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HomeMy WebLinkAboutFebruary Minutes                   Meeting  Minutes   Monday,  February  13,  2017   7:00pm   The  Centre  of  Elgin,  West  Conference  Room     A. Call  to  Order:  7:04     B. Roll  Call:     a. Commissioners  Miceli,  Rehberg,  Fox,  Richmond,  Thomas,  Erlandson  present.    Staff  Harris  and   Wilhelmi  present.    Student  Representative  Kaye  present.    Councilwoman  Powell  present.       C. Citizen’s  Forum:     a. Danielle  Henson  and  Executive  Director  Carole  Medal,  Gail  Borden  Public  Library   i. Cultural  and  educational  event  hosting  Dr.  Diane  Bolden-­‐Taylor,  acclaimed  opera   performer  from  St.  Louis.    This  event  will  promote  musical  education  and  cultural   awareness  by  performing  the  work  of  African-­‐American  composers,  accompanied  by   lectures  and  master  classes  to  students.    Dr.  Bolden-­‐Taylor  will  be  traveling  to  Elgin  to   perform  little  known  pieces,  some  by  William  Grant  Still,  along  with  a  chamber  of  6   musicians.    Following  the  performance  at  the  Gail  Borden  Public  Library,  she  will  travel   to  U46  schools  to  perform,  and  host  a  high  school  master  class  open  to  the  public.   ii. The  accompanying  musicians  will  be  local.       iii. The  event  will  be  April  30,  2017  @2:00pm  at  the  Gail  Borden  Public  Library,  and  it  will   be  open  to  the  public  at  no  cost.    The  school  performances  on  May  1,  2017  will  be   specifically  for  the  students.       iv. The  concert  series  at  the  library  typically  has  attendance  of  200  or  so.       v. This  event  will  be  about  $5,000-­‐$6,000  for  the  total  cost.    Schools  are  not  being  asked  to   contribute  financially.       b. Solange  Sior  and  Treasurer  Kathy  Canny,  Soireé  Lyrique:     i. Follow-­‐up  regarding  the  2017  Organizational  Grant  denial.    Kathy  expressed  that  the   dates  that  they  addressed  in  the  application  referred  to  2017  rather  than  2018.    She   detailed  the  demographics  of  the  organization,  the  partnerships  that  are  confirmed  for   2017  and  2018.       ii. Commissioner  Rehberg  commented  that  the  details  provided  at  this  meeting  were  very   helpful  and  would  have  been  necessary  at  the  time  of  the  voting.       iii. Staff  Harris  reiterated  that  the  Individual  Artist  Grant  application  is  live  and  the  CAC   suggests  that  they  apply  for  that  grant  opportunity.    They  are  also  encouraged  to  apply   for  the  2018  Organizational  Grant  when  the  application  becomes  available  towards  the   end  of  2017.   c. Don  Haefliger,  Individual  Artist  Grant  Application     i. “Eleemosynary,”  by  Lee  Blessing  will  be  produced  at  the  Elgin  Art  Showcase  in  March.     This  is  a  play  about  three  generations  of  super-­‐articulate  women  who  have  difficulty   communicating.    There  is  a  very  simple  set  and  only  two  props.    The  play  will  be   performed  with  this  in  mind,  requiring  the  performers  to  create  the  set  with  their   performance.    This  play  will  be  performed  during  Women’s  History  Month.       ii. This  play  is  timely  and  universal,  and  will  likely  draw  a  widely  scoped  audience.       iii. The  actors,  director,  and  lighting  designer  are  all  paid  a  small  stipend.       iv. When  Independent  Players  began  38  years  ago,  one  of  the  goals  was  to  push  the  edges   of  theater.    To  his  knowledge,  this  is  the  first  Lee  Blessing  play  done  in  Elgin.    If  this  play   goes  well,  they  will  do  additional  Blessing  plays  in  the  future.    In  general,  they  look  for   shows  that  aren’t  being  done  other  places.       v. When  patrons  plan  to  attend  the  shows,  they  often  call  to  get  recommendations  on   local  places  to  eat  near  the  theater.       vi. Don  also  noted  that  the  other  theater  companies  in  this  area  work  together  and  help   each  other,  because  it’s  important.       vii. Councilwoman  Powell  asked  how  they  typically  promote  their  shows  and  who  their   target  audience  is.    Don  replied  that  they  send  items  via  a  mailing  list,  email  blasts,   online,  Facebook,  BRAVO,  and  postings  on  theater  sites  like  the  Illinois  Theater   Association.       viii. Commissioner  Erlandson  asked  about  possible  student  involvement  at  places  like  ECC.     Don  replied  that  they  would  be  contacting  local  colleges  and  high  schools  about  this   show.    Commissioner  Erlandson  also  asked  about  student  pricing,  which  they  offer  at   $10  per  ticket,  discounted  by  $5   ix. Councilwoman  Powell  asked  about  storage  space  costs.    Don  commented  that  it  is  a  cost   associated  with  having  sets,  props,  etc.       x. Commissioner  Erlandson  commented  that  including  as  much  detail  as  possible  in   regards  to  the  budget  as  possible  is  always  helpful.       D. Staff  Report:     a. Financial  Report:   i. Imagine  Art  Here  costs  are  coming  out.     ii. Daily  Herald  charges  from  ELF  advertising  charges  have  just  been  paid.       b. Art  Showcase:     i. Repairs  on  the  space  are  happening  between  renters.     c. Hemmens:     i. Bookings  at  the  Hemmens  are  up  and  the  space  is  full  all  weekends,  except  one,  through   May  of  2017.    Several  return  renters.    Unfortunately,  most  of  the  events  are  private  or   semi-­‐private  events,  and  are  thus  not  really  marketed.       ii. Summer  Theater  will  be  The  25th  Annual  Putnam  County  Spelling  Bee.    They  will  be   bringing  in  a  new  Director.    Auditions  are  May  15-­‐19,  22-­‐26,  2017  at  the  Hemmens.           d. Approval  of  January  Minutes:   i. Motion  to  approve  minutes  with  adjustment  to  Roll  Call  adding  Councilwoman  Powell   and  Commissioner  Thomas  by  Commissioner  Miceli.  Seconded  by  Commissioner   Erlandson.    Approved  by  a  vote  of  9-­‐0.     E. Old  Business     a. Marketing  Sub-­‐Committee:     i. Organizational  Grant  assignments:   1. Each  CAC  sponsored  Organization  will  be  assigned  a  Commissioner  that  will  work   with  them  on  anything  they  may  need  from  the  Commission.  They  will  also   attend  the  performance  of  the  sponsored  program.       ii. CAC  Sponsored  assignments  for  BRAVO:   1. Each  Commissioner  will  write  an  article  on  CAC  sponsored  projects  for  upcoming   issues  of  BRAVO.       iii. Individual  Artist  Commissioner  Assignments:     1. Commissioner  Elrandson  will  be  working  with  Andrew  Moore.     b. 2016/2017  CAC  Projects:   i. Elgin  Literary  Festival:   1. Over  100  more  people  from  last  year  attended.     2. Great  authors,  overall.       3. Keeping  it  at  the  Hemmens  for  2018,  for  the  last  weekend  in  January.     ii. Elgin  Fringe  Festival:   1. The  artist  application  goes  live  March  1,  2017  at  9:00am.    The  application  is  first-­‐ come-­‐first-­‐served.    The  applications  are  for  both  visual  and  performance  artists.     There  will  be  a  waitlist  for  those  that  don’t  get  a  spot  at  first.       2. Union  Bank  will  possibly  be  a  new  location  this  year  for  live  music  and  Family   Fringe.     3. Dave  Metzger  is  designing  the  poster  this  year.     iii. Elgin  Short  Film  Festival:   1. First  week  of  April,  the  call  for  entries  goes  live.     2. A  few  community  members  have  already  asked  to  be  selection  committee   judges.    If  anyone  would  like  to  be  a  judge,  please  contact  Staff  Harris.       c. Public  Art  Plan:   i. Imagine  Art  Here  marketing  campaign:     1. The  stand-­‐alone  posters  have  been  ordered  and  are  starting  to  go  up  around   town.       ii. Next  community  forum:   1. Set  for  February  23,  2017  @  7:00pm  at  The  Centre’s  Heritage  Ballroom.    This  has   been  advertised  and  is  open  to  the  public.    Please  share  the  event  page.     iii. Artwork  Locations:   1. 3D:   a. Riverwalk  pedestals     b. Foundry  Park     c. Festival  Park  pedestals     d. Carlton  Rodgers  Park     e. Newsome  Park  (Kimball  and  Dundee)     f. Downtown  Elgin  planters.     2. 2D:   a. Hemmens  concrete  walls-­‐  South  wall,  facing  the  river.     b. Centre  parking  deck     c. Railroad  underpass-­‐  Chicago  and  Crystal,  Crystal  and  Ball     d. Walkthrough  where  American  Nocturne  was  located.     iv. Presentation:  the  powerpoint  presentation  is  ready  to  go  and  will  be  presented  by  Staff   Harris  at  the  meeting.     F. Other  Old  Business:     G. New  Business:   a. Danielle  Henson  and  Executive  Director  Carole  Medal,  Gail  Borden  Public  Library   i. Motion  to  support  the  Gail  Borden  Public  Library  proposal  in  the  amount  of  $1,000  by   Councilwoman  Powell.    Seconded  by  Commissioner  Hulin.      Approved  by  a  vote  of  8-­‐0.     Seconded  by  Commissioner  Hulin.       b. Don  Haefliger,  Individual  Artist  Grant:   i. Motion  to  approve  the  Individual  Artist  Grant  in  the  amount  of  $1,000  by  Commissioner   Rehberg.  Seconded  by  Commissioner  Miceli.    Approved  by  a  vote  of  8-­‐0.     H. Adjournment:  9:05pm   a. Motion  to  adjourn  by  Commissioner  Fox.  Seconded  by  Commissioner  Erlandson.    Approved  by  a   vote  of  8-­‐0.