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HomeMy WebLinkAboutJuly Minutes                   Meeting  Minutes   Monday,  July  10,  2017   7:00pm   City  Hall   South  Wing,  Second  Floor  Conference  Room     A. Call  to  Order:  7:05   B. Roll  Call:  Commissioners  Hulin,  Rehberg,  Richmond,  Fox,  and  Erlandson  present.    Chairman  Vassallo   present.    Councilwoman  Powell  present.    Staff  Harris  and  Wilhelmi  present.    Student  Representative   Kaye  present.       C. Citizen’s  Forum:     D. Staff  Report:     a. Financial  Report:     i. Some  advertising  expenses  and  Fringe  buttons  were  ordered.     b. Art  Showcase:     i. Replacing  some  of  the  existing  lights  with  LED  lights  to  accommodate  the  power  needs   of  the  space.    Upgrading  the  light  board  to  accommodate  that.    These  things  are  slated   for  August.       c. Hemmens:     i. Tech  week  for  Summer  Theater.     ii. Dark  in  August  for  house  lights  to  be  finished.    Ex  Hall  light  system  and  additional   upgrades  will  also  happen  during  that  time.    Replacing  the  carpet  and  redoing  the   parking  lot.    Curtain  upgrades  are  also  slated  to  happen.       iii. ESO  and  ESFF  will  be  in  house  in  September.       d. Approval  of  June  Minutes:   i. Motion  to  approve  by  Commissioner  Rehberg.    Seconded  by  Commissioner  Erlandson.   Approved  by  a  vote  of  6-­‐0.     E. Old  Business     a. Marketing  Sub-­‐Committee:     i. CAC  Sponsored  assignments  for  BRAVO,  August:  Org  Grants  going  live-­‐  Molly  and   Amanda.   ii. Full  marketing  plan  has  gone  out  to  the  designers  for  the  events  that  we  will  be   marketing.       b. 2016/2017  CAC  Projects:   i. Elgin  Fringe  Festival:     1. Poster  and  Button  release  party  is  Tuesday,  July  11th  at  the  Martini  Room  from  5-­‐ 8pm.    It  is  also  World  Fringe  Day,  which  is  the  70th  anniversary  of  the  first  fringe   ever.       2. The  schedule  for  the  festival  is  close  to  finalized.     3. The  Union  Bank  parking  lot  will  be  the  Live  Music  venue.     4. Family  Fringe  will  be  Saturday,  September  9th  from  10-­‐2  at  Carleton-­‐Rogers  Park.     5. There  are  international  acts  again  this  year!     ii. Elgin  Short  Film  Festival:   1. Final  deadline  for  submissions  are  due  August  25th.    There  are  currently  12  films   submitted.     2. On  Thursday,  July  13th  Chairman  Vassallo  will  be  on  the  cable  access  channel   promoting  the  festival  and  the  call  for  submissions.       3. Celebrity  judges  are  still  being  finalized.       4. Possibly  adding  the  Chamber  Music  on  the  Fox  component  wherein  they  play  an   original  piece  of  music  to  a  classic  film  at  the  event,  or  just  before.       iii. Jazzin’  on  the  8th:     1. Motion  to  cancel  this  event  by  Commissioner  Erlandson.  Seconded  by   Commissioner  Hulin.  Approved  by  a  vote  of  6-­‐0.     iv. Kwannza:  Councilwoman  Powell  is  heading  this  event,  which  will  be  held  at  the  Gail   Borden  Library  in  November.       c. Public  Art  Plan:     i. First  round  of  approvals  through  City  Council  has  gone  through  unanimously.       ii. The  final     F. Other  Old  Business:  None  brought   G. New  Business:  None  brought   a. Organizational  Grants  going  live  August  16th,  due  October  2nd:   b. Public  Art  Submission  Final  Scoring:   i. Motion  to  accept  Submissions  #2  and  #10  as  the  winning  public  art  proposals  by   Commissioner  Rehberg.  Seconded  by  Commissioner  Fox.  Approved  by  a  vote  of  6-­‐0.     ii. Motion  to  accept  Submission  #1  should  Submission  #2  not  be  viable  by  Commissioner   Erlandson.  Seconded  by  Councilwoman  Powell.    Approved  by  a  vote  of  6-­‐0.     H. Adjournment:  8:15   a. Motion  to  adjourn  by  Commissioner  Fox.  Seconded  by  Commissioner  Hulin.  Approved  by  a  vote   of  6-­‐0.