  covered  by  the  budget?     d. Appropriate  Relationship  to  the  Function  of  the  Site:  The  proposed   artwork  should  enhance  the  location  and  accomplish  the  goal  of   placemaking.  (1-­‐5)   i. How  does  the  proposed  artwork  engage  the  community   surrounding  the  location?    Does  the  artwork  work  towards   accomplishing  the  goal  of  placemaking?  Does  the  proposed   artwork  offer  encouragement  or  support  for  the  community   surrounding  the  site?  Does  the  proposed  artwork  fit  the  location’s   identity?     e. Long-­‐term  Feasibility:  The  proposed  artwork  should  include  a  fully   thought  out  plan  for  the  sustainability,  maintenance,  and  lifetime  of  the   plan.    (1-­‐5)   i. Does  the  proposed  artwork’s  narrative  provide  a  plan  for  it’s  care   and  maintenance  for  the  lifetime  of  its  installation  time?    Is  the   maintenance  and  feasibility  of  the  plan  something  that  the  city  of   Elgin  can  maintain,  or  is  there  a  specialized  need?       f. Conceptual  Compatibility:  How  the  proposed  artwork  fits  with  the  theme.     (1-­‐5)  (This  is  to  be  used  only  in  Themed  RFPs.)   i. Does  the  proposed  artwork  fit  the  theme  as  expressed  by  the   RFP?    Does  the  narrative  support  the  theme?    How  does  the   proposed  artwork  work  within  the  theme?   ii. General  update:       1. The  plan  is  almost  ready  to  present  to  City  Council  for  adoption  later  this  month.       F. Other  Old  Business:  None  brought   G. New  Business:  None  brought   H. Adjournment:  8:21pm   a. Motion  to  adjourn  by  Commissioner  Rehberg.  Seconded  by  Commissioner  Hulin.  Approved  by  a   vote  of  8-­‐0.